EXHIBITOR & SPONSOR PROSPECTUS

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1 2018 NEC/AAAE ANNUAL CONFERENCE August Hyatt Regency, Jersey City, NJ EXHIBITOR & SPONSOR PROSPECTUS

2 2018 NEC/AAAE ANNUAL CONFERENCE August Hyatt Regency, Jersey City, NJ WHY EXHIBIT? The NEC AAAE Annual Conference brings together more than 300 airport executives, decision-makers, power brokers, and potential partners affiliated with airports from the Northeast and across the country. This conference provides the opportunity to showcase your company and improve your visibility to this exclusive audience. EXHIBIT OPTIONS The following exhibitor fees include one full conference registration and admittance to any events or general sessions, and one 8x10 booth rental. Additional booth staff will require full registrations at $685/member or $800/non-member. Exhibitor Corporate Member $1,600 Exhibitor Corporate Non-member $1,700 Exhibitor Add l Booth Staff Corporate Member $685 Exhibitor Add l Booth Staff Corporate Non-Member $ NEC/AAAE Annual Conference: REIMAGINE THE WAY WE FLY

3 SCHEDULE AT A GLANCE AND EXHIBIT HOURS SUNDAY, AUGUST 12, :00am - 4:00pm Exhibit Hall Set Up 7:30am - 5:00pm Registration 10:00am - 4:00pm Golf 5:00pm - 7:00pm Icebreaker with Exhibitors 7:00pm Dinner on your Own 10:00am - 4:00pm Tour MONDAY, AUGUST 13, :00am - 5:00pm Registration 12:30pm 1:30pm Lunch with Exhibitors 7:30am - 8:30am Breakfast with Exhibitors 1:30pm - 2:30pm General Session III 2:30pm - 3:30pm Break with Exhibitors 3:00pm - 4:00pm General Session IV 4:00pm - 5:00pm Airport Roundtable 6:00pm - 9:00pm Dinner Cruise 8:30am - 9:00am Opening Ceremony 9:00am - 10:00am General Session I 10:00am - 10:30am Break With Exhibitors 10:30am - 11:30am General Session II 11:30am - 12:30pm General Session: Chapter Business Meeting TUESDAY, AUGUST 14, :00am - 12:00pm Registration 10:30am - 11:00am General Session: Chapter Business Meeting 8:30am - 9:30am Breakfast with Exhibitors 9:30am - 3:00pm Exhibitor Teardown 9:30am - 10:30am General Session V 11:00am - 12:00pm General Session VI 12:00pm - 1:30pm Corporate Appreciation Luncheon with Keynote Presenter 2018 NEC/AAAE Annual Conference: REIMAGINE THE WAY WE FLY 2

4 SPONSORSHIP PACKAGES Sponsors will have first choice of booth location. Many packages include discounted booth space and registrations! COMPLIMENT YOUR COMPANY S MARKETING PLAN BY INCREASING YOUR VISIBILITY AS AN OFFICIAL NEC/AAAE ANNUAL CONFERENCE SPONSOR! INVESTING IN SPONSORSHIP IS A GREAT OPPORTUNITY TO RAISE YOUR COMPANY S BRAND AWARENESS AND ENHANCE RECOGNITION OF YOUR PRODUCTS AND SERVICES TO HUNDREDS OF EXECUTIVES AFFILIATED WITH AIRPORTS FROM THE NORTHEAST AND ACROSS THE COUNTRY. GENERAL SESSION SPONSORSHIPS & BENEFITS I. $2,500 II. $2,500 III. $2,500 IV. $2,500 V. $2,500 VI. $2,500 Introduction of speakers Logo displayed on conference room screen during the general session Logo displayed on conference room entryway signage Company brochure (supplied by the ) to be placed at each conference room seat Mention of ship on conference website and social media All general sessions as a package: $10,000 Mention of ship in conference program SPECIAL EVENT SPONSORSHIPS & BENEFITS Icebreaker/Welcome Reception...$5,000 Opening Ceremony/Dinner (2 available)... $7,500 Golf Tournament (2 available)... $7,500 Sunday Activity Sponsor...$5,000 Corporate Appreciation Luncheon... $7,500 Partner logo displayed on special event signage during the ed event Company brochure (supplied by the ) to be placed at each conference room seat Mention of ship on conference website and social media Refreshments w/ Exhibitors - Two Days...$5,000 Mention of ship in conference program Monday Lunch w/ Exhibitors...$4,000 Logo imprinted on event refreshment napkins (where Themed Hospitality Suite, Two Nights*...$5,000 applicable) *co-ships available PROMOTIONAL SPONSORSHIPS Registrant Gift Bags... $5,000 Hotel Key Card... $3,000 Wi-Fi Sponsor... $5,000 Conference Mobile Phone App...$2,500 Lanyards... $4, NEC/AAAE Annual Conference: REIMAGINE THE WAY WE FLY

5 Platinum Plus: $15,000 (4) Registrations Included ($2,600 value) Complimentary 8x10 Booth Space Company logo listed in conference program as a Logo placement on the conference website Logo prominently placed on signage at conference Logo placed on e-communications Company name mentioned in social media efforts Logo listed on table tents for various events as conference Full page advertisement in conference program Reserved table at all meal functions 5 minute speaking opportunity (time to be determined) 200 word company profile on the website and in the conference program Platinum: $10,000 (3) Registrations included ($2,055 value) Complimentary 8x10 Booth Space Company logo listed in conference program as a Logo prominently placed on the conference website Logo placed on signage at conference Logo placed on e-communications Company name mentioned in social media efforts Logo listed on table tents for various events as conference Full page advertisement in conference program Reserved table at all meal functions 200 word company profile on the website and in the conference program Gold: $7,500 (2) Registrations Included ($1,375 Value) 25% discount on exhibit space Company logo listed in conference program as a Logo placement on the conference website Logo placed on signage at conference Logo placed on e-communications Company name mentioned in social media efforts Logo listed on table tents for various events as conference Half page advertisement in conference program Silver: $5,000 (1) Registration Included ($685 Value) 25% discount on exhibit space Company logo listed in conference program as a Logo placement on the conference website Logo placed on signage at conference Logo placed on e-communications Company name mentioned in social media efforts Logo listed on table tents for various events as conference Quarter page advertisement in conference program Bronze: $2,500 Company name listed in conference program as a Company name listed on the conference website Company name listed on signage at conference Company name placed on e-communications Angel: $1,000 Company name listed in conference program as a Company name listed on the conference website 2018 NEC/AAAE Annual Conference: REIMAGINE THE WAY WE FLY 4

6 2018 NEC/AAAE ANNUAL CONFERENCE August Hyatt Regency, Jersey City, NJ EXHIBITOR & SPONSORSHIP RESERVATION FORM Reserve your exhibit space and ship today! REGISTER ONLINE: necconference.org Expo, Sponsorship & Hotel Deadline: JULY 19, 2018 Exhibit space is based on availability. Confirmation materials and event communications will be sent to the company representative listed. EXHIBITOR INFORMATION & REGISTRATION One registration and admittance to any events or general sessions are included in reservation of a 8 x 10 booth space. Additional booth staff will require full registrations. MAIN CONTACT PERSON: NAME (PERSON RECEIVING ALL CONFIRMATION MATERIALS) COMPANY NAME TITLE ADDRESS CITY STATE ZIP CODE PHONE 1ST REGISTRANTS NAME (AS TO APPEAR ON NAME BADGE) 2ND REGISTRANTS NAME (AS TO APPEAR ON NAME BADGE) SPONSORSHIP OPPORTUNITIES o Platinum Plus...$15,000 o Platinum... $10,000 o Gold... $7,500 o Silver...$5,000 o Bronze... $2,500 o Angel...$1,000 o General Session (6 available)... $2,500 o Registrant Gift Bags...$5,000 o Wi-fi Sponsor...$5,000 o Lanyards...$4,000 o Hotel Key Card...$3,000 o Conference Mobile Phone App... $2,500 o Ice Breaker/Welcome Reception...$5,000 o Opening Ceremony/Dinner (2 available)... $7,500 o Golf Tournament... $7,500 o Sunday Activity Sponsor...$5,000 o Corporate Appreciation Luncheon... $7,500 o Refreshments w/ Exhibitors - two days...$5,000 o Monday Lunch w/ Exhibitors...$4,000 o Themed Hospitality Suite, two nights (co-ships available)$5,000 3RD REGISTRANTS NAME (AS TO APPEAR ON NAME BADGE) 4TH REGISTRANTS NAME (AS TO APPEAR ON NAME BADGE) REGISTRATION TOTAL Booth Reservation $ Additional Attendee(s) $ EXHIBITOR RESERVATION 8 x 10 Vendor Space o Exhibitor Corporate Member...$1,600 o Exhibitor Corporate Non-member... $1,700 o Exhibitor Additional Booth Staff Corporate Member...$685 o Exhibitor Additional Booth Staff Corporate Non-Member...$800 Sponsorship $ Total Amount $ PAYMENT INFORMATION Your reservation is only guaranteed when full payment is received and All payments are due prior to the start of the Expo. o Check (Make checks payable to NEC Annual Conference ) Credit Card: o MasterCard o Visa o American Express Additional Considerations Please list companies you would like to be placed near: NAME ON CARD CREDIT CARD NUMBER SECURITY CODE EXP. DATE COUNTRY Please list companies you would NOT like to be placed near: BILLING ADDRESS CITY STATE/PROVINCE ZIP/POSTAL CODE Please return with payment to: NEC/AAAE 136 Everett Road Albany, New York NEC/AAAE Annual Conference: REIMAGINE THE WAY WE FLY

7 EVENT LOCATION & HOTEL RESERVATIONS HYATT REGENCY JERSEY CITY ON THE HUDSON Hyatt Regency Jersey City on the Hudson 2 Exchange Pl, Jersey City, NJ With their distinctive waterfront location, combined with easy access to New York City, Hyatt Regency Jersey City will truly elevate your travel experience. The hotel in Jersey City, NJ is ideally located near the New York Waterway ferry and PATH train for easy access to everything there is to do and see in the Big Apple. Treat yourself to the level of superior hotel service you deserve at Hyatt Regency Jersey City on the Hudson. Space is limited, so reserve your room early! Mention NEC/ AAAE to receive the discounted group rate of $ per night plus applicable taxes when calling to reserve your room. Reservation deadline is July 19, P PARKING Outdoor Valet Parking Overnight weekdays (in and out privileges) until 5PM the following day:... $50 Overnight weekends (in and out privileges) until 5PM the following day:...$38 Daily Parking (up to 10 hours):... $35 Vu Restaurant/Lounge parking for weekdays (up to 3 hours):...$25 Vu Restaurant/Lounge parking for weekends (up to 3 hours):...$15 TRANSPORTATION Taxi PATH Rail System NY Waterway Ferry Taxicabs populate the streets Plan your travel into Manhattan Monday - Friday surrounding our hotel that will by taking the PATH train $6/ride to World Financial Center take you to your destination 24 located next to the hotel at the $7/ride to Pier 11 hours a day. If a taxicab s top Exchange Place station. PATH $8/ride to 39th Street light is illuminated, the cab is trains run Monday-Sunday. available. One-Way Fares: Adults: $2.75, Children ages 5 and under are Saturday - Sunday $4/ride to World Financial Center free 2018 NEC/AAAE Annual Conference: REIMAGINE THE WAY WE FLY 6

8 WOMEN IN WHY IS NEC/AAAE RAISING A MINIMUM OF $6,000 FOR THE AAAE FOUNDATION WOMEN IN AVIATION SCHOLARSHIP? 2018 marks NEC s 60th Anniversary Maria Sheridan is the 6th female president of NEC/AAAE Jeanne Olivier will be the 6th female Chair for AAAE Approximately 16% of active AAE s are female (source AAAE) Women make up 6 percent of the total pilot population During the last two decades, the number of women involved in the aviation industry has steadily increased and women can be found in nearly every aviation occupation today. However, the numbers are small by comparison. What can you do?donate! Visit to make a direct donation Encourage your organization to donate

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