RVP-AVP-SSE Meeting

Transcription

1 RFP Details RFP Name Response Due Date Decision Date RFP Type RFP Code Billing Information RVP-AVP-SSE Meeting Fri, 02-Sep-2016 Fri, 16-Sep-2016 Meeting Space and Sleeping Rooms V6NXQ8X44B7 Invoice will be paid by Siemens online purchase order Key Contact Information Contact Name Damian Pisanelli Address damian.pisanelli@conference direct.com Organization ConferenceDirect, LLC Phone Title Preferred Contact Method Global Account Manager Cvent, , Phone Address Lake City Way NE, Suite 408 Seattle, WA USA Organization Information Organization Name Organization Type Corporate Industry Healthcare, Pharmaceuticals, and Biotech Address 40 Liberty Blvd. Malvern, PA USA Employees Prefer not to answer Avg. Attendees / Event Prefer not to answer Events / Year 600 Avg. Room Nights / Event Prefer not to answer Total Attendees / Year Total Room Nights / Year Prefer not to answer Prefer not to answer Event Information Event Name Total Attendees 50 Event Type RVP-AVP-SSE Meeting Corporate Event Commission Yes % Event History The planner has indicated that this event is being held for the first time. Dates Flexible? Event Dates Contract Signature Location Destinations Under Consideration No Mon, 14-Nov Fri, 18-Nov-2016 New Jersey Atlanta Denver Houston Orlando Phoenix Page 1 of 5

2 Sleeping Room Requirements Day Sun, 13-Nov-2016 Any (Run Of House) Single (1 Bed) Double (2 Beds) Suite Staff Mon, 14-Nov Tue, 15-Nov Wed, 16-Nov Thu, 17-Nov Fri, 18-Nov-2016 Check-in Date Sun, 13-Nov-2016 Total Room Nights 144 Peak Room Nights 48 Additional Information *Reservations will be via online booking link provided by the hotel *Attendees will pay for their own rooms *Complimentary WIFI in sleeping rooms required *Resort fees should be waive or incorporated into the sleeping rate; concessions should be made for complimentary WIFI *Please note suite upgrades at group rate and discounted staff rooms *Attendees will all arrive Monday morning prior to lunch Page 2 of 5

3 Meeting Room Requirements Start Date Mon, 14-Nov-2016 Day Time Agenda Item Room Request Mon, 14-Nov :30 AM-5:00 PM Mon, 14-Nov :00 PM-1:00 PM Mon, 14-Nov :00 PM-3:45 PM All Day Tue, 15-Nov :00 AM-8:00 AM fast fast Tue, 15-Nov :30 AM-5:00 PM Tue, 15-Nov :00 PM-1:00 PM Tue, 15-Nov :00 PM-3:45 PM All Day Wed, 16-Nov :00 AM-8:00 AM fast fast Wed, 16-Nov :30 AM-5:00 PM Wed, 16-Nov :00 PM-1:00 PM Wed, 16-Nov :00 PM-3:45 PM All Day Thu, 17-Nov :00 AM-8:00 AM fast fast Thu, 17-Nov :30 AM-5:00 PM Thu, 17-Nov :00 PM-1:00 PM Thu, 17-Nov :00 PM-3:45 PM All Day Additional Information *All room rental & set-up fees should be waived with F&B minimum *AV needs to be minimal; screen and LCD package *WIFI preferred complimentary in the meeting space *Meal space should be open and have natural light; dinners to be on own or offsite Page 3 of 5

4 Additional Questions 1. Is the hotel willing and able to utilize a Siemens standard agreement? If no, please explain why in the "other" field. (Single choice) (Required) [ ] Other 2. Are there any current promotions running at the property that would apply to this event? (Comment) (Required) 3. Cut off date of 21 days prior to groups peak arrival day? (Single choice) (Required) 4. Group rate will be available three days pre and post event dates. (Single choice) (Required) 5. Hotel will grant a minimum 20% allowable attrition and all attrition damages will be based on a room profit maximum of 80%. (e.g. 80% of total block x room rate x 80% profit = attrition amount) (Single choice) (Required) 6. Hotel will offer One (1) per 40 comp cumulative total room nights. (Single choice) (Required) 7. Hotel will offer a minimum of One (1) per 40 staff rate of 50% off group rate. (Single choice) (Required) 8. Hotel will offer a minimum of One (1) per 40 upgrade. (Single choice) (Required) 9. Hotel will offer complimentary high-speed internet in sleeping rooms. (Single choice) (Required) 10. Hotel will offer complimentary fitness center. (Single choice) (Required) 11. Hotel will provide complimentary meeting space. (Single choice) (Required) 12. Hotel will offer a minimum discount of 10% on Food & Beverage. (Single choice) (Required) 13. Hotel will offer a minimum Audio & Visual Discount of 10%. (Single choice) (Required) 14. Hotel will offer a minimum of 1 complimentary easel and flip chart in each meeting room. (Single choice) (Required) 15. Hotel will offer complimentary high-speed internet in meeting rooms, not to include installation and set-up fees. (Single choice) (Required) Page 4 of 5

5 16. Who is the hotel's in-house audio visual provider? (Comment) (Required) 17. VIP Roundtrip Airport transfer, based on a ratio of 1 per 80. (Single choice) (Required) 18. What is the closest airport to the property? How far is the airport? (Comment) (Required) 19. When was the last renovation at the hotel? (Comment) 20. If there is any construction or renovations taking place, please describe. (Comment) Page 5 of 5