Weddings & Receptions

Transcription

1 Weddings & Receptions At The At Fort Menendez Rustic Weddings & Events In An Old Florida Setting

2 A little slice of country in the heart of St. Augustine; The Pioneer Barn offers Old Flor- ida charm. The barn is climate controlled for r comfort. We offer a rustic setting, southern hospitality and flexible options for weddings, receptions, rehearsal dinners, bachelor parties, bachelorette parties and more. Some of the wonderful features of barn include: Beautiful 27 exposed amed ceiling 1500 squ feet of climate controlled space Tabled Seating for 120 Raised Stage Stringed cafe lighting Additional ceremony sites such as a small rustic chapel and Spanish sailing vessel display Several picnic as that seat 80 or more people, including a covered a Free Parking Handicap Accessible Vintage Style Schoolhouse available for Bridal/Dressing or Staging Room Walking distance to newly renovated local hotels Convenient to downtown Historic St. Augustine and easily accessible to I-95 A portion of all rental proceeds support the Educational Programs at Old Florida Museum and Fort Menendez San Marco Avenue St Augustine, FL 32084

3 Includes a 5 H Rental (plus an additional 3 hs of set up time) with use of barn, ctyard a and covered pavilion patio/flex space: Please note that events on or near holidays may incur additional charges. Please consult the event coordinator to see if r event falls in this category. School House (Bridal Room/Dressing Room): 200 Chapel 125 a only; chairs priced separately Spanish Sailing Ship 125 a only; chairs priced separately Rehearsal: per h Overtime: fee charged per 1/24 h after the contract rental duration.

4 Optional Extras: 10 each 8 each 2 each 2 each 3 each 8 each 5 each 30 each each 50 per h 100 per h 100 per h per h 15 per night per piece 25 per h 8 Wooden Rustic Tables Small Wooden Cocktail Tables Padded Chairs Cream or White Chair Covers (With Optional Burlap Sash) White Folding Chairs Rustic Benches Burlap Runner Rustic Barrels Cornhole Game Rental In-House Clean-up Outdoor Patio Lighting (Per Area) Rustic Branch Arch Wood Pergola Wood Pallet Signs Additional Set-up/Decorating Time Additional Party Time House DJ (2 h min) Background Music on Our Sound System Microphone Purchase Additional Set-up/Decorating Time Haze/Fog Machine (include up to 1/2 gal of juice) Clear Props From Barn Move stage in barn to a different location Clear Stage from barn Add additional 4 x 4 stage pieces to expand stage a Additional staff to assist with r event (servers, break down, etc) All rates subject to Florida's 6% sales tax. All prices listed as subject to change without notice.

5 Size of Rustic Tables: 8 x 28 Measurement a in front of barn ((Approximate for tents): 30 x 25 Covered Picnic Area Measurements: 21 X 43 (With five 14 Picnic Tables) Barn Dimensions Barn Floor Size (interior) Front Barn Door Opening Front Barn Doors (each) Back Door (stage door) Ceiling Peak (floor to ceiling) Side Wall Panels (3 each side) Barn Door Curtain Rod info Rod length Floor to Rod height Stage Smallest (Single piece) Largest Stage Section Sizes Stage Height (floor to top) Ceiling and Beams Floor to Beams Barn Doors to West Beam West Beam to East Beam East Beam to Stage wall Center of ams to angled supports Projector Max projection size Distance to wall 46 9 X wide X 9 10 Tall 4 10 wide X 9 10 tall 36 wide X 6 6 tall wide X Height wide X 8 0 Deep 24 0 wide X 12 0 Deep 4 0 X / X

6 Deposits and Balances A deposit and contract is required for all rentals and is due when r reservation is made. Dates reserved once this deposit and contract submitted. No date will held without a deposit of 500 (plus 6.5 % sales tax). This initial deposit is part of the rental fee. An additional refundable (non-taxable) 500 Security Deposit will required 3 days prior to r event. This deposit will held and then refunded in full upon satisfactory inspection of the premises. Any balance for r rental paid in full a minimum of 30 days prior to r event date. Rental Information Y venue rental fee includes a 5 h block of time that includes pre-event arrival time, full clean up and break down. Additional time r ented in advance for 100 per additional h. Set-up & decorating time of up to 3 hs is included. If more is needed, the fee is 50 per h. Y decorating time (if not immediately prior to r event) is subject to availability. Use of parking lot as (front lot may limited if event occurs during museum s open hs). Use of covered picnic a (for caterer or seating up to 90 people). Other Important Information Please note that The Pioneer Barn does not kitchen facilities. Most caterers do not a problem with this, but we suggest having any caterer use do a site inspection fore r event. Y caterer will access to a prep a as well as water and electricity. Smokers & Grills permitted on site. If r event is over 90 guests, a parking attendant may required. If this is the case, will notified and we will add a parking attendant fee to r package. If alcohol is served at r event, liability insurance through a mobile bartending service or through other insurance agencies such as WedSafe. Please note we a functioning museum and often educational programs running, Our rental as available based on availability, and during peak museum season, access to certain as may limited. Gail White

7 What is required to reserve and book The Pioneer Barn? To reserve the barn for r date, we require that fill out contract and submit a deposit of 500. Y depositwhat goesistowards rental and fee, book and r is locked requiredr to reserve The date Pioneer Barn? in. You 3 days to cel without penalty. WhatTo is reserve the capacity of r barn? the barn for r date, we require that fill out a contract and submit a deposit of 500 to hold Our the barnsite. holds 150deposit peopleisfor ceremonial style fee. seating and about 120 for a table seating. We also a cty nota part of the rental yardwhat a isand as for overflow thepicnic capacity of r barn? or additional usage. Typically, weddings from guests. Is there OurA/C? barnheat? holdselectricity? 160 people for a ceremonial style seating and 120 for a table seating. We also a ctyes,yard yes,a and for yes!overflow That is why barn isusage. so special. All the rustic charm of Old Florida, with all the great modern or additional conveniences we appreciate! Is there A/C? Heat? Electricity? WhatYes, kindyes, of parking available? and yes!is That is why barn is so special. All the rustic charm of Old Florida, with all the great We modern plenty of parking!wewe plenty of parking! One of lots is also designed to hold large vehicles like conveniences appreciate! buses andkind RV s. What of parking is available? Do separate room we We use a bridal room, dressing room, staging We aplenty of parking! for accommodate about 120 cars. One of a, lots etc? is also designed to hold Our large charming vintage schoolhouse rented for these purposes. It also has convenient restroom accessibility. vehicles like buses and RV s. Can Do I bring caterer?room Do a caterer I use? my own a separate we use for a bridal room, dressing room, staging a, etc? YouWe may use the one caterer of schoolhouse, r choice, but cause dorented not we recommend that r caterer room which andkitchen used forfacilities, these purposes. doescan a site inspection. also a list of acaterers recommend if need a suggestion. I bring my ownwe caterer? Do caterer we I use? Can You we serve What but thecause rules about alcohol? alcohol use rthere? own caterer, we no kitchen facilities, we recommend that r caterer Alcohol served on site, however, either a with caterer does a site inspection. Most caterers do not a problem it. or mobile bartender who has the appropriate licensing, or if providing r own, purchase liability insurance (example: WedSafe). Can we serve alcohol there? What the rules about alcohol? Do I Alcohol need to use preferred vendors? r served on site, however, either a caterer who has the appropriate licensing, or No. if We preferredr vendor list that is at purchase r disposal if through need recommendations. However, may bring aproviding own, insurance WedSafe. in r own vendors. We just ask that keep us updated as to what vendors utilizing. Do I need to use r preferred vendors? Are there restrooms the barn? Is thelist barn accessible? No. We a in preferred vendor thathandicap is at r disposal if need recommendations. However, There no restrooms within the barn. The restrooms keep located in the museum store. Both the and bathmay bring in r own vendors. We just ask that us updated as to what vendors barn utilizing. rooms ifhandicap accessible. What I just want to use the barn for a short time? We would likesmall, to takeshort wedding photographs at the museum. Is there aorcharge for this? arrange to use it for a For very ceremonies, engagements, anniversaries, There is no charge if a reserved date. If not using facility, is aservice 50 feeis during maximum of thirty minutes. These events based upon availability. Price there for this 325. business hs and a 75 fee otherwise. You provide r own photographer. We would like to take photographs at the museum. Is there a charge for this? Do provide chairs? Other rental items? There is notables chargeand if a reserved date. If not using facility, there is a 25 fee during Yes,business we hs tablesand andavarious options added rphotographer. venue rental. We also some props, 50 feeseating otherwise. Youthat provide rtoown accessories and linens available for rental. Do provide tables and chairs? Can We I come in 165 earlyburgundy to decorate? Are chairs, there any decoration restrictions? padded 8 rustic 8 tables, and 8 varnished rustic 8 tables that added Ytorental comes with 3 hs of decorating/set up time, r event. Based on barn r rental. Other types of chairs, tables, etc which rented froma scheduled local rentalfore company. availability. If in more the fee is 50 per h. We try to flexible with decorations, provided they do Can I come earlyistoneeded, decorate? not damage the walls or floorsonofavailability. barn. There isnonot open flames or dles in thetobarn. dles This is totally dependent If the barn booked, welcome comeled fore r allowed. doand allow dlesplease outside in theus ctyard. rentalwe time decorate. contact to see how much time is available. HowAre longthere is the rental time? restrictions? any decoration A block of 5 hs is included r rental; this includes up andthe break down, unlessof paying We pretty flexible withwith decorations, provided they do clean not damage walls or floors barn. Therefor in house up.open Additional added in advance 100 per h. clean no flame intime the barn (other than the brief at unity dle ceremony). Do use for the ceremony or reception? How longother is theas rentaltotime? Yes!Blocks Although brides atquite creative in their clean use ofup theand barn adown. for both ceremonytime and reception, of 5many hsof booked a time; this includes break Additional we several other as in museum that used for r ceremony, including life size Spanish sailadded to r rental if there is availability. Please let us know if need more time for r event. ing vessel, and small rustic Spanish chapel in fort a. What is r Cancellation Policy? My guests from of town. Are therenotice hotelsofnearby? You giveout immediate, written r intent to cel r event. Y deposit is non-refundable We cel two newly remodeled hotels within walking distance. Therethesigned also several other hotels in deposit the immediate within 6 months or less of if r booked date.once rental agreement and a.check submitted, will 7 days to change r mind and receive a full refund of r deposit.