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1 Conferences & Events

2 To all the fabulous staff at the All Seasons Hotel Bendigo I write to express my sincere thanks. You went above and beyond to ensure that we had a wonderful weekend and a very successful event. We very much look forward to working with you again in the future! Elvie Sievers Administration Manager Mineral Council of Australia Our recent Gala Dinner was a huge success You were a pleasure to deal with and no request was ever a problem. Gerard House Bendigo Business Excellence Awards Committee Chairman The Victoria State Emergency Service has held their Annual Regional dinner at the All Seasons Hotel Bendigo on a number of occasions as they provide a high quality service when planning and during our event the accommodation facilities are excellent and very convenient. John Parker Regional Manager - Victoria State Emergency Service Thank you All Seasons Hotel Bendigo for delivering a night that members of our club will remember for a lifetime I could not have been more impressed with the service, facility and meals and would highly recommend anyone to have a function at this wonderful establishment. Tim Rodda Strathfieldsaye Cricket Club President

3 enjoy our venue As regional Victoria s premier conference and accommodation venue, All Seasons Hotel Bendigo offers everything you would expect of an accredited 4 Star Hotel. Only a 90 minute drive from Melbourne, guests can enjoy the many Hotel facilities along with professional personalised service at a venue with over 20 years experience. at work Regional Victoria s largest conference and accommodation centre 75 accommodation rooms with a variety of room styles 11 versatile conference rooms that can be reconfigured to suit your requirements whether it be 5 delegates or 1,100 Access to state of the art audio visual equipment Excellent conference packages WiFi at play Enjoy our 17 metre horizon indoor heated swimming pool, spa and sauna Barbeque with friends by the pool Relax with a glass of local wine in the Seasons Bistro & Lounge Snuggle up in deluxe accommodation with corner spa, in house movies and satellite television ALL SEASONS HOTEL MCIVOR ROAD, STRATHDALE BENDIGO VIC 3550 Fax: (03) Web: Anthony Millington Sales & Marketing Manager Ph: (03) Mob:

4 room capacities conferences & events Lansell, Bassford & Fortuna Rooms Lansell, Bassford and Fortuna rooms have been specifically designed to cater for the smallest through to the largest conferences. Bi-fold doors separate and create spaces tailored to each events requirements. 7.0m 8.5m BAR LANSELL 1 (220 m²) 3.5m 24.3m 14.8m 10.2m LANSELL 2 (110 m²) 0.7m 2.0m 11.0m BAR BASSFORD 1 (185 m²) BASSFORD 2 (127 m²) 12.5m 2.0m 39.5m 23.5m Bi-fold doors Bi-fold doors opened FORTUNA 1 FORTUNA 2 (115 m²) (162m²) 14.0m BAR Use of Fortuna rooms subject to numbers and availability. 8.7m 20.3m 11.6m Room Name Length Width Height Square Theatre Class Cabaret Cocktail Banquet U- Board (m) (m) (m) (m 2 ) Style room Style Style Style Shape room Style Style Lansell Lansell Lansell 1 & 2 Combined Bassford Bassford Bassford 1 & Lansell 1 & Bassford 1 Combined Lansell & Bassford Combined Fortuna Fortuna Fortuna 1 & Lansell, Bassford & Fortuna combined Table sizes and configurations are subject to final numbers 2

5 room capacities conferences & events the conservatory & atrium Elevated above a private landscaped garden, The Conservatory and Atrium provide a beautiful space for conferencing, dining, gala events and weddings. The Conservatory boasts full length windows looking out over manicured formal gardens. The Atrium can be used in conjunction with The Conservatory or stand alone for intimate dinners and wedding ceremonies. The glassed dome opens completely to the formal gardens. TOILETS Full Length Windows Sliding Glass Doors Sliding Doors Opening Direction 21.5m 18.9m 11.8m THE CONSERVATORY (412 m²) BAR DANCE FLOOR ATRIUM (412 m²) 2.0m 3.6m 6.6m 10.2m 20.0m 11.8m 6.0m 22.9m 5.0m 10.4m Room Name Length Width Height Square Theatre Class Cabaret Cocktail Banquet U- Board (m) (m) (m) (m 2 ) Style room Style Style Style Shape room Style Style The Conservatory Atrium Table sizes and configurations are subject to final numbers 3

6 room capacities conferences & events fernery rooms A simply elegant space, the Fernery Rooms will appeal to all your delegates - with natural light and a full length window overlooking a fernery backdrop, these rooms create a sophisticated ambiance ideal for your conference or dinner event. 5.0m 13.2m 4.0m 9.2m 5.8m FERNERY 1 (130 m²) 12.3m BAR 5.7m Bi-fold doors Bi-fold doors opened DANCE FLOOR (59.8m²) 6.2m 6.5m 4.1m 31.3m FERNERY 2 (138.5 m²) 12.5m 7.8m 10.5m 11.5m Room Name Length Width Height Square Theatre Class Cabaret Cocktail Banquet U- Board (m) (m) (m) (m 2 ) Style room Style Style Style Shape room Style Style Fernery Fernery Fernery 1 & 2 (including dancefloor) Table sizes and configurations are subject to final numbers 4

7 room capacities conferences & events the boardroom The Boardroom is ideal for all your private meetings with soundproof walls and seating for up to 14 people, this room is ideal where privacy is a must. In room facilities include conference phone, whiteboard and projector screen. The Boardroom is also offered as a breakout room and office space for visiting delegates. THE BOARDROOM (34 m²) 9.4m Whiteboard Projector Screen Tea and Coffee 3.8m Room Name Length Width Height Square Board (m) (m) (m) (m 2 ) room Style The Boardroom

8 packages upgrades & post meeting drinks upgrades Breakfast options Extra courses for seated menus Add dessert to any lunch menu Additional beverages Cocktail party receptions Formal or Gala dinners for delegates Customise your menu selection with additional choices - Cold meat platters, pasta, cakes, desserts - Specific menus can be created to suit your event post meeting after a long and productive day, relax with colleagues and enjoy a drink and networking. Full bar facilities are available in the Hotel Sports & Lounge Bars. Enjoy lunch or dinner in Seasons Bistro. 6

9 room hire conferences & events Our conference rooms each break into sections, to provide space and flexibility. the boardroom is available for full and half day hire as well as hourly if required. all function rooms are available for full day hire. Variations to the agreed room set up with less than 48 hours notice may incur a labour fee per hour if the room needs to be re-set. 7

10 extra information conferences & events Ground floor location Reverse cycle airconditioning Fully carpeted Licensed Bars Power 240 volt & 3 phase Dimmer switches Telephone connections PA system Background music Dance Floor - fixed & mobile Elevated staging 300mm and 600mm options WiFi audio visual conferences & events on site off site included in room hire Room set up to your requirements; presenters table, registration table, linen & table skirting, water, mints, whiteboard and screen. extra charges Electronic whiteboards, audio visual equipment, multimedia projectors, staging, laptop computers, pa systems Note pads - $2.00 per delegate Pens - $1.00 per delegate *some items are included in package options. examples of additional av equipment which can be sourced for your conference include: Video cameras, video conferencing, additional PA requirements, projector screens (10ft-16ft), LCD/Plasma TV s, audio mixes (for 3 or more microphones), on-site AV technician, partitions, exhibition booths Power Audio Visual All Seasons Hotel Preferred AV partner admin services photocopying services $0.20 per page B&W only colour printing $0.50 per page , USB stick, file etc. / facsimile - sending & receiving Within Australia $1.00 first page then $0.75 per page after International $3.00 first page then $1.50 per page after 8

11 terms and conditions Tentative bookings Held for a maximum of seven (7) days. If not confirmed within this time, booking becomes null and void. Confirmation To confirm a booking we require written confirmation by fax, or mail together with the signed Terms & Conditions document and 10% deposit within forty eight (48) hours of notice of confirmation. Deposits may be paid by credit card or direct deposit. An invoice will be issued upon advice of confirmation. Reconfirmation of Bookings Final numbers for your event are required five (5) days prior to your event. This is the minimum that you will be invoiced for. Equipment and room configuration is required ten (10) days prior to your event Final selection of menus, catering and specific dietary requirements must be confirmed ten (10) days prior to your event Reconfiguration of your room set up within forty eight (48) hours of your event will attract an hourly fee Cancellation All deposits paid are non-refundable. Cancellation must be received in writing. If cancellation notice is received less than fourteen (14) days prior to your event, you will be liable to pay full room hire along with any costs associated with Special Requests that have been purchased/ hired specifically for your event. Accommodation Bookings Group bookings: Confirmation of names and payment details is required no later than fourteen (14) days prior to your arrival date. Cancellation of rooms beyond this date will not be refunded. All accommodation enquiries or reservations are to be made through the Conference Department. Price changes (all prices include GST) Although every effort is made to maintain prices (as per original quote), prices are subject to variation. All Seasons Hotel Bendigo will notify you of such changes no later than thirty (30) days prior to your event. Payment All events are to be paid for no later than three (3) days prior to the date of the event. The client may withhold 10% of total charge as retention which will be payable seven (7) days after the date of the event. Any disputes regarding your final account must be lodged within forty eight (48) hours of the event. After that time they will not be accepted. Variations or adjustments are to be paid on the day of the event via Credit Card. Disclaimer All Seasons Hotel Bendigo will not be held responsible at anytime for goods delivered on your behalf prior to your event. As a courtesy, goods will be stored for seven (7) days at the conclusion of your event, after which time, all remaining goods will be disposed of as the venue deems necessary and any charges incurred by All Seasons Hotel Bendigo as a result will be invoiced to you directly. Delivery of event goods to the venue must not be more than two (2) days prior to the event. 9

12 acknowledgement I/we have read and acknowledge the terms and conditions of All Seasons Hotel as outlined in this document. I accept the booking terms and conditions, and agree to adhere to all therein. EVENT NAME: EVENT DATE: ON BEHALF OF (COMPANY NAME): DATE: MAILING ADDRESS: NAME OF PERSON AUTHORISED TO SIGN (PLEASE PRINT): SIGNATURE OF PERSON AUTHORISED TO SIGN: 10

13 notes 11

14 12 notes

15

16 ADDITIONAL CONTACTS Conference & Events Office Anthony Millington Sales & Marketing Manager Ph: Mob: Accounts & Payments Office Ph: ALL SEASONS HOTEL McIVOR ROAD, STRATHDALE, BENDIGO, VIC 3550 Ph: (03) Fax: (03)

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