PA CI All-Hands Meeting

Transcription

1 PROPOSAL DETAILS RFP Name RFP Code Event Name PA CI All-Hands Meeting KLNZJLRX6ZH PA CI All-Hands Meeting Response Date Mon, 13-Mar :03 PM Proposal Status Withdrawn Supplier Name InterContinental at Doral Miami Supplier Type Hotel Proposal Introduction Chain IHG Metro Area FL - Miami Brand InterContinental Hotels Commission? % The Intercontinental at Doral Miami is centrally located 6 miles west of airport in the City of Doral, 3 min to golf and restaurants, 5 min to shopping areas, 15 min to Downtown/Miami Beach and other focal points of interest. Date Type Event Dates Check-In Date Availability Rates (USD) Preferred Tue, 07-v-2017 to Thu, 09-v-2017 Mon, 06-v st Option - t Holding Space Concessions / Contractual Requirements Meeting space is available at the present time. Please note space is not being held at this time. Concessions: self-parking; complimentary airport shuttle to/from MIA; complimentary use of Fitness Center, complimentary daily High Speed Internet in the guest rooms KEY CONTACT INFORMATION Contact Name Andrea Pareto Address andrea.pareto@r-hr.com Organization Intercontinental at Doral Miami Phone Title Senior Sales Manager A TRUE ESSENCE OF A CORPORATE ENVIRONMENT FOR BUSINESS Centrally located in the City of Doral Miami at the intersection of 87th Ave and 25th Street and only 10 minutes from Miami International Airport, mins from International and Dolphin Malls and top renowned golf courses. Page 1 of 9

2 SLEEPING ROOM AVAILABILITIES Sleeping Room Needs Met? Run of house room rates are 10% commissionable plus 13% tax Preferred (Tue, 07-v-2017 to Thu, 09-v-2017) Concessions: self-parking; complimentary airport shuttle; complimentary use of Fitness Center, complimentary daily High Speed Internet in the guest rooms and meeting space. Availability 1st Option - t Holding Space Check-in Date Mon, 06-v-2017 Any (Run of House) Day Qty Rate (USD) Mon, 06-v Tue, 07-v Wed, 08-v Thu, 09-v Single (1 Bed) Qty Rate (USD) Double (2 Beds) Qty Rate (USD) Suite Qty Rate (USD) Staff Qty Rate (USD) Additional Fees Occupancy % Service Fees (not mandatory): $1.00 per room per night $6.00 per room per stay Page 2 of 9

3 MEETING ROOM AVAILABILITIES Meeting Room Needs Met? Start Date Meeting space is available at the present time. Please note space is not being held at this time. Tue, 07-v-2017 Day Time Agenda Item Room Request Room Assignment Tue, 07-v :00 AM-8:30 AM Breakfast Rounds Tue, 07-v :00 AM-5:00 PM General Session tes or Exceptions: Chevron Classroom Tue, 07-v :00 PM-1:00 PM Lunch Rounds Tue, 07-v :00 PM-5:00 PM Breakout Classroom 40 people Wed, 08-v :00 AM-8:30 AM Breakfast Rounds Wed, 08-v :30 AM-5:00 PM Breakout U-Shaped 20 people Wed, 08-v :30 AM-5:00 PM Breakout Conference Wed, 08-v :30 AM-5:00 PM Breakout Conference Wed, 08-v :30 AM-5:00 PM Breakout tes or Exceptions: 20 in U with remaining theater U-Shaped 30 people Wed, 08-v :30 AM-5:00 PM Breakout U-Shaped 10 people Wed, 08-v :30 AM-5:00 PM Breakout Conference 6 people Wed, 08-v :30 AM-5:00 PM Breakout Conference 6 people Wed, 08-v :30 AM-5:00 PM Breakout Conference Wed, 08-v :30 AM-5:00 PM Breakout Conference Wed, 08-v :30 AM-5:00 PM Breakout U-Shaped 10 people Page 3 of 9

4 Wed, 08-v :00 PM-1:00 PM Lunch Rounds Thu, 09-v :00 AM-8:30 AM Breakfast Rounds Thu, 09-v :30 AM-10:30 AM Breakout U-Shaped 20 people Thu, 09-v :30 AM-10:30 AM Breakout Conference Thu, 09-v :30 AM-10:30 AM Breakout Conference Thu, 09-v :30 AM-10:30 AM Breakout tes or Exceptions: 20 in U with remaining theater U-Shaped 30 people Thu, 09-v :30 AM-10:30 AM Breakout U-Shaped 10 people Thu, 09-v :30 AM-10:30 AM Breakout Conference 6 people Thu, 09-v :30 AM-10:30 AM Breakout Conference 6 people Thu, 09-v :30 AM-10:30 AM Breakout Conference Thu, 09-v :30 AM-10:30 AM Breakout Conference Thu, 09-v :30 AM-10:30 AM Breakout U-Shaped 10 people Thu, 09-v :30 AM-12:00 PM General Session tes or Exceptions: Can re-use breakfast room - will need A/V Crescent Rounds A/V Needs Please contact our onsite AV company PSAV Audiovisual or iatanacio@psav.com Page 4 of 9

5 ESTIMATED COSTS Total F&B Minimum USD $14, Applicable Tax 9% Service Charge 21% Item Cost Type Amount Quantity Tax(%) Tax/Service te Costs - Break - AM Costs - Break - PM Costs - Breakfast - Buffet Costs - Breakfast - Continental Costs - Breakfast - Plated Costs - Dinner - Buffet Costs - Dinner - Plated Costs - Lunch - Boxed Costs - Lunch - Buffet Costs - Lunch - Plated Costs - Reception - Beverage Costs - Reception - Food Costs - Reception - Heavy Hors D'oeuvres Costs - Reception - Light Appetizers Costs - Facility Fee Costs - Housekeeping Minimum USD $ Tax and Service Minimum USD $ Tax and Service Minimum USD $ Tax and Service Minimum USD $ Tax and Service Minimum USD $ Tax and Service Minimum USD $ Tax and Service Minimum USD $ Tax and Service Per Person USD $ Tax and Service Minimum USD $ Tax and Service Minimum USD $ Tax and Service Minimum USD $ Tax and Service Minimum USD $ Tax and Service Per Person USD $ Tax and Service Per Person USD $ Tax and Service N/A Per Person USD $1.00 Tax Page 5 of 9

6 Costs - Internet - Guest Room Costs - Internet - Meeting Room Costs - Parking Fee - Self Costs - Parking Fee - Valet Costs - Resort Fee Rental Costs - Meeting Rooms - Total Transportation Costs - Airport Transportation Transportation Costs - Local Transportation N/A N/A N/A Meeting space available not hold at this time, Room rental fee for General session is waived based on min f&b Page 6 of 9

7 ADDITIONAL QUESTIONS 1. Hotel will offer complimentary high-speed internet in sleeping rooms. (Single choice) (Required) 2. Hotel will provide complimentary meeting space. (Single choice) (Required) 3. Hotel will offer complimentary high-speed internet in meeting rooms, not to include installation and set-up fees. (Single choice) (Required) 4. Is the hotel willing and able to utilize a Siemens standard agreement? If no, please explain why in the "other" field. (Single choice) (Required) 5. Are there any current promotions running at the property that would apply to this event? (Comment) (Required) not at this time. we can offer IHG business rewards 6. Cut off date of 21 days prior to groups peak arrival day? (Single choice) (Required) 7. Group rate will be available three days pre and post event dates. (Single choice) (Required) 8. Hotel guarantees: - that no lower rate/special promotional rate for comparable room types will be in effect during the dates requested -to support a lowest rate guarantee (the offered pricing is equal to or better than the pricing for comparable rooms and services offered to any other customer) (Comment) (Required) can not commit to this. May have alternate rates on travel service comp online and pre payment offers. 9. Hotel will grant a minimum 20% allowable attrition and all attrition damages will be based on a room profit maximum of 80%. (e.g. 80% of total block x room rate x 80% profit = attrition amount) (Single choice) (Required) 10. Hotel will offer a minimum Audio & Visual Discount of 10%. (Single choice) (Required) 11. Hotel will offer a minimum discount of 10% on Food & Beverage. (Single choice) (Required) Page 7 of 9

8 12. Hotel will offer a minimum of 1 complimentary easel and flip chart in each meeting room. (Single choice) (Required) 13. Hotel will offer a minimum of One (1) per 40 staff rate of 50% off group rate. (Single choice) (Required) 14. Hotel will offer a minimum of One (1) per 40 upgrade. (Single choice) (Required) 15. Hotel will offer complimentary fitness center. (Single choice) (Required) 16. Hotel will offer complimentary self-parking (Single choice) (Required) 17. Hotel will offer One (1) per 40 comp cumulative total room nights. (Single choice) (Required) 18. If there is any construction or renovations taking place, please describe. (Comment) n/a 19. Does the hotel have a Siemens negotiated account for business travel (from 1-9 rooms only on peak night)? (Single choice) (Required) 20. If yes, what is the rate for Siemens business travel guests not associated with this group: (Comment) $ Is the hotel currently bidding on any other Siemens events? If so, please provide meeting name and contact person the hotel is working with. (Comment) n/a 22. Is there a "citywide" Convention/Event during the requested meeting dates? (Single choice) (Required) 23. One (1) complimentary room night for every 25 rooms for one site inspection and one pre-planning meeting; site inspections and pre-planning meetings should not exceed # rooms nights each. Numeric value only. (Single choice) (Required) Page 8 of 9

9 24. Please provide the name of the holiday and dates if there is a Holiday over the dates of this program having special significance for which individuals, a government, or a religious group have deemed that observance is warranted. (Comment) not at moment 25. VIP Roundtrip Airport transfer, based on a ratio of 1 per 80. (Single choice) (Required) 26. What is the closest airport to the property? How far is the airport? (Comment) (Required) MIA, 6 miles, 15 mins 27. When was the last renovation at the hotel? (Comment) just completed full renovation of all public areas, lobby, front desk, lobby bar, restaurant, and all sleeping rooms. 28. Who is the hotel's in-house audio visual provider? (Comment) (Required) PSAV Page 9 of 9