Sponsorship and Exhibition Opportunities

Transcription

1 Bain Fallon Memorial Lectures RACV Royal Pines Resort, Gold Coast July 2014 Sponsorship and Exhibition Opportunities Surgery Internal Medicine Infectious Diseases

2 2 Bain Fallon Memorial Lectures Australia s premier equine veterinary conference RACV Royal Pines Gold Coast, July 2014 About Equine Veterinarians Australia Equine Veterinarians Australia (EVA) is a special interest group of the Australian Veterinary Association. EVA is the representative body for equine veterinarians in Australia, offering membership to veterinarians who treat horses as part of their practice. EVA was formed in 1971 and presently has 1,100 members in Australia, New Zealand, England, Hong Kong, Singapore, USA and South Africa. Bain Fallon Memorial Lectures The Bain Fallon Memorial Lectures is the premier conference for equine veterinarians in Australia, attracting over 200 delegates each year. Held annually in July, the conference runs over four days and features concurrent streams of practical, clinical lectures and workshops, giving equine veterinarians the opportunity to participate in world-class lectures and hands-on workshops. The conference boasts an industry exhibition comprising of 50 exhibitors, providing industry suppliers the opportunity to showcase their services and products directly to their target audience. But it s not all work. The social events at Bain Fallon are a highlight of the conference and provide perfect networking opportunities with delegates and fellow industry professionals. Why should you participate? The Bain Fallon Memorial Lectures provides you with an unrivalled opportunity to connect with the largest group of equine veterinarians in Australia. Attending the event ensures you the opportunity to network with a targeted market that has significant buying power within the equine industry. The event provides you with the perfect platform to heighten your visibility in this growing industry. The exhibition area offers you the chance to demonstrate your products and equipment and to build lifelong relationships with everyone from practice owner s right through to the rising stars of the veterinary profession. Opportunities to sponsor, exhibit and advertise at Bain Fallon 2014 are currently available. To discuss these opportunities or inquire about how we can customise a package to suit you, please contact Liz Weiss, Event Coordinator on or liz.weiss@ava.com.au

3 3 For more information, visit Venue and location Single - $202, including breakfast Double (spa suite) - $262, including breakfast Quote Bain Fallon Memorial Lectures upon booking The 2014 Bain Fallon Memorial Lectures will take place at the RACV Royal Pines Resort, located on Queensland s Gold Coast. The resort boasts over 300 guest rooms, several cafes, bars and restaurants, a world-class 27 hole golf course, gym, day spa, lagoon pool, 5 tennis courts and is minutes drive from the magnificent beaches of Surfers Paradise, the buzz of Broadbeach and within striking distance of all of the Gold Coast s famous attractions, theme parks, dining and shopping facilities. The Royal Pines Resort is located 32km north of Gold Coast Airport, and 80km south of Brisbane International Airport. For guests travelling to and from Brisbane, the Gold Coast is connected to Brisbane by a rail service. The Nerang Rail Station is five minutes drive from the Resort. For guests wanting to venture outside the Royal Pines Resort, there are shuttle services that loop to Surfers Paradise, Jupiters Casino and Pacific Fair Shopping Centre. Ross Street, Benowa Queensland 4217 Australia Private Mail Bag 88, GCMC Queensland 9726 Australia Telephone Fax

4 4 Bain Fallon Memorial Lectures Australia s premier equine veterinary conference RACV Royal Pines Gold Coast, July 2014 RACV Royal Pines Resort floorplan The industry exhibition of the 2014 Bain Fallon Memorial Lectures will be held in the Marquis and Monarch Rooms. Exhibition information Exhibition schedule (subject to change) Exhibition build Sunday 13 July 9:00am onwards Exhibition stand build 11:00am - 1:00pm 1:00pm - 4:00pm Custom build only All other exhibitors bump in Exhibition opening hours Sunday 13 July 6:30pm - 8:00pm Welcome Reception Monday 14 July 9:30am - 9:30pm Happy Hour and Industry Evening from 5:30pm Tuesday 15 July 9:30am - 6:00pm Happy Hour from 5:00pm Wednesday 16 July Thursday 17 July 9:30am - 3:30pm 9:30am - 3:30pm Dismantling Thursday 17 July 3:30pm onwards Exhibition bump-out

5 For more information, visit 5 Our delegates On average the Bain Fallon conference attracts over 200 attendees each year. Our delegates are loyal members dedicated to their profession and continuing their education. This dedication guarantees repeat attendance to the event and assists you building long term industry connections. Delegates comprise of equine veterinarians, nurses and students the majority of which are key decision makers and influences. I have been to approximately fifteen Bain Fallon events since I always come away with fresh ideas and renewed enthusiasm for my work and respect for my colleagues, plus a bit more knowledge about our pharmaceuticals and equipment. Dr Steve Dennis Associate, Kenilworth Veterinary Surgery Sponsorship opportunities at a glance Sponsorship package Number available Price inc GST Platinum Sponsorship 1 Gold Sponsorship 1 Silver Sponsorship 1 Bronze Sponsorship 2 $6,000 + GST Keynote Speaker Sessions 3 $3,500 + GST Workshop Sponsorship 1 $6,000 + GST Wellness Stream Sponsorship 1 $2,000 + GST Twilight Tutorials 4 Young Member Scholarship 1 Breakfast Sessions 4 $3,500 + GST Bain Fallon 2014 Conference Proceedings 1 Tuesday Night Dinner 1 Happy Hours 2 $3,000 + GST Bain Fallon Gala Dinner 1 Refreshment Breaks 12 $1,000 + GST

6 6 Bain Fallon Memorial Lectures Australia s premier equine veterinary conference RACV Royal Pines Gold Coast, July 2014 Medallion sponsorship packages Don t miss the opportunity to network at the largest equine veterinary conference in the Southern Hemisphere. Get in front of key decision makers, build and strengthen brand visibility and awareness and showcase your products and services. Choose from a classic sponsorship package or have one tailored to suit your specific business requirements. Rolling contracts are available, giving you first refusal on the opportunity for the following year. Platinum Silver Details available upon request. Gold The Bain Fallon Memorial Lectures Gold Sponsor for 2014 will receive: Acknowledgement as Bain Fallon 2014 Conference Gold Sponsor 1 x double exhibition stand (3m x 6m) in the Trade Hall 4 x complimentary full exhibitor registrations 1 x Daily Lecture Sponsorship (Thursday) Sponsorship of the Bain Fallon Memorial Lectures Passport Competition 1 x full page colour advertisement in each edition of The Australian Equine Veterinarian throughout x inserts in The Australian Equine Veterinarian during 2014 (dates of your choice) 2 x articles in The Australian Equine Veterinarian Memorial Lectures Registration Brochure Memorial Lectures Conference Handbook Memorial Lectures Conference Proceedings 2 x inserts in the Bain Fallon Memorial Lectures Conference Satchel Company logo on the EVA website Sponsor name and logo on Bain Fallon Memorial Lectures conference signage The Bain Fallon Memorial Lectures Silver Sponsor for 2014 will receive: Acknowledgement as Bain Fallon Memorial Lectures Conference Silver Sponsor 1 x exhibition stand (3m x 3m) in Trade Hall 3 x complimentary full exhibitor registrations 2 x full page colour advertisements in The Australian Equine Veterinarian throughout 2014 (dates of your choice) Memorial Lectures Registration Brochure Memorial Lectures Conference Handbook 1 x article in The Australian Equine Veterinarian 1 x insert in the Bain Fallon Memorial Lectures Conference Satchel Company logo on the EVA website Sponsor logo on the Bain Fallon Memorial Lectures Conference Signage Two opportunities Bronze $6,000 + GST Bain Fallon Memorial Lectures Bronze Sponsors for 2014 will receive: Acknowledgement as Bain Fallon Memorial Lectures Conference Bronze Sponsor 2 x day conference registrations (Tuesday) 1 x Daily Lecture Sponsorship (Tuesday) 1 x full page colour advertisement in The Australian Equine Veterinarian during x article in The Australian Equine Veterinarian 1 x insert in Bain Fallon Memorial Lectures Conference Satchel Company logo on the EVA website Company name and logo on Bain Fallon Memorial Lectures conference signage

7 For more information, visit 7 Keynote speaker sponsorship packages Three opportunities $3,500 + GST Looking for a way to raise your company s profile, and strengthen visibility and awareness of your company and products with your target audience? We have three opportunities available to sponsor one of our internationally renowned key note speakers at this year s Bain Fallon Memorial Lectures. Bain Fallon Memorial Lectures Keynote Speaker Sponsors for 2014 will receive: Acknowledgement as the Bain Fallon Memorial Lectures Keynote Speaker Sponsors Your choice of Keynote Speaker Session Introduction of selected speaker 1 x lectures only registration to the Bain Fallon Memorial Lectures 1 x invitation to attend the pre-conference VIP Speaker Dinner Company logo on introductory slide during sponsored session Memorial Lectures Conference Handbook 2 x inserts in the Bain Fallon Memorial Lectures Conference Satchel Company logo on the EVA website This year s Bain Fallon Memorial Lectures keynote speakers are: Professor Andy Durham (UK), Internal medicine RCVS and ECEIM Specialist in Equine Internal Medicine, Partner at Liphook Equine Hospital Andy graduated from Bristol in 1988, moving into ambulatory equine practice in He gained the Royal College of Veterinary Surgeons certificate in equine practice (CertEP) in 1993 before moving to Liphook Equine Hospital in He then became a partner at Liphook in 2001 followed by the RCVS Diploma in Equine Internal Medicine in 2003 and European Diploma in Equine Internal Medicine in He continued to do a little first opinion ambulatory work although is now working primarily in the new hospital at Liphook with medical in-patients and the diagnostic laboratory. Andy s main interests are in endocrine disease, GI and liver disease, infectious diseases and dermatology, and other aspects of internal medicine. Andy is also a visiting professor at the new University of Surrey School of Veterinary Medicine.

8 8 Bain Fallon Memorial Lectures Australia s premier equine veterinary conference RACV Royal Pines Gold Coast, July 2014 Keynote speaker sponsorship packages (continued) Dr Jim Schumacher (USA), Surgery Professor, College of Veterinary Medicine (Dept Large Animal Clinical Sciences), The University of Tennessee Jim Schumacher graduated from Kansas State University in He worked in private equine and food animal practices in Texas and Kansas for 5 years after graduation. Most of this time in private practice was spent working in feed yards in Western Kansas. He completed a master s degree and a residency in large animal surgery at Texas A&M University in He was a member of the faculty at Texas A&M University until Following this he has worked at the University of London, Auburn University, the University College Dublin, and the University of Tennessee, where he has been a member of the faculty of the Department of Veterinary Clinical Science since He is a member of the American College of Veterinary Surgeons and the Royal College of Veterinary Surgeons. His research interests are equine respiratory and reproductive surgery and lameness. Dr James Gilkerson (AUS), Infectious diseases Professor, Veterinary Science Faculty, The University of Melbourne A veterinarian with an interest in infectious diseases James completed his veterinary studies at the University of Sydney, where he was awarded a BVSc, a BSc(Vet) and a PhD. James is currently a Professor of Veterinary Microbiology and Director of the Centre for Equine Virology at the University of Melbourne. James is particularly interested in equine infectious diseases, but is also involved in research into poultry infectious diseases and is developing an interest in infectious diseases of Australian and African wildlife much to his surprise! Professor Gilkerson is a Past President of EVA, and the Victorian Division of the AVA. He was awarded the Australian Veterinary Association President s Prize in 2008 and in 2009 was made a Fellow of the Australian Veterinary Association.

9 For more information, visit 9 Sponsorship opportunities Workshop Sponsorship Wellness Stream $6,000 + GST $2,000 + GST This year, EVA will be conducting a Radiology Workshop in conjunction with the Bain Fallon Memorial Lectures. Bain Fallon Memorial Lectures Workshop Sponsors for 2014 will receive: Acknowledgement as the Bain Fallon Memorial Lectures Workshop Sponsor Company logo on all the Bain Fallon Memorial Lectures promotional material Introduction and 5 minute address to delegates at sponsored workshop 2 x representatives to attend sponsored workshop and display products and / or promotional material Opportunity to provide branding in the lecture room during the workshop Post-event Bain Fallon Memorial Lectures delegate lists Post-event publicity in The Australian Equine Veterinarian With mental health and wellbeing such important issues to our membership, EVA will be conducting a Wellness Stream as part of the Bain Fallon Memorial Lectures on the afternoon of Monday 14 July. Speakers Dr Lisa Stevens, Dr Brian McErlean and Dr Warwick Vale will address a variety of topics, including race day decision making, mental health issues unique to the profession, how to maintain that elusive work/life balance, and the skills and considerations that go into running a successful and lucrative practice. The Bain Fallon Memorial Lectures Wellness Stream Sponsor for 2014 will receive: Acknowledgement as the Bain Fallon Memorial Lectures Wellness Stream Sponsor 2 x lectures only registration to attend the Wellness Stream Brochure drop on delegate seats and the opportunity to display signage in the Wellness Stream theatre Company logo on all promotional material relating to the Wellness Stream Company logo displayed on the holding slide Company logo on the EVA website Post-event Bain Fallon Memorial Lectures delegate lists Post-event publicity in The Australian Equine Veterinarian The Bain Fallon is an exceptional conference to which I m sure many others aspire. The combination of great organisations, delegates, speakers, exhibitors, networking opportunities and general support and loyalty from the industry are unmatched. Dr Edwina Lamkin Product Manager, Caledonian Holdings

10 10 Bain Fallon Memorial Lectures Australia s premier equine veterinary conference RACV Royal Pines Gold Coast, July 2014 Sponsorship opportunities (continued) Twilight Tutorials Breakfast Sessions Four opportunities Four opportunities $3,500 + GST + Catering + AV The Bain Fallon Memorial Lectures Twilight Tutorial Sponsors for 2014 will receive: Acknowledgement as Bain Fallon Memorial Lectures Twilight Tutorial Sponsor Company logo on all Bain Fallon Memorial Lectures promotional material Introduction and 5 minute address to delegates at sponsored Twilight Tutorial session 2 x representatives to attend sponsored session and display products and / or promotional material Opportunity to display branding in the lecture room during sponsored session Pre- and post-event publicity in The Australian Equine Veterinarian This year, we have four sponsorship opportunities available for breakfast sessions. The Bain Fallon Memorial Lectures Breakfast Session Sponsors for 2014 will receive: Acknowledgement as Bain Fallon Memorial Lectures Breakfast Session Sponsor Provision of speaker and topic subject to EVA approval Opportunity to display branding during sponsored session (subject to approval from EVA and at sponsor s expense) Company name and logo on EVA website Company logo on Bain Fallon Memorial Lectures Conference Signage Young Member Scholarship Conference Proceedings The Bain Fallon Memorial Lectures Young Member Scholarship Sponsor for 2014 will receive: Acknowledgement as Bain Fallon Memorial Lectures Young Member Scholarship Sponsor 1 x exhibition stand (3m x 3m) in Trade Hall 2 x complimentary full exhibitor registrations 2 x invitations to the Bain Fallon Memorial Lectures Young Member Scholarship Lunch 2 x complimentary tickets to the Bain Fallon Memorial Lectures Young Member Dinner Memorial Lectures Registration Brochure Memorial Lectures Conference Handbook 1 x article in The Australian Equine Veterinarian 1 x additional insert in the Bain Fallon Memorial Lectures Conference Satchel Company logo on the EVA website Company logo on Bain Fallon Memorial Lectures Conference Signage The Bain Fallon Memorial Lectures Conference Proceedings Sponsor for 2014 will receive: Acknowledgement as Bain Fallon Memorial Lectures Conference Proceedings Sponsor Company logo on front cover of printed Bain Fallon Memorial Lectures Conference Proceedings Company logo on CD version of the Bain Fallon Memorial Lectures Conference Proceedings Opportunity to include marketing material on the Bain Fallon Memorial Lectures Conference Proceedings CD 1 x full page colour advertisement in The Australian Equine Veterinarian Memorial Lectures Conference Proceedings Memorial Lectures Conference Handbook Company logo and link on the EVA website Company logo on conference signage

11 For more information, visit 11 Sponsorship opportunities (continued) Tuesday Night Dinner Bain Fallon Gala Dinner The Bain Fallon Tuesday Night Dinner Sponsor for 2014 will receive: Acknowledgement as the Bain Fallon Memorial Lectures Tuesday Night Dinner Sponsor Provision to provide 3 minute welcome presentation 5 x complimentary tickets to the Bain Fallon Gala Dinner Company logo on EVA website Company signage displayed during Tuesday Night Dinner 1 x full page colour advertisement in The Australian Equine Veterinarian during 2014 Memorial Lectures Conference Handbook The Bain Fallon Gala Dinner Sponsor for 2014 will receive: Acknowledgement as the Bain Fallon Gala Dinner Sponsor Provision to provide 3 minute welcome presentation 10 x complimentary tickets to the Bain Fallon Gala Dinner First refusal to sponsor the Bain Fallon Gala Dinner in 2015 Opportunity to brand the dining room, subject to approval from EVA and at sponsor s expense Company logo on EVA website Company logo on Gala Dinner menus Company logo displayed on screen(s) during Gala Dinner 1 x full page colour advertisement in The Australian Equine Veterinarian during 2014 Memorial Lectures Conference Handbook Happy Hours Refreshment Breaks Two opportunities $3,000 + GST Twelve opportunities $1,000 + GST This year, we have two sponsorship opportunities available for Happy Hour sponsorship. The Bain Fallon Memorial Lectures Happy Hour Sponsors for 2014 will receive: Acknowledgement as Bain Fallon Memorial Lectures Happy Hour Sponsor Signage prominently displayed in Industry Exhibition Company logo on prior session slide Verbal acknowledgement of sponsorship during sponsored session Opportunity to brand catering stations Opportunity to distribute marketing collateral to attendees during sponsored Happy Hour The Bain Fallon Memorial Lectures Refreshment Break Sponsors for 2014 will receive: Acknowledgement as Bain Fallon Memorial Lectures Refreshment Break Sponsor of the day (morning tea, lunch and afternoon tea on sponsored day) Signage prominently displayed in Industry Exhibition Company logo on prior session slide Verbal acknowledgement of sponsorship during sponsored sessions Opportunity to brand catering stations Opportunity to distribute marketing collateral to attendees during sponsored Refreshment Breaks Bain Fallon is an excellent opportunity to interact with many equine vets in the one place. Our attendance has definitely increased product awareness and our company s profile. Simone Taylor Field Sales Manager, Troy Laboratories

12 12 Bain Fallon Memorial Lectures Australia s premier equine veterinary conference RACV Royal Pines Gold Coast, July 2014 Exhibition opportunities - Contact Liz Weiss to go on the waiting list The Bain Fallon Memorial Lectures Industry Exhibition provides you with the perfect platform to engage faceto-face with your target audience, increase lead generation and brand awareness, while showcasing your products and services. All meal and networking breaks are held within the Trade Hall, affording delegates ample opportunities to visit your stand and build rapport over the four-day event. As a Bain Fallon Memorial Lectures Exhibitor for 2014, you will receive: 1 x 3m x 3m stand 2 x complimentary full exhibitor registrations All daily catering including lunches, morning and afternoon teas Attendance at Welcome Reception Attendance at Industry Evening Attendance at Happy Hours 1 x insert in the Bain Fallon Memorial Lectures Conference Satchel Bain Fallon Memorial Lectures delegate list Stand inclusions: Back and sidewalls 2 x 150w spotlights 1 x 4amp power board Company name and stand number on fascia Advertising opportunities Put your brand in the hands of every delegate by advertising in the Bain Fallon Memorial Lectures Conference Handbook! Advertising Size Exhibitor (inc GST) Non-exhibitor (inc GST) Full colour Full page $1,200 Contact EVA Half page $700 Contact EVA Black and white Full page $900 Contact EVA Half page $500 Contact EVA Satchel inserts $550 + GST per item Each delegate receives their Bain Fallon Memorial Lectures Conference Satchel upon registration. Having your marketing collateral or promotional item included is a great way to boost your brand s awareness. All marketing and promotional material is subject to EVA approval.

13 For more information, visit 13 Industry exhibition floorplan, Marquis and Monarch Rooms (16) 16 (17) 17 (18) 18 (19) 19 (20) 20 (15) 15 (14) 14 CATERING 24 SILVER (13) 13 Jurox 12 (12) PLATINUM Provet (24 & 33) 33 (25) 25 (32) 32 (26) 26 (31) 31 CATERING GOLD Troy Laboratories (11) CATERING (38 & 39) (37) 37 (36) 36 (10) 10 (40) (41) 41 (42) 42 (43) 43 (9) 9 (8) 8 (7) 7 (6) 6 (5) 5 (4) 4 (21) 21 (27) 27 (30) 30 (35) 35 (44) 44 (3) 3 (22) 22 (28) (29) (34) 34 (45) 45 (2) 2 (23) 23 (1) 1 fhr Money matters Enrty / Exit Enrty / Exit Conditions of sponsorship payment A deposit of 50% of the total amount payable will be required upon signing the attached booking form to secure your sponsorship package preference. The outstanding balance must be received no later than Monday 2 June, Payment methods A tax invoice will be raised for payment and you can pay by one of these methods: 1. Direct bank transfer please contact the Conference Secretariat for bank account details; 2. Company cheque; or 3. Credit card Visa, MasterCard and Diners accepted, an additional 2.05% handling charge applies.

14 14 Bain Fallon Memorial Lectures Australia s premier equine veterinary conference RACV Royal Pines Gold Coast, July 2014 Terms and conditions The Contract 1. The term Organiser refers to The Australian Veterinary Association Ltd (ABN ). 2. The term Exhibitor (as identified in the Booking Form or other written request for exhibition space) means any person, firm, company or other entity and its employees and agents. 3. A contract is formed between the Organiser and the Exhibitor when the Organiser accepts the Booking Form and issues a written letter of confirmation to the Exhibitor. The Booking Form and any payment obligation contained therein form part of these Terms and Conditions, such that a breach of the Booking Form shall constitute a breach of these Terms and Conditions. 4. The Organiser may cancel the contract at its discretion if the agreed deposit (as provided for in the Booking Form) is not received within 28 days of lodging the Booking Form. Additionally, the Organiser reserves the right to cancel the contract by returning the deposit within 28 days of receipt of the Booking Form. 5. The Organiser reserves the right in its absolute discretion to refuse any Booking Form or prohibit any Exhibitor from participation without assigning a reason for such refusal or prohibition. Obligations and Rights of the Organiser 6. Any decision of the Organiser is final and no negotiation will be entered into on any question not covered in this contract. 7. The Organiser agrees to hold the exhibition, however, it reserves the right to postpone the exhibition from the set dates and to hold the exhibition on other dates as near to the original dates as possible, utilising the right only when circumstances necessitate such action and without any liability to the Organiser. 8. The Organiser agrees to promote the exhibition to maximise participation. The Organiser does not however make any warranty that the venue of the exhibition or its facilities and equipment will be adequate or fit for display purposes or for any other intended use. 9. The Organiser agrees to allocate the Exhibitor an exhibition space as close as possible to their desired location. 10. The Organiser reserves the right in unforeseen circumstances to amend or alter the exact site of the location of the stand and the Exhibitor undertakes to agree to any alteration to the site or the space re-allocated by the Organiser. 11. The Organiser reserves the right (without penalty) to change the exhibition floor layout if necessary. 12. The Organiser is responsible for the control of the exhibition area. 13. The Organiser may in its discretion (and without penalty) shorten or lengthen the duration of the exhibition and alter the hours during which the exhibition is open to visitors. 14. The Organiser agrees to provide the Exhibitor with an Exhibitor Manual prior to the exhibition for the purpose of communicating required actions on the part of the Exhibitor. The Exhibitor must comply with all requirements of the Exhibition Manual. A failure to comply with the Exhibition Manual shall be deemed to constitute a breach of these Terms and Conditions. 15. The Organiser has the right to take such action as is necessary (including such action as may be contemplated in the Exhibitor Manual) to ensure that all laws in connection with the exhibition are complied with, to prevent damage to person/people or property and to maximise the commercial success of the exhibition. 16. The Organiser may refuse, without limitation, to permit activity within the exhibition or may require the cessation of particular activities at their discretion. 17. The Organiser reserves the right (without penalty) to remove any products from display that, in its discretion it considers to be inappropriate. 18. The Organiser reserves the right to specify heights of walls and coverings for display areas. 19. The Organiser reserves the right to review the content and presentation of the Exhibitor catalogues, acknowledgements, handbills and printed matter with respect to the exhibition. Should this review indicate that, in the absolute discretion of the Organiser, the item is offensive or conflicts with AVA policy the Organiser shall provide the Exhibitor with a verbal or written request to immediately remove the item from distribution at the exhibition. Failure to comply with this request shall constitute a breach of these Terms and Conditions. 20. The Organiser may determine the hours during which the Exhibitor has access to the exhibition venue for the purpose of setting up and dismantling. 21. The Organiser reserves the right to refuse any person, including exhibitor staff, representatives, visitors, contractors and/or agents, entry to the exhibition if they do not hold a purchased or complimentary entry card. 22. The Organiser may in its discretion specify conditions relating to the movement of goods and displays, prior, during and after the exhibition. 23. The Organiser may in its discretion specify any regulations with regard to sound levels including microphones, sound amplification, machine demonstrations and videos. The Exhibitor agrees to abide by these regulations. 24. The Organiser will arrange security onsite during the period of the exhibition, but will accept no liability for loss or damage. 25. The Organiser will arrange for daily cleaning of aisles outside the exhibition open hours. 26. The Organiser has the right to make changes to the Terms and Conditions at any stage. The Exhibitor will be informed immediately of any changes to the Terms and Conditions. Obligations and Rights of the Exhibitor 27. The Exhibitor must ensure that all accounts are finalised and paid by that date which is 14 days prior to the start date of the exhibition and that all payments are otherwise made strictly as required under the Booking Form or as otherwise required in these Terms and Conditions. 28. The Exhibitor must use allocated space only for the display and promotion of goods and/or services within the scope of the exhibition. 29. The Exhibitor must not carry onto the venue of the exhibition anything that is dangerous, noxious, offensive, illegal, immoral, or that is otherwise likely to harm the reputation of the Organiser or its related entities. 30. The Exhibitor must make every effort to maximise promotion and commercial benefits of participating in the exhibition. The Exhibitor acknowledges that the Organiser makes no promise or warranty in connection with the commercial viability of the Exhibitor participating in the exhibition. 31. The Exhibitor must comply with all directions/requests issued by the Organiser including those outlined in the Exhibitor Manual. 32. The Exhibitor must observe, perform and fulfill the requirements of any statute, regulation, by-law or local law including without limiting the generality of the foregoing, all statutes, regulations, by laws and local laws relating to health, safety, water supply, sewerage, fire protection and building requirements. 33. The Exhibitor must ensure the cleanliness and tidiness of their allocated space. The Exhibitor must make good any damage caused to any part of the venue of the exhibition or to any adjoining premises occasioned by misuse, abuse, or want of care on the part of the Exhibitor, its servants, agents, contractors or invitees or otherwise occasioned by any breach or default of the Exhibitor. At the end of the exhibition, or sooner if required by the Organiser in accordance with these Terms and Conditions, the Exhibitor must vacate any display space allocated to it, remove all of the Exhibitor s property from the display space and leave it in the same condition as when it was first occupied by the Exhibitor. The Organiser will not be liable for any property left or abandoned at the venue of the exhibition and may remove and deal with any property of the Exhibitor not removed by the Exhibitor as it sees fit, at the cost of the Exhibitor. 34. The Exhibitor will not display an exhibit in such a manner as to obstruct or affect neighbouring exhibitors. This includes blocking or projecting light, impeding or projecting into aisles or neighbouring exhibition space. 35. The Exhibitor will submit plans and visuals of custom designed exhibits to the Organiser for approval prior to the commencement of the exhibition. Exhibitors failing to do so may be denied access to the exhibition to set-up or may be requested to cease building. 36. The Exhibitor is responsible for all items within their allocated exhibition space. 37. The Exhibitor agrees to adhere to all fire regulations and will refrain from using flammable or dangerous materials within the exhibition. Written approval must be sought from the Organiser if flammable or dangerous materials are required for the success of the exhibit. 38. The Exhibitor will not use nails, screws or other fixtures on any part of the premises including walls and floor unless authorised by the Organiser.

15 For more information, visit 15 Terms and conditions (continued) 39. The Exhibitor agrees to engage the Organiser s preferred freight forwarder and to comply with all instructions relating to delivery times. If an alternate freight forwarder is engaged, the Exhibitor acknowledges that the Organiser will not be able to provide assistance in tracking lost deliveries. The Exhibitor agrees that the Organiser will not be liable for any goods rejected by the venue or lost or damaged. 40. The Exhibitor agrees to abide by requests made by the Organiser to stop any activity that may cause annoyance to others in the exhibition. 41. The Exhibitor agrees to conduct all business transactions within their allocated exhibition space unless otherwise approved by the Organiser. 42. The Exhibitor agrees to not sell, display or promote products or services that conflict with the policies of the Organiser and accepts that the Organiser has the right to remove any product from display that the Organiser determines conflicts with those policies, without penalty. The policies of the Organiser shall be those which are presented on the websites of these organisations, or are those to which other written directions or guidance are provided by the Organiser. Storage of Goods 43. Instructions regarding storage will be outlined in the Exhibitor Manual distributed prior to the exhibition. Under no circumstance are goods permitted to be stored in public access areas. Stand Services and Construction 44. Official contractors will be appointed by the Organiser to undertake stand construction and freight forwarding plus supply furniture, electrics, telecoms and IT equipment. This is for insurance and security reasons. All non-official contractors wishing to enter the exhibition are required to produce current Certificates of Currency for Insurance, Public Liability and Occupational Health and Safety. Access will be denied without such documentation. Breach of Terms and Conditions by Exhibitor 45. In the event of any breach or any other contravention of any of these Terms and Conditions, the Organiser shall be entitled to immediately revoke any right to use the exhibition space granted to the Exhibitor. In the event of such revocation, if the Exhibitor has already erected displays or other materials or constructions, the Organiser shall have the right to require the Exhibitor to remove such displays, materials and constructions forthwith without disruption to other exhibitors or, at the Organiser s discretion, to otherwise vacate such displays, materials and constructions for the duration of the exhibition or dismantling by the Exhibitor at the conclusion of the exhibition. In either event, the Exhibitor shall not be entitled to a refund of moneys already paid to the Organiser and shall immediately pay to the Exhibitor all the moneys then due and owing to the Organiser. The Organiser shall not be liable to the Exhibitor or any other person for any loss or damage in connection with the removal or vacation, as the case may be, of the Exhibitor s display. The Exhibitor shall indemnify the Organiser for any loss or damage suffered by any other person as a result of the Exhibitor s conduct referred to above and the consequences thereof. Insurance, Indemnity and Liability 46. The Exhibitor occupies the venue of the exhibition at its own risk. The Organiser will not be liable for, or responsible to, the Exhibitor or any other party for any loss arising howsoever whether for personal injury, loss of life, damage or loss of property, loss of business or economic loss which may be suffered or sustained in or around the venue of the exhibition or otherwise in connection with the exhibition except to the extent of any negligence of the Organiser or its employees, contractors or agents. Without limiting this clause, the Organiser will not be liable for or responsible to the Exhibitor or any other party for; (a) interruption, failure or variation to the supply of services to the venue of the exhibition; (b) postponement, delay or interruption, cancellation, suspension or termination of the exhibition from any cause whatsoever; (c) interference with any rights granted under this Contract directly or indirectly caused by or resulting from any matter, circumstance or cause beyond the control of the Exhibitor. 47. The Exhibitor must effect and maintain for the period of the exhibition policies of insurance for: (a)damage to or loss of the property of the Exhibitor and their employees, contractors and agents; (b)public liability, including death injury and loss of property of third parties, including the Organiser for an amount not less than $10 million for any one occurrence; (c)work cover, workers compensation and employers liability as required by law. The Exhibitor must provide certificates of currency for the policies (at the request of the Organiser) prior to taking up occupation of the allocated exhibition space. 48. The Exhibitor must indemnify and hold the Organiser harmless in respect of all damages, injuries, costs, claims, demands, liabilities, and expenses, however they may arise and whoever may make them in connection with or arising out of the exhibition and/or this Contract or caused or contributed to by the negligence of the Exhibitor, its employees, contractors, or agents. Payment and Cancellation 49. The Exhibitor must make payment of amounts due by the dates set out in these Terms and Conditions (and clause 26 in particular). Should payment not be made by these dates the stand will be available for sale to another person or entity. All deposits paid will automatically be forfeited and no refund will be made. No exhibitor shall occupy allocated exhibition space until all monies owing to the Organiser by the Exhibitor are paid in full. 50. In the event that the Exhibitor fails to occupy their allocated exhibition space by the advertised opening time, the Organiser is authorised to occupy this space in any manner deemed to be in the best interest of the Exhibition. The Exhibitor contracted to this space will remain liable to all Terms and Conditions of Contract and will not be eligible for a refund. 51. In exceptional circumstances the Organiser will consider Exhibitor cancellation; but only if the following conditions are complied with: The request for cancellation is submitted in writing. The request is received at least six (6) months prior to the exhibition. The Organiser is able to re-let the cancelled space in its entirety. The reason for the cancellation is, in the opinion of the Organiser well founded (and does not include bankruptcy, liquidation, receivership or similar event). The Organiser confirms acceptance of the cancellation in writing. All monies due under these Terms and Conditions have been paid in full. 52. The Exhibitor accepts that if cancellation occurs prior to the payment of the deposit that the Exhibitor will be invoiced and required to pay this amount within a period of 30 days from the date of the invoice. If cancellation occurs within two (2) months of the commencement of the exhibition, 100% of the contracted price to exhibit will be payable to the Organiser (less any amounts already paid) and the Exhibitor will be invoiced and required to pay this amount within a period of 30 days from the date of the invoice. 53. The size and location of all logos included in conference collateral, on the conference website or conference signage will be at the discretion of the Conference Secretariat and will reflect the level of commercial support given. 54. There is to be no sale or promotion of products or services that conflict with AVA policy or are unregistered products unless an application for registration has been lodged with the APVMA and it is stated on the promotional material that the product is not registered and an application has been lodged. The conference organisers have the right to remove any products from display that they feel are inappropriate without penalty. xxxxxx To view the current AVA policies visit

16 16 Bain Fallon Memorial Lectures Australia s premier equine veterinary conference RACV Royal Pines Gold Coast, July 2014 Exhibition and Sponsorship Booking Form Purchase Order #: Company name: Contact name: Position: Mailing address: Telephone: Fax: Website: Product/service: Sponsorship Packages Social Packages Platinum sponsorship Happy hours $3,000 + GST (per session) Gold sponsorship Mon Tues Silver sponsorship Tuesday night dinner Bronze sponsorship $6,000 + GST Thursday night dinner Keynote speaker sponsorship Radiology Workshop sponsorship Wellness Stream sponsorship $3,500 + GST $6,000 + GST $2,000 + GST Refreshment breaks $1,000 + GST (per session) Advertising opportunities YMG Scholarship Conference Handbook Contact EVA Breakfast sessions Mon Tues Wed Thurs $3,500 + GST (per session) Satchel inserts $550 + GST per item Conference Proceedings Total amount payable: $... (An invoice will be sent to you on receipt of the completed form) The organiser reserves the right of refusal of any Booking Form. EVA sponsorship partners and supporters will be given priority in booth allocation. Space will then be allocated on a first come, first served basis. In signing this booking form, I/We agree to the Terms and Conditions stated within this prospectus. Name: Signed: Position: Date: Please complete ASAP and return to: Liz Weiss, EVA Events Coordinator Australian Veterinary Association, Unit 40, 6 Herbert Street ST LEONARDS NSW 2065 P: F: E: liz.weiss@ava.com.au