ESPN-3/24 & 3/26 CBB: Women's Regionals-Oklahoma City, OK
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1 Proposal Details RFP Name RFP Code Event Name ESPN-3/24 & 3/26 CBB: Women's Regionals-Oklahoma City, MCNLYNZT5QP ESPN-3/24 & 3/26 CBB: Women's Regionals-Oklahoma City, Response Date Tue, 07-Mar- 10:57 AM Proposal Status Awarded Supplier Name The Skirvin Hilton Oklahoma City Supplier Type Hotel Proposal Introduction Chain Hilton Metro Area - Oklahoma City Brand Hilton Hotels Commission? No Thank you for considering the Skirvin Hilton for this upcoming event. We are happy to offer the following for your group, please don't hesitate to contact us for any further information or questions. Date Type Event Dates Check-In Date Availability Preferred to Mon, 27-Mar- Wed, 22-Mar- 1st Option - Holding Space Until 17-Mar- Rates (USD) Billing and Contractual Requirements concessions: (2) upgrades comp wifi 10% commission 20% attrition And 1 per 40 comp (2) group rate (3) days group rate Comp wifi in sleeping rooms & office Comp office Parking discounted to $20 overnight MUST HAVE DIRECT BILL MUST SIGN ADDENDUM Key Contact Information Contact Name Karrie Morgan Address karriemorgan@skirvinhilton.c om Organization Skirvin Hotel Phone Title Sr. Sales Manager Thank you for considering the Skirvin Hilton. Please don't hesitate to call me with any questions or if you need any further information. Pricing is valid for 14 days and guest rooms and space are currently not on hold until a contract is requested.
2 Sleeping Room Availabilities Sleeping Room Needs Met? Preferred ( to Mon, 27-Mar-) Availability 1st Option - Holding Space Until 17- Mar- Check-in Date Any (Run of House) Day Thu, 23-Mar Fri, 24-Mar Sat, 25-Mar Sun, 26-Mar Single (1 Bed) Double (2 Beds) Suite Staff Additional Fees Occupancy 5.500% State 8.375% High-speed Internet, Hilton Serenity Bed collection, upgraded bath amenities, iron/board, hairdryer, On Demand TV and entertainment, Coffee maker, 36" flat screen TV, I-home entertainment radio, electronic laptop safe, electronic keyless entry/lock Meeting Room Availabilities Meeting Room Needs Met? Start Date Day Time Agenda Item Room Request Room Assignment Thu, 23-Mar- Fri, 24-Mar- Sat, 25-Mar-
3 Estimated Costs Total F&B Minimum USD $1, Applicable Tax 8.37% Service Charge 23% Item Cost Type Amount Quantity Tax(%) Tax/Service Note Costs - Break - AM Costs - Break - Buffet Continental Plated Costs - Lunch - Buffet Costs - Lunch - Plated Costs - Reception - Beverage Costs - Reception - Food Costs - Facility Fee Costs - Housekeeping Costs - Internet - Guest Room Costs - Internet - Meeting Room Costs - Parking Fee - Self Costs - Parking Fee - Valet Per Person USD $7.00 +Tax and Service Per Person USD $7.00 +Tax and Service Per Person USD $ Tax and Service Per Person USD $ Tax and Service Per Person USD $ Tax and Service Per Person USD $ Tax and Service Per Person USD $ Tax and Service Per Person USD $ Tax and Service Per Person USD $ Tax and Service Waived Waived Per Day USD $28.00 No Tax
4 Costs - Resort Fee Transportation Costs - Airport Transportation
5 Additional Questions 1. The HOTEL will pay 10% commission to American Express Meetings and Events for all guest rooms that are reserved and utilized at your hotel that are associated with this meeting, regardless of whether they are booked by American Express or the client directly. Please indicate your agreement by answering yes. (Single choice) (Required) 2. Hotel agrees that rates quoted, for this program, have not been inflated due to commission being paid to American Express. Please indicate your agreement by answering yes. (Single choice) (Required) 3. Hotel guarantees that no lower rate or special promotional rate will be in effect during the dates of the contracted program for comparable room types. In addition, the Hotel will support a lowest rate guarantee representing and warranting that the pricing offered to American Express will be equal to or better than the pricing for comparable rooms and services offered to any other customer. Please indicate your agreement by answering yes. (Single choice) (Required) 4. Have you been contacted directly by the client? If so, please respond with lower (or the same) commissionable rates. (Comment) 162- same rate as quoted to Peter with Hilton 5. What is the comp room policy? (Comment) (Required) 1 per When was the hotel/rooms last renovated? (Comment) (Required) Aug Are there anticipated renovations during the stay of this group? (Single choice) (Required) No 8. Please name and indicate distance from airport(s). (Comment) (Required) 10 miles 9. The HOTEL will accept American Express as payment without charging an additional fee. (Single choice)
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