2014/2015 Edition. Sponsored By:

Transcription

1 2014/2015 Edition Sponsored By:

2 Hotel/Accommodations Site Visit Checklist Hotel Phone Address Fax# City Zip Staff: Sales Manager Director Of Sales Convention Services Manager Food and Beverage Manager Reservations Manager Registration: Individual Controlled By Meeting Planner List Required Days In Advance Location Of Registration Desk: Lobby: Appearance: Excellent Very Good Fair Poor Bell Desk: Yes No Facilities For Luggage Storage Comments Front Desk: Check-in Time Check-out Time Front Desk Attitude Rooms Held Without Guarantee Until Credit Cards Accepted Elevators: Number Easily Accessible: Yes No Service: Excellent Very Good Fair Poor 2

3 Hotel/Accommodations Site Visit Checklist Guest Rooms: Number King /$ Queen /$ Suites /$ Double /$ Double/Double /$ Handicap Accessible # Rooms Smoking Non Smoking Maximum # Committable Rooms Comp Policy FEMA# Tax On Sleeping Rooms: (Sales) % Bed Tax % Total Cut Off Date: Weeks Prior Appearance: Excellent Very Good Fair Poor Smoke Alarms Sprinklers Amenities In-Room Technology Cost Internet Access: Yes No Complimentary: Yes No Wireless: Yes No Room Service Available: Yes No Hours Vending Machines: Yes No Soda Ice In-Room Coffee: Yes No In-Room Fridge: Yes No In-Room Microwave: Yes No Suites: # Available Comp Policy Cost Appearance: Excellent Very Good Fair Poor Concierge Level & VIP Level: Concierge Level: Yes No Number Of Floors Number Of Rooms Rates: Single Double Complimentary Services Hors D Oeuvres: Yes No Liquor: Yes No 3

4 Meeting/Conference Site Visit Checklist Meetings: Room Set Up Date Hours Ceiling Ht Meeting Rooms Carpeted: Yes No Individual Controls In Each Room: Heat: Yes No Air: Yes No Lights: Yes No Sound: Yes No Audio Visuals Obstructions: Yes No Appearance: Excellent Very Good Fair Poor Restroom Access Internet Access: Yes No Complimentary: Yes No Wireless: Yes No Business Center: Yes No Hours: Exhibits: Location Size Of Booths (6x8) Or (8x10) Or (10x10) Or (Table Top) Exhibit # Hours Decorator Exclusive: Yes No Food & Beverage: Menus Provided: Yes No Service Charge: Yes No How Much Guaranteed Prices (Until Date) Guarantee Policy Tax % Gratuity % 4

5 Hotel Amenities Site Visit Checklist Restaurants: Are Meal Hours Flexible: Yes No Can Restaurants Be Used For Groups: Yes No Outdoor Meals: Yes No Location Surcharges Lounges: Hours Theme Entertainment Hours Food In Lounge Capacity Coffee Breaks: Indicate Usual Service: China Foam Other Audio/Visual: Exclusive Company: Yes No Company Price List Provided Company On Property: Yes No Equipment Provided at No Cost Supplier Located On Site: Yes No Recreation: Pools: Indoor Outdoor Heated Hot Tub: Tennis: Yes No Lighted Cost Health Club: Yes No Cost: On-Site Golf: Yes No 5

6 Hotel Amenities Site Visit Checklist Recreation Cont.: Cost Group Golf Programs: Yes No Off-Site Golf: Yes No Cost Miles From Hotel Kids Program Additional Services: Auto Rental: Yes No Company Baby Sitters: Yes No Rate Airport Transportation: Yes No Cost Airport Shuttle Service Taxi Cab Co. Public Transportation Phone # Phone # Phone # Parking: Inside Outside Valet Self Parking Cost Accounting: Master Account Individual Responsibility Accounting Dept. Contact Phone Number Property Evaluation: Age of Property Date Last Renovation Any Renovations Scheduled (Date) Overall Evaluation Of Property: Excellent Very Good Fair Poor Staff Attitude: Excellent Very Good Fair Poor Ability To Meet My Meeting Needs: 6

7 Site Visit Checklist Overflow Hotel Accommodations: Hotel Phone Address Fax# City Zip Staff: Room Block Yes No Sales Manager Director of Sales Reservation Manager Overflow Hotel Accommodations: Hotel Phone Contact Distance Transportation # Guest Rooms Room Block Yes No Staff: Sales Manager Director of Sales Reservation Manager Overflow Hotel Accommodations: Hotel Phone Contact Distance Transportation # Guest Rooms Room Block Yes No Staff: Sales Manager Director of Sales Reservation Manager 7

8 Additional Information Off Site Facilities: Restaurant/Venue max # Contact Restaurant/ Venue max # Contact Restaurant/ Venue max # Contact Restaurant / Venue Contact Suggestions for tours & activities for attendees: 8

9 Complimentary Convention Services Attendance Builders: Materials: Yes No Brochures for Meeting Attendees: Attractions Walking Tour Museum Golf Visitors Guide Tours Map/Restaurant List Other Assistance: Welcome Signage: Yes No Logo to CVB by Welcome Address: Yes No Provided By Welcome Letter: Yes No Provided By Tour Arrangements: Yes No Registration/ Hospitality Assistance: Yes No Date Time Location Destination Management Organization Contact: _ 9

10 Sponsor:

11 Sponsor:

12 Sponsors:

13 Sponsors:

14 Sponsors:

15 Sponsors:

16 Notes: Sponsors: