Golden Eagle District Heart of America Council, BSA Presents: 2016 Cub Scout Day Camp Elkhorn Elementary School Excelsior Springs, MO June 27-30

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1 Golden Eagle District Heart of America Council, BSA Presents: 2016 Cub Scout Day Camp Elkhorn Elementary School Excelsior Springs, MO June Key Staff Day Camp Director Day Camp Program Director Day Camp Registrar District Executive and Staff Advisor Health Officer Tot Lot Manager Field Sports Director Tom Valencic Scott Marsh Sarah Reynolds Adam Singleton Chelsea Johnson Paige Lawson Steve Mathews Please be sure to say Thank you to all of our staff for donating their time to design an outstanding Day Camp for your Scout! Tom Valencic Scott Marsh Sarah Reynolds Day Camp Director Program Directory Registrar 4428 NE Sunnybrook LN Kansas City MO District Director District Executive Stephanie Regalia Adam Singleton

2 Golden Eagle District, HOAC Mission of the Heart of America Council The mission of the Heart of America Council is to foster the character development; citizenship training; and physical, emotional, and mental fitness of young people through an emphasis on outdoor program experiences, and in ways to prepare them to be responsible, contributing members of society over their lifetimes by instilling values based upon those found in the Scout Oath and Law. Scout Oath (or Promise) On my honor I will do my best To do my duty to God and my country and to obey the Scout Law; To help other people at all times; To keep myself physically strong, mentally awake, and morally straight. Scout Law A Scout is trustworthy, loyal, helpful, friendly, courteous, kind, obedient, cheerful, thrifty, brave, clean, and reverent. 2

3 Golden Eagle District, HOAC Contents Top Unit Leader, Pack Camp Cooordinators, & Walking Leaders... 4 Camp Fees and Registrations... 5 Health Forms... 5 Daily Attendance Sheets & Late Arrivals... 6 When it is time for the Cub to leave:... 7 Getting ready for camp & Sunday prep before camp... 7 Setting up your Den Home area... 8 Camp Uniform VERY IMPORTANT FOR CAMPER SECURITY... 8 Camp Survival 101 for Cubs & Leaders... 9 GENERAL INFORMATION WALKING GROUPS STORMY DAY ENTERTAINMENT TRASH TRANSPORTATION OPENING AND CLOSING CEREMONIES LUNCH TIME REFUND POLICY OFF LIMITS AREAS NO SMOKING SCOUTING FOR FOOD COUP BEADS CAMP SPIRIT YELL PACK YELL AND SONG PACK FLAG Day Camp Closing Packets & Evaluation Sheets Information Booth & Lost and Found Youth Protection & Stress Management Telephone and Cell Phone Use TOT-LOT CAMPER SECURITY FIRST AID Medications Day Camp Patches, Spirit Beads, FLOODLES, Special Beads, Mascot Award, & Den Home Award PROGRAM FEATURES including Family Night &Noontime Specials Camp Photographer Trading Post INSURANCE COVERAGE SAFETY RULES AND REGULATIONS GENERAL CAMP RULES

4 REGISTRATION INFORMATION Golden Eagle District, HOAC Top Unit Leader The Day Camp Top Unit Leader must be present for all 4 days of Day Camp. They are the primary communication link between the Pack and Day Camp Staff for all issues, information, and emergencies. The Top Unit Leader must be: Registered as an Adult Leader with the BSA at least 21 years of age Youth Protection Trained and any necessary position specific training. The Top Unit Leader duties include: Ensuring the pack maintains two deep leadership at all times. Attending the daily leader meetings by the flagpole Communicate the day s activities and camp schedule to Walking Leaders and scouts We do understand that emergencies arise, so it is very important for us to know before you change out your Top Unit Leader. Please contact the Camp Director, Camp Registrar, OR the Camp Staff Advisor as soon as possible if changes are made. Pack Camp Coordinators The Pack Camp Coordinator is your Unit s primary point of contact for all Pack camping activities; to include Day Camp, Bear Camp, and Webelos Camp. They will assist the Day Camp Top Unit Leader with your Pack s Day Camp Registration and Fees. Walking Leaders All adults attending Day Camp for their unit to fulfill two-deep leadership requirements are referred to as Walking Leaders. Per National Camp Standards, each unit should have one adult leader per 4 Cub Scouts and one parent/adult per Tiger Cub Scout. If you are unable to find enough adult leaders, please contact the Day Camp Staff so we can help. Walking Leaders: Must be at least 21 years of age SHOULD complete Youth Protection training, however, it isn t required. It is HIGHLY suggested all adults are Youth protected trained so they understand the BSA s Youth Protection Policies. Are leaders for their unit to help maintain order and discipline Communicate daily activities and schedules to the Pack s youth 4

5 Camp Fees and Registrations Golden Eagle District, HOAC The Heart of America Council sets the early-bird rate and camp rates. Any newly registered cub scout that joins on or after June 1 st will be given the Early bird rate when they register for camp. Each pack will need to ensure that all Cubs and full-time adults attending day camp are registered with BSA. Day Camp rosters will be verified against Pack charters and an updated charter should be obtained from the Scout office. If new boys registered since May 15 th, please have their stamped registration form with you for verification. When completing any forms for day camp, please be sure to list all scouts the way they are listed on the charter. The majority of paperwork errors occur when a scout is listed on the form with their nickname and not their full name. It will save everyone time and frustration if they are listed the way that they are listed on the charter. Health Forms REQUIRED DAY CAMP FORMS EVERYONE who attends Day Camp must complete an ORIGINAL Health Form. New this year, the only exception for health forms is the family members visiting us on family night. PLEASE DO NOT MAIL ANY HEALTH FORMS TO THE COUNCIL OFFICE! WE WILL NOT ACCEPT ANY HEALTH FORMS BEFORE THE DESIGNATED REGISTRATION TIME! Per BSA Policy all Health Forms must be originals (no digital copies). We will be accepting Health Forms starting at April s Roundtable, where there will be a quick drop for Health Forms. Please have your Pack s Health Forms in an envelope with Pack#, Top Unit Leaders name, phone number, and an address. We will be happy to look over Health Forms at Round Tables to ensure they are completed correctly. Be sure that your health forms are complete and accurate. The 2014 Annual Health & Medical Record can be found at the HOAC website. (See Appendix) In order for a Health Form to be considered complete parts A and B must be completed. (Part C is not required for day camp) Please ensure that these items are complete: Parent s signature on Parent/guardian signature for youth" Who is authorized to take the child from camp (if your name is not on the authorized to take child from camp list, you will not be able to take the child, period) Completed immunization record on Part B, including month and year Emergency phone numbers and contacts - preferably cell phone number so we can obtain immediate contact in case of an emergency- Health insurance information. See "Forms & Examples" Daily Attendance Sheets There are two separate forms; one for Cubs and one for Adult Leaders/Den Chiefs. (See Appendix) It is very important that you carefully complete one original attendance sheet for the Cubs and one original attendance sheet for the Adult Leaders/Den Chiefs. Alphabetically PRINT one name per line in order by last name. (Full names as on the Pack s Charter) The online form allows you to enter names and then print a complete copy 5

6 Check In Check Out DAILY ATTENDANCE SHEETS Golden Eagle District, HOAC The Daily Attendance Sheets are used each day, except on family night, to list the Cubs and Adult Leaders/Den Chiefs that attend Day Camp. There are two separate forms, one for Cubs and one for Adults/Den Chiefs. Please download and type names alphabetically, by last name, and a copy to Sarah Reynolds (sarahjean.bsa@gmail.com). If someone on your roster is absent for a day, the Walking Leader must indicate they are absent with an A in the in/out slot. All rosters are for Packs, not the individual Dens. Your Pack will need one Youth Protection trained adult traveling with each group of Cubs every day. On the Adult and Den Chief Daily Attendance Sheet, there is a place to indicate if an adult has been through Youth Protection Training. The Heart of America Council requires one adult trained in Youth Protection and HIGHLY recommends all adults have Youth Protection Training. Youth Protection Training is available at every Roundtable and on for immediate certification. Each day you will need to pick up your attendance sheet after lunch in your mailboxes for Check Out purposes that afternoon. Use this attendance sheet as you load your cars to check that each boy has a ride home. Write a pack contact and cell phone number on the back of your roster each day before you turn it in so we can contact you in case there are any issues. DO NOT LEAVE WITHOUT CHECKING OUT. On the evening of Family Night please take your checkout roster to the registrar by 5:00 PM as the Day Camp is officially over at 4:30 and you are free to leave anytime. Late Arrivals As per National Policy, when arriving at Day Camp, Cubs, FV Girls, or Tots must Check In before joining with their Unit or taking part with any activities. Day Camp Staff need to know who is and who is not on the property during camp hours in case of emergencies. Wrist Band Requests For security reasons and per National Policy, all adults in camp must have either a current year Day Camp T-shirt or be wearing a wrist band at all times. Wrist Band Requests forms are available at Registration (See Appendix). Any campers who are not in their camp uniform will also need to be issued a wristband. The wrist band colors change daily so a new form will need to be completed each morning. Any adult who is CPR certified, should be listed at registration and given an emergency responder band. The Wrist Band Request form also has a place to indicate how many CPR wristbands the Pack will need. Scouts or Children that aren t allowed to have pictures taken will also receive a wristband. EARLY RELEASE PROCEDURES Early release is defined as anyone leaving the campgrounds any time after 45 minutes prior to the closing flag ceremony. ANY camper (Youth or Adult) leaving camp early will need to follow the early release procedure. 6

7 Golden Eagle District, HOAC This is a security issue and there will be NO EXPECTIONS! Please take the time to explain the policy to your parents so there are no misunderstandings at camp. Every camper leaving camp early must have an Early Release form signed by a parent or guardian AND the Top Unit Leader. A separate note will be required for each day (see appendix and online for a copy). The requirement for both signatures ensures that the Top Unit Leader is aware that a parent is checking their child out and is not reporting them as missing when the parent took them home. This form also contains the time the Cub is expected to leave and who will be picking him up. You will find the early release form at registration, online, and in the appendix, please complete and turn this form in with your morning paperwork. The latest time you can pick up your child and departed is 45 minutes before closing ceremony, plan accordingly. This helps ensure we do not have moving vehicles while children are making their way to the closing flag ceremony and gives the staff time to sign the child out and be on time for closing flag ceremony. When it is time for the Cub to leave: 1. A Walking Leader from the Pack will escort the Cub to registration for pick-up. 2. The Scout s Health Form will be pulled to verify authorization to pick up and Early Release form is on file. 3. The person picking up the Cub will be asked to present a photo ID and a copy made and attached to Early Release Form before the Cub will be allowed to leave camp. This rule will apply to everyone including parents. 4. An early release form will need to be completed and signed by the Top Unit Leader and Registration Staff. 5. The adult picking up the scout will be given a gate pass. They will need to give this pass to our security person at the camp gate in order to be let off the campgrounds. NO adult will be allowed to leave with a CHILD without a Gate Pass. These procedures are set by National Camp Standards and we cannot make exceptions. Please understand that these rules are for the safety of our Cubs. Remember that we don't know your parents and these rules are to ensure the safety of all our young Cubs, so please, cooperate with our staff. GETTING READY FOR CAMP THE SUNDAY BEFORE CAMP The Sunday before camp starts, the Den Home can be set-up by Packs between 1pm - 4pm. If there is a conflict please contact the camp Director so we can work out a solution together. We will Schedule a time for your pack to turn in your Health Forms and Youth Protection Training Certificates and get your t-shirts. At this time, packs that will be doing flag ceremonies will be posted and Pack Den Home Map will be available to fill in. It is highly recommended that each pack take advantage of this time so they are ready to go on Monday morning. (If you are a LDS Pack and cannot set up or turn in forms Sunday Please contact Tom Valencic) 7

8 SETTING UP YOUR DEN HOME AREA Golden Eagle District, HOAC Your pack will be assigned a Den Home area. The Den Home areas will be mapped out, numbered, and marked with paint on the grass and a map with the location of your pack s den area will be available at registration. This will be your campsite for the week your home away from home. Your Den Home campsite areas SHOULD have the following items: A storage area for equipment and supplies Hand Washers A dining fly or other item for shade Paper Towels Coolers with plenty of ice to store food Trash bag plenty of extras Waterproof ground cover or blanket Den Home Craft Supplies Free Time Activities Decorations and Pack Signs Please flag all ropes, guide lines and other potential hazards to make them visible. Your den home can be as simple as a small Pop-up sunshade or use larger covers. Some Packs choose to put up a Small tent for changing clothes, storing Supplies and resting. One option for storing supplies could be brining 5 gallon buckets with lids for the cubs to individually store their camp items since they are waterproof, can be left in camp, and make a terrific seat! Remember: Please mark all items with the Cub s name and Pack number so the Day Camp staff can help lost items find their owners. There will be a lost and found box at registration that can be checked for misplaced items. This will be your home away from home for the week. The shade and seating that you bring along will be all that you have. Please bring a pack cooler for water and a cooler with ice to keep things cold (Water spigots are available for refills.) Everyone needs to drink, drink, drink water! CAMP UNIFORM VERY IMPORTANT FOR CAMPER SECURITY Cubs: Current Camp T-shirt, shorts or jeans, tennis shoes and socks, hat (highly recommended). Sweatshirt or jacket when needed (Keep at camp all week). NO OPENED TOED SHOES for your safety. For the safety of the Cubs while at camp, we ask that Packs do not put the first names of the Scouts permanently on the outside of shirts. Removable nametags are highly recommended. Treasure Island Day Camp 2016 Adults: Current Day Camp T-shirt and wrist band required, shorts or jeans, tennis shoes or boots and socks, hat (highly recommended). Sweatshirt or jacket when needed (Keep at camp all week). NO OPENED TOED SHOES - for your safety. NO SHORT SHORTS, please. BE PREPARED FOR RAIN Rain or wind will not keep Cubs from their assigned fun ONLY DANGEROUS WEATHER will cause us to seek temporary shelter. Day Camp does not stop due to "Drippy" conditions. Have your rain poncho handy with extra shoes and socks and proceed as planned. In times of dangerous weather, the Day Camp staff will ensure that we have proper safety watches for lightning, hail, or tornado warnings. (Hint - trash bags make great disposable ponchos). 8

9 CUBS CAMP SURVIVAL 101 What do I bring? Daily Sack Lunch Canteen or water bottle Camp Uniform Name tag not permanently attached on shirt Hat Bug Repellant Sun Screen Rain Poncho Jeans* Jacket* Sweatshirts* Towel* Comfortable Shoes (NO OPENED TOE SHOES) Golden Eagle District, HOAC Many Packs find that individual five-gallon buckets make great waterproof containers for their scouts and leaders items that should remain at camp all week. LEADERS Daily Sack Lunch Cooler with Ice for lunches Day Camp Walking Leader Book and Daily Schedule Daily attendance sheets with everyone accounted for Canteen or water bottle Cooler of water Wet wash cloths kept in a cooler with some ice to cool boys down (place around neck) Trash Bag for collecting trash-extra trash bags for other purposes i.e. emergency rain gear Wrist Watch Extra bug repellant Sun screen Lotion Sun glasses Hat Rain Poncho Quiet time activities Wagon to haul all these items in Cell phone for emergencies BIG SMILE AND A GREAT SENSE OF HUMOR Jeans*/Jackets*/Sweatshirts*/Towel* *These items should be left at camp all week if possible. We never know when they may be needed! ** TRASH IN TRASH OUT----- DUMPSTERS ARE FOR PROGRAM USE ONLY** 9

10 GENERAL INFORMATION Golden Eagle District, HOAC WALKING GROUPS Our activity areas are designed to handle up to 30 Cubs at a time. If your pack is larger you may be divided up. We will be assigning group names to your walking group that may be combined with another pack. We will try to accommodate special requests as best as we can. Please stay with your assigned group this is important so we can find where you are in case we need to get a hold of you. DAILY SCHEDULES Each day you will be given a schedule of the day s activities. This schedule will indicate your walking group and what activities your pack is scheduled for that day. (For an example see Appendix) Please be respectful of the schedule and only attend the activity that you are scheduled to attend. We have hundreds of scouts at camp each year and this is the only way we can be sure everyone gets to experience all of the activities. STORMY DAY ENTERTAINMENT Should severe weather force us to go inside the Gymnasium/Cafeteria at the elementary school we will count on YOU for help controlling the boys. This is a small building for the number or people we will have inside. It is important that the adults set an example by staying quiet and participating. Remember that this is an emergency plan and we HOPE we don't have to use it. But let's BE PREPARED! TRASH Each night please take home your trash from the den home area. PLEASE DO NOT PUT YOUR TRASH IN THE SCHOOL DUMPSTERS. The school donates the use of their facilities and ground; please don't expect them to pay to haul off YOUR TRASH. Family Night please bring extra trash bags to handle the extra trash. It's your camp - be proud of it!! Help keep it clean and practice Leave No Trace. Have a trash sack at your den home site. Trash bags will be available at activity areas. Please police each area after you are finished and dispose of any trash found. Please do not leave your trash it needs to be packed out and taken with you. TRANSPORTATION Each pack is responsible for transporting Cubs to and from Day Camp. For your protection, we suggest you have a permission slip for each boy, signed by the parent(s). It should inform the parents of the mode of transportation to and from camp. National Boy Scout Policy states, "Each boy MUST have a seat, and WEAR a seat belt." Transporting boys in the bed of a pickup is Strictly Prohibited. This policy will be strictly enforced and everyone in camp will adhere. *Due to limited parking at Camp, please Car Pool.* OPENING AND CLOSING CEREMONIES Packs are offered the opportunity of conducting either an opening or a closing flag ceremony and grace for Day Camp. If you are interested, please volunteer, otherwise Packs will be chosen at random and the schedule will be available the Sunday before camp starts. One of your Leaders or Day Camp Staff will provide the flag ceremony commands for the packs. If you have any questions please contact the Camp Director or Program Director, they will be happy to help. 10

11 LUNCH TIME Each person is responsible for providing his or her own lunch daily. Top Unit Leaders please be sure to have an ice chest and plenty of ice to keep lunches cold. Individual zip lock bags work great in keeping lunches cold and dry. Please remember no mayonnaise, fish or other items that can spoil easily in the heat. DON'T FORGET to have a lunchtime drink! Golden Eagle District, HOAC REFUND POLICY Please refer to the Golden Eagle District Day Camp website for more information or contact the council office OFF LIMITS AREAS There will be areas marked off with bright orange streamers and yellow caution tape. These areas are off limits to all leaders and Cubs. These areas are marked for your safety so be sure your parents show the Cubs that the rules apply to everyone. Please observe these areas for the safety of everyone. NO SMOKING/TOBACCO There is absolutely NO SMOKING OR TOBACCO use allowed on school property (this includes e-cigarettes). If anyone needs to smoke while on the premises they will need to do this inside their vehicle, well out of sight of the youth! (Behind the dumpster next to the program area does not count!!) If you smoke in the activity area, a staff person will ask you to leave the area. Please remember you are a role model for these boys! SCOUTING FOR FOOD Canned food items will be collected during the week from those packs that wish to participate. Each pack that wishes to participate will need to bring canned food items to Registration throughout the week. We will donate to the Harvesters Food Bank COUP BEADS Coup beads will be given to the Cubs at each activity area. This is to show that he did his best!!! Beads may be worn on a craft strip, a necklace, coup belt, etc. Sorry, but we cannot replace lost beads. CAMP SPIRIT YELL We encourage all packs to participate at gatherings before starting time. The spirit yell will be: WE'VE GOT SPIRIT, YES WE DO! WE'VE GOT SPIRIT, HOW 'BOUT YOU!!! CAMP PRAYER: Philmont Grace For food, for raiment, For life, for opportunity, For friendship and fellowship, We thank thee, O Lord. Amen GROUP YELL AND/OR SONG There will most likely be several packs assigned to a single group that rotates throughout the activity programs. We encourage the group to come up with a yell and/or song together that you can use as you gather together in the morning and as you travel between the program areas. Be creative and try to use the current theme-we ll have special spirit beads to hand out to the scouts when they share what they ve created with the key camp staff. Whatever your boys come up with, we d love to hear it throughout the camp! 11

12 Golden Eagle District, HOAC PACK FLAG Who are you? Let everyone know with your pack flag. You can carry your flag from area to area and show it off or display it prominently at your Den Home. Let your boys use their imagination and be creative to make a flag that represents you den home theme. You must furnish your own materials and there are no camp specifications in size or fabric (as long as it is age appropriate). This flag is also a great place to display your FLOODLES. YOUTH STAFF Every year we have several Boy Scouts and Venturing Scouts sign up as youth staff for the week. These young men and women will be assisting the adult staff throughout the week. Their weeklong commitment truly shows their leadership skills in action. Let s give a big cheer to these young men and women... we could not do it without them. Likewise if you know of a Boy Scout or Venturing Scout, 14 years or older, who likes to use their Scouting skills please let the camp directors know who they is as we are always looking for more help. DAY CAMP CLOSING PACKETS Be sure to pick up your pack s closing information packet from the registrar on Thursday afternoon. It is filled with lots of great things: health forms, patches, coups, evaluation forms, advancement sheet etc. EVALUATION SHEETS Evaluation forms will be handed out during the week. Please take a moment and help us make next year s Day Camp even better! We value your opinion and ask for your honest evaluation of our time at camp. Unfortunately, we cannot control the weather, bugs, or Mother Nature. Sorry! Please ask the Cubs for their opinion, too. Return the forms when you pick-up your packets on Thursday. We do read each and everyone and take into account all the suggestions and ideas. INFORMATION BOOTH Please check registration for any needed information. Take your questions to the registration staff for pack location, lost and found, and daily schedules. Any information needed will be found there! LOST AND FOUND Unfortunately, all sorts of things will lose their owners during the week. So be sure to have everything marked with your name and/or pack number. Any found items will be kept at registration during the week. Please check there. YOUTH PROTECTION Child abuse is a crime against young people. Child abuse can involve mental, physical, and sexual victimization of children. The Boy Scouts of America has made it a policy that the Scout Executive of each council as well as key members of professional and volunteer staff becomes familiar with child abuse and its various manifestations. If you suspect that a child in camp is a victim of child abuse you must report this to the Camp Director, Program Director or Professional Advisor. Heart of America Council Policy on Youth Protection states that each unit must have your Top Unit leader trained in Youth Protection in attendance daily. HOAC Highly Recommends all Adult and Den Chiefs take Youth Protection Training. 12

13 Golden Eagle District, HOAC STRESS MANAGEMENT Camp may create stress in staff and unit leaders. The most important thing is that the boys have fun let s relax and have a good time, too. Please monitor your own leaders and take a break if necessary to cool off. Please help the staff as requested, keep an eye on your boys and address situations appropriately. Please remember to thank our program Volunteers they are also volunteering for the week too. We are all here to help the boys have a great time. Above all, please try to keep a positive attitude. TELEPHONE and Cell Phone Use There is NO PHONE service at the elementary school except for those you bring. The emergency phones available to key staff are for the event a boy gets sick or injured. This phone is not for personal calls and none can be permitted. Please bring your own cell phone. We are asking that Cub Scouts do not bring their cell phones to camp. They may get lost and we aren t responsible for lost items. Adults attending camp we are asking you to limit your cell phone usage. We all are very busy - let s take this week to enjoy having fun!! TOT-LOT Day Camp provides a safe, secure place for younger siblings. Absolutely no siblings will be allowed to accompany parents into the Day Camp program areas or Den Homes. All Girls ages 14 and younger will be in tot lot. Boys 12-14, unless helping a parent or are a Den Chief, will be in tot lot. This is a safety and insurance issue and there can be NO EXCEPTIONS! There are a limited number of spaces available in our Tot-Lot and pre-registration is required. Please Contact the Camp Director for more information and registration. The children will participate in fun games, crafts and activities and will eat lunch as a group inside Tot-Lot. (Lunch is not provided; a sack lunch will need to be sent. We do have refrigeration available.) Tot-Lot Registration includes four days of fun activities, games and crafts and a Tot-Lot T-shirt. There are opportunities for you to volunteer in our Tot-Lot program and help our little campers enjoy their week at camp. CAMPER SECURITY We take Camper Security very seriously and the staff has been trained in emergency procedures for the safety of all Campers, Den Chiefs and Adults attending camp. Ultimately the staff is responsible for the security of the camp. They will be checking all groups to ensure that all Cubs and leaders are wearing the Day Camp shirt or appropriate wristband. Anyone without one of these should be reported to Staff immediately. These individuals will then be escorted to registration and appropriate action will be taken there. If the person becomes aggressive, back off, watch/follow if possible, and have a runner contact administration immediately. Anyone wandering without proper identification will be challenged and escorted back to registration. If they shouldn t be at camp they will be escorted off property. Please remember the buddy system and two-deep leadership. Most situations are dealt with properly by knowing the emergency procedures and by using common sense and maintaining the use of those procedures. Please help us keep our boys safe by following the rules and procedures. 13

14 Golden Eagle District, HOAC First Aid Each Pack should provide a first aid kit for their Den Homes to handle small cuts and bumps. A first aid volunteer will be on duty during Day Camp hours; this volunteer will be a first responder, EMT, paramedic, or nurse. First Aid will be located in the Cafeteria across from registration. Medications Packs should have an Authorization for Administering of Medications form for each scout who requires medication during camp hours. While attending Day Camp, Cub Scouts requiring medication must turn it in to the Pack s first aid volunteer (except inhalers). Medication bottles must be in the original packaging with instructions and must have the Cub's name, name of medication, doctor s name and dosage requirements for the safety of the Cub. If needed, the First Aid staff will have access to a refrigerator to store medication. Insect Stings Bring to first aid for appropriate treatment. If the victim has a life threatening reaction to bee strings, administer bee sting kit immediately, and then bring to first aid. FAINTING Sit the victim down with head between knees. Send for the first aid volunteer. OVERHEATING Sit the person down in the shade. Rest for at least 15 minutes. Give fluids. Send for the first aid volunteer in the meantime. SUNBURNS A sunburn can ruin camp for a scout, be sure to apply sunscreen multiple times throughout the day. SNAKE BITE CARRY the person to first aid immediately. Do not attempt to treat yourself. Keep the snakebite area lower than the rest of body. Identify snake if it can be accomplished SAFELY. POISON IVY To help prevent, take a bath immediately upon arrival at home. Wash clothes daily. TICKS Use repellant before the camp day starts. Check for ticks daily at home. If a tick is discovered on a boy at camp, and has not embedded itself, please remove the tick. If it has embedded itself, come to the first aid location to have it removed. KEEP SAFE DRINK PLENTY OF WATER Please note that it is the Pack and Walking Leaders responsibility to ensure water is available for your scouts and that each Scout has an individual water bottle. Water faucets are available at the fairgrounds. Be sure to bring a water cooler and plenty of ice. Remember have your scouts drink, drink and then take another drink! 14

15 Day Camp Patches RECOGNITION AND AWARDS Golden Eagle District, HOAC Each registered scout will receive a day camp patch and they will be included with the t-shirt order before camp. Spirit Beads We love to hear the boys sing and have a good time! Key staff will have spirit beads to present to packs that are enthusiastic on their way to and from activities. FLOODLES FLOODLES (Fun Loving & Outstanding Opportunity for Day campers, Leaders and staff Expressing Special thanks) are special awards Packs can earn for outstanding performance during day camp. These awards are for such things as picking up trash, Scout spirit, flag ceremonies, good behavior on rainy days, food drive & more. Packs can also develop their own FLOODLES and present them to other groups and staff for their display of courtesy or just for fun. Remember our camp staff loves to receive these too! SPECIAL BEADS Scouting for Food A special bead will be provided for each boy for those packs that participate Clean Sweep A special bead will be provided for those packs that help keep the camp clean MASCOT AWARD Each Pack is invited to bring a mascot to camp no live ones though, please. There will be an award presented at closing Thursday for the best mascot! Have fun with it. DEN HOME AWARD Each pack has the opportunity to turn their den area into a home for the week. The cubs can do this with decorations, signs, chairs, mascots etc. Use you imaginations! The staff look at decorations and there will be an award presented at closing Thursday for the best Den Home. PROGRAM FEATURES Family Night Families are invited to come to camp after 4:30 p.m. on Family Night. Family Night will run from 5:00 pm 7:00 pm on Wednesday evening. Please do not have parents arrive earlier than 5:00 pm. They will not be allowed into camp before that time. We suggest that you have a pack picnic and then we will provide a program for families form 6:00 7:00 pm. Please let your parents know that they will have a long walk to the den homes. They may want to have wagons, etc. to help transport food. Noontime Specials Cub Scout Day Camp will be full of FUN happenings. Each day during lunch will have a special lunchtime event for everyone to enjoy. Be there every day so you won't miss the fun. At registration, your pack will be designated 1 st or 2 nd for noontime specials. That so everyone can enjoy the fun and still have time to eat lunch! 15

16 Golden Eagle District, HOAC CAMP PHOTOGRAPHER Group pictures will be taken on the first day of camp for those wanting a pack picture. You must pre-order your photos and have them paid by 9 am on Monday, First day of camp. Please have your order ready with the number of pictures you need and one check (No separate checks, please) made payable to the Heart of America Council for the amount of purchase. Photos are 5x7 inches (see form for current price). Trading Post The Trading Post hours are: Monday & Tuesday Wednesday Thursday 9:30 to 2:30 PM 12:00 to 4:00 and 5:00 to 6:30 PM 9:30 to 1:00 PM Available for sale will be Adult T-shirts, glow sticks, fans, etc. Plan some time for your Cubs to visit the trading post. INSURANCE COVERAGE Please remember that only the Boy Scouts of America's general accident and liability insurance policies cover THOSE CUB SCOUTS, BOY SCOUTS, AND ADULT LEADERS REGISTERED WITH BSA, as well as children who are registered for the Tot Lot. This is secondary to the family's primary health insurance. For this reason ONLY REGISTERED CUB SCOUTS are allowed to attend Day Camp with an exception at family night after Day Camp is over for the day. In other words, younger brothers and sisters can only be allowed in the Tot Lot (if registered) and cannot be allowed to accompany parents who are adult leaders. Younger brothers and sisters cannot be allowed to attend the activities outside Tot Lot because of our insurance and possible liability in case of an accident. Any younger brothers or sisters discovered on the grounds during a time other than family night will have to be taken home immediately for their own safety and protection. This rule has come down through Council from B.S.A.'s insurance carrier and is not negotiable. Therefore, the camp staff can make no exceptions. Please let your parents know about this before they bring siblings to camp with them. A copy of your unit roster can be obtained from the scout office. Please check and make sure all attending are registered. Anyone not registered will need to be registered immediately. These registrations must be turned in prior to, or the first day the boy attends day camp. The daily attendance sheet for your pack will be checked the first day of camp against these rosters. If any unregistered boys are found, the walking leaders will be notified by the Professional staff to rectify the situation. A completed application and prorated registration fee will be due or the copy of the packs receipts showing registration payment. (Council usually stamps the application form when registration is paid.) Remember... that Day Camp is a time for the boys to have FUN!!!! The quality of the fun at camp depends on the program plus the leaders and parents. Let the boys yell, get dirty, etc. Join them and let your hair down. Our goal is to create positive lasting memories for our Cubs. 16

17 SAFETY RULES AND REGULATIONS GENERAL CAMP RULES Golden Eagle District, HOAC Only 6-11 year old registered Tiger, Cub or Webelos Scouts are allowed at Day Camp (except Family night). A tot-lot is provided on first come, first serve basis for siblings. THERE ARE NO EXCEPTIONS CONCERNING SIBLINGS AND TOT-LOT!!! ABSOLUTELY NO GIRLS UNDER 14 ARE ALLOWED (except family night) - girls under 14 must be registered in tot lot. Girls 14 to 18 years old are allowed to work as youth staff if they are registered with a BSA Venture crew. Whistles are restricted to camp staff only. No Cooking or Camp Fires Allowed. Smoking in designated area only. (This will be in your vehicle. AWAY FROM ALL CHILDREN). Please instruct Cubs to use only the porta-potties designated for them. All glass bottles and containers prohibited. Use the outdoor water spigots for filling water containers only. An adult must accompany Cubs to fill water containers. QUIET SIGN (Cub Scout Sign) will be enforced through Opening and Closing Ceremonies. This sign applies to everyone especially adults. Everyone should be at the flagpole for opening and closing ceremony. However, if you have not made it to the flagpole, YOU SHOULD STOP, stand in place, salute and join in the Pledge of Allegiance as if you were at the flagpole, remain quiet and in place until the flag is raised or lowered and folded. Then proceed on quietly. No Alcoholic Beverages are allowed on the premises during Day Camp. Park in designated areas only. This will be strictly enforced. Do not honk car horns. No vehicles, except camp vehicles, will be allowed inside the camp. Please enter the Main gate in the mornings and if you are just dropping off Cubs you will then exit back through main gate. SPEED LIMIT IS 5-MILES PER HOUR. We have precious cargo on the premises. All late arrivals and early releases must check in with the registrar. Buddy System - boys must always have a buddy with them. Any boy found alone will be taken to the head office until his leaders come to get him. Each leader is responsible for their boys. Please know where they are at all times. No pocketknives allowed with or without Whittling Chip Card. Please remind your Den Chiefs that they are not allowed to have pocketknives either. NO OPENED TOE SHOES allowed in camp. NO RUNNING in camp except as instructed in a program area. If for any reason a Cub must be picked up early, a signed Early Release Form must be turned into registration stating what time and who will pick up the Cub. Remember the person picking up the Cub will be asked for picture identification before the boy is released. This requirement is for the safety of your child. Make sure every parent is aware of this rule. NO ADULT will be allowed to LEAVE if there is a Child in your Vehicle without a Gate Pass PLEASE, WE CANNOT MAKE ANY EXCEPTIONS. 17

18 Golden Eagle District, HOAC Golden Eagle Day Camp Appendix Forms and Examples 18

19 Golden Eagle District, HOAC EMERGENCY PROCEDURES & CAMPER SECURITY Type of Emergency Signal Action Tornado Radio Alert Take Cover inside buildings or north fence in the center of Warning to Staff the range area. Specific instructions are provided in your program area write-up. Severe Weather Radio Alert Move to designated location (listed in program area write and/or Lightning to Staff up) and remains there until all clear is sounded. ALL CLEAR Radio Alert to Staff Return to normal rotation for the appropriate time of day. Rain Water falling Rain, no lightening, proceed as scheduled. from the sky. Camp will continue on normal rotation unless horn blows. Lost Boy None Notify administration by radio or runner immediately. Accident/ None Take person to First Aid. If person should not be moved Injury or Illness send runner for help. First Aid will come to you. Fire None Do not handle your self. Lead boys to safety. Contact Administration staff member immediately. Animals None Keep Cubs away and notify Administration immediately. Please do NOT bring animals to camp. Flooding Staff Walking Leaders will meet at Registration. Procedures Notification to be followed will be shared. Ensure Cubs safety at all times. Extreme Staff Keep hydrated. If person needs medical assistance send Temperature Notification for First Aid. Sit in shaded area and slowly push water. Unauthorized Person NOT wearing this year s Day Camp T-Shirt, Staff Shirt or a wristband. Contact Staff. Staff will escort them to registration. If they refuse, contact security, Director or Council Staff Immediately.

20 CUB SCOUT DAY CAMP DAILY ATTENDANCE SHEET DISTRICT Golden Eagle Golden Eagle District, HOAC PACK # In Out If absent mark A in both In/out section SCOUT S NAME T-shirt Size Health Form For District Use Only Rank MON TUE WED THUR FRI DAILY TOTALS If a boy listed on this roster is not in attendance, cross off his name and Provide Reason. *T-Shirts were ordered well before this information was received. We will do our best to honor all requests.

21 CUB SCOUT DAY CAMP ADULT AND DEN CHIEF DAILY ATTENDANCE SHEET Golden Eagle District, HOAC In Out DEN CHIEF S NAME Troop # DAILY TOTALS DISTRICT Golden Eagle Health Form PACK # MON TUE WED THUR FRI LEADER/ADULT S NAME Youth Protection Yes / No Health Form MON TUE WED THUR FRI DAILY TOTALS Shirts for Den Chief s and Adults may be purchased on the Adult T-shirt Pre-order Form (due at April Roundtable) No money or order forms will be taken after this time. Please hold form and money for registration or Trading post.

22 Golden Eagle District, HOAC Golden Eagle Day Camp Wrist Band Daily Order Form Pack # Day: # Wristbands needed: No Picture Child Wristband # needed: Emergency Responder: # of wristbands A new order form will be needed each day. Band colors change Daily Golden Eagle Camp Wrist Band Daily Order Form Pack # Day: # Wristbands needed: No Picture Child Wristband # needed: Emergency Responder: # of wristbands A new order form will be needed each day. Band colors change Daily Golden Eagle Day Camp Wrist Band Daily Order Form Pack # Day: # Wristbands needed: No Picture Child Wristband # needed: Emergency Responder: # of wristbands A new order form will be needed each day. Band colors change Daily Golden Eagle Day Camp Wrist Band Daily Order Form Pack # Day: # Wristbands needed: No Picture Child Wristband # needed: Emergency Responder: # of wristbands A new order form will be needed each day. Band colors change Daily

23 Golden Eagle Day Camp Day Camp Photo Order Form Golden Eagle District, HOAC Remember Day Camp with a commemorative camp photo of your pack. The 5 x 7 photos are available for purchase for $7.00 each and will be available for pick-up before the end of camp on Thursday and will be in your going home packet. Orders are due NO later than Monday Morning at 9 am on the first day of camp. (Sorry, to ensure photos are ready on time we cannot take late orders) Pack Contact Name & Phone Number: (Please order as a pack) Name # of Photos Total Due TOTAL NUMBER OF PHOTOS: CASH OR CHECK $7.00 PER PHOTO: (One Check, please Make Payable to Heart of America Council) Please place your order by turning in this form, along with payment at Your packs scheduled Registration Time Sunday before camp or Monday morning of camp by 9am. We will Not be accepting any photo payments before this time. DO NOT TURN ANY PHOTO MONEY INTO THE COUNCIL OFFICE.

24 Golden Eagle District, HOAC Early Release Form - Day Camp District: Golden Eagle Unit Number: Date: Scout Name: Time of Check In: Time of Check out: Reason for Early Leave: Authorized Adult Signature: Copy of Photo ID will be taken of person taking and attached to this form. Will be turned into council at end of camp. Top Unit Leaders Signature: Must be signed before Scout or Child will be allowed to Leave Signature of Camp Registration Staff: Camp Director Signature: (Not required to release scout only to verify at end of day) Notes (if any): Registration office use: Health form verified for authorization copy of Government ID attached to form Health Officer Release and Reason: The Heart of America Council takes the security of all Scouts at events seriously. We will not allow any Scout to leave without proper verification and Parent or Guardians permission. Please help in insuring a smooth process by completing this form. If it is for Health Emergency Please contact on site Health officer IMMEDIATELY to insure proper medical care is given. NO ADULT WILL BE ALLOWED TO LEAVE WITH A CHILD AT AN EVENT WITHOUT FIRST CHECKING OUT WITH THE REGISTRAR