SPONSORSHIP PROSPECTUS

Transcription

1 60 TH ANNIVERSARY 2018 SPRING CONFERENCE & EXPO SPONSORSHIP PROSPECTUS MARCH 5 TH -7 TH Hilton Downtown Richmond/Greater Richmond Convention Center Richmond, VA

2 2018 SPRING CONFERENCE MARCH 5-7, 2018 CONFERENCE: Richmond Hilton Downtown EXPO: Greater Richmond Convention Center VAGP represents more than 1100 procurement professionals employed by public entities within the Commonwealth of Virginia (state and local governments, educational institutions, authorities, etc.). Our 60 th Anniversary will bring our annual conference and expo to our capital city; Richmond, VA where Over 400 attendees will experience 2-1/2 days of professional development within the procurement supply chain. Our Supplier Expo is the optimum opportunity for suppliers to SHOWCASE their company s products and services to VAGP members across the Commonwealth in one central location. We are seeking SUPPLIER PARTNERS that are highly pursuing opportunities to: Generate new leads throughout the event CAPITALIZE on unique advertising opportunities RECEIVE up to 3 hours of supplier focused education CUSTOMIZE an engaging experience for your prospects and customers DELIVER one-on-one brand awareness during the SPEED SOURCE session Follow Us on Social Media: Facebook: Twitter: Contact us today to capitalize on the many partnership opportunities available!

3 OVERVIEW There is a myriad of registration and sponsorship options to suit your business needs. Each package will allow you to showcase your products and services to VAGP members and key procurement personnel. HOTEL INFORMATION Hilton Richmond Downtown 501 East Broad Street Richmond, VA Event Lodging Rates Register at: 2018 VAGP Spring Vendors EXPO INFORMATION Greater Richmond Convention Center 403 N. 3 rd Street Richmond, VA (Adjacent to the Hilton Richmond Downtown) SUPPLIER PACKAGES Speed Sourcing Limited Seating Early Bird: $49 (registration received before February 15 th ) Late Registration: $79 (registration received after February 15 th ) Supplier EXPO* 10 x10 : Standard Single Booth: $550 (60) 2 Registrations *Add $25 for addt l representatives 20 x20 : Double Booth: $850 (30) 4 Registrations 10 x10 : Premium Booth: $750 (29) 4 Registrations, booth located in preferred location (Limited availability) 20 x20 : Double Premium Booth: $1200 (17) 6 Registrations, booth located in preferred location (Limited availability) AGENDA AT- A- GLANCE Tuesday, March 6 th Supplier Expo 11:00 am 2:00 pm Supplier Mini-Sessions 12:00 pm-12:30 pm 12:35 pm- 1:05 pm 1:10 pm -1:40 pm Supplier Sessions 2:00 pm -4:00 pm Speed Sourcing (Special Registration Required) 2:00 pm-4:00 pm 2-45 minute sessions 10 minutes per match, Maximum of 8 speed sessions

4 BENEFITS OF PARTNERSHIP A partnership with VAGP supports local communities. In effort to best serve our membership, our annual Spring Conference/Supplier Expo and Fall Symposium are hosted in communities throughout the Commonwealth. In addition to building our professional relationships, we are steadfast in serving local communities. When establishing the scope of our conference, education is our priority but community service is included in our mission. We believe that contributing to the development of our communities is essential to our operation. Collectively, we develop business and community relationships that cultivate personal and economic development. We are proud of our community relationships. During our conferences, we host charity silent auctions, interactive games and raffles, and invite executives from the community organizations to participate in our conference by providing the membership valuable information regarding the services they offer and the impact of those services within the community. EXCELLENCE IN MEMBERESHIP AND ADVOCACY FOR THE PROFESSION

5 2018 Spring Conference & EXPO Pre-EXPO Benefits Logo recognition as Sponsor (VAGP Website and Conf. Program) Diamond Platinum SPONSORSHIPS LEVELS Gold Silver A-La-Carte (Maximum 2) (Maximum 3) (Max. 4) (Max. 10) (Max. 18) $7,500 $5,000 $3,000 $2,000 Tier 1 Tier 2 $1,000 $ Company Name in program Conference packet inclusion Event Lodging Discounts Conference Benefits President Banquet (2)* Double Premium EXPO Booth (4)* Premium EXPO Booth (4)* Standard EXPO Booth (2)* Guaranteed Podium Recognition Guaranteed Podium Time Conference Passes Supplier Conference Passes (2) (*Does not include Speed Source Session) Complimentary Mini-Session Pass for VA-Certified SWaM or DBE Supplier Speed Source Session (2) Post-Conference Benefits - - Company Logo on VAGP Post-Conference Website Attendee Information Diamond (2) Presidential Banquet Supplier EXPO Platinum (2) Networking Breakfast Business Lunch SPONSORSHIP OPPORTUNITIES Gold (4) Host Event EXPO Lunch Keynote Speaker (2) Silver (10) Host Event Conference Technology Supplier Session (2) *All materials must be received one week prior to conference. All VAGP Sponsorship Opportunities are offered to any interested party upon Conference Committee approval. The number and type of sponsorship is limited and offered on first-come, first served basis. Thank you for your support! A-la-Carte (22) Tier One General Session (3) Tier Two 1 st Timer Event (1) Conference Hospitality (3) Breakout Session (9) Conference Bags (1) Conference Breaks (4)

6 2018 SPRING CONFERENCE Honoring the Past, Valuing the Present, and Shaping the Future SCHEDULE OF EVENTS Tuesday, March 6, 2018 Greater Richmond Convention Center, Ballroom Building Date Time Session/Event Speaker/Topic 3/6/18 7:30 a.m. 11:00 a.m. Conference/EXPO Registration 3/6/18 7:30 a.m. 10:30 a.m Exhibitor Set-up 3/6/18 11:00 a.m. 2:00 p.m. Vendor EXPO 12:00 noon-1:00 p.m. Lunch 3/6/18 12:00 p.m. 1:00 p.m. Box Lunch & Vendor Networking 3/6/18 12:15 p.m. -1:45 p.m. Supplier: Mini Sessions 3- (30 minutes each) TBD 3/6/18 2:00 p.m. 3:00 p.m. Buyer: Breakout 1 TBD 3/6/18 2:00 p.m. 3:00 p.m. Buyer: Breakout 2 TBD 3/6/18 2:00 p.m. 3:00 p.m. Buyer: Breakout 3 TBD 3/6/18 2:00 p.m. 3:00p.m. Supplier Session 1 TBD 3/6/18 2:00 p.m. 3:00 p.m. Speed Session (Special Registration Req d) TBD 3/6/18 3:00 p.m. 3:15 p.m. Conference Break 3/6/18 3:15 p.m. 4:15 p.m. Buyer: Breakout 1 TBD 3/6/18 3:15 p.m. 4:15 p.m. Buyer: Breakout 2 TBD 3/6/18 3:15 p.m. 4:15 p.m Buyer: Breakout 3 TBD 3/6/18 3:15 p.m. 4:00 p.m Supplier Session 2 TBD 3/6/18 2:00 p.m. 3:00 p.m. Speed Session (Special Registration Req d) TBD

7 Learn more about our events and online registration at: 60th Anniversary Virginia Association of Governmental Purchasing 2018 Spring Conference & Supplier Expo Supplier Registration Packet Greater Richmond Convention Center (GRCC) 403 N. 3 rd Street Richmond, VA (Ballroom Building) Tuesday, March 6, :00 am to 2:00 pm Supplier Agreement Thank you for your interest in participating in our event. Listed below are the terms and conditions relative to the Vendor Exposition (EXPO). Please read carefully and if agreed, complete and return the Supplier Registration Form on the following page. On-line registration is available at: 1. The VAGP Spring 2018 Supplier Exposition will open to the public on Tuesday, March 6, 2017 from 11:00 am to 2:00 pm. participating EXPO Suppliers will be provided two (2) tickets (minimum) for lunch. Lunch will be served from 12:00 pm to 1:00 pm. Booths must be appropriately staffed during the scheduled lunch times. 2. The supplier exhibition options include a Standard booth, $550; a Double booth, $850; a Premium Booth, $750; and a Double Premium booth, $1,200. See complete exhibitor options on the page 2 of this form. 3. Exhibit space will be available for set up beginning 7:30 a.m. on Tuesday, March 6, All exhibits must be taken removed from the exhibit area no later than 3:00 pm. 4. Exhibitors are encouraged to distribute product samples and promotional giveaways to Conference attendees while visiting your booth. Door prizes may be offered and must be approved and coordinated by the VAGP Conference Committee. Any and all door prizes shall be scheduled for distribution in the last half hour of the Exposition. The sale of products or services is not permitted during the Exposition or Conference. 5. In conjunction with the Conference, VAGP will be holding a fundraising event. Expo Vendors are encouraged to donate, at their expense, items to be sold at a silent auction. These items must be received prior to Monday, March 5, See contact information below. 6. All proceeds will go to VAGP selected charity. We request that suppliers notate their option donation on the on the attached Vendor Registration Form. 7. Lodging has been reserved at the event hotel (limited availability). The room rate for suppliers is $159/night plus taxes. Upon acceptance of this Agreement and payment for booth space, suppliers may secure hotel reservations. Lodging costs are not included in the Exposition fee. 8. Exposition Space will not be reserved until full payment is received. To ensure your space, it is necessary that you promptly complete the attached Registration Form, return it along with your credit card payment information or check made payable to VAGP. Please send an acknowledgement of your registration to: info@vagp.org to ensure your space is allocated. 9. If cancellation of a reserved booth is necessary, the booth fee may be refunded upon 30 days notice/if VAGP is successful in obtaining another exhibitor for that space. No cancellations will be accepted after February 6 th. 10. The Exhibitor shall be responsible for their property during and throughout the event. VAGP shall have no responsibility or liability for any item lost, damaged or stolen. Additionally, VAGP shall have no responsibility for assuring any Exhibitor item is received at the hotel, placed in the Exhibit area, or paying any shipping or storage fees. If shipping is needed, suppliers may contact the hotel directly for details. 11. Various sponsorship opportunities for the Conference and Vendor Expo events are available. Please see 2018 VAGP Spring Conference Supplier Prospectus for more details, or contact VAGP headquarters at (757)

8 2018 Spring Conference & Supplier Expo Greater Richmond Convention Center (GRCC) 403 N. 3 rd Street Richmond, VA March 6, 2017 (Ballroom Building) Supplier Information Company Name: Contact Name: Address: City/State/Zip: Phone: Fax: Website: Business Industry/Service: Speed Sourcing Registration: Yes $49/ person (Note: Additional fee required for Speed Sourcing Registration Only) No Company Representative Information (Event Badges): Maximum 2 Representatives for Standard Booth and Speed Source Event) SPONSORSHIP OPPORTUNITES Diamond: $7,500 Platinum: $5,000 Gold: $3,000 Silver: $2,000 A-la-Carte: Tier One: $1,000 Tier Two: $500 Supplier EXPO/Sponsorship Options Standard 10 x10 Booth: $550 (60) 2 Registrations *Add $25 for addt l representatives 20 x20 Double Booth: $850 (30) 4 Registrations 10 x10 Premium Booth: $750 (29) 4 Registrations, booth located in supplier preferred location (Limited availability) 20 x20 Double Premium Booth: $1200 (17) 6 Registrations, booth located in supplier preferred location (Limited availability) Exhibit Booths include pipe/drape, skirted table, two chairs, signage, (electrical connection and Wi-Fi available by request) Electrical/Wi-Fi requested: Yes (Additional $30) No Optional Opportunities Charity Donation: auctioned during event s Silent Auction (Tax Deductible) Donation to the Charity Auction, our donation is: We will offer a door prize: Yes No By signature below, I agree to comply with all terms and conditions herein and shall submit payment in full herewith. Print Name Title Authorized Signature Date Method of Payment: Check (enclosed, payable to VAGP) MasterCard VISA American Express Name on Card: Signature: Credit Card Number: Expiration Date: / CSV: Mail, or fax this form to: Virginia Association of Governmental Purchasing W. Silver Spring Drive, Suite 200, Milwaukee, WI P: F: info@vagp.org