The Southeastern Shrine Association

Transcription

1 The Southeastern Shrine Association March 30, 2018 ** PLEASE TAKE TIME OUT OF YOUR BUSY SCHEDULE TO READ THIS LETTER IN ITS ENTIRETY ** Imperial Sirs, Illustrious Sirs, Nobles All, I bring you warm Fraternal Greetings from Ill. Sir Rafael B. Acosta, P.G.M and President of the Southeastern Shrine Association. As you know, because of the devastation levied by Hurricane Maria to the island of Puerto Rico, the 2018 S.E.S.A. Convention will be held in Pigeon Forge, Tennessee, August th. While we are saddened that the Association will not be hosted in San Juan, we look forward to an exciting convention in the great state of Tennessee. In fact, Pigeon Forge will be the host site for the next four years! The Board of Directors of your Association is unified in our belief that this venue will continue to strengthen our organization in the coming years. Our Convention Headquarters will be the Music Road Resort. This property has everything our Association needs to conduct an outstanding convention including two neighboring hotels, a convention center with meeting and ballrooms, two guest only Water Parks with Lazy Rivers, Slides and much more. Pigeon Forge and Gatlinburg offer outstanding opportunities for your family to enjoy, including the beauty of the Great Smoky Mountains, restaurants, theme parks, shopping and the list goes on. Be sure to visit this website to learn more: At of the close of our Mid-Year meeting in Greenville, South Carolina, the nearly 300 rooms at our headquarters hotel were booked. The following will be housed at the headquarters hotels: Imperial Officers, S.E.S.A. Officers, Al Rai'e Saleh Shriners (Host Temple), Al Menah Shriners, Yaarab Shriners and the Southeastern Association of Shrine Motor Corps. This is significant and illustrates that our member Temples are committed to the regrowth of our Association. Pigeon Forge has many hotels available to accommodate our Nobility for the convention. If your Temple participates in the annual Kerbela Fun Fest, you may want to use that same hotel for housing. A quick internet search will bring you dozens of hotel options. In the coming years, the S.E.S.A. intends to contract with multiple hotels based on this year s attendance.

2 This packet includes the following enclosures that will need your attention to ensure we have a successful Convention: 1. Registration Form: Please note that the Registration Fee is only $10 per NOBLE. Ladies are not required to pay a registration fee for We ask that you make copies of this registration form and distribute them to your Divan and Nobility in order that all are afforded the opportunity to register and attend the annual convention. 2. Schedule of Events: Some Unit Association events are to be announced as we coordinate with the Associations in preparation for the convention. We are also working on Parade details as there is already a Veteran s appreciation parade scheduled for that Saturday morning. Additional information will be posted on the S.E.S.A. website as it is available. 3. S.E.S.A. Officer Nominating Procedure: The offices of Fourth and Fifth Vice Presidents of the Association will be open for nominations at the 2018 business meeting. Also, the office of Secretary/Treasurer will be open for nominations as Ill. Sir Eddie Chrisman has elected to retire after over a decade of dedicated service to the Association. 4. Souvenir Program Advertising Information: Every year the Association publishes a souvenir program that is complimentary to attendees as a memento of the convention. Please make copies of the contract and encourage your Divan, Clubs, Units and individual Nobles to support the S.E.S.A. by placing an ad or becoming a booster. The ads offset the cost of the publication and support the convention activities. 5. Please ask your Temple webmaster post a link from your Temple website to the S.E.S.A. website: In closing, it is our desire that all member Temples of the Association will plan to attend, participate and enjoy the Annual Convention. We hope that you will promote this opportunity for fun and fellowship within your respective Temples. Many of our Nobility have not experienced an Association Convention and we believe that Pigeon Forge, TN affords a great opportunity for new Nobles to bring their families to fellowship and enjoy the camaraderie that our beloved Shrine Fraternity offers. If you have any questions or concerns, please me at: shawn@fratline.net. I hope to greet you and your Nobility in August! Thank you for supporting YOUR ASSOCIATION. Yours In The Faith, B. Shawn Warren Director General 2 nd Vice President, S.E.S.A Kosair Shriners

3 Pigeon Forge and Gatlinburg, Tennessee Welcomes the Southeastern Shrine Association! A complete Visitors Guide is available in PDF format on the S.E.S.A. website:

4 Southeastern Shrine Association 2018 Annual Convention Pigeon Forge, Tennessee August 16th - 18th, 2018 Hosted by Al Rai'e Saleh Shriners Convention Headquarters: MUSIC ROAD RESORT HOTEL, INN & CONVENTION CENTER 303 & 314 Henderson Chapel Road, Pigeon Forge, TN Hotel: (855) Inn: (855) resv@musicroadresort.com Registration Form Registration Deadline: August 1, 2018 On-Site Registration will be available for Parade Credentials Please print clearly Noble's Name: Lady's Name: Street Address: City: Zip Code: Home Phone: Noble's Title: Temple Name: State: Cell Phone: Registration Fee: $10 per Noble ONLY - Rate established at the 2018 S.E.S.A. Mid-Year Meeting by the Executive Board $ President s Evening: $50 per Person - Includes Dinner & # Attending Entertainment $ Ladies Luncheon: $40 per Lady - Elegant Plated Luncheon $ Our Hotel will be: Total Enclosed $ Important Information: 1.) Effective January 2016, There are NO COMPLIMENTARY TICKETS to ANY EVENT issued to S.E.S.A. Representatives. 2.) No Refunds will be issued for Registration and Event cancellations received after August 1, ) You must be REGISTERED and DISPLAY your CREDENTIALS in order to participate in events, functions and Parade. 4.) For the 2018 Annual Convention, there is NO HOTEL SURCHARGE. This is subject to change at future Conventions. 5.) The details and suggested dress for the President s Evening and Ladies Luncheon will be posted at Please mail Completed Registration Form and Check payable to S.E.S.A. to: Kosair Shriners Attn: S.E.S.A Bardstown Road Louisville, KY Questions? Contact B. Shawn Warren, Director General, S.E.S.A. 2nd Vice President at shawn@fratline.net or (502)

5 2018 SESA Schedule of Events ** Some Locations are to be announced for Unit Association Events. ** ** Please check the SESA website for updates: ** Wednesday 8/15/18 12:00-4:30 Registration Ticket Sales Information Music Road Convention Center Lobby Marketplace Set-up - Harp & Dobro Rooms, Music Road Convention Center 6:30-9:30 President s Reception (Invitation Only) SESA Hospitality Suite Thursday 8/16/18 8:00-2:00 Motor Corp Competition TBA 9:00-5:00 Registration Ticket Sales Information - Music Road Convention Center Lobby Marketplace Open Harp & Dobro Rooms, Music Road Convention Center 10:00-10:30 Welfare & Advisory Committee Meeting Cello Room D Music Road Convention Center 10:45-11:30 Time & Place Committee Meeting Cello Room D Music Road Convention Center 11:30-1:00 Noble s Lunch Break 1:15-2:00 Finance and Accounts Committee Meeting Cello Room D Music Road Convention Center 2:15-3:00 Emeritus Committee Meeting Cello Room D Music Road Convention Center 3:15-3:30 Necrology Committee Meeting Cello Room D Music Road Convention Center 5:30-9:30 President s Evening Dinner & Entertainment Location & Details TBA Friday 8/17/18 9:00-5:00 Registration Ticket Sales Information Music Road Convention Center Lobby Marketplace Open Harp & Dobro Rooms, Music Road Convention Center 8:30-9:30 Southeastern Shrine Provost Guard Association Inspection Cello Room A & B Music Road Convention Center 9:00-11:00 Southeastern Shrine Hillbilly Association Competition Location TBA with Business Meeting to follow Competition 9:30-10:30 Southeastern Shrine Legion of Honor Association Business Meeting Cello Room C & D 9:00-2:00 Southeastern Shrine Clown Association SESCA Competition - Guitar Room, Music Road Convention Center 10:30-11:30 Southeastern Shrine Provost Guard Association s Business Meeting Cello Room C & D Music Road Convention Center 10:00 11:00 Southeastern Past Masters Association Business Meeting - TBA 11: 00 1:00 First Ladies Luncheon Duet Ballroom, Music Road Convention Center 11:30-12:00 Parade Marshal s Meeting - Cello Room D Music Road Convention Center ** All Temples that are planning on parading are required to have a Representative at this meeting. ** ** All Temples must have submitted a Certificate of Insurance COI to the SESA Secretary/Treasurer to validate Parade Insurance ** 11:00-12:00 Southeastern Shrine Legion of Honor Association Inspection Cello Room A & B Music Road Convention Center 12:00-1:30 Noble s Lunch Break 2:00-4:00 SESA Business Meeting Ukelele & Violin Rooms, Music Road Convention Center 5:30 Legion of Honor Association Banquet Location TBA 5:30 Provost Guard Association Banquet Location TBA 5:30 Hillbilly Association Banquet TBA 5:30 Motor Corp Association Banquet Location TBA 6:00 Clown Association Banquet Location TBA Saturday 8/18/18 9:00 Parade Line-up Location TBA at Parade Marshal s Meeting 10:00 Parade Step-off 9:00 12:00 Marketplace Open Harp & Dobro Rooms, Music Road Convention Center 12:00 (Noon) SESA Conference completed Thank you to all Nobles, their Ladies and Guests for participating!

6 Southeastern Shrine Association 2018 Annual Convention Pigeon Forge, Tennessee August 16th - 18th, 2018 Hosted by Al Rai'e Saleh Shriners Souvenir Program Advertising Contract DATE: The undersigned person is authorized to purchase advertising for the named Group, Company, or Individual. ADVERTISER: BILLING ADDRESS: CITY, STATE, ZIP: PHONE NUMBER: SIGNATURE: SIZE OF AD: COST $: NEED PROOF? AMOUNT PAID: SOLD BY: TEMPLE#: RECEIVED BY: All ad locations are first come, first served and are at the discretion of the Program Editor. Payments are due with submission of Ad. Deadline for Advertisements is June 8, Inside page advertising will be Black and White. Please send all files in.doc,.docx,.pdf or high resolution.jpg to: shawn@fratline.net Ad Sizes and Prices: FULL PAGE $ HALF PAGE $ QUARTER PAGE $ BUSINESS CARD $50.00 PATRON LISTING $10.00 INSIDE BACK COVER-----$ (full color) INSIDE FRONT COVER---$ (full color) BACK COVER $ (full color) Please mail Completed Contract, Artwork and Check payable to S.E.S.A. to: Kosair Shriners Attn: S.E.S.A Bardstown Road Louisville, KY Questions? Contact B. Shawn Warren, Director General, S.E.S.A. 2nd Vice President at shawn@fratline.net or (502)

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