Registration Packet and Conference Information

Transcription

1 A NEW FOUNDATION BUILT ON SCHOLARSHIP, SERVICE, SISTERLY LOVE AND FINER WOMANHOOD! MYRA F. REESE GEORGIA STATE DIRECTOR SHERYL P. UNDERWOOD CHRISLYN D. TURNER 23 RD INTERNATIONAL GRAND BASILEUS SOUTHEASTERN REGIONAL DIRECTOR Registration Packet and Conference Information Zeta Phi Beta Sorority, Inc Georgia State Leadership Conference March 23-25, 2012 Macon Marriott City Center Macon, GA 1

2 ZETA PHI BETA SORORITY, INC G e o r g i a S t a t e L e a d e r s h i p C o n f e r e n c e M a c o n, G e o r g i a T a b l e o f C o n t e n t s Welcome from Georgia State Director 3 Conference at a Glance 4 Hotel Information 6 State Conference Z-HOPE Initiative 7 Conference Registration Form 8 Officer Nomination Form 9 Souvenir Journal Ad Form 10 Registration Checklist 11 Additional Conference Information 12 2

3 ZETA PHI BETA SORORITY, INC. STATE OF GEORGIA 2012 STATE LEADERSHIP CONFERENCE Greetings Sorors, Amicae, Youth and Guests: Welcome to the Cherry Blossom Capital of the World" Macon, Georgia! I am honored to welcome you to the 2012 Georgia State Leadership Conference. On behalf of the Georgia Executive Board and host chapter, we are excited that you are in attendance. A great deal of preparation and attention has been invested in order to create an unforgettable and meaningful weekend for all conference attendees. We will have enlightening workshops and constructive business sessions in which we will gain essential knowledge to take back to our chapters and to better serve our communities through new and innovative service initiatives. Additionally, we will take the time to honor our Capital Campaign Contributors, Zeta Doves, Sorors, Amicae, and Youth for their exceptional dedication to upholding the principles upon which our beloved Sorority was founded: Scholarship, Service, Sisterly Love, and Finer Womanhood! The final deadline for registration and hotel reservations is Sunday, March 4 th. We look forward to seeing you in Macon on March 23 rd -25 th. As always, please remember to bring a Soror with you! Yours in Zeta, Myra F. Reese Soror Myra F. Reese Georgia State Director 3

4 ZETA PHI BETA SORORITY, INC G e o r g i a S t a t e L e a d e r s h i p C o n f e r e n c e Conference At A Glance FRIDAY, MARCH 23, :00 pm 2:00 pm MIP Certification 3:00 pm 4:00 pm Pre-Conference Executive Board Meeting 4:00 pm 5:00 pm Amicae Board Meeting 5:00 pm 6:00 pm Basilei Meeting 4:00 pm 9:00 pm Conference Registration 4:00 pm until Vendor Exhibit Hall 7:30 pm 9:30 pm Opening Ceremony 9:30 pm 11:00 pm Youth Dance 9:30 pm 12 am Reception SATURDAY, MARCH 24, :00 am 12:00 noon Conference Registration 7:30 am 10 pm Vendor Exhibit Hall 7:00 am 8:00 am Amicae Prayer Breakfast 8:00 am 9:00 am Zeta Doves Induction Ceremony 9:00 am 11:30 am Business Session I Zeta/Amicae/Youth 11:30 am 12:30 pm Voting 4

5 ZETA PHI BETA SORORITY, INC G e o r g i a S t a t e L e a d e r s h i p C o n f e r e n c e Conference At A Glance 12:30 pm 2:00 pm Life Member Luncheon Undergraduate Luncheon Lunch On Your Own at the Hotel 2:00 pm 3:00 pm Zeta Workshops Health Justice/ Jobs, Jobs, Jobs!/ Chapter Leadership and Management/ Embellishment Workshop 1:30 pm 5:00 pm Business Session II Amicae 3:00 pm 5:00 pm Business Session II Zeta Phi Beta 7:00 PM 9:00 pm Capital Campaign Awards Banquet/Ms. Zeta Contest 9:00 pm 1:00 am Meet and Greet 23 rd International Grand Basileus Reception SUNDAY, MARCH 25, :00 am 11:00 am Zeta Post Executive Board Meeting 11 am 12 noon Conference Check Out 5

6 ZETA PHI BETA SORORITY, INC G e o r g i a S t a t e L e a d e r s h i p C o n f e r e n c e Hotel Information Macon Marriott City Center 240 Coliseum Dr. Macon, GA, Located in Macon, Georgia, "the Cherry Blossom Capital of the World" the Macon Marriott City Center is an ideal downtown hotel with convenient access to all of Macon's historical sites, museum district, art galleries, and trendy night spots. Macon, Georgia hotel's guestrooms and suites feature luxurious bedding, wireless internet and a 37" flat panel TV. Macon hotel is conveniently connected to the Macon Centreplex convention center. The hotel offers 5,000 sq ft of meeting space and a state-of-the-art business center in addition to the meeting space at the Macon Centreplex convention center. After a day of conferences, meetings or sightseeing unwind and enjoy the indoor pool, whirlpool and fitness center. Meet up with colleagues at the Vintage restaurant and bar before your night out. Reservations: Phone: Group: Zeta Phi Beta Sorority, Inc. Rates: per night 240 Coliseum Dr. $ (Single Quad) Macon, GA Internet: Check in time is 3:00 pm and check out time is 12:00 noon. 6

7 ZETA PHI BETA SORORITY, INC G e o r g i a S t a t e L e a d e r s h i p C o n f e r e n c e Meeting the Basic Needs for Those Spiritually Challenged Loaves and Fishes Ministry of Macon, GA loavesandfishes.org Loaves and Fishes Ministry is a non-profit organization founded 1967, whose purpose is to provide supportive service and transitional housing to the working poor and homeless population in the middle Georgia area. The mission is To serve and improve the quality of life of the poor and homeless. Food, clothing, shelter, personal hygiene kits, whatever else to help their clients get back on their feet after a temporary setback. Procedure: Each chapter/auxiliary will donate one of the options listed: State of Georgia ZHOPE Initi ative Personal hygiene items for 20 people. 2. Personal care items (men, women, or children) socks, underwear. 3. $50.00 or more make check or money order payable to State of Georgia Zeta Phi Beta Sorority, Inc. Please bring your donation to the Georgia State Leadership Conference March 23-25, 2012 in Macon, GA or mail to: Soror Carol Alderman. If you have any questions, please contact: Soror Carol Alderman P.O. Box Savannah, GA calderman1920@bellsouth.net All contributions will earn 25 bonus points. Contributions of one hundred dollars or more will earn one point per dollar applied to the Women Population and any selected dimension (Mind, Body, or Spirit). 7

8 ZETA PHI BETA SORORITY, INC STATE LEADERSHIP CONFERENCE REGISTRATION FORM Please print all information below. This form must be accompanied by the corresponding registration fee. Payment must be made by cashier's check, chapter check or money order ONLY NO PERSONAL CHECKS. All registration fees must be RECEIVED by WEDNESDAY, February 29, There will be no registration or ticket purchase on site. There will be no refunds after SATURDAY, MARCH 10, First Name Last Name Address City State Zip Code Telephone Chapter Basileus Signature MARK YOUR STATUS BELOW National Officer Golden Life Member Zeta Amicette Regional Officer Life Member Zeta Pearlette State Officer Voting Delegate Spouse/Guest Diamond Life Member Alternate Delegate Zeta Amicae Sapphire Member Non Voting Soror Zeta Archonette Please indicate your registration status below. Fees include all meal functions and workshop materials. If you need additional meal tickets, indicate number below. NOTE: There is a late fee of $15.00 per Soror, Amica and Youth until SUNDAY, March 4, NO REGISTRATIONS ACCEPTED AFTER THIS DATE! GRADUATE SOROR ZETA AMICAE ADDITIONAL TICKETS Registration ($125) Registration ($125) (Indicate number of additional tickets requested) Prayer Breakfast ($40/each) UNDERGRADUATE SOROR SPOUSE/GUEST Awards Banquet ($60/each) Registration ($100) Registration ($125) Zeta Youth* Registration ($75) Total Amount Enclosed With Form Please list any special dietary requirements below. Submit this form, along with payment, by Wednesday, February 29, Late fees ($15) apply March 1 st 4 th, Soror Shirley Howard Georgia Financial Secretary 2354 Richwood Drive Augusta GA showard.tg@gmail.com

9 OFFICER NOMINATION FORM Offices for election this year are Chairman of the Board, Tamias, Grammateus, and Collegiate Member-at-Large. NOMINEE *OFFICE SOUGHT CHAPTER ADDRESS CITY STATE ZIP CODE TELEPHONE: WORK HOME GRADUATION DATE (For undergraduates only) MEETING ATTENDANCE (Please specify number) Boules National Leadership Conference Regional Conference Meetings POSITIONS HELD (Please specify position and year attach separate sheet if necessary) Chapter State Region National CHAPTER ADDRESS CITY STATE ZIP CODE SIGNATURE OF NOMINEE SIGNATURE OF BASILEUS/ADVISOR *For qualifications, see Article VI Elections in our State Bylaws. Mail this form (Postmarked) by Wednesday, February 29, 2012 to: Soror Angela Garrett, Georgia State Phylacter 3914 Button Gate Ct Lithonia, GA

10 SOUVENIR JOURNAL AD FORM Opportunities are available to advertise in the conference Souvenir Journal. All funds must be submitted by chapter/business check or money order made out to Zeta Phi Beta Sorority, Inc. NO PERSONAL CHECKS WILL BE ACCEPTED! The deadline for ad submissions is Wednesday, February 29, Monies must accompany mailed ad information or the ad WILL NOT run in the journal. Information sent by will not be printed until this form and payment have been received. CHAPTER NAME CONTACT NAME CHAPTER ADDRESS CITY/STATE/ZIP TELEPHONE E MAIL Ad prices are as follows (please indicate your choice) Inside/Back Covers Color $200 Full Page Black & White $100 Full Page Color $150 1/2 Page Black & White $70 1/4 Page Black & White $40 Accompanying Photo $10 additional All information for the ad should be printed or typed Please be sure all names and titles are spelled correctly All ed ads must be sent in PDF format at 300 dpi quality All photos submitted must be identified with contact information on the back Polaroid, laser printed, ink jet printed or copied photos WILL NOT be accepted. Please include a self-addressed stamped envelope if pictures are to be returned Submit this form and payment by Wednesday, February 29, Submit Ad form and Ad layout to: Soror Latonya Evans Georgia Webmistress/Historian 2222 Vireo Dr. N. Augusta GA latoniae@aiken.k12.sc.us Submit Ad payment to: Soror Shirley Howard Georgia Financial Secretary 2354 Richwood Drive Augusta GA showard.tg@gmail.com 10

11 REGISTRATION CHECKLIST Room Registration DEADLINE: Saturday, March 10, 2012 Conference Registration Late fee of $15.00 per Soror, Amica, and Youth until Sunday, March 4, 2012 Nomination Form Vendor Application Souvenir Journal Ads Verify the Georgia Tamias Grammateus has accurate membership records for your chapter (New members and reclaimed members since last state meeting) Turn in all Z HOPE report forms to State Coordinators Submit articles for the conference newsletter (Soror Latonia Evans: latoniae@aiken.k12.sc.us) 11

12 ZETA PHI BETA SORORITY G e o r g i a S t a t e L e a d e r s h i p C o n f e r e n c e Addi tional Co nference Information PRE CONFERENCE ACTIVITIES Sorors arriving early on Friday are welcomed to take advantage of the attractions offered by the City of Macon. YOUTH FIELD TRIPS Youth field trip tickets are included in the Youth Registration Fee. Sponsors and/or Sorors must purchase a ticket to attend with youth. LIFE MEMBER LUNCHEON The Life Member Luncheon is included in the Life Member registration. The luncheon is for Life Members ONLY no separate tickets will be sold. UNDERGRADUATE LUNCHEON The Undergraduate Luncheon is included in the Undergraduate registration. The luncheon is for Undergraduates ONLY no separate tickets will be sold. MS. GEORGIA ZETA CONTEST Ms. Georgia Zeta will be crowned at the Awards Banquet. CAPITAL CAMPAIGN All chapters who have contributed to the Capital Campaign Burn the Mortgage will be recognized at the Awards Banquet. DIRECTIONS TO MACON Directions from Atlanta Follow signs for I-75 South. At exit 165, take ramp left for I-16 East toward Savannah. At exit 1A, take ramp right for US-129 / GA-49 / US-23 toward Milledgeville. Turn left onto US-23 / US-129 / GA-11 / GA-19 / GA-49 / North Ave. Bear right onto US-23 / GA-19 / Emery Hwy. Bear right onto US-23 South / US-129 South / GA-19 South / Emery Hwy. Turn right onto US-80 West / GA-87 North / Coliseum Dr. Arrive at US-80 West / GA-87 North / Coliseum Dr on the right. Directions from Savannah Take I-16 West / GA-404 West. At exit 2, take ramp right for US-80 / GA-87 toward Ml King Jr Blvd. Turn right onto US-80 East / GA-87 South / Coliseum Dr. Make a U-turn at Main St. Arrive at US-80 West / GA-87 North / Coliseum Dr. on the right. Directions from Albany Depart GA-91 / N Jefferson St toward Flint Ave. Turn left onto US-19 / US-82 / GA-62 / GA-520 / W Oglethorpe Blvd. Keep straight onto US-82 East / GA-62 East / GA-520 East / E Oglethorpe Blvd. Turn left onto GA-62 / Cordele Rd. Keep left onto GA-300 / Cordele Rd. Take ramp left for I-75 North / GA-401 North. At exit 165, take ramp right for I-16 East toward Savannah. At exit 1A, take ramp right for US-129 / GA-49 / US-23 toward Milledgeville. Turn left onto US- 23 / US-129 / GA-11 / GA-19 / GA-49 / North Ave. Bear right onto US-23 / GA-19 / Emery Hwy. Bear right onto US-23 South / US-129 South / GA-19 South / Emery Hwy. Turn right onto US-80 West / GA-87 North / Coliseum Dr. Arrive at US-80 West / GA-87 North / Coliseum Dr. on the right. NOTE: ALL REGISTRATION AND SOUVENIR AD JOURNAL FORMS AND FEES MUST BE SUBMITTED TO SOROR SHIRLEY HOWARD: 2354 RICHWOOD DRIVE, Augusta, Georgia showard.tg@gmail.com 12