Fall Conference OCT 30 NOV 03. monterey plaza hotel CALACT

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1 Prospectus Fall Conference 2017 monterey plaza hotel OCT 30 NOV 03 CALACT

2 Exhibitor Information Registration To register please visit starting July 20, 2017 to receive early bird rates; early bird rates end on September 15, Attendee registration will open June 20, Accommodations The Conference Hotel is the Monterey Plaza Hotel 400 Canery Row Monterey, CA 93940, Single room rates are $ per night if booked by September 30, Reservations received after this date will be provided on a space available basis at prevailing hotel rates. The room block will open June 20, Please call (800) Reservations must be guaranteed by credit card or advance deposit and received 30 business days prior to arrival. Individual reservations will automatically be billed for one night unless canceled 24 hours prior to arrival. To make your reservation please call (800) and tell them you are with the CALACT Conference. CONFERENCE SCHEDULE Tuesday, October 31, :00 am Registration Opens 9:30 am CALACT Board Meeting 9:00 am Pre-Conference Session 12:30 pm Golf Outing/Bike Ride 2:00 pm RTAP Committee Meeting 3:00 pm Registration Opens Wednesday, November 1, :00 am Registration Open 7:45 am Continental Breakfast 8:15 am Transportation Camp Begins 5:00 pm Transportation Camp Ends Thursday, November 2, :45 am Registration Open 8:00 am Continental Breakfast 8:00 am Breakout Sessions 9:45 am Breakout Sessions 12:00 pm Bus Show Luncheon 2:00 pm EXPO 4:45 pm EXPO Prize Giveaways 6:00 pm Evening Event Friday, November 3, :00 am Registration Opens 8:30 am Breakfast Buffet 9:00 am Plenary Session 10:00 am Breakout Sessions 12:00 pm Lunch 1:00 pm Breakout Sessions 3:00 pm Conclusion of Fall Conference

3 EXPO LAYOUT EXPO SCHEDULE EXPO Schedule Exhibitor Set Up Wednesday, November 1st EXPO Reception Wednesday, November 1st Bus Show Luncheon Thursday, November 2nd EXPO Main Event Thursday, November 2nd Evening Event Thursday, November 2nd Exhibit Break Down Thursday, November 2nd 4:30 pm - 5:45 pm 6:00 pm -7:30 pm 12:30 pm - 2:00 pm 2:30 pm - 6:00 pm 6:00 pm - 11:00 pm 6:00 pm - 9:00 pm To register please visit

4 Exhibitor FEES EXPO vendors will have an exclusive time during the conference for the Trade Show. On Wednesday, November 1, 2017 at 6:00p.m. the trade show will open with a reception in the EXPO area and on Thursday, November 2, 2017 conference sessions will end at 2:00 pm and the EXPO will open for all attendees. Space is limited to only 36 booths so please sign up soon. Registration with Exhibit Table Table & chairs Includes registration for one person Each additional person from same company Additional bus spaces are below Registration with Indoor Space & One Vehicle Includes registration for one person Registration with Additional Vehicle Spaces Member Rate $1200 $400 $1650 Non-member Rate $2000 $550 $2400 Vehicle space for each additional vehicle Each additional person from same company (Bus space may be limited) $750 $1350 $400 $550 Every Vendor must donate a $50 gift card or elect CALACT to provide one at the cost of $50 to Registration for the vendor to give away at the end of the EXPO. GOLF OUTING - TBD The golf outing is on Tuesday October 31, 2017 with a shot gun tee of at 12:30 pm. Cost - TBD. Conference Registration Only (no display) See Conference registration brochure for registrations received after September 15, First person Each additional person from same company $430 member $550 non-member $400 member $525 non-member Become a Member and Save! Receive the member rate by joining CALACT with your exhibitor registration for a savings up to $800 or more. You can sign up for membership at or call us at

5 2017 FALL CONFERENCE & EXPO REGISTRATION INFO Where? Register on our website at When? Register by September 15, 2017 to receive the early-bird rate. See Conference & Expo Fees for discount and regular conference fees. Payments! Pay on-line at For questions call If you want to pay by check you may pay by check on our website at CALACT.org All exhibit and sponsorship fees must be paid prior to the Conference or you will lose your exhibit space and/or sponsorship(s). Additional Help? If you or your guest have a disability and require assistance or require vegetarian meals or have special dietary needs, please contact CALACT at REGISTER ONLINE at CALACT.org CONFERENCE & EXPO FEES Exhibit Fees Member Non-Member A. Indoor Exhibit Space Only $1200 $2000 B. Booth & Outdoor Display $1650 $2400 C. Additional Person $400 $550 D. Additional Vehicles $750 $1350 By September 15 After September 15 Registration Fee Full Conference Day Rate Full Conference Day Rate Members First Person $430 $200 $450 $235 Each Additional Person $400 $200 $425 $235 Non-Members $550 $300 $600 $325 Guest Meals (per person) $250 $100

6 SPONSORSHIP OPPORTUNITIES Increase your visibility! Become a sponsor for the fall Conference & EXPO All sponsors receive: Listing on Supplier Thank You Sign Thank you in CalACTION newsletter Listing in Conference Program Electronic list of participants prior to and on the CALACT website before & conference after the Conference. Give Away Sponsorship ($5500) One Exhibitor Space Two Conference Registrations Name on Give Away Item Lanyard or Name Badge Sponsorship ($2500) Independent signage at break Notation in printed final agenda Wednesday & Thursday & Friday Break Sponsorships ($750) Independent signage at break Notation in printed final agenda Wednesday Transportation Camp Lunch Sponsorship ($5000) Three Conference Registrations Your marketing materials made available Opportunity to provide a brief welcome during lunch Independent signage Wednesday & Thursday Continental Breakfast Sponsorships ($1500) Independent signage One Conference Registration Evening Event ($8500) 1 Free Display Booth at EXPO & 3 Conference Registrations Independent signage Opportunity to welcome guests at the event Thank you during dinner from podium Evening Event Drink Sponsorship ($3000) Independent signage One Conference Registrations Your marketing materials made available

7 SPONSORSHIP OPPORTUNITIES Thursday Bus Show Luncheon ($6750) One Booth Premium Bus Space Opportunity to welcome attendees to the Luncheon Independent signage Your marketing materials made available Keynote Speaker ($5000) Thank you during Opening Session Your marketing materials made available Opportunity to welcome attendees & introduce the speaker Independent signage Wednesday Night EXPO Reception ($6500) Thank you during Reception from the podium Three Conference Registrations Your marketing materials made available One Exhibitor Space Independent signage Opportunity to welcome attendees to the EXPO EXPO Passport Grand Prizes ($2000) Thank you during EXPO from the podium Independent signage at EXPO Conference App Sponsorship ($5000) One Exhibitor Space Three Conference Registrations Independent signage Pillow Drop ($4000) Literature on every attendees bed Two Conference Registrations Friday Breakfast Buffet ($3000) Two Conference Registrations Opportunity to welcome attendees to Breakfast Independent signage Your marketing materials made available Thank you during Reception from the podium Hospitality Suite ($3500) Two Conference Registrations Your marketing materials made available Hospitality Suite for Monday and Tuesday evening* Independent signage *Does not include cost of food and beverages * To be listed in the Final Agenda, your sponsorship payment must be received by Oct. 23rd, 2017 in the CALACT office.

8 SPONSORSHIP OPPORTUNITIES Tuesday Golf Lunch Sponsorship ($3000) Two Conference Registrations Independent signage Golf Prize Sponsorship ($1000) Thank you during the Golf Tournament Independent signage Friday Lunch Sponsorship ($5000) Three Conference Registrations Your marketing materials made available Opportunity to provide a brief welcome during lunch Independent signage SPONSORSHIP registration & payment Name Company Address City State Zip Phone Fax Sponsorship Selected Scholarship Donation Total Amount on Credit Card Card Type (Circle one): Master Card Visa AMEX Card # Exp. Date / Security Code Billing Zip Code Name as it appears on card: Billing Address:

9 REASONS TO SPONS0R/EXHIBIT Priority Placement for Exhibit Space CALACT sponsors and members receive priority placement for booth displays. Exposure All sponsors will receive recognition for their support through signage and will be included in the meeting program. Market your Products You will have the opportunity to discuss your products and services directly with the organizational decision makers. Online Presence Sponsorships will be announced during the Conference and EXPO, & further acknowledged in the post-conference issue of CalACTION, our Online newsletter. Complimentary Registration Most Sponsorships and Exhibitor opportunities include a complimentary registration. Affordable Meetings Members are aware that sponsorships help defray meeting costs and provide affordable meetings to industry leaders. Memorable Event Product giveaway with your company logo, & mini-message breaks are just a few ideas to spice up the meeting while creating a memorable event for attendees. Flexible Promotions CALACT offers Event Sponsorships, Shared Sponsorships & many different levels of Sponsorships, all providing enhanced exposure for your products & services. Promote Networking Sponsorship dollars help CALACT host a variety of different networking events depending on the meeting locale. Participant Contact Info All Sponsors & Exhibitors will receive participant contact information to use for follow-up marketing opportunities. Recognition Registered Sponsors and Exhibitors will be announced in weekly updates that go out to over 3500 individuals.

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11 SPONSORSHIP OPPORTUNITIES Increase your visibility! Become a sponsor for the Maintenance Conference & trade show All sponsors receive: Listing on Supplier Thank You Sign Listing in Conference Program Thank you in CalACTION newsletter Electronic list of participants prior to and on the CALACT website before & conference after the Conference. Keynote Sponsor ($3300) Ability to introduce keynote speaker and provide a brief overview about your company and products. One Table Top Exhibit One Registration One Room Meals One 30 minute speaking session Vendor Show Reception ($3000) Welcome attendees to the Vendor Show, additional drink tickets to hand out to attendees. One Table Top Exhibit One Registration One Room Meals Bag Sponsorship ($3000) Company name on the bags to all attendees. One Registration One Room Meals Name Badge Sponsorship ($1000) Company name on the badge to all attendees. One Registration One Room Meals Lanyard Sponsorship ($1000) Company name on the lanyard to all attendees. One Registration One Room Meals Break Sponsorship ($550) Company name on signage. One Registration One Room Meals * To be listed in the Final Agenda, your sponsorship payment must be received by June 6th, 2017 in the CALACT office.

12 2017 Maintenance CONFERENCE & EXPO REGISTRATION INFO Where? Register on our website at When? Register by June 02, 2017 Become a Member and Save! Receive the member rate by joining CALACT with your exhibitor registration. You can sign up for membership at or call us at Payments! Pay on-line at For questions call If you want to pay by check you may pay by check on our website at CALACT.org All exhibit and sponsorship fees must be paid prior to the Conference or you will lose your exhibit space and/or sponsorship(s). Additonal Help? If you or your guest have a disability and require assistance or require vegetarian meals or have special dietary needs, please contact CALACT at CONFERENCE & vendor FEES individual Registration Fees Members $175 (includes lunch, dinner & lodging only 6/7/17, breakfast & lunch 6/8/17) Non-Members $235 (includes lunch, dinner & lodging only 6/7/17, breakfast & lunch 6/8/17) Additional room nights can be purchased separately, if needed. Vendor Registration Fees Tabletop Exhibit $550 per table (includes lunch, dinner & lodging only 6/7/17, *only 38 tables available breakfast & lunch 6/8/17) Thirty Minute Presentations to Attendees $250 (Presentations must be educational and *only 12 available informational, must not be a sales pitch). Fast Break Appointments with Attendees $150 (9 vendors only - first come, first serve basis) Sponsors will have eight minute individual appointments with attendees that will give time for an individual sales pitch.

13 EXPO LAYOUT EXPO SCHEDULE Vendor Schedule vendor Set Up Wednesday, June 7th 12:00 pm Vendor show during break Wednesday, June 7th 3:00 pm fast break vendor appointments *for participating vendors only Wednesday, June 7th 3:30 pm EXPO Trade show *open to all vendors & attendees Wednesday, June 7th 5:00 pm dinner Wednesday, June 7th 6:30 pm reception in trade show Wednesday, June 7th 7:30 pm vendor show & prize give away Thursday, June 8th 8:30 am

14 Exhibitor Information Registration To register please visit starting May 8th, 2017; registration will end June 6th, Accommodations The Conference Hotel is the UCLA Conference Center - Lake Arrowhead 850 Willow Creek Road, Lake Arrowhead CA 92352, CALACT will reserve your room after registering for the conference. Transportation Ontario Airport is the closest airport to Lake Arrowhead and you can rent a car and/or a driver to Lake Arrowhead. You can also ride the Metrolink and take the Big Bear Transit to the Lake Arrowhead Conference Center. CONFERENCE SCHEDULE Wednesday, June 7, :30 am Registration Opens 10:00 am Opening Session 11:00 am Breakout Sessions (2) *every 30 minutes 12:00 pm Lunch 1:00 pm Breakout Sessions (4) *every 30 minutes 3:00 pm Break with the Vendors 3:30 pm Vendor Quick Break Appointments 5:00 pm Expo Trade Show 6:30 pm Dinner 7:30 pm Reception with the Vendors Thursday, June 8, :00 am Breakfast 8:30 am Vendor Show 9:30 am Breakout Sessions (5) *every 30 minutes 10:30 am Break 12:00 pm Lunch 1:00 pm Breakout Sessions (4) *every 30 minutes 2:30 pm Break 3:30 pm End of Conference

15 Prospectus maintenance conference 2017 UCLA Lake arrowhead conference center june 7&8 CALACT