Proposal from Holiday Inn Sarnia Hotel & Conf Centre 1498 Venetian Boulevard, Sarnia, Ontario, N7T 7W6, Canada

Transcription

1 Proposal Details RFP Name RFP Code Event Name North JTP PLNV7D7KF9V North JTP Response Date Tue, 22-Nov :01 PM Proposal Status Declined Supplier Name Holiday Inn Sarnia Hotel & Conf Centre Supplier Type Hotel Proposal Introduction Chain IHG Metro Area ON - London / Windsor Brand Holiday Inn Commission? Yes % Holiday Inn ~ Sarnia Point Edward Where we are always At Your Service! Located in a serene marina setting in the Village of Point Edward, the Holiday Inn is ideally situated at the foot of the international Bluewater Bridges and Highway 402. The hotel is located minutes from shopping, beaches, parks, live horse racing, the Chemical Valley and the Point Edward Charity Casino. The Holiday Inn Sarnia/Point Edward is a perfect venue for your conference and overnight accommodations. As your guests join together for their meetings, they will enjoy the spacious balls which include space for your lunch, breaks, dinner and breakout sessions! All of our public and meeting space is equipped with complimentary high speed wireless internet and a variety of audio visual equipment. Your guests will sleep soundly in any of our guests which consist in our five-storey tower section of guests that showcases contemporary design, pillow top mattresses and spacious king s. In our standard hotel section we have the Business Class King Wing and the Business Class Queen Wing another perfect option for overnight guests! Each of the appointed guests feature hair dryers, coffee makers, modem connections, remote control TV s, clock radios, individual climate control, complimentary High Speed Wireless Internet access in all guests, access to our complimentary 24 hour business centre and ample complimentary parking. Our recreational facilities offer our guests a fully equipped fitness, whirlpool, sauna, heated indoor swimming pool. Date Type Event Dates Check-In Date Availability Rates (CAD) Preferred Mon, 16-Jan-2017 to Fri, 27-Jan-2017 Sun, 15-Jan-2017 Available with Limitations Additional Information Concessions / Contractual Requirements I have everything required except the 2nd breakout FRIDAY of the 2nd week. We will offer cancellation without penalty up until Dec. 30. After that cancellation as follows: Yes we can meet the required lunch fees. We will include complimentary Parking and High Speed wireless internet. Yes you can bring in your own LCD Projector Yes we can set up direct billing for F&B & meeting s. Guests can pay their own guest with a credit card. Page 1 of 9

2 Key Contact Information Contact Name Lori Hamel Johnson Address Organization Holiday Inn Sarnia Phone Title Cluster Sales Manager Website Additional Information We look forward to the prospect of working with you and your client for this 2017 series of meetings. Sleeping Room Availabilities Sleeping Room Needs Met? Additional Information Yes Preferred (Mon, 16-Jan-2017 to Fri, 27-Jan-2017) A block of guests would be set aside for your function up to a month prior to the function date. The guest block includes in Complimentary High Speed Wireless Internet, Pay Per View Movies, Iron & Ironing Board, Blow Dryer and Coffee Maker. *All rates are quoted in Canadian Funds and are subject to 13% HST *All rates quoted are 10% Commissionable Availability Available with Limitations Check-in Date Sun, 15-Jan-2017 Any (Run of House) Single (1 Bed) Day Qty Rate (CAD) Qty Rate (CAD) Sun, 15-Jan Mon, 16-Jan Tue, 17-Jan Wed, 18-Jan Thu, 19-Jan Fri, 20-Jan Sat, 21-Jan Sun, 22-Jan Mon, 23-Jan Tue, 24-Jan Wed, 25-Jan Thu, 26-Jan Double (2 Beds) Qty Rate (CAD) Suite Qty Rate (CAD) Staff Qty Rate (CAD) Additional Fees Canada Harmonized Tax (CST) % Page 2 of 9

3 Meeting Room Availabilities Meeting Room Needs Met? Additional Information Yes, with limitations All meeting setups include High Speed Complimentary Wireless Internet Access, Ice Water & Mints, Pens & Paper and a complimentary Flipchart & Markers. Start Date All prices subject to a 15% gratuity, 13% HST ~ Prices based on per person unless other wise indicated. Prices Subject to Change with out Notice. Mon, 16-Jan-2017 Day Time Agenda Item Room Request Room Assignment 720 Sq. Ft., 10 Ft. not included in meeting 350 Sq. Ft., 8 Ft. needed for this meeting. Venetian A Ball 912 Sq. Ft., 10 Ft. note included in this meeting s 720 Sq. Ft., 10 Ft. not included in meeting 350 Sq. Ft., 8 Ft. Page 3 of 9

4 Thu, 19-Jan :00 AM-7:00 PM Meeting needed for this meeting. Venetian A Ball 912 Sq. Ft., 10 Ft. not included in this meeting s 720 Sq. Ft., 10 Ft. not included in meeting 350 Sq. Ft., 8 Ft. needed for this meeting. 575 Sq. Ft., 8 Ft. Permanent U-Shape 720 Sq. Ft., 10 Ft. not included in meeting Page 4 of 9

5 Thu, 19-Jan :00 AM-7:00 PM Meeting Thu, 19-Jan :00 AM-7:00 PM Meeting Thu, 19-Jan :00 AM-7:00 PM Meeting 350 Sq. Ft., 8 Ft. needed for this meeting. 720 Sq. Ft., 10 Ft. not included in meeting 350 Sq. Ft., 8 Ft. not included for this meeting. St. Clair Meeting Room 264 Sq. Ft., 8 Ft. Page 5 of 9

6 required for this 300 Sq. Ft., 8 Ft. only holds for 8 people. Venetian A Ball 912 Sq. Ft., 10 Ft. not included in this 575 Sq. Ft., 8 Ft. Notes or Exceptions: **screen included in meeting Permanent U-Shape 300 Sq. Ft., 8 Ft. only holds 8 people required for this Venetian A Ball 912 Sq. Ft., 10 Ft. not included in this Page 6 of 9

7 Wed, 25-Jan :00 AM-7:00 PM Meeting Wed, 25-Jan :00 AM-7:00 PM Meeting Wed, 25-Jan :00 AM-7:00 PM Meeting 575 Sq. Ft., 8 Ft. Notes or Exceptions: **screen included in meeting Permanent U-Shape 300 Sq. Ft., 8 Ft. only holds 8 people 300 Sq. Ft., 8 Ft. only holds 8 people 575 Sq. Ft., 8 Ft. Notes or Exceptions: **screen included in Permament U-Shape Page 7 of 9

8 Venetian A Ball 912 Sq. Ft., 10 Ft. not included in this. inlcuded for this 300 Sq. Ft., 8 Ft. only holds 8 people 575 Sq. Ft., 8 Ft. Notes or Exceptions: **screen included in Permament U-Shape A/V Needs The Holiday Inn Sarnia Point Edward works closely with a local audio visual company to be able to provide you with the best quality equipement and service and will be glad to make any AV arrangements on your behalf or have the company contact you directly. ** Screen approximately rental will be $40.00 per day per meeting required. Page 8 of 9

9 Estimated Costs Applicable Tax 13% Service Charge 15% Item Cost Type Amount Quantity Tax(%) Tax/Service Note Average F&B Costs - Gallon Coffee Average F&B Costs - Lunch - Buffet Miscellaneous Costs - Internet - Guest Room Miscellaneous Costs - Internet - Meeting Room Miscellaneous Costs - Parking Fee - Self Miscellaneous Costs - Parking Fee - Valet Rental Costs - Breakout - Total Rental Costs - General Rental Costs - Meeting Rooms - Total Included in Package Per Person CAD $ Tax and Service Inclusive Complimentary Complimentary Complimentary N/A Per Day CAD $ Tax and Service Per Day CAD $ Tax and Service Per Day CAD $ Tax and Service Additional Files File Name Type Size Upload Date Hotel Floor Plan (updated 2011).pdf Portable Document Format (.pdf) 679 KB Mon, 21-Nov-2016 Page 9 of 9