New website provides one-stop-shopping for booking campus venues Story, page 2. listings for meeting spaces on and off campus

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1 June 2, New website provides one-stop-shopping for booking campus venues Story, page 2 Also inside... listings for meeting spaces on and off campus 6-02 pg_1-8 C&WG.indd 1 5/30/11 3:23 PM

2 2 June 2, 2011 oncampus Conferences and Workshops Guide Coming together to meet needs of campus event planners Katy Ricchiuto oncampus staff At one of the largest campuses in the United States, one might expect a new Ohio State community member to be overwhelmed by the vast amount of buildings sprawling across the university. But even veteran OSU faculty and staff may have experienced the hurdles of planning a meeting or event in one of the campus numerous facilities. When you look at OSU as a campus 10 years ago versus today, in the last 10 years we ve built a lot of incredible facilities alongside the many structures that have been around for a long time, said Xen Riggs, associate vice president of Student Life. Riggs, along with Stefanie Patsiavos, director of sales at the Blackwell Inn; Jennifer Russell, manager of conference services for the Alumni Association; and Ann Daugherty, director of sales and marketing at the Fawcett Event Center, are part of a consortium dedicated to changing the way event planning happens at Ohio State. Until very recently, someone planning an event on campus often had to call each individual facility, which could obviously become tedious and time-consuming. So one of the first things we did as a consortium was to put together a website, said Riggs. That website, planevents.osu.edu, provides a central source of information on the diverse campus meeting centers, from the Fawcett Center, to the Blackwell and Longaberger Alumni House, as well as smaller venues and meeting areas such as RPAC. There is a page for each of our spaces to give a snapshot of what we have to offer at each facility, said Patsiavos. The individual pages also offer contact persons, capacities of the facility, amenities, types of events offered and photos. And then we ve also added a request for proposal for those interested in getting information for their event from anywhere on campus. So if you re planning on having a wedding at OSU, you can simply fill out the request form and any matching venue will respond to your proposal. It s kind of like a one-stop shopping option, said Riggs. The website also is useful for coordinating the numerous academic meetings continually taking place around OSU, one of At left, tables are set and ready to welcome guests at the Drake Union and Event Center; middle, the Longaberger Alumni House is a frequent site for events; at right, the Wexner Center s Film and Video Theater hosts both informal film screenings and academic symposia. Our sole purpose is to communicate, collaborate and help make the meeting experience on campus better across the board. Xen Riggs, associate vice president of Student Life the nation s top public universities and research campuses. People at the university, particularly in academics, host a lot of large conferences, said Daugherty. So it really helps people like that, when they are responsible for a large group, and when their name s going to be out there. Our job becomes making sure those people all are aware of it, are introduced to it and have an opportunity to use it and see how easily it can work for them. Planevents.osu.edu will become especially useful to academic event planners as Ohio State transitions to semesters in With a smaller pool of classrooms to hold meetings in, planners can turn to the consortium and its website to provide available facility information. The better prepared we can be to fill that void, the better we can serve campus, said Riggs. The events consortium also is cooperating with diverse offices on campus to improve the campus event planning process. University hospitality district partners, Transportation and Parking Services, Uniprint, Campus Safety and the Office of Continuing Education are all being included in the consortium s plans for the events website. As Daugherty says, it s a perfect example of Ohio State s One University concept. We re collaborating together, keeping business on campus so we can all work with each other and complement what the academic departments are doing to help them in their mission to bring recognition to the university. I think that we can be a partner in that and be an easy way in which they can bring colleagues here. As far as what the consortium has planned for the future, That greatly depends on what kind of feedback we get from users, because at the end of the day we re going to change and make adjustments based on what the customers want, said Riggs. That s what we re here for. Our sole purpose is to communicate, collaborate and help make the meeting experience on campus better across the board pg_1-8 C&WG.indd 2 5/30/11 3:25 PM

3 oncampus Conferences and Workshops Guide June 2, Seeing double? Your discount is. Book and hold an event or meeting at the Longaberger Alumni House by June 30, 2011, and we will double your University discount. Longaberger Alumni House 2200 Olentangy River Road Columbus, Ohio (614) conferenceservices@ohiostatealumni.org Approved Caterers: Berwick Manor, Cameron Mitchell Catering, Delightful Delights, Easy Living Catering, Made From Scratch, Metro Cuisine, Panera Catering, University Catering. To redeem discount, just mention this ad at the time of booking. Offer cannot be combined with any other discounts or packages and can only be applied to the room rental fee of new bookings pg_1-8 C&W.indd 3 5/26/11 2:43 PM

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5 oncampus Conferences and Workshops Guide June 2, T HE B LACKWE LL I NN AND C O NFE R E NCE C E NTE R Home of the Scarlet & Gray Welcome to the Blackwell Inn, your hotel and conference center at The Ohio State University. Experience a unique blend of elegance and technology right here on campus, featuring: 26,000 square feet of state-of-the-art meeting facilities with built-in audiovisual equipment available at no extra cost 151 luxurious and contemporary guest rooms including 16 spacious suites 2110 Tuttle Park Place at Woody Hayes Drive Columbus, Ohio Fine dining at Bistro 2110 featuring upscale American cuisine Preferred rates for OSU faculty and staff, and OSU-affi liated meetings and events ( 614) ackw e ll.com 6-02 pg_1-8 C&W.indd 5 5/26/11 2:46 PM

6 6 June 2, 2011 oncampus Conferences and Workshops Guide Campus-area meeting spaces Note: This is not a complete list. Only those who submitted information were included. AAAS Community Extension Center 905 Mt. Vernon Ave. Contact: Carla Wilks, Senior Outreach Program Coordinator or wilks.1@osu.edu aaascec.osu.edu The Department of African American and African Studies Community Extension Center has a multipurpose room that can be divided to accommodate two meeting spaces for approximately 30 people. The space can accommodate about 70 with tables, seated theater style or slightly more people standing or mingling. The center also has a computer classroom as well as a kitchenette with sinks, a microwave and refrigerator. Available weekdays, evenings and Saturdays. In some cases, a fee may be assessed. Barrister Club 25 W. 11th Ave. Contact: Laynie Fulks , laynie@ohio-statefacultyclub.com ohio-statefacultyclub.com/barrister Located at the South Campus Gateway, the Barrister Club overlooks busy High Street. The facility has high-tech presentation technology and is available for corporate, departmental and social receptions and gatherings of up to 100 guests. The Blackwell 2110 Tuttle Park Place Contact: Stefanie Patsiavos or BlackwellSales@osu.edu theblackwell.com The Blackwell and Pfahl Executive Conference Center, Ohio State s only on-campus hotel and conference center, features the finest in guest service and comfort along with state-of-the-art technology and resources. Serving the hotel and conference needs of the university as well as corporate groups, the Blackwell is sure to meet and exceed your expectations. The facility offers 151 guestrooms, including six conference/hospitality suites, nine executive lofts and one presidential suite, and more than 22,000 square feet of conference and banquet space. Professional meeting planners help to make your event a success. Call the sales department today at for a personal tour. Campus Event Venue Guide Contact: Julie Ressler or ressler.17@osu.edu planevents.osu.edu Discover unique and flexible venues at The Ohio State University by visiting PlanEvents.osu.edu. Ohio State s convenient locations and diverse offerings make it the ideal place for your next meeting, conference, banquet, wedding or social event. Let our facilities help create successful events that will inspire and energize your attendees. We have venues on campus to serve the needs of any size gathering: From a trade show, convention with overnight rooms, conference or corporate retreat to an outdoor wedding or an intimate private event. And to make planning the perfect event even easier, our professional event planners are dedicated to helping you each step of the way, or take advantage of Conference Services, located right on campus. Chadwick Arboretum & Learning Gardens 139 Howlett Hall Contact: Mary Maloney A non-electronic meeting room is available for 30 people. The meeting space is attractive because it s located just outside the door from the extensively landscaped Learning Gardens a colorful haven on campus. Another feature of the site is the adjacent Parker Food Science Building that has a walk-up ice cream window open Monday-Friday from 9 a.m.-3 p.m.; it also offers soups and sandwiches. Drake Performance and Event Center 1849 Cannon Drive Contact: Ann Daugherty DrakeSales@osu.edu Beautiful river view, convenient location near Ohio Stadium, value and affordability make the Drake Performance and Event Center perfect for your meeting, banquet or pre-game tailgate. Facilities include the 600-seat Thurber Theatre and 275-seat black box Roy Bowen Theatre, a spacious riverfront lobby area for up to 300 guests and two glass-enclosed conference rooms. In addition, the River Den seats 100 and is available on home football Saturdays for tailgate events. Outdoor areas also are available and include two patios and spacious lawn areas. Audio-visual, wireless Internet and catering services are available. Extension South Central Region Office Wolf Run Road Caldwell, Ohio, Contact: Lee Ann Johnson (740) or johnson.82@osu.edu southcentral.osu.edu When seeking a location away from Columbus, visit the OSU Extension, South Central Region Office located in Noble County (a two-hour commute from campus). The rural setting of this Ohio State outreach location is perfect for a retreat, in-service, computer training or workshop. A 10-station computer lab is available (with additional laptops if needed). Interactive television also is available for linking to other sites throughout the state, and the main meeting room can accommodate up to 75 people. Ample free parking is available. Room rates and lists of caterers are available upon request. Faculty Club 181 S. Oval Drive Contact: Laynie Fulks laynie@ohio-statefacultyclub.com ohio-statefacultyclub.com For many years the Faculty Club has provided more than just a place to dine. The club s long tradition of hospitality and campus location make it ideal for hosting receptions for visiting scholars, departmental gatherings, anniversaries and wedding receptions. Reservations are taken on a priority schedule basis and rooms may be reserved for either academic or private affairs. Rooms are available for as few as 12 people and as many as 200. Call the catering manager for room rental fees. Membership or member sponsorship is requested but not required. From menu planning to arranging the flowers, the club s staff will look after every detail, leaving hosts free to enjoy the company of their guests. Fawcett Event Center 2400 Olentangy River Road Contact: Ann Daugherty or daugherty.237@osu.edu fawcettcenter.com The Fawcett Event Center has a tradition of exceptional, personalized service at the edge of campus. Now with a new look and an athletics-themed décor, the center offers a boardroom for eight up to an auditorium for 500 and has more than 30,000 square feet of meeting and banquet space (all on one floor), including a ballroom that seats 300 people and flexible breakout space. The Coach s Club Café offers breakfast, lunch menu and buffet options and happy hour specials. Complimentary parking is available. The Fawcett Center has its own executive chef and on-site catering staff, professional meeting planners, audio/visual equipment and in-house technician. The center welcomes all university entities, corporations, Editing Excellence Let me polish your document so it can be as professional as you! I ll check:. spelling. grammar. flow. comprehension Turn around is fast. Prices are reasonable. Contact jeannes.editing@gmail.com or pg_1-8 C&WG.indd 6 5/30/11 3:26 PM

7 associations, government and social groups. Gateway Film Center 1550 N. High St. Contact: Meghan Vesper , com Located in the vibrant South Campus Gateway, the Gateway Film Center is an elegant and sophisticated venue for parties, meetings and private screenings. The film center s eight auditoriums accommodate groups from and feature stadium seating, Dolby Digital surround sound and wall-to-wall screens. And for a truly memorable private screening, a newly renovated VIP theater features imported leather rockers, 4 feet of leg room between seats and a private bar. Convenient parking is available in the adjacent South Campus Garage. Learning Collaboration Studio 060 Science and Engineering Library 175 W. 18th Ave. Contact: Megan Troyer or lcstudio@osu.edu lt.osu.edu/lcs The Learning Collaboration Studio is a staffed and centrally located experimental classroom the perfect place to host group work sessions or short hands-on workshops. This reconfigurable space features wall-to-wall whiteboards and a wide selection of collaboration technologies, including a bank of 30 laptops. Each laptop can be booted into either Windows or Mac and comes installed with current multimedia software. Availability varies each quarter. Longaberger Alumni House 2200 Olentangy River Road Contact: Conference Services Department or conferenceservices@ohiostatealumni.org alumnihouseevents.org Whether you are looking for space for a banquet, wedding reception, luncheon or board meeting, we have something for everyone. Our beautiful architecture, excellent event planning service, free parking and convenient location are a few of the reasons why the Alumni House is a premier event facility for anyone. With more than 25,000 square feet of state-ofthe-art meeting and banquet space, the Longaberger Alumni House can accommodate all of your groups needs. First-class meeting rooms are available in a variety of floor plans, including banquet, classroom and conference styles. Our spacious meeting rooms feature amenities such as builtin media boards, retractable screens, telephones and executive-style seating. We also offer ancillary services such as LCD projectors, laptops, TV/DVD, wireless Internet access, conference phones and more. Mershon Auditorium 1871 N. High St. Contact: Claudia Bonham or cbonham@wexarts.org wexarts.org The Mershon Auditorium is a multipurpose auditorium suitable for meetings or symposiums. The main lobby and stage areas are suitable for receptions and dinners. Features include: Permanent seating for 2,477 people, 900 on the main floor and 1,577 in the balcony; wheelchair spaces for 30 people and their companions on the main floor; an orchestra pit that accommodates 100 folding chairs; and conference, meeting and dinner setup for up to 300 people. The venue is supported by the Wexner Center s professional event services and technical services staff, who can assist with audio/visual, multimedia, sound and lighting needs as well as planning events. Office of Continuing Ed. Noncredit Programs Mount Hall Contact: Kemba Nzinga or askced2@ced.osu.edu The Office of Continuing Education offers a variety of meeting rooms accommodating up to 36 people. Rooms are equipped with whiteboards and projectors. Our newly renovated computer lab contains two instructor stations and is complete with 36 stations that also can be segmented into two smaller rooms with 18 stations. For rental and/or reservation information, call or visit ced.osu.edu. oncampus Conferences and Workshops For a tour, a consultation or more information, contact Amelia Brashear at brashear.1@osu.edu or 4hreservations@cfaes.osu.edu Plan your next event at the Nationwide & Ohio Farm Bureau 4-H Center OSU s First Green Building Guide June 2, Conference and classroom space of over 12,000 square feet Flexible seating and room arrangements for up to 400 guests Free adjacent parking Easy access to SR 315 Consecutive day meeting rates Nationwide & Ohio Farm Bureau 4-H Center 2201 Fred Taylor Drive Columbus, OH The Ohio State University Airport Learn to Fly Barnstormers Restaurant Aircraft Observation Tower Corporate/Group Meeting Space Kids Programs, Tours, Free Airplane Rides pg_1-8 C&WG.indd 7 5/30/11 3:26 PM

8 8 June 2, 2011 oncampus Nationwide & Ohio Farm Bureau 4-H Center mansfield.osu.edu 2201 Fred Taylor Drive Contact: Allen Auck or Amelia Brashear or ohio4-hcenter.org The Nationwide & Ohio Farm Bureau 4-H Center is a LEED-certified facility located at Lane Avenue and State Route 315. The 4-H Center has more than 15,000 square feet of flexible conference space, which includes seven meeting rooms plus a rooftop terrace. This unique space hosts a broad range of opportunities for your next meeting, office staff retreat or special event and plenty of free, convenient parking. Rooms are available in a variety of floor plans and have retractable screens, LCD projectors and wireless Internet access. Ohio State Mansfield 1760 University Drive, Mansfield Contact: Ann Ireland (419) or ireland.27@osu.edu In Ohio State Mansfield s administration building, Reidl Hall, there is a concert hall (150 seats) that can be used for gatherings. The chemistry lecture hall in Bromfield Hall has 110 seats and the Founders Auditorium in Ovalwood Hall seats about 343. Also available are two smaller conference rooms: Riedl Hall conference room, which holds 15, and Ovalwood, which holds 20. Outdoor Adventure Center Department of Recreational Sports 855 Woody Hayes Drive Contact: Andrea Hall or hall.794@osu.edu recsports.osu.edu/space-reservations/reserve-a-space The OAC has one meeting room to accommodate up to 20 people. The cost is $47.25/hour with university departments receiving a 50 percent discount. Student organizations can reserve the space at no charge. There is a dry-erase board, LCD projector, motorized projection screen, wireless Internet and a TV/VCR/DVD player. Conferences and Workshops Guide Recreation and Physical Activity Center (RPAC) Department of Recreational Sports 33 W. 17th Ave. Contact: Andrea Hall or hall.794@osu.edu recsports.osu.edu/space-reservations/reserve-a-space The RPAC has four meeting rooms: The Dave Griner Room and Meeting Rooms 1-3. Meeting Rooms 1-3 can be expanded into one large meeting space. All meeting rooms can be set up in banquet style, block-o style, classroom style or theater style. Meeting Room 1 can accommodate up to 57 people. Meeting Rooms 2 and 3 can both accommodate 60 people. When combined into one large room, the space can accommodate up to 176 people depending on the room set up. The Dave Griner Room can accommodate up to 69 people. All rooms are equipped with LCD projector, wireless Internet, a DVD player, built-in sound, an assisted listening device and a motorized projection screen. Rental prices are $47.25/hour or $472/day (subject to change in FY12) per room. All student organizations can rent the spaces at no charge, and university departments receive a 50 percent discount. Catering is available through University Catering. Science & Engineering Library 175 W. 18th Ave., Room 490 Libraries staff contact: Mike Vanecko or vanecko.2@osu.edu All other groups contact: Shannon Niemeyer, Events Coordinator or niemeyer.54@osu.edu The Science & Engineering Library has three rooms that can be used for meetings, workshops and retreats: SEL 090 has seating for 50-60; accordion wall that divides space into two distinct rooms so that two meetings can function simultaneously; podium, computer, projector, screen and DVD/VCR on each side of the room; videoconferencing available; food and beverage permitted. SEL 414 has seating for 10-12; intended for small group meetings and conferences; blackboard, flipchart. Shisler Conference Center 1680 Madison Ave. Wooster, Contact: Hannah Roscoe-Metzger (330) or roscoe-metzger.1@osu. edu Catering just got easier Take advantage of OSU s buying power. estores now offers a broad selection of food choices with 23 different catering suppliers. So check the estores site before planning your next campus events. For information on these and other suppliers, visit purchasing.osu.edu and click on Contract Book in the Quick Links section. The Shisler Conference Center at OARDC, is a distraction-free setting designed specifically for conferences, symposiums and meetings. The center features: Convenient location with ample free parking. Expansive resources including engaging speakers and tours. Fabulous food. Herman Miller Aeron chairs in all meeting rooms. Complimentary use of Dell laptop, LCD projector, screen. On-site media assistance. Cheerful, professional staff who handle all the details. 1,000-seat auditorium with 9,400 square feet of exhibit space. 5,000-square-foot conference hall. 10 meeting rooms of varying sizes. Lodging within two minutes. Special consideration is given to all.edu,.gov and.org clients. TradiTional CaTering Berwick Manor Catering Columbus Corporate Caterers Creative Cuisine Fusion Catering GEM (Made from Scratch) Keaton s Katering L.A. Catering Laura s Catering Metro Cuisine Catering Sandman Gourmet Steven s Catering The Lunch Company BarBeque City Barbeque BreakfasT EggFast Thompson Memorial Library Chinese/Japanese Akai Hana Japanese Restaurant Asian Concepts, Inc. (Mark Pi s) 1858 Neil Ave. Contact: Shannon Niemeyer, Events Coordinator or Niemeyer.54@osu.edu homemade foods MCL Restaurant & Bakery italian/mediterranean Carsonie s Stromboli & Pizza Kitchen Z Cucina pizza/wings Adriatico s Pizza Formaggio Hungry Howie s Pizza Wings Over Columbus 2011_0602 There are a variety of spaces at the William Oxley Thompson Memorial Library available for your event. Individual rooms provide seating for smaller meetings (up to 26 people) while other rooms offer more flexible arrangements for larger groups and receptions. The Buckeye Reading Room can accommodate up to 300 people, and the 11th floor Campus Reading Room provides a panoramic view of campus with seating for 150 and can be configured for larger groups for standing receptions. For additional room rental information, pictures of the rooms and the Facility Rental Request form, visit library.osu.edu/about/ locations/thompson-library/room-rental. University Catering 47 Curl Drive ; Fax: or catering@studentlife.osu.edu universitycatering.osu.edu University Catering provides full-service event planning and menu service at any location, from intimate gatherings to large workshops. Plus, university departments enjoy the convenience of erequest payment, 10 percent off our food and beverage price list (with at least three days advance notice) and the comfort of having experts at servicing on-campus facilities. Wexner Center Café, Film/Video Theater and Performance Space 1871 N. High St. Contact: Claudia Bonham, Rental Facility Manager or cbonham@wexarts.org wexarts.org The café is suitable for reception events for people or dinner events for 100 people. Contact the Rental Facility Manager or check the website for a list of approved caterers. The Film/Video Theater is suitable for meetings and symposiums (no food or drink permitted in the theater). There is permanent seating for 298 guests, and wheelchair-accessible spaces are available. Projection equipment is available for video, film, slides and digital media, including 16/35/70mm film, 35mm slides playback from VHS, 3/4-inch videotape, Beta-cam, Digi-beta, DVD and PowerPoint. The venue is supported by the Wexner Center s professional technical services staff, who can assist with audio/ visual, multimedia, sound and lighting needs. The Performance Space is suitable for meetings; breakfast, lunch or dinner events; and receptions. It is a flexible and unusual space with a balcony and main floor. Breakfast, lunch and dinner setup is for up to 250 people. A reception setup can host up to 350 people. The venue is supported by the Wexner Center s professional event services and technical services staff, who can assist with audio/visual, multimedia, sound and lighting needs as well as planning events. WOSU Public Media WOSU@COSI 333 W. Broad St. Contact: Cheryl Krebs Petrilla or petrilla.6@osu.edu wosu.org WOSU@COSI features an interactive and engaging environment that makes it the ideal place to host a luncheon, conference or business meeting. It s the only full-hd production facility in central Ohio with 4,200 square feet of studio or meeting space. Features include accommodations for up to 300 guests; high-definition audio/video recording and editing; video conferencing and satellite up-link capabilities; catering; convenient parking; special event resources; a professional staff to capture your activity/event to create a DVD or broadcast; wireless access for up to 200 users and much more. Call Cheryl Krebs Petrilla at WOSU for more information. University departments enjoy the convenience of erequest payment, a 10% discount off our food and beverage list price, and the comfort of having LIFE IS LIKE A BOX OF CHOCOLATES MAKE SURE YOU PICK THE RIGHT ONE RETHINK INK! Head to Cartridge World. Save Money. Save the Environment. FREE DELIVERY pg_1-8 C&WG.indd 8 experts at servicing on-campus facilities. UNIVERSITYCATERING.OSU.EDU CATERING@STUDENTLIFE.OSU.EDU Cartridge World High St. across from Ohio Union Grandview Ave. next to Post Office Locally Owned & Operated $2 OFF $5 OFF Limited one coupon per purchase Limited one coupon per purchase any purchase of $10 or more any laser toner cartridge 5/30/11 3:26 PM