Premier, Inc. MIC Executive Room Meetings

Transcription

1 PROPOSAL DETAILS RFP Name RFP Code Event Name Premier, Inc. MIC Executive Meetings X8NYLZZ2QP6 Premier, Inc. MIC Executive Room Meetings Proposal Sent Date Wed, 09-Nov :37 AM Proposal Status Withdrawn Supplier Name Proposal Introduction Hamilton Crowne Plaza Washington DC Supplier Type Hotel Chain IHG Metro Area DC - Washington Brand Crowne Plaza Hotels Commission? Yes % On behalf of the Hamilton Crowne Plaza, we thank you for your consideration. We would be honored to host your group. Please do not hesitate to contact us with any further questions or concerns. Thank you again for choosing the unique and historic Hamilton Crowne Plaza hotel. Date Type Event Dates Check-In Date Availability Rates (USD) Preferred Mon, 13-Feb-2017 to Tue, 14-Feb-2017 Mon, 13-Feb st Option - Not Holding Space Additional Information Concessions / Contractual Requirements The Hotel is pleased to offer your Group the following room block at the proposed group rate of $ for single/double accommodations. Upon acceptance of this proposal, the Hotel will place the rooms and meeting space offered below on a tentative hold. We will request a credit card authorization for deposit upon contract signing with additional deposits through to arrival. Balance paid prior to arrival. KEY CONTACT INFORMATION Contact Name Camille Gilmore Address camille.gilmore@interstatehot els.com Organization The Hamilton Crowne Plaza WDC Phone Title National Sales Task Force Account Manager Page 1 of 8

2 SLEEPING ROOM AVAILABILITIES Sleeping Room Needs Met? Additional Information Day Yes Rate will be $ per room per night plus 14.5% tax. We will offer 5 staff and 2 rooms upgrade to suites at group rate based on availability of suite type at time of check in. Preferred (Mon, 13-Feb-2017 to Tue, 14-Feb-2017) Availability 1st Option - Not Holding Space Check-in Date Mon, 13-Feb-2017 Any (Run of House) Single (1 Bed) Double (2 Beds) Suite Staff Mon, 13-Feb Occupancy % Additional Fees Additional Information Page 2 of 8

3 MEETING ROOM AVAILABILITIES Meeting Room Needs Met? Additional Information Start Date Yes Meetings and Banquets: Currently, function space is not being held for your group. Once the space is blocked with a tentative contract, it will be held for five business days after blocking and will be turned definite with receipt of the signed contract. Mon, 13-Feb-2017 Day Time Agenda Item Room Request Room Assignment Mon, 13-Feb :00 PM-5:00 PM Registration Registration Notes or Exceptions: Two tables with two chairs outside meeting room Mon, 13-Feb :00 PM-5:00 PM MQIC Breakout Breakout Notes or Exceptions: PM Break Mon, 13-Feb :00 PM-8:00 PM Off site dinner Dinner Other (Room Required) 2 people U-Shaped (Room Required) 20 people 60 people Pre-Function Area 1,500 Sq. Ft., 9 Ft. Farragut Square 602 Sq. Ft., 9 Ft. Notes or Exceptions: Meeting Room Rental $1100 Tue, 14-Feb :00 AM-5:00 PM Registration Registration Notes or Exceptions: Two tables with two chairs outside meeting room Tue, 14-Feb :00 AM-12:00 PM General General Session Notes or Exceptions: Basic AV: data projector/screen. Cont breakfast, AM Break, lunch, served off foyer or back of room. Tue, 14-Feb :00 PM-3:00 PM Breakout MVIC Breakout Notes or Exceptions: PM Break Tue, 14-Feb :00 PM-3:00 PM Breakout MTIC Breakout Notes or Exceptions: PM Break Other (Room Required) 2 people Crescent Rounds (Room Required) 2,000 Sq. Ft. / 60 people U-Shaped (Room Required) 35 people U-Shaped (Room Required) 20 people Pre-Function Area 1,500 Sq. Ft., 9 Ft. Hamilton Ballroom 2,226 Sq. Ft., 9.66 Ft. Notes or Exceptions: Meeting Room Rental $3400 Franklin Park 775 Sq. Ft., 9 Ft. Notes or Exceptions: Meeting Room Rental $1100 Mcpherson Square 479 Sq. Ft., 9 Ft. Notes or Exceptions: Meeting Room Rental $900 A/V Needs 10% Discount Page 3 of 8

4 ESTIMATED COSTS Total F&B Minimum USD $1, Applicable Tax 10% Service Charge 22% Item Cost Type Amount Quantity Tax(%) Tax/Service Note Costs - Break - AM Costs - Break - Drinks Only Costs - Break - PM Costs - Break - Snacks and Drinks Costs - Breakfast - Buffet Costs - Breakfast - Continental Costs - Breakfast - Plated Costs - Dinner - Buffet Costs - Dinner - Plated Costs - Gallon Coffee Costs - Lunch - Boxed Costs - Lunch - Buffet Costs - Lunch - Plated Costs - Reception - Beverage Per Person USD $ Tax and Service Per Item USD $ Tax and Service Per Person USD $ Tax and Service Per Person USD $ Tax and Service Per Person USD $ Tax and Service Per Person USD $ Tax and Service Per Person USD $ Tax and Service Per Person USD $ Tax and Service Per Person USD $ Tax and Service Per Item USD $ Tax and Service Per Person USD $ Tax and Service Per Person USD $ Tax and Service Per Person USD $ Tax and Service Per Person USD $ Tax and Service Page 4 of 8

5 Costs - Reception - Food Costs - Reception - Heavy Hors D'oeuvres Costs - Reception - Light Appetizers Costs - Facility Fee Costs - Housekeeping Costs - Internet - Guest Room Costs - Internet - Meeting Room Costs - Parking Fee - Self Costs - Parking Fee - Valet Costs - Resort Fee Rental Costs - Breakout - Total Rental Costs - General Session Rental Costs - Meeting Rooms - Total Transportation Costs - Airport Transportation Transportation Costs - Local Transportation Per Person USD $ Tax and Service Per Person USD $ Tax and Service Per Person USD $ Tax and Service Per Item USD $12.95 Tax and Service Inclusive Per Day USD $ Tax and Service Per Day USD $53.00 Tax and Service Inclusive Total USD $6, Tax and Service Page 5 of 8

6 ADDITIONAL QUESTIONS 1. Rates quoted are applicable days pre-meeting. (Comment) (Required) 3 days depending on hotel availibility and rate availability 2. Rates quoted are applicable days post-meeting. (Comment) (Required) 3 days depending on hotel availibility and rate availability 3. Web address for meeting space detail? (Comment) (Required) 4. Please select your current Forbes and/or AAA Rating? (Multiple choice) (Required) 4 Star, 4 Diamond 5. Will the meeting room rentals be waived? If not, what rates will apply? (Comment) (Required) There will be a total room rental $6500. You will have access to our Hamilton Ballroom and 2 breakout spaces. 6. What is your nearest major airport and what is the distance (both miles and time)? What are the round trip shuttle and/or taxi costs? (Comment) (Required) DCA - Reagan National Airport 4 miles, 15 minutes 7. What amenities and activities does your hotel have on or near the property? (Comment) (Required) 24hr Fitness Center On-site Starbucks 14K Restaurant and Lounge - Breakfast, lunch, dinner Walking Distance to the cities most popular restaurants, shopping and national historic attractions 8. What renovations have your property either recently completed or has on schedule? (Comment) (Required) Complete Meeting space renovation completed on Feb 1, We recently completed a full guest rooms and lobby renovation as of October 2012 Page 6 of 8

7 9. HelmsBriscoe will be paid a placement fee which is non-cancelable and non transferable to any other party for the booking of this meeting. HelmsBriscoe is acting with full consent and the client is aware of the placement fee payable to HelmsBriscoe by your organization. (Multiple choice) (Required) I agree that HelmsBriscoe will be paid a placement fee 10. Indicate your agreement to the placement fee by providing your name, title and the date of your response in the area below. (Comment) (Required) Camille Gilmore National Sales Task Force Account Manager 11/9/ Accounts Payable Contact First & Last Name: (Comment) (Required) Eman Yared 12. Accounts Payable Phone Number: (Comment) (Required) Accounts Payable Address: (Comment) (Required) eman.yared@interstatehotels.com 14. Accounts Payable Fax: (Comment) (Required) Please indicate in the space below your contact name, hotel address, phone number, and address - if it differs from the contact information on the response sheet provided in this RFP. (Comment) Camille Gilmore The Hamilton Hotel th Street, NW Washington, DC Camille.gilmore@interstatehotel.com Page 7 of 8

8 16. Do you use Green Hotels Global? Please see attached document for more information. (Single choice) (Required) No 17. Hyatt Property: Will you match client Gold Passport Points to HB associate? (Single choice) (Required) No Page 8 of 8