Haemonetics North America Regional Sales Meeting Haemonetics
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1 North America Regional Sales Meeting RFP Details RFP Name Response Due Date Decision Date RFP Type RFP Code Description North America Regional Sales Meeting Tue, 08-Mar-2016 Wed, 09-Mar-2016 Meeting Space and Sleeping Rooms HJN5HHG9T95 THE CLIENT HAS ASKED FOR ALL RESPONSES BY WEDNESDAY AM. THEY HAVE A MEETING WED. AFTERNOON TO REVIEW OPTIONS AND MAKE A 'SHORT LIST'. Decision Factors PLEASE LET ME KNOW IF YOU HAVE ANY QUESTIONS. 1.) Room rate. Ideally $150 or lower. 2.) Meeting space. We will need 5-8 breakouts. Key Contact Information Contact Name Liz Anderson Address Elizabeth.S.Anderson@aexp. com Organization American Express Meetings & Events Phone Title Preferred Contact Method Sourcing Sales Executive Cvent, , Phone Address - Boston, MA USA Organization Information Organization Name Organization Type Address Events / Year 0 Corporate Wood Rd Braintree, MA Page 1 of 5 20-Sep-2018 AXP Internal Page 1 of 5
2 North America Regional Sales Meeting Event Information Event Name Total Attendees 140 Commission Yes % Event History North America Regional Sales Meeting The planner has indicated that this event is being held for the first time. Dates Flexible? Event Dates Business Objectives Destinations Under Consideration No Sun, 05-Jun Wed, 08-Jun-2016 Meeting dates are June 5 8 (can be moved to mid-week arrival if ) 3 night, 2 ½ day meeting same dates and flexibility (i.e. Sunday, Monday, Tuesday or Monday, Tuesday, Wednesday). Multiple hub cities Sleeping Room Requirements Day Any (Run Of House) Single (1 Bed) Double (2 Beds) Suite Staff Fri, 03-Jun Sat, 04-Jun Sun, 05-Jun Mon, 06-Jun Tue, 07-Jun Wed, 08-Jun Room Occupancy Single Single Check-in Date Fri, 03-Jun-2016 Total Room Nights 227 Additional Information 6 Peak Room Nights 71 Meeting dates are June 5 8 (can be moved to mid-week arrival if ) Page 2 of 5 20-Sep-2018 AXP Internal Page 2 of 5
3 North America Regional Sales Meeting Meeting Room Requirements Start Date Fri, 03-Jun-2016 Day Time Agenda Item Room Request Fri, 03-Jun-2016 Fri, 03-Jun-2016 Sat, 04-Jun-2016 Sat, 04-Jun-2016 Sun, 05-Jun-2016 Sun, 05-Jun-2016 Sun, 05-Jun :00 PM-9:30 PM Welcome Dinner Dinner Notes or Exceptions: indoor or outdoor venue on property Mon, 06-Jun-2016 Mon, 06-Jun-2016 Mon, 06-Jun :00 AM-8:00 AM Mon, 06-Jun :00 AM-10:00 AM Patient Team Mon, 06-Jun :00 AM-5:00 PM Donor Meeting Room Mon, 06-Jun :00 AM-5:00 PM Plasma Meeting Room Mon, 06-Jun :00 AM-5:00 PM 1. BMC Notes or Exceptions: We can use General Session room Mon, 06-Jun :00 AM-5:00 PM 2. TEG Clinicals Page 3 of 5 20-Sep-2018 AXP Internal Page 3 of 5
4 North America Regional Sales Meeting Mon, 06-Jun :00 AM-5:00 PM 3. CAE s Mon, 06-Jun :00 PM-1:00 PM Lunch Lunch Mon, 06-Jun :00 PM-11:00 PM Awards Dinner Dinner Notes or Exceptions: double screens at front /20 riser-stage/audio- pre-function area for cocktail reception Tue, 07-Jun-2016 Tue, 07-Jun-2016 Tue, 07-Jun :00 AM-8:00 AM Tue, 07-Jun :00 AM-10:00 AM Patient Team Tue, 07-Jun :00 AM-5:00 PM Donor Meeting Room Tue, 07-Jun :00 AM-5:00 PM Plasma Meeting Room Tue, 07-Jun :00 AM-5:00 PM 1. BloodTrack Tue, 07-Jun :00 AM-5:00 PM 2. Core Clinicals Tue, 07-Jun :00 AM-5:00 PM 3. CAE s Tue, 07-Jun :00 PM-1:00 PM Lunch Lunch Wed, 08-Jun-2016 Wed, 08-Jun :00 AM-8:00 AM Wed, 08-Jun :00 AM-12:00 PM Patient Team Wed, 08-Jun :00 AM-12:00 PM Plasma Meeting Room (Room Required) (Room Required) 8 people Page 4 of 5 20-Sep-2018 AXP Internal Page 4 of 5
5 North America Regional Sales Meeting Wed, 08-Jun :00 AM-12:00 PM Donor Meeting Room Wed, 08-Jun :00 AM-12:00 PM 1. NE Region Wed, 08-Jun :00 AM-12:00 PM 3. NW Region Wed, 08-Jun :00 AM-12:00 PM 2. SW Region (Room Required) 10 people (Room Required) 10 people Additional Questions 1. The HOTEL will pay 10% commission to American Express Meetings and Events for all guest rooms that are reserved and utilized at your hotel that are associated with this meeting, regardless of whether they are booked by American Express or the client directly. Please indicate your agreement by answering yes. (Single choice) (Required) 2. Hotel agrees that rates quoted, for this program, have not been inflated due to commission being paid to American Express. Please indicate your agreement by answering yes. (Single choice) (Required) 3. Hotel guarantees that no lower rate or special promotional rate will be in effect during the dates of the contracted program for comparable room types. In addition, the Hotel will support a lowest rate guarantee representing and warranting that the pricing offered to American Express will be equal to or better than the pricing for comparable rooms and services offered to any other customer. Please indicate your agreement by answering yes. (Single choice) (Required) 4. Have you been contacted directly by the client? If so, please respond with lower (or the same) commissionable rates. (Comment) (Required) 5. What is the comp room policy? (Comment) (Required) 6. Are rates applicable 3 days pre and post meeting? (Comment) (Required) 7. When was the hotel/rooms last renovated? (Comment) (Required) 8. Are there anticipated renovations during the stay of this group? (Single choice) (Required) 9. Please name and indicate distance from airport(s). (Comment) (Required) 10. The HOTEL will accept American Express as payment without charging an additional fee. (Single choice) (Required) Page 5 of 5 20-Sep-2018 AXP Internal Page 5 of 5
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