Tire Centers LLC 2018 Great Escape One10 fka AIMIA

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Patience Clark
5 years ago
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1 Tue, 16-May-2017 Wed, 31-May-2017 Meeting Space and Sleeping Rooms QWN35SFVFRJ Please advise if you can offer the following concessions: Group rates applicable 3 days pre and post - One (1) standard guestroom night for every forty (40) fully paid guestrooms occupied; to be calculated on a cumulative basis and used as a credit towards the Master Account - Staff rooms at 50% off group rate - Ten (10) suites at the group rate - One (1) complimentary suite -Complimentary accommodations for the Aimia Account Director and Aimia Lead Travel Director two (2) days prior and one (1) day post, in addition to the program dates - Ten (10) complimentary site inspection room nights - 10% F&B discount on 2018 banquet menus - Waived and/or discounted set up fees for private functions - 20% discount on total cost of Audio Visual - Complimentary phone lines and internet lines in offices and hospitality desk for the duration of the program - Complimentary guestroom internet - Complimentary internet access in offices and hospitality desk for the duration of the program. - Complimentary meeting, office, function space for the duration of the program - Complimentary local phone calls from offices and hospitality desk for the duration of the program - Complimentary flip charts and easels at hospitality desk and in office - 10% discount on spa and golf - Complimentary welcome room amenity for each couple, bottled water, fruit basket, etc. - Complimentary non-alcoholic beverage and snacks at check-in ontwo arrival days (Sunday and Monday) - Complimentary turndown service - Complimentary access to fitness center for all guests - Three complimentary parking spaces for staff vehicles for the duration of the program including pre and post days - Waived resort fees (if applicable) Michelle Lamuth Aimia Senior Purchasing Manager Cvent, , Phone 100 North Sixth Street, Suite 700B Minneapolis, MN USA michelle.lamuth@aimia.com Aimia 100 North Sixth Street Suite 700B Minneapolis, MN USA , ,001+ Travel, Recreation, and Leisure 20, ,001+ 1/6

2 380 Yes % The planner has indicated that this event has been held before. Planner Preferred Yes Sat, 03-Feb Thu, 08-Feb alternate dates Sat, 03-Feb Thu, 08-Feb-2018 Sun, 11-Feb Fri, 16-Feb-2018 Sun, 18-Feb Fri, 23-Feb-2018 Mon, 05-Feb Sat, 10-Feb-2018 Sun, 04-Feb Fri, 09-Feb-2018 South Carolina PLEASE REPLY TO ALL SETS OF DATES, AND ALSO ADVISE ON ANY ALTERNATE PATTERNS THAT MIGHT BE AVAIALABLE IF THE REQUESTED PATTERN ABOVE IS NOT AVAILABLE. THEY ARE NOT CRAZY ABOUT FEB 4-9 BECAUSE OF SUPER BOWL, BUT IF THAT IS ALL YOU HAVE BASED ON ALL OF THE OTHER DATES PLEASE LET ME KNOW. Previous Venue Name City State Date Attendees Room Block Room Pick-Up F&B Spend Fiesta Americana Los Cabos Feb 2017 Secrets Maroma Beach Riviera Maya Feb 2016 Day Any (Run Of House) Single (1 Bed) Double (2 Beds) Suite Staff Tue, 30-Jan Wed, 31-Jan Thu, 01-Feb Fri, 02-Feb Sat, 03-Feb Sun, 04-Feb Mon, 05-Feb Tue, 06-Feb Wed, 07-Feb Thu, 08-Feb Fri, 09-Feb Room Occupancy Double - - Double Single Tue, 30-Jan Note that some of the ROH could be single occupancy, but mainly double. 2/6

3 Tue, 30-Jan-2018 Day Time Agenda Item Room Request Tue, 30-Jan :00 AM-9:00 AM Aimia Tue, 30-Jan :00 AM-9:00 AM Storage Wed, 31-Jan :00 AM-9:00 AM Aimia Wed, 31-Jan :00 AM-9:00 AM Storage Thu, 01-Feb :00 AM-9:00 AM Aimia Thu, 01-Feb :00 AM-9:00 AM Storage Fri, 02-Feb :00 AM-9:00 AM Aimia Fri, 02-Feb :00 AM-9:00 AM Storage Fri, 02-Feb :00 AM-11:45 PM General Session General Session Notes or Exceptions: Set up on pre days; rehearsals on Sunday, General Session on Monday morning Fri, 02-Feb :00 AM-11:45 PM Sat, 03-Feb :00 AM-9:00 AM Aimia Sat, 03-Feb :00 AM-9:00 AM Storage Sat, 03-Feb :00 AM-11:45 PM General Session General Session Notes or Exceptions: Set up on pre days; rehearsals on Sunday, General Session on Monday morning Sat, 03-Feb :00 AM-11:45 PM /6

4 Sat, 03-Feb :00 AM-11:45 PM Onsite Gift Distribution Notes or Exceptions: Need a space/room for handing out a room gift TBD as noted. for 350 Sat, 03-Feb :00 AM-4:30 PM DAC Meeting Meeting Sat, 03-Feb :00 PM-7:00 PM TCi Employee Meeting Meeting Notes or Exceptions: This can be in the same room as the General Session Sun, 04-Feb :00 AM-9:00 AM Aimia Sun, 04-Feb :00 AM-9:00 AM Storage Sun, 04-Feb :00 AM-11:45 PM Sun, 04-Feb :00 AM-11:45 PM General Session General Session Notes or Exceptions: Meeting Day (8AM- Noon) Sun, 04-Feb :00 AM-11:45 PM Onsite Gift Distribution Notes or Exceptions: Need a space/room for handing out a room gift TBD as noted. for 350 Sun, 04-Feb :00 PM-10:00 PM Welcome Reception Reception Notes or Exceptions: Prefer outdoor with weather backup, location near dinner, but could possibly be in the same location if large enough to hold reception and then dinner with entertainment Sun, 04-Feb :00 PM-10:00 PM Welcome Dinner Dinner Notes or Exceptions: Prefer outdoor with weather backup, location near reception, but could possibly be in the same location if large enough to hold reception and then dinner with entertainment Mon, 05-Feb :00 AM-9:00 AM Aimia Mon, 05-Feb :00 AM-9:00 AM Storage Mon, 05-Feb :00 AM-12:00 PM #1 Mon, 05-Feb :00 AM-12:00 PM #2 350 U-Shaped Buffet 350 Buffet /6

5 Mon, 05-Feb :00 AM-12:00 PM #3 Mon, 05-Feb :00 AM-12:00 PM #4 Mon, 05-Feb :00 AM-11:45 PM Mon, 05-Feb :00 PM-5:00 PM "Pool Side Pit Stops" Notes or Exceptions: This can be in a pop up location for casual conversation with a different VIP host on each day. Hold up to 25-40, can be outside, semi private, no special set up. Mon, 05-Feb :00 PM-6:00 PM "Social Hour" Reception Notes or Exceptions: This could be in the bar of a restaurant that is maybe closed prior to dinner, or some place else. Accommodate up to 80, not a mandatory function. Could be a different location for each night requested. Tue, 06-Feb :00 AM-9:00 AM Aimia Tue, 06-Feb :00 AM-9:00 AM Storage Tue, 06-Feb :00 AM-11:45 PM Tue, 06-Feb :00 PM-5:00 PM "Pool Side Pit Stops" Notes or Exceptions: This can be in a pop up location for casual conversation with a different VIP host on each day. Hold up to 25-40, can be outside, semi private, no special set up. Tue, 06-Feb :00 PM-11:00 PM Final Reception & Dinner Dinner Notes or Exceptions: This dinner could also be held on the actual final day (Thursday), but TBD at this point. Outside preferred, but a combination space of ballroom with outside terrace (if large enough) would work. Client will bring in their own dance band entertainment for this night. Wed, 07-Feb :00 AM-9:00 AM Aimia Wed, 07-Feb :00 AM-9:00 AM Storage Wed, 07-Feb :00 AM-11:45 PM Rounds /6

6 Wed, 07-Feb :00 PM-6:00 PM "Social Hour" Reception Notes or Exceptions: This could be in the bar of a restaurant that is maybe closed prior to dinner, or some place else. Accommodate up to 80, not a mandatory function. Could be a different location for each night requested. Thu, 08-Feb :00 AM-9:00 AM Aimia Thu, 08-Feb :00 AM-9:00 AM Storage Thu, 08-Feb :00 AM-11:45 PM Fri, 09-Feb :00 AM-9:00 AM Aimia Fri, 09-Feb :00 AM-9:00 AM Storage Sat, 10-Feb :00 AM-9:00 AM Aimia Please note that do not turn down RFP if you don't have all of the space requested as we could consider adjustments to set up and/or meeting functions. We will present all options to the client. Storage and office could be shared if large enough. 1. If you are not an all inclusive property, can you offer all inclusive pricing for this program, if so please provide that pricing. (Single choice) (Required) [ ] Yes [ ] No 6/6

Siemens Financial Global Offsite (Phoenix & San Francisco)

RFP Details RFP Name Response Due Date Decision Date RFP Type RFP Code Description 13011 - Siemens Financial Global Offsite (Phoenix & San Wed, 13-Jan-2016 Fri, 29-Jan-2016 Meeting Space and Sleeping Rooms