Powahay District -- Connecticut Yankee Council, BSA Cub Scout Field Day. Hosted By Troop 5 Stamford. Battle of Hoyt. Cub Scout Leaders Guide

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1 Powahay District -- Connecticut Yankee Council, BSA 2014 Cub Scout Field Day Hosted By Troop 5 Stamford Battle of Hoyt Cub Scout Leaders Guide Saturday, October 25, 2014 Hoyt Scout Reservation W. Redding, CT LEADERS GUIDE & RESERVATION FORMS Powahay District Cub Scout Field Day Oct 25, 2014 Page

2 Powahay District BIG Fall Event The Battle of Hoyt October 25-26, 2014 Featuring Revolutionary War and Colonial Theme with the Sheldon s Horse, 2nd. Continental Light Dragoons Hosted by Troop 5 Stamford A weekend combining Cub Scout Field Day and the Boy Scout Fall oree Hoyt Scout Reservation, Redding CT Did you ever wonder what it was like to be a boy in George Washington's time? What did boys do? What did they eat? What games did they play? What was life like for them? Did you know that boys as young as 7 years old served as drummers and messengers in the Revolutionary War? Please join us for The Battle of Hoyt Cub Scout Field Day as we take our Cub Scouts families back to the Colonial and Revolutionary War time featuring Sheldon s Horse, 2nd Continental Light Dragoons. Here s what we are working on: Boys did a lot of walking back in those days and the fun starts with a Heroes of The Revolution Hike from the parking area down the trail to Colonial Hoyt. More learning fun at Colonial Hoyt with join-in activities including period games and chores, a Snack Station, Cub Scout Minute Men Just for fun learn the manual of arms with marching. And more. Earn the Celebrate Sheldon s Horse, 2nd Continental Light Dragoons: Freedom Award Morning Stations on18th Century Military and Civilian Life. Afternoon will include a full presentation of Crossed Sabers cavalry demonstration Action drilling, cavalry training demo, blank firing (muskets) and a chance to meet the Dragoons and their horses. By visiting stations and answering questions, Scouts can earn the Celebrate Freedom Dog Tag Award. Optional overnight family camping program 1-1/8" x 2" metal dog tag Includes unattached 30" ball chain starts after the 3 pm closing ceremony. Packs provide their program, with a BA- LOO trained leaders can cook their dinner or bring something in. More on page 8. End the day with a oree fire with the Boy Scouts. We have a great team putting this all together and we re looking forward to having your Pack join us at the Battle of Hoyt! YIS John Hanks District Activities Chairman johnwhanks@hotmail.com Troop 5 Host Jon Provost, SPL Kevin Provost, Scoutmaster Nathan Newhall Joel DeGray Sheldon s Horse, 2nd. Continental Light Dragoons A nonprofit educational organization, a re-established military unit and historical organization, the present day Sheldon's Horse is dedicated to giving the public a glimpse of cavalry life during the American Revolution. In portraying this facet of the 18th Century, the unit sets a high standard of authenticity in uniforms and equipment, drill and maneuvers of that time period. TABLE OF CONTENTS Schedule, Meet the Team, Fees and Check-in Page 3 Registration Forms (Early Bird Sign up fees) Pages 4-5 Scarecrow Contest.. Page 6 Celebrate Freedom Award. Page 6 Field Day ing Guidelines & Packing list. Page 7 Webelos Information.. Page 8 Map of Hoyt and Stations Locations Page 5 Driving Directions & Car Passes... Page 8-9 Powahay District Cub Scout Field Day Oct 25, 2014 Page 2

3 Field Day: Schedule, Meet the Team, Fees and Check-in SATURDAY OCTOBER 25 CUB SCOUT SCHEDULE 9 to 10:15 AM Cub Scout Arrive Parking upper Hoyt Heroes of the Revolution 9:30 AM Cub Leader Meeting Colonial Hoyt Joining Activity 10:20 AM Opening Ceremony 10:30 to 12 Noon Morning Program 2nd. Dragoons Activities 12 to 1:15 PM Lunch Bring a Bag Lunch 1:15 to 2 PM 2nd Dragoons Crossed Sabers Cavalry Demonstration 2 to 3 PM Visits at horse line with Dragoons & District Activities 3:00 PM Cub Scout Closing Ceremony 3:30 PM Cub Scout Overnight site Set up 3:30 PM Lower Parking Open (After 2nd Dragoons departure) 3:30-7:30 PM Overnight Program Starts site set-ups Pack Programs for Scouts Dinner 7:45-8:45 PM fire/scout Own ( A brief non-denominational service) 9 to 9:30 PM Pack Time/Early Sleep 10:00 PM Taps/Quiet Time All Scouts back in campsite SUNDAY OCTOBER 26 7:00 AM Reveille 7:00-9:15 AM Breakfast/Clean-up Break 9:30 AM Cub Scout Departure 10:00 AM Program End Safe Trip Home Our Team Making It Happen Event Chairs: John Hanks Tony D Andrea Host Troop 5 Stamford & Co-Chairs: Jon Provost, SPL Kevin Provost Nathan Newhall Joel DeGray District Staff Cindy Allen Treacy Bowron Karen Caiati Steve Coe Arnold Feintuck Jeff Helfand Craig Orr Gretchen Orr Tom Robinson Adrian Ruck Chick Scribner William Shannon Luke Tashjian Adam Terr Shaun Volin Meg Weeks Chester Wicket Roger Williams Council Advisor Alex Cantor, Area Program Executive Key 3 Exofficio Peter Riordan, District Chairman Tom Williams, District Commissioner Jonathan Glassman, Council Area Director oree Fees $12.00/Youth & $12.00/Adults Early Bird Fee is paid on or before October. 8 $15.00/Youth & $15.00/Adult after October 8. Questions Program & Registration John Hanks, Powahay District Activities Chairman johnwhanks@hotmail.com; is the preferred contact. This is for the unit leader or the activity coordinator. Parents should be contacting unit leaders. FIRST AID: Steve Coe, Heath & Safety Chairman Cell All Injuries must be reported. First Aid Station will be located at District HQ. CHECK IN will occur at District HQ: To speed up the registration process and ensure that the activities begin on time, we ask that you please designate only one person from your unit to check in at the registration table. No one other than that person should approach the registration table. When this happens, it confuses staff and delays the check-in process. Full Roster required at check in. A second person from your unit that families can report to while a leader is checking in your pack is highly recommended. Also make sure that members know their Pack Number - believe it or not many families do not know own their Pack's Number. This outdoor experience may not be suitable for toddlers and especially those needing strollers. Powahay District Cub Scout Field Day Oct 25, 2014 Page 3

4 Scarecrow Making Contest: Each Pack or Den may make a scarecrow prior to the event to set up on the field for the scarecrow judging contest. All scarecrows must be handmade (no bought scarecrows). All scarecrows must be able to stand or sit on their own (you provide sticks or props). All scarecrows must be on the field and set up in the roped off area on Saturday no later than 12 noon. All Cub Scout Field Day Scarecrow Making Contest scarecrows must be marked with Pack number to qualify for judging. All scarecrows MUST be picked up after the closing on Saturday. Prizes to be awared.1st, 2nd and 3rd best. We re looking for volunteers with a large truck or pick-up truck to transport our scarecrow entries from the parking area to lower Hoyt. Contact John Hanks at johnwhanks@hotmail.com to volunteer. 1. Build the frame. Begin by centering a 5 foot stick near the top of a 6 to 8 foot stick, rake handle or garden pole. This creates the shoulders of the scarecrow. 2. Put the shirt on. Dress your scarecrow with an old plaid shirt, using the horizontal stick for his arms. Button the shirt up the front, then tie the arm ends and bottom of the shirt using twine or wire. 3. Stuff the shirt. Strategically stuff the shirt to fill out your scarecrow. Straw, hay, leaves, grass clippings, wood chips and rags are all acceptable stuffing materials 4. Put the overalls on. Make a hole in the seat of the overalls for the vertical stick to pass through. Put the overalls on the scarecrow, placing the straps on the shoulders. Tie the cuffs with twine or wire. Fill out the legs of the overalls using the same stuffing as you used for the shirt. 5. Give him hands. Fill the gloves with enough stuffing to keep them in shape, tuck in the ends of the shirt sleeves, then secure with wire or twine. 6. Give him feet. Stick the cuffs of the pants into the tops of some old work boots, or other shoes. 7. Making the Head Using a pillowcase. Half fill the pillowcase with straw or the stuffing material of your choice. Pin the pillowcase with safety pins to prevent the stuffing from falling out the bottom, but don't close the bottom up entirely. Insert your scarecrow head onto the vertical pole (neck of the scarecrow). Push until the top of the pole is at the top of the pillowcase, right through the straw. Secure the pillowcase to the pole using twine or wire, then cut off the excess material and remove the safety pins. A pumpkin is an alternative for the head. 8. Draw the face, add hair, and accessorize. Licensing / Attribution License: Creative Commons Uploaded by: Wikiphoto Recognitions and Special Awards The Patch We will have a limited number of hat pins for sale. Celebrate Freedom Award Powahay s Battle of Hoyt will provide fun learning experiences for our Cub Scouts. In recognition, each Cub Scout can earn the Celebrate Freedom Award. Cub Leaders will be given historical questions for their Scouts to find the answers. The answers can be found by visiting the stations and other activities. The Heroes of the Revolution Hike is one of the requirements. We ve also put together a Historical Narrative that can be use to prepare for the event and as a guide. This can be downloaded from our district web page: There s no charge for the Dog Tag as it s part of the fee and there s no pass or fail. All we ask is our Cub Scouts Do their best! Earn the Celebrate Freedom Award 1-1/8" x 2" metal dog tag Includes unattached 30" ball chain Powahay District Cub Scout Field Day Oct 25, 2014 Page 6

5 Day Only & Those ing Guidelines Please Share With Your Pack Families Lunch is not being provided. Please bring a bag lunch. Recommended items for Day Only participants: Bring a Bag Lunch Clothing appropriate for the day/season for all attending (you will be outside for the day note that the boys will be participating in some athletic events), so consider dressing in layers sweater or sweatshirt; long pants; coat; warm socks and older shoes or boots Day Pack (to carry items) Bottled Water and snacks Depending on weather, bring Rain Gear Adults may want to bring a folding chair. For Those ing Packs are responsible for providing their own program and supervision of their Cub Scouts and siblings after the Field Day Activities end. Accidents and injuries occur when boys are left on their own to find things to do and/or are not properly supervised. Check your Cub Scout Leaders Manuals for games and outdoor activities and please make sure all children are properly supervised. 1. District will not be providing meals for Packs camping overnight. According to BSA guidelines, only Packs with BALOO Trained Adults are permitted to cook and camp. 2. No setting up tents and campsites UNTIL 3:30 PM. We will be using the Cub Scout camping area for programs. 3. You will NOT be able to pull your car up to your campsite so please be aware that whatever you plan on bringing you must carry or cart it to the camping area. 4. The temperature has been known to be in the high 30 s/low 40's on Saturday night. For many of our Cubs, this may be their first experience camping overnight. We want it to be a warm and positive one. If you have families that are not prepared with warm bed clothes, sleeping bags, and other appropriate gear, please advise them not to camp. 5. This is rustic camping. No electricity or flush toilets. No way to plug in air mattresses to be inflated. 6. We will adhere to Cub Scout ing and Safe Guide to Scouting. If we feel weather conditions are not appropriate for Cub Scout age camping, then we will cancel the overnight part of the program. 7. Cub Scout Packs are required to have an adult (parent or designee) for each boy camping. When camping, no youth is permitted to sleep in the tent of an adult other than his own parent or guardian. Put boys together in a tent, and non-parents can set up a tent nearby for supervision. 8. No tent material is completely fireproof. Only flashlights and electric lanterns are permitted in tents. No flames in tents. 9. There are no garbage receptacles or dumpsters on site. Please pack out your trash. 10.There are no official programs Sunday morning. Please be packed up and ready to head home 10 am. 11.Tobacco use and alcoholic beverages are not permitted. 3:30 PM: Overnight ing Begins site Set up 4:00 7:30 PM: Packs provide their own programs Dinner & Clean-up 7:45 8:45 PM: fire. 9:00 PM: Quiet Time Begins 10:00 PM: Taps Sunday Oct 26, :00 AM: Reveille 7:00 9:00 AM: Quick Breakfast and Break 10:00 AM: Home Closed If you don t want to cook you can order from Lombardi Pizza (203) which is located a short drive from the camp. 2 Long Ridge Rd, West Redding, CT Required equipment and sleeping gear for Overnight: You will not be able to pull your car up to your campsite so please be aware that whatever you plan on bringing you must carry or cart it to the camping area. Tent and Ground Cloth Sleeping Bags/pillows Flashlight Sleeping Pads (provides insulation from cold/damp ground. 1- Complete change of warm clothes including socks for each person camping to change prior to going to sleep. Consider Long Johns/Long underwear; warm socks; sweatpants; hooded or regular sweatshirt or fleece; have warm hat and gloves/mittens on hand. Warm coat (to wear during dinner/campfire in case it gets cool at night) or Folding Chairs Lantern (battery operated is recommended) Extra batteries Light Sticks (for use as a night light) Personal Toiletries (Toothbrush; Toothpaste; etc) Enjoy the great outdoors! Keep the electronics at home and minimize the use of cell phones around the Scouts. Powahay District Cub Scout Field Day Oct 25, 2014 Page 7

6 Webelos to Scout Cub Scout Field Day Opportunities For Senior Webelos (5th. Grade Webelos) ing with a Boy Scout Troop PLEASE SHARE WITH YOUR 5TH GRADE WEBELOS Recommended Items for the Day Bag Lunch or be sure to have eaten before the event. Clothing appropriate for all persons (we will be outside: consider dressing in layers and using older shoes or boots. Rain Gear (Coat/Pants/ Poncho/Rubber Boots Bottled Water) Required equipment and sleeping gear for the Overnight (Note no electricity to blow up air mattresses) Tent and Ground Cloth Sleeping Bag or Blankets Flashlight (with extra batteries) Sleeping Pads (provides insulation from the ground) Complete change of clothes for each person camping overnight Weather depending: sweatshirt/sweatpants or shorts/t-shirt Warm coat/sweatshirt to wear in case it gets cool at night Optional (comfort) items for Overnight Pillows or Folding Chair Lantern (battery operated is recommend) Personal Toiletries (Toothbrush; Toothpaste; etc) Saturday, October 25, :00 AM Check-in/Registration Bring a Bag Lunch The Fall Field Day is taking place the same weekend as the Boy Scout Fall oree. Senior Webelos may camp with a host troop, camp on their own (if they have trained leadership) or camp with their Pack in the Cub Family ing area. The purpose of this campout is to allow Senior Webelos to camp with a troop that they may be interested in joining. Not all of our troops may elect to attend the camporee and we cannot guarantee arranging a host troop for your Webelos. If your joining troop is not attending the oree, you can still camp with your pack or on your own (if you have trained leadership) and still earn Arrow of Light Requirements. Webelos ing on their own and/or part of their Pack must provide their own dinner and breakfast. Senior Webelos Register and pay through their Cub Pack and NOT the host Troop. See Registration Form on page 4 with Senior Webelos section. Same Fees: $12 Youth and $12 Adult if paid by October 8 or $15 Youth and $15 Adult if paid after October 8. No refunds for no shows. There may be additional fees for the meals if camping with a troop. Only Senior Webelos can camp with a host troop. All other members of the Cub Pack must camp in the Cub Scout Family ing area. Sr. Webelos Opportunities: Overnight camping to meet Arrow of Light Requirements or Outdoorsman. A chance to work with Boy Scouts on Arrow of Light and joining requirements. Learn about the fun and adventure to be a Boy Scout. Webelos 1 1st Year Webelos (4th Grade) First Year Webelos will participate as part of their Cub Scout Pack Team in the Field Day Activities and can camp with their Cub Scout Packs. There will be opportunities to visit with Boy Scout Troops and our Junior Webelos can look forward to camping with a troop at next year s Fall oree. Powahay District Cub Scout Field Day Oct 25, 2014 Page 8

7 Hoyt Guidelines Upper Hoyt PARKING, CARPOOLING & DRIVING DIRECTIONS NO CARS permitted past the gate. Cub Scout Picnic Tables must be RETURNED to Parking the Parking Pavilions and before Carpooling departure. Simpaug Tpke We have limited parking at Hoyt There Scout are Reservation limited picnic and tables ask and that some your will pack be please reserved make for arrangements Be prepared to car-pool. and bring Packs your own ta- programs. should bles. meet in a public parking area and consolidate boys and family Remind participants your Scouts in as few no washing cars of as hands, possible. dishes, This will etc assist at the well and the greatly well in is parking NOT a play and traffic area. concerns at Hoyt. All In Cub addition Scout to Families the well there will be is a water directed spigot at to the the backside upper Hoyt of the Jackson Parking Pavilion. Area, including those camping overnight. The All trash lower must parking be carried area will out. be closed off until 3:30 PM to Hoyt allow Pavilions for the arrival are used and for program areas departure of only the 2nd. not by Dragoons individual troops (equipment, with the exception horses, of the Host and Troop. volunteers). Cub Scout Families ing will be allowed to bring their cars down at 3:30 PM. Short Hike to Lower Hoyt Upper Area Boy Scout Cub Scout Parking Parking Optional ing for Boy Marchant Rd Scout Troops No entrance from 8:30 AM to 3:30 PM Use Simpaqug Tpke Entrance Marchant Road / Simpaug Turnpike W. Redding, CT GPS: N W I-95/Merritt Parkway to Route 7 North Route 7 North past Georgetown to right on Simpaug Tpke. Cub Scout ing Lower Entrance will open at 3:30 PM to allow for Cub Scout families camping to bring their vehicles in to unload and for overnight parking. Lower Hoyt 4 5 District & Guest Staff & Program Area 6 7 Program Area Program Area No ing Horse Area 8 District HQ & First Aid Grant Pavilion reserved for Program Cub ing & Program Area Cub ing: Tents set up after 3:30 pm so we can use this area for programs. Page 7 Powahay District Cub Scout Field Day Oct 25, 2014 Page 9

8 Please encourage car pooling for your families. All vehicles parking at Hoyt must display a Parking Pass with contact information and to be seen from the windshield. Please make as many copies as needed to give to your families. PLEASE DISPLAY in your windshield as you approach Hoyt. This will allow those coordinating TRAFFIC and PARKING to direct you to the appropriate parking area. POWAHAY DISTRICT CUB SCOUT PARKING Please place on dash so it can be seen from windshield. Name: Unit: Cell Phone: POWAHAY DISTRICT CUB SCOUT PARKING Please place on dash so it can be seen from windshield. Name: Unit: Cell Phone: Powahay District Cub Scout Field Day Oct 25, 2014 Page 10