AVAILABILITY REPORT - Florida Association for the Education of Young Chi - Annual Meeting

Transcription

1 AVAILABILITY REPORT - Florida Association for the Education of Young Chi - Annual Meeting Orlando, FL Hilton Orlando Buena Vista Palace Disney Springs Area 10/20/ /25/2020 $ USD 10/13/ /18/2020 Not Available Hotel Rating: 3 diamond Comp Rooms: 1/40 Upgrades: Concessions: 80% cumulative attrition, 10 staff rooms at 50% off group rate, 7 upgrades to one-bedroom Island Suites, 25% discount on self parking currently $18.00, 5 complimentary valet passes, 5 complimentary self parking passes, 10% discount on banquet menus, 10% discount on in-house A/V equipment, ability to bring in own A/V at no charge, Comp internet in guest rooms, 1 complimentary secure internet connection at registration, 1 comp Presidential Suite for 5 nights, 1 comp Parlor suite with attached bedroom at group rate, 8 comp VIP amenities valued at $50.00 (Chef's choice), comp receiving/storage of up to 500lbs with a 15% discount on remaining (excluding exhibitors), 70 comp 6' exhibit tables, covered and skirted. Comments: Please note these dates are available on a 1st option not holding basis.

2 Renaissance Orlando at SeaWorld 10/20/ /25/2020 $198 USD 10/13/ /18/2020 $198 USD Alternative Dates 9/15/2020-9/20/ USD Hotel Rating: 4 Dia/3 st Comp Rooms: 1/40 Upgrades: see concessions Concessions: 1/40 comp, cumulative 80% cumulative attrition 20 discounted staff rooms - 50% discount 15 suite upgrades at the group rate for our board Complimentary self parking for all participants Custom menu pricing to fit budget(need to see budget before agreeing to this) with a 10% f/b discount on published and prevailing menus *50,000 F&B minimum - LOWERED FROM $75,000 20% AV discount as long as we are sole provider of services Ability to provide own AV at no charge excludes rigging. Comp internet in guestrooms and meeting space basic (included in resort fee) 1 complimentary secure internet connection at registration. Complimentary parlor room with attached guestrooms at group rate 1 comp suite for 5 nights 16 comp VIP amenities Comp receiving/storage of up to 500lbs, with a 15% discount on remaining. Exhibitors are responsible for their own charges 70 Complimentary 6ft or 8ft exhibit tables, covered and skirted excludes power Comments: Hi Jaci- I can't get anywhere close to the target rate of $139 in October. The only dates I can come close is the weekend before Rosh Hashanah and I can offer a rate of $145 (including resort fee). Please let me know if that's an option. Thanks

3 Omni Orlando Resort at Champions Gate 10/20/ /25/2020 Not Available 10/13/ /18/2020 $185 USD Alternative Dates 9/16/2018-9/20/ USD Hotel Rating: 4 diamond Comp Rooms: 1/45 Upgrades: Concessions:

4 Comments: ***USING THIS HOTEL WOULD QUALIFY US FOR A VISIT KISSIMMEE INCENTIVE. I WENT AHEAD AND REGISTERED OUR MEETING WITH VISIT KISSIMMEE, AS IT IS A REQUIREMENT, HOWEVER, WE ARE UNDER NO OBLIGATION.*** NEGOTIATED HOTEL OFFER: 1/45 comp for one year; 1/40 for 2+ years cumulative 80% cumulative attrition each year 10% f/b discount for one year; 15% for two years and 20% for 3 years (each year). Excludes custom menus 10% AV discount for one year; 15% for two years and 20% for 3 years (each year). Excludes cross rentals Ability to provide own AV at no charge excludes rigging. (load in and load out fees will apply for hotel premise security reasons need to monitory who comes in and out when they are not hotel associates or approved vendors) $15 self-parking for overnights guests for 1 year; $12 for two years; $10 for three years 15 comp Valet for our board each year 20 comp self-parking passes for volunteers each year Comp internet in guestrooms included in discounted Resort fee of $10. Complimentary basic WiFi (3mb) for 800 attendees for (3) days with a minimum AV spend of $35,000 with Encore. OR $15 per device per day for 1 year $8 per device per day for 2 years Waived for 3 years 1 complimentary secure internet connection at registration per year 20 discounted staff rooms - 30% discount for 1 year; 40% for 2 years; 50% for 3 years Complimentary parlor room with attached guestrooms at group rate per year 1 comp suite for 5 nights per year 16 comp VIP amenities per year Comp receiving/storage of up to 300lbs, with a 15% discount on remaining for one year; 400lbs for 2 years; 500lbs for 3 years. Exhibitors are responsible for their own charges 70 6ft or 8ft exhibit tables, covered and skirted excludes power $30 each for one year; $10 each for two years; comp for 3 years Hi, Jaci, this offer does not take into consideration of looking at the Jewish holidays for better rates. let me know if you would like for me to review and send rates for those dates? They wont be at the $139 we offered for the week after Labor day, but certainly more value driven than non holiday weekends.

5 Hilton Orlando Lake Buena Vista in the Walt Disney World Resort 10/20/ /25/2020 $ USD 10/13/ /18/2020 Not Available Hotel Rating: 3 diamond Comp Rooms: 1/40 Upgrades: Concessions: 80% cumulative attrition, 10 staff rooms at 50% off group rate, 7 upgrades to Junior Suites, 25% discount on self parking currently $18.00, 5 complimentary valet passes, 5 complimentary self parking passes, 10% discount on banquet menus, 10% discount on in-house A/V equipment, ability to bring in own A/V at no charge, Comp internet in guest rooms, 1 complimentary secure internet connection at registration, 1 comp Presidential Suite for 5 nights, 1 comp Parlor suite with attached bedroom at group rate, 8 comp VIP amenities valued at $50.00 (Chef's choice), comp receiving/storage of up to 500lbs with a 15% discount on remaining (excluding exhibitors), 70 comp 6' exhibit tables, covered and skirted. Comments: Please note these dates are currently on a first option not holding basis.

6 Miami, FL Hyatt Regency Miami 10/20/ /25/2020 Not Available 10/13/ /18/2020 $219 USD Hotel Rating: 3 Star Comp Rooms: 1/50 Upgrades: If group is driven by lower rate we can offer a $179 single, $204 dbls. From their concession list we can offer only these 5 concessions: * 16 comp VIP amenities * 80% cumulative attrition * $50,000 f/b minimum * Discounted parking for the board (to be determined 1 year out) * 70 Complimentary 6ft exhibit tables, covered and skirted excludes power Concessions: Concession Requests for higher rate: 1/50 comp, cumulative 80% cumulative attrition No resort fee 20 discounted staff rooms 15 suite upgrades at the group rate for our board 5 comp self parking passes for volunteers Custom menu pricing to fit budget with no discount on F&B if we agree in custom menus $80,000 f/b minimum 20% AV discount in house AV Ability to provide own AV at no charge excludes rigging, unless labor is need it Comp internet in guestrooms and hotel meeting space only, where PSAV manage the internet (IF use it for all services as a sole provider) 1 complimentary secure internet connection at registration. Complimentary parlor room with attached guestrooms at sepacial rate 1 comp suite for 5 nights 8 comp VIP amenities, extra at special price Comp receiving/storage of up to 500lb. flat fee of $800 Exhibitors are responsible for their own charges 70 Complimentary 6ft exhibit tables, covered and skirted excludes power

7 JW Marriott Miami Turnberry Resort & Spa 10/20/ /25/2020 $ USD 10/13/ /18/2020 $ USD Hotel Rating: 4 star/dia Comp Rooms: 1/50 Upgrades: Concessions: 1/40 comp, cumulative 80% cumulative attrition discounted resort fee 20 discounted staff rooms - 50% discount 15 suite upgrades at the group rate for our board discounted parking for all guests 15 comp Valet passes for our board 20 comp valet parking passes for volunteers $30,000 f/b minimum with strong history provided on food and beverage spend 20% AV discount with exclusive use of PSAV in breakouts Ability to provide own AV at discounted charge excludes riggin and power. Comp internet in guestrooms 1 complimentary secure internet connection at registration. 1 Two bedroom suite upgrade at the group rate 1 presidential suite at the group rate for 5 nights 16 comp VIP amenitiesvalued at $50 each, chef's choice Comp receiving/storage of up to 200lbs, with a 15% discount on remaining. Exhibitors are responsible for their own charges 70 Complimentary 6ft or 8ft exhibit tables, covered and skirted excludes power Comments: We will have completed a $200M Expansion to include new guestrooms, meeting space, lobby and pool experience. Please check our website for meeting space layout. we are able to accommodate all meeting space needs. Multi Year Concessions: $5, credit to the Master Account. Credit amount may vary based on program size $10.00 Room Revenue credit to the Master Account per actualized room night. 30% Allowable Attrition (based on Group providing 2 years of strong history). 300,000 Marriott Reward Points, per program. One (1) Complimentary Upgrade to Platinum status for a Marriott Rewards member.

8 Trump National Doral 10/20/ /25/2020 $199 USD 10/13/ /18/2020 $199 USD Hotel Rating: 4 Diamond Comp Rooms: 1/40 Upgrades: 15 upgrades to one bedroom suites Concessions: 1/40 comp, cumulative 80% cumulative attrition Resort fee included in Group rate 20 discounted staff rooms - 50% discount 15 suite upgrades at the group rate for our board 50% discount on self parking for all guests 15 comp Valet passes for our board 20 comp self parking passes for volunteers Custom menu pricing to fit budget with a 10% discount on published 2020 banquet menu pricing $60,000 f/b minimum 20% discount on AV equipment rental with exclusive use of in house AV provider Ability to provide own AV at no charge, with exception of mandatory supervisory move in and move out fees of $ each way excludes rigging. Comp internet in guestrooms and meeting space basic 1 complimentary secure internet connection at registration. Complimentary parlor room with attached guestrooms at group rate 1 comp suite for 5 nights 16 comp VIP amenities 30% discount on receiving/storage charges. Exhibitors are responsible for their own charges 70 Complimentary 6ft or 8ft exhibit tables, covered and skirted excludes power Comments: $60, based upon program agenda

9 InterContinental Miami 10/20/ /25/2020 Not Available 10/13/ /18/2020 Not Available Alternative Dates 9/22/2020-9/27/ USD Hotel Rating: 4 Star Comp Rooms: 1/40 Upgrades: Concessions: Concession Requests: 1/40 comp, cumulative 15% cumulative attrition with 2 years of strong pick up history 50% Off Hotel Service Fee $ discounted staff rooms - 35% discount 10 club level upgrades at the group rate and 5 Suite Upgrades for our board $85,000 f/b minimum 20% AV discount with psav as exclusive provider Ability to provide own AV with supervision fees for load in and out excludes rigging. Comp internet in guestrooms and meeting space included in hotel service fee 1 complimentary secure internet connection at registration. Complimentary parlor room with attached guestrooms at group rate 16 comp VIP amenities Comments: Fantastic space all on one floor, with natural light!

10 Jacksonville, FL Hyatt Regency Jacksonville Riverfront 10/20/ /25/2020 $169 USD 10/13/ /18/2020 $159 USD Alternative Dates 10/25/ /29/ USD Hotel Rating: 3 star/3 d Comp Rooms: 1/40 Upgrades: Concessions: 80% cumulative attrition 20 discounted staff rooms offered at a discounted rate of $ suite upgrades at the group rate for the board Discounted Self parking to $15 15 comp Valet passes for our board 20 comp self parking passes for volunteers Custom menu pricing to fit budget with a 20% f/b discount on remaining $30,000 f/b minimum 20% AV discount Ability to provide own AV at no charge excludes rigging and patch fees. Comp internet in guestrooms and meeting space-up to 10 Mbps, any additional that is needed, will be offered a 20% Discount 1 complimentary secure internet connection at registration. 16 comp VIP amenities (Hotels Choice) Comp receiving/storage of up to 500lbs, with a 15% discount on remaining. Exhibitors are responsible for their own charges 70 Complimentary 6ft or 8ft exhibit tables,covered & excludes power. There would be a one time labor fee of $1000

11 Sawgrass Marriott Golf Resort & Spa 10/20/ /25/2020 $219 USD 10/13/ /18/2020 $219 USD Alternative Dates 9/8/2020-9/12/2020 9/15/2020-9/19/ /17/ /21/ USD 175 USD 175 USD Hotel Rating: 4 Comp Rooms: 1/50 Upgrades: (15) villa suite upgrades Concessions: 20% cumulative attrition 10% discount on F+B customized menus excluded Hotel is willing to explore custom menu to fit group F+B needs Group can utilize off-site AV, rigging excl.

12 Comments: NEGOTIATED HOTEL OFFER: ROOM RATE INCLUDES RESORT FEE 1/40 comp, cumulative 1 per 50 80% cumulative attrition 85% based on strong history Comp or discounted resort fee 20 discounted staff rooms - 50% discount 25% discount to Group Rate 15 suite upgrades at the group rate for our board (10) Villa Suites, (5) Main Building Suites Complimentary or discounted parking for all guests Parking discounted to $5 15 comp Valet passes for our board 5 comp passes 20 comp self parking passes for volunteers 5 comp passes Custom menu pricing to fit budget with a 20% f/b discount on remaining custom menu, no discounting once approved $30,000 f/b minimum can agree to $45k++ 20% AV discount negotiable, 10% at this time Ability to provide own AV at no charge excludes rigging. - yes Comp internet in guestrooms and meeting space basic included in resort fee 1 complimentary secure internet connection at registration. - Yes Complimentary parlor room with attached guestrooms at group rate Yes, Villa Suite 1 comp suite for 5 nights - Yes 16 comp VIP amenities 8 amenities, Hotel choice Comp receiving/storage of up to 500lbs, with a 15% discount on remaining. Exhibitors are responsible for their own charges negotiated with on-site UPS 70 Complimentary 6ft or 8ft exhibit tables, covered and skirted excludes power - Yes Hotel is willing to explore multi-year options, with 5% YOY rate increase We are able to craft a custom menu based on the needs and budget of the program's F+B

13 Fort Lauderdale, FL Diplomat Resort & Spa Hollywood, Curio Collection by Hilton 10/20/ /25/2020 $ USD 10/13/ /18/2020 Not Available Hotel Rating: 4 Diamond Comp Rooms: 1/50 Upgrades: 5 One-Bedroom Suite upgrades at the group rate (up to 5nights each) An additional 10 will be offered at the highly discounted rate of up to 5nights each) Concessions: WIAVED resort fee (including internet) - 1 per 50 comp rooms on a cumulative basis - 5 One-Bedroom Suite upgrades at the group rate (up to 5 nights each) - 10 Staff rooms at 25% off the group rate - Ten Percent (10%) discounted shall be applied to audio visual services through in-house provider, PSAV (exclusive of tax, labor and service charge), when PSAV is used as the primary provider for Group - Ten percent (10%) discount shall be applied on published 2020 Banquet Menu pricing (excluding tax and service charge). The Food & Beverage Minimum must be achieved after the discount has been applied. Discount does not apply to specialty menu pricing - Complimentary high-speed Internet in guestrooms for all attendees over the program dates. Meeting room rental discounted based on guestroom pickup and overall spend. Outdoor/Venue fees apply. - 10% off published spa treatment pricing at Diplomat spa - Group room rate 3 days pre and post your conference dates based on availability Double HH points Comments: F&B MIN OF 175, Hotels Contacted but Unavailable: Innisbrook Resort & Golf Club Tampa, Saddlebrook, Tampa Marriott Waterside Hotel & Marina, Hilton Tampa Downtown, Walt Disney World Swan & Dolphin, Hyatt Regency Grand Cypress, Gaylord Palms Resort & Convention Center, Caribe Royale Orlando All-Suite Hotel & Convention Center, Orlando World Center Marriott, Rosen Centre Hotel & Spa, Rosen Shingle Creek Resort, Hilton Orlando, Hilton Orlando Bonnet Creek, The Ritz-Carlton Orlando, Grande Lakes, JW Marriott Orlando, Grande Lakes, Loews Miami Beach Hotel, Hilton Miami Downtown, Omni Amelia Island Plantation, Fort Lauderdale Marriott Harbor Beach Resort & Spa Hotels Contacted but Above Budget: Boca Raton Resort, A Waldorf Astoria Resort, Gaylord Palms Resort & Convention Center, Loews Royal Pacific Resort at Universal Orlando, Hyatt Regency Orlando, Hilton Orlando, Fontainebleau Miami Beach, Loews Miami Beach Hotel (Please see additional costs below)

14 Additional Costs Hotel Hilton Orlando Buena Vista Palace Disney Springs Area Renaissance Orlando at SeaWorld Omni Orlando Resort at Champions Gate Hilton Orlando Lake Buena Vista in the Walt Disney World Resort Hyatt Regency Miami JW Marriott Miami Turnberry Resort & Spa Trump National Doral InterContinental Miami Service Charge / Sales Tax on F&B Resort Fee / Guestroom Internet Fee Room Tax Daily Maid / Bellman Gratuities 23 / 6.50% / included 12.5% $3 optiona / $10 roundt 25 / 6.50% 25 / Included i 12.5% 3.00op / 10.00op 26 / 7.50% / Included 14.50% $3.00 dail / $10.00 pp 25 / 6.5% / (Included 12.5% $3 optiona / $10 roundt 25 / 9% N/A / % 4.00 (Opt) / (Opt 25 on F&B / 9 on F&B% 24 / 9% included i / Included i $40.00 / $0 13% $3 per nig / $12 r/t 24 / 9% / 0 13% 3.00 (waiv / 7.00 (waiv Breakfast Lunch Dinner Reception Theme Dinners Distance from Airport (unit) Round Trip cost to Airport $40.00 $52.00 $90.00 $50.00 $ miles $38.00 $37 $45 $85 $60 $ miles 28 t $49.00 $59.00 $ $45.00 $ miles $45.00 $38 $46 $70 $55 $95 17 miles $ Buff Plat Plat $40.00 $ miles 50 appox $45.00 $60.00 $ $ miles $ % $3.00 / $8.00 $44.00 $58.00 $ $95.00 $ miles $45 $43 $58 $78 $75 $ miles taxi: 28

15 Hyatt Regency Jacksonville Riverfront Sawgrass Marriott Golf Resort & Spa Diplomat Resort & Spa Hollywood, Curio Collection by Hilton 24 / 7% none / waived 14.13% optional / optional 25 / 6.5% / Included 10.5% $5/day opt / $12 RT opt 24 / 6% / % $$4.00 / $$12.00 $25.00 $48.00 $62.00 $40.00 $ miles 40 to 74 $40 $56 $100 $45 $ miles $42.00 $72.00 $ $75.00 $ miles $55.00