2017 National Pike District Cub Scout Day Camp

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1 2017 National Pike District Cub Scout Day Camp Now that you have registered as Pack Coordinator your Pack families can register for Cub Scout Day Camp Pack Coordinators are one of the most important pre-camp positions. The Pack Coordinator is the primary point of contact between your Pack and the Day Camp Directors. They are there to be certain that all Packs have the opportunity to distribute Day Camp information to interested Cub Scouts, Boy Scouts, Leaders, and Adults. IMPORTANT No application from your Pack will be processed until a Pack Coordinator has been identified to the Camp. Once you have registered as your Packs Coordinator, please make sure to read over this document. If you have any questions please send questions to Jennifer Taylor, Camp Registrar, at jenne @msn.com. Please indicate Pack Coordinator Question in the subject line when ing. Please go to and under Log in please create an account. We have a Pack Coordinator page just for Pack Coordinators. Once registered on the website we will add you to this page. Please go to and sign up for Cub Scout Day Camp under the Special Events Tab. (We will use this again during camp as our emergency contact method prior and during Day Camp. Please go to Facebook and like National Pike Cub Scout Day Camp. We distribute a lot of information on Facebook as well. Please have all your parents sign up for Website, Notify me Howard, and Facebook as well. (Note: If only one Cub Scout registers from your Pack, we will, by default, change the point of contact to the parent or guardian of that Cub Scout.) It is the job of the pack coordinator to: promote Day Camp in their Pack. answer questions from interested parents. ensure that all of the applications and medical forms are properly and completely filled out and signed. ensure that all monies due are present when the application is turned in. ensure the privacy of personal and health information, which is essential for safe operation of the camp and the health, safety and privacy of our campers and volunteers. ensure that the Pack meets the Camp Volunteer Quotas. ensure that applications are turned in between February Roundtable to March Roundtable dates. retain an original blank copy of all Day Camp forms for future reference and, if necessary, to be able to supply additional copies to interested parties in your Pack. Day Camp forms will be available at our web site NPDaycamp.com on or about January 9, answer questions from interested parents in your Pack or to forward questions to Day Camp Administration if the answer is not known and then to convey the answer to the interested parent. remind parents that any incomplete registration packets will be put aside until the missing information is supplied. We will contact you to track down this information, i.e. missing payment, medical forms, etc. remind parents that incomplete registration packets will be processed after other, complete registration packets are processed first. Incomplete packets may mean that a Scout may not be placed with his Pack and friends.

2 stress the importance for adult volunteers to submit copies of their BSA Registration Cards, Youth Protection Certification Cards, CPR Certification Cards, and any other Nurse, MD, or other First Aid Certification Cards with their submitted application. disseminate information to each Cub Scout who has signed up for camp, when requested by the camp directors. T-shirt pickup and delivery to your unit. verify that a Family Tally Sheet is attached to the front of each families package and that applications are in the following order: 1. Family Tally Sheet (totaled for each family) 2. Adult Application Form(s) (with completed Medical Form(s) and certifications (YP, CPR, Ect.) 3. Boy Scout/ Youth Volunteer Application Form(s) (with completed Medical Form(s)) 4. Cub Scout Application Form(s) (with completed Medical Form(s)) 5. Tagalong Application Form(s) (with completed Medical Form(s)) Registration Information: Registration instructions and documents will be available at on or about January 9, Once a Pack Coordinator has been identified, parents/ guardians of Cub Scouts and other registrants may begin filling in the registration forms. When complete, registrants shall forward the documents to the Pack Coordinator along with payment made payable to the Pack. In order to ensure that all the boys of the same rank from a pack are placed in the same den it is important that all of the applications be turned in on the turn-in date at the same time in a single envelope. This allows us to keep the boys and the applications together. Pack registration turn-in begins Monday February 13, 2017 at the Cub Scout Leader Roundtable and will end on Monday March 13, 2017 or when the camp is full, whichever is later. No registration forms will be accepted if delivered before 8:00 am on Monday February 13, Registration packets with incomplete or incorrectly completed Registration Forms, registration packets with incomplete or incorrectly completed Medical Forms, and registration packets without complete payment will be processed AFTER all other registration packets and only if Day Camp is not already filled. Any Unit Packets that are late will have a $ late fee attached to the unit. If a Scout in your unit signs up after you have already turned in your packet a $50.00 fee will apply to the Scout. Questions? Contact the Registrar at jenne @msn.com. When ing, please indicate Cub Scout Day Camp Question on the subject line. Day Camp Volunteer Quotas: Due to staffing shortages in the past it has been necessary to implement minimum volunteer quotas. There is a mandatory minimum volunteer quota needed from each pack participating in camp: Packs sending boys to Day Camp must satisfy each of the following three quotas: 1) 5-Day Den Leaders and Staff Positions: One 5-Day Adult Volunteer for every 8th boy registered from your Pack to serve as Den Leader or as Camp Staff. These volunteers must be 5 Day volunteers and meet the specified BSA registration and training requirements. See Training Requirements table that follows. 2) Camp Volunteers for Stations or Dens: One Adult Volunteer for each of the five (5) days of Day Camp for every 4 th boy registered from your Pack. Multiple adults may pool their available days to cover this requirement, but each of the 5 days of Camp must be covered. Note: Each 5-Day Den Leader or Camp Staffer provided by the Pack may be used to satisfy the requirement for one Camp or Den Volunteer.

3 Your Pack sends 1 Bear and 2 Webelos, NO mandatory volunteer needed. Your Pack sends 2 Bears and 2 Wolves, ONE mandatory volunteer required. Two of your parents could volunteer, one for 2 days and one for 3 days. This satisfies your requirement for ONE mandatory volunteer for each of the 5 days. 3) Den Volunteers: One 5-Day Adult Volunteer for every 4 th Scout of the same Rank, to help lead the Den of that same Rank. Multiple adults may pool their available days to cover this requirement, but each of the 5 days of Camp must be covered. Note: Each 5-Day Den Leader or Camp Staffer provided by the Pack may be used to satisfy the requirement for one Camp or Den Volunteer. Your Pack sends 3 Webelos, no mandatory Den volunteer needed. Your Pack sends 4 5, 6, or 7 Webelos, ONE mandatory volunteer needed Your Pack sends 8, 9, 10, or 11 Webelos, TWO mandatory volunteers needed. IT IS THE PACK CO-ORDINATORS RESPONSIBILITY TO ENSURE THAT ENOUGH VOLUNTEERS ARE PRESENT BASED ON THE NUMBER OF BOYS COMING TO CAMP. WE WILL BE UNABLE TO PROCESS APPLICATIONS FOR PACKS THAT DO NOT MEET THESE CRITERIA. Visit the Day Camp website at regularly to get forms and updates on meetings, training dates, volunteer vacancies, etc. Day Camp Information: What: Where: When: Why: National Pike District 2017 Cub Scout Day Camp ( Howard County Fair Grounds ( Fairgrounds Road, West Friendship MD June 26- June 30, 2017; 8:00 a.m. - 4:30 p.m. Our nationally accredited Cub Scout Day Camp provides five full days of age appropriate activities including sports, archery, crafts, and nature activities. Planned games and activities can help Cub Scouts advance to their next rank and Webelos complete activity badges while they meet new friends from many other Scout Packs, all for about half the price of your other camp choices. Every Camper gets a free Camp hat, patch and a professional picture of their Day Camp Den for their scrap book. How Much? $ for one Cub Scout. $95.00 for each additional Cub from the same family. $25.00 for Youth Volunteers (Boy Scouts and also non-scouts aged 14-17). $15.00 per day for Tagalongs (children of adult volunteers) Discounts for adult volunteers that volunteer to help at Camp: Day Camp Staff*: 2 Scouts FREE (or Tagalong) 5 Day Den Leader: $95.00 Discount plus one Tagalong FREE 5 Day Volunteers: $ Discount

4 4 Day Volunteers: $ Discount 3 Day Volunteers: $ Discount Pack Coordinators: $ Discount * Staff discounts are available to Administrative Staff and Station Managers. To Become Staff you MUST contact Jennifer or Mike Taylor prior to filling out your paperwork. Also must pay for all T- shirts. How to Register for Camp Step 1: Identify a Pack Coordinator for your Pack Adult Volunteers Step 2: Registration documents will be available beginning on or about January 9, 2017 at Submit your application forms to your Pack Coordinator along with check or money order for Day Camp tuition made payable to your Pack. Your Pack Coordinator (PC) is required to turn in all of your Pack s applications and one Pack check to cover Day Camp tuition. Registration will close once Camp is filled or by Monday March 13, 2017, whichever is sooner. Cub Scout Day Camp is an ALL VOLUNTEER effort, so volunteers are needed from Packs that are sending boys to Camp. Volunteer shortages in previous years have forced the introduction of minimum volunteer quotas. All Adult Volunteers are classified into one of the following categories: Camp Staff: Staff positions consist of Administration, adults who plan and manage Day Camp infrastructure such as the Camp Director, Program Director, Tagalong Director, Camp Cubmaster, Camp Nurse, Registrar, etc; and Station Managers: adults that plan, manage and run the individual activity stations at camp such as BBs, Whittling, Archery, Arts & Crafts, etc. 5-Day Den Leaders: designated adults in charge of each den of boys. Station Volunteers: adult volunteers that help Station Managers run each Station. Den Volunteers: volunteer helpers for the 5 Day Den Leaders that assist in managing the den and Scouts. Tagalong Program Supervised care for siblings of Cub Scouts at Day Camp is available for Cub Scout parents that volunteer at Camp. This active program includes simple crafts and games that reflect the same theme as Cub Camp. Open to the children of any Adult Volunteer only on days when that Volunteer is in Camp. Tagalong program is available for potty trained children 4 years or older. Uniforms: Cub Scouts, Tagalongs, Adult Volunteers (2days or more), and Youth Volunteers receive one free camp shirt. Additional shirts may be ordered before camp starts for 5 Dollars ($5.00) each, or 7 Dollars ($7.00) each for adult XXL and XXXL sizes. Please indicate the total number of shirts you want (including the one free shirt) on your Registration Form. Shirts will be issued based on the information on the Registration Form. EXCHANGES will only be possible AFTER all ordered T- shirts have been distributed. Suggested shirt sizes below are based on the child's weight. IF YOU ARE NOT CERTAIN what size to choose, CHOOSE LARGER RATHER THAN SMALLER. <50lbs. Child Small 51-60lbs. Child Medium lbs Adult Small 100lbs+ Adult Medium

5 BSA Registration and Training Requirements for Each Volunteer Category: Any Volunteer who is there 5 days MUST take Youth Protection Training. Position BSA Registration* Youth Protection Training** Day Camp Training Staff/ Station Managers 5 Day Den Leaders No (But Recommended) Den Volunteers No Station Volunteers No Visitors No No No Den Aides Special Youth volunteer training Boy Scout Volunteers Special Youth volunteer training Youth Volunteers No Special Youth volunteer training

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