White Eagle District Cub Scout Day Camp Leaders and Parents Guide

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1 White Eagle District Cub Scout Day Camp 2014 Leaders and Parents Guide Theme: Knights

2 Camping and outdoor activities fulfill a boy s dreams of fun, excitement, and adventure. They provide a natural setting for boys to spend quality time with parents and friends. Cub Scout Day Camp It is our pleasure to provide you with this booklet to the White Eagle District 2014 Day Camp. Day Camp is a day-time camp designed to bring the camping experience to Cub Scouts. Cub Scouts get to experience a variety of activities, such as Crafts, Games, Archery, BB Guns, Nature, and much more. Den members are supervised by den leaders and parents. White Eagle District offers two locations for Cub Scouts to experience Day Camp. The camps will have a dedicated and qualified staff to provide BB gun instruction and practice, archery instruction and practice, theme related craft projects, nature activities, Scouting skills, sports and games, advancement opportunities, and many other activities. T-shirt, patch and water bottle are included in the camp fee. Please review the information found in this booklet carefully, it should answer all or at least most of your questions. If you have a question that can t be found here, please contact your Cub Scout Pack Day Camp Coordinator. If they can t answer your question, please contact the Day Camp Director or the Program Director. The phone numbers are listed on page 2. Day Camp Dates & Locations TIGERS AND CUB SCOUTS (WOLF AND BEARS AS OF FALL 2014) Morrison State Park Tuesday July 15 and Wednesday July 16, 2014 Camp Lowden Tuesday August 5 and Wednesday August 6, 2014 WEBELOS SCOUTS (as of Fall 2013) Morrison State Park Thursday July 17 and Friday July 18, 2014 Camp Lowden Thursday August 7 and Friday August 8, 2014 WEBELOS OVERNIGHT (THIS IS OPTIONAL): Please note Morrison will NOT have a Webelos Overnight in Camp Lowden Friday August 8 thru Saturday August 9, 2014 Day Camp Schedule 8:15 a.m. Registration 8:30 a.m. Opening ceremony and activities begin 3:15 p.m. Closing WE RESERVE THE RIGHT TO CANCEL CAMP OR CHANGE THE SCHEDULE AT ANYTIME

3 White Eagle Day Camp Contacts MORRISON Shane Adams, Day Camp Director Phone: Angela Adams Phone: LOWDEN Brian Broers, Day Camp Director Phone: (cell) Kelly Hildebrand, Day Camp Program Director Phone: (cell) Lisa Outzen, Day Camp Program Director Phone: (cell) Registration Registration is handled through your Pack. Parents please complete the attached form (Form A) and health form(s) and give to your Pack Coordinator along with your registration fee. Pack coordinators, please submit the District registration form (Form B), fees and completed health forms to Blackhawk Area Council 2820 McFarland, Rd Rockford, IL Anyone who will be attending camp; Cub Scouts, leaders, parents/grandparents, wee campers and Boy Scouts need to register for camp and have a health form completed. Those parents or guardians that are participating only in the Friday night Webelos Overnighter ARE REQUIRED to fill out a health form. An Adult Agreement Form is required for those parents or guardians that are actively participating in Camp throughout the week, EXCEPT for Webelos Overnight. All adults and Junior Staff that are participating at Camp are required to wear a camp t-shirt. This helps us identify everyone from a distance and helps ensure safety of our Camp. ABSOLUTELY NO REFUNDS FOR CAMP WILL BE GIVEN. CAMP FEES ARE TRANSFERRABLE FROM ONE SCOUT TO ANOTHER THIS EVENT ONLY. Day Camp Fee (NO REFUNDS) The Day Camp fee: $35 per Cub Scout (Tiger, Wolf, Bear and Webelos) if received by June 12 otherwise the fee is $45 per Scout. Please note there is no charge for any NEW boy recruited this spring that pays for the Cubmania bundle. Webelos Overnight Only (If the Scout is not attending Day Camp): $10 Please note only being offered at LOWDEN Kiddie Korral Fees (includes t-shirt) Please see attached Kiddie Korral form 1 Day-$ Days-$ Days-$15 4 Days-$20 REGISTRATION DEADLINE FOR BOTH CAMPS IS JUNE 12, 2014

4 Leadership & Supervision Camp leadership and supervision will be provided in the following ways: 1. trained Camp and Program Directors have designed the camp schedule and its program. 2. Instructors in each of the program areas have expertise in that area and have received proper training. 3. Instructors will be assisted by Boy Scouts or adults who have been trained to teach Cub Scout and Webelos Scout skills. 4. Certified First Aid staff will be on duty at all times during the operation of camp. 5. PACKS PROVIDE TWO ADULT WALKERS FOR EVERY EIGHT BOYS ATTENDING CAMP FROM THEIR PACK NOT INCLUDING TIGER CUBS. TIGER CUBS MUST HAVE AN ADULT TIGER PARTNER WITH THEM AT ALL TIMES. PARENTS WILL HAVE FUN TOO! 6. There is NO smoking or drinking allowed at camp. The Camp Director will advise adult supervisors each day during the opening ceremony. As hard as we try to keep parents with their son s group, it is sometimes necessary to make changes to provide adequate supervision for all groups. Your pack may be called upon to help by operating a program area for the week. Please volunteer. It s easy and fun! Special Needs In the operation of the Day Camp, no child will be discriminated against because of race, color, creed, sex, national religion, handicap or the ability to pay for camp. Special accommodations will be made for any boy with a special need. Please indicate on the Health and Safety Form any considerations that need to be made for the Scout by the camp staff in the program so it can be altered for the scout and yet provide a minimum amount of disruption in the session. If there is a family that is in need of financial assistance, the Blackhawk Area Council provides Campership Forms. The family will fill out the Campership Form and return to the Council Office in Rockford as soon as possible so the Scout can be checked for eligibility for the program. In the past, this program has been very successful for the camp in getting those Scouts with economic restriction to camp. In either of these cases, please feel free to call the Day Camp Director or the Day Camp Program Director with any questions or concerns you may have. Health & Safety Health Forms A health form is required for ALL human beings that are participating at camp. Please fill out the form completely. If the Scout or an adult has ANY allergies (food, environment, etc ) please check the box at the top of the form and list the allergies on the back. Be sure to fill out the portion of the form that notifies the Camp Staff if any medication will be brought to camp. If the medication requires refrigeration, a refrigerator will be available to store the medication while at camp. Medications ALL medications that are required for any Scout will be collected each morning at the morning opening ceremony. The medication must be in the ORIGINAL PRESCIPTION CONTAINER with the DIRECTIONS clearly printed on it. Please make sure that the Scout has enough medication that is required for 1 (one) day s dosage only. The remaining medication or empty container will be returned to the Scout at the closing

5 ceremony so he will be able to return with it the next day. The medication will be retained by the Medical Officer throughout the day, with the exception of PERSONAL INHALERS AND EPIPENS. The scout MUST notify the Medical Officer, Den Walkers and his buddy that he has medication with him. Day Camp Uniform The Day Camp uniform will consist of the Day Camp t-shirt and either short or long pants. Each boy must wear this uniform or his Scout uniform shirt each day of camp. This will allow our staff to quickly identify at a glance children who are not campers. Please adhere to this request for each boy s safety. THIS CAMP CONTAINS POISON IVY; LONG PANTS, SOCKS AND TENNIS SHOES ARE REQUESTED. IF A SCOUT DOES NOT HAVE SOCKS AND TENNIS SHOES THEY WILL NOT BE ALLOWED TO PARTICIPATE. Other Stuff to Bring, a.k.a. A Scout is Prepared FOOD: A sack lunch is required for each day for Scouts, adult volunteers, Kiddie Korral Kids. Lunches will be gathered at the morning opening ceremony. Camp Lowden lunches will be placed in den totes and will be placed in a refrigerator. Morrison Day Camp will not have refrigerators available, please bring your own coolers. IMPORTANT: If you expect to eat while at camp, bring a lunch! Please DO NOT BRING SODA to camp. Soda only makes a Scout thirstier. Camp will be conducted Rain or Shine! Please take this into consideration when helping your son decide how to dress for the day at camp. Bring Rain Gear!! We do reserve the right to cancel camp or shorten the day because of storms, extreme heat etc... YOUR CAMP CONTACT PERSON WILL BE NOTIFIED IF CAMP IS CANCELLED DUE TO WEATHER. BACKPACKS are required while at camp to carry your rain gear and to carry your finished crafts. A backpack, like those used at school, is all that is necessary. HATS AND COMFORTABLE SHOES are MANDITORY while at camp. No sandals or opened toes shoes will be allowed at camp. Your safety is our first priority. New shoes are also not a good thing to have at camp since they won t be broken in fully and may hurt your feet. Hats are required to protect you from sun and any critters that are at Camp with you. CAMERA to document your fun while at camp is a great item to have. The disposables that are available are great and fairly inexpensive. Please leave any expensive cameras at home as they have a tendency to become broken or in some cases take hikes on their own. MEDICATION WATER BOTTLE SUNSCREEN BUG SPRAY COOPERATION This is a big item. So many things can go real smooth with a little thought and pre-planning on the part of the Pack and its members. PLEASE MARK ALL ITEMS BROUGHT TO CAMP WITH THE SCOUT S NAME AND PACK NUMBER

6 IMPORTANT: ABSOLUTELY NO PRIVATLEY OWNED VEHICLES WILL BE ALLOWED TO TRAVEL TO INDIVDUAL CAMPSITES. ONLY AUTHORIZED CAMP VEHICLES. THE SAFTEY OF OUR SCOUTS AND ADULTS IS OUR HIGHEST PRIORITY!! TO TRANSPORT YOUR BELOMGINGS TO CAMPSITE, IT IS BEST TO BRING A WAGON TO TAKE YOUR SUPPLIES TO YOUR ASSIGNED AREA. Inclement Weather Day Camp will continue rain or shine! If unwelcomed weather leads to sever weather warnings, Lowden Scouts will go to the Dining Hall: Morrison Scouts will go to the Morrison Methodist Church for PICK-UP ONLY. Emergency procedures can be found in each den bag that the Den Walkers will have. During camp day, a weather radio will be monitored by camp staff at all times for any changes in the weather. Parents can be a big help by seeing that the Scout is dressed appropriately for the day s weather. The goal of the White Eagle District Day Camp and for the Cub Scout Day Camp program is for each boy to have an exciting and memorable time, no matter what the weather is. This can t be done without the help of the parents or guardians of the White Eagle District. Lost and Found Items that are found at camp while the boys are there will be available for claiming at the closing ceremonies. Items that are not claimed will be taken to the September Roundtable, after that they will be taken to Blackhawk Area Council following the September Roundtable. Please mark all items with the Scout s name and Pack number. Transportation Transportation of the Scout to and from camp is the responsibility of the Pack and families. Keeping to the required two-deep rule of leadership, if the Packs are organizing transportation EVERYONE should be aware when and where the Scout is to be dropped off and picked-up. In this time of high fuel cost, carpooling is highly encouraged. On the health form, please indicate who the child can be released to if other than parent or guardian or by the Pack carpooling. Please send a note with the Scout to camp as to who is responsible for taking the Scout home. Safety Rules For the safety of all campers and staff, the following rules will be strictly enforced: If you can t take it to school, don t bring it to camp! No swearing, foul or offensive language. Bullying of any kind will NOT be tolerated at camp. Buddy System We will be using the Buddy System at camp at all times. The boys are to stay with their assigned camp den during the entire week. No Knives are allowed at camp ever. Running, rock throwing, and tree climbing is prohibited.

7 If things aren t working out, please tell a Camp Staff or adult. Please don t take matters into your own hands. If you have a medical issue, even just a scratch, get it checked out by the Medical Officer. Please remember the Scout motto Leave No Trace Alcohol and smoking anywhere on the ground of White Eagle Day Camp is strictly prohibited. Scouts are not allowed to drive ANY motorized vehicle while on the White Eagle Day Camp grounds. Leaving the confines of the camp without signing out at the office is not allowed. All campers, staff, walkers and visitors must check-in and out of camp. Anyone who cannot follow these simple rules will not be allowed to remain in camp. ALCOHOL IS STRCITLY PROHIBITED ON THE GROUNDS OF WHITE EAGLE DAY CAMP. IF ALCHOL IS FOUND, YOU WILL BE IMMEDIATELY ESCORTED OFF CAMP GROUNDS. Tiger Cubs Boys who will begin their Scouting career in the fall of 2014 as Tiger Cubs are most welcome to join us at camp. For some of these boys, this may be their first exposure to Scouting so we want to make it the best time for them. Packs need to remember that when registering a Tiger Cub that he MUST have an adult Tiger Cub Partner. This is required through the whole first year and at all times while at camp. Tiger Cubs are eligible to participate in BB Gun and archery. Kiddie Korral Sitter service for the siblings of the Cub Scouts will be provided for parents that work on staff or are den walkers. Parents must be at the Day Camp. Wee campers should be under the age of 6. Health forms are needed for each wee camper. This service is only provided to the parents helping with Day Camp Kiddie Korral Kids will NOT be allowed to walk to sessions with the parent while at camp. Will need a sack lunch. To enroll your Scout s sibling into Kiddie Korral, please fill out the Kiddie Korral form and return it with the rest of the registration forms. $ Kiddie Korral Fees (includes t-shirt) Please see attached Kiddie Korral form 1 Day-$ Days-$ Days-$15 4 Days-$20 Webelos Scout Overnighter Information (LOWDEN ONLY) For the Webelos Overnight on Friday, each Scout MUST have an adult with him. He is also responsible for his own camping gear and Friday evening supper. The Webelos Overnighter will include a campfire with songs, skits and fellowship. On Saturday morning, each campsite will receive items for breakfast. Details to follow upon registration. If you are participating only in the Webelos Overnighter and not Day Camp, you MUST have a health form filled out and turned-in with the Pack registration.

8 Additional Supplies that may be required for Webelos Overnighter (Lowden ONLY) Some of the required items or items that are hard to come by could be obtained from your local Boy Scout Troops or by arranging with other Packs to bring a few items so everybody doesn t have to. MEALS Please bring your own plates and eating utensils as they will NOT be provided. Saturday breakfast will be heat and serve pancakes and sausage so please come prepared with necessary equipment. You provide your own Friday night meal so please come prepared if you plan to cook. TENTS Your Troop may be able to help you with this or maybe other members of your Pack have extra ones. WAGONS This item is required to help you transport your supplies from your vehicle to and from your campsite rather than you having to carry your supplies**. There has been a large amount of sharing of these by Packs and individuals, so maybe several members of your Pack can bring these and others may be able to do something else.

9 FORM A: For Pack Use Please register my Cub Scout for the following Day Camp (please circle). PLEASE RETURN THIS FORM TO THE PACK COORDINATOR. Morrison July 15-16, 2014 (Tiger and Cub Scouts) Lowden-August 5-6, 2014 (Tiger and Cub Scouts) Morrison July 17-18, 2014 (Webelos) Lowden August 7-8, 2014 (Webelos) NO WEBELOS OVERNIGHTER AT MORRISON Webelos Overnighter Lowden August 8-9, 2014 $35 per Scout if received by June 12, 2014 $45 per Scout AFTER June 12, 2014 $10 Webelos Overnight Only (If the Scout is not attending Day Camp) Kiddie Korral fee if applicable (see below) $ Kiddie Korral Fees (includes t-shirt) Please see attached Kiddie Korral form 1 Day-$ Days-$ Days-$15 4 Days-$20 Pack # Parent s Name Scout s Name Address City, State, Zip Phone Number ( ) Rank your Scout will be in, in the FALL (please circle) Tiger Wolf Bear Webelos Scout T-shirt size (Shirts may run small so you may want to order a larger size) Youth M Adult S Adult L Adult XXL Youth L Adult M Adult XL Adult XXXL Someone from my family will be able to help our Pack with supervision: Yes No If you answered yes to the above question, please circle the appropriate days below: Morrison: T W Th Fri Lowden: T W Th Fri Name of adult helping with supervision List shirt size if helping with both days Someone from my family will be able to assist the pack with transportation: Yes No If you answered yes to the above question, please circle the appropriate days below: Morrison: T W Th Fri Lowden: T W Th Fri Our vehicle will transport people. It is equipped with seatbelts. Wee Camper Name/Age Shirt size Boy Scout s Name/Troop # Shirt size (if helping both days)

10 White Eagle District 2014 Cub Scout Day Camp Registration Form (Form B) Pack Coordinator; please submit this form, payment, Kiddie Korral forms, Adult Agreements, Webelos Overnight forms and health forms to: Blackhawk Area Council, 2820 McFarland Rd, Rockford, IL $35 per Scout if received by June 12, 2014 $10 Webelos Overnight Only (If the Scout is not attending Day Camp) $45 per Scout AFTER June 12, 2014 $5 per day per child for Kiddie Korral ** If you have a NEW Scout that paid for the spring recruitment bundle please indicate NC under fee Date Pack # Total fees $ (Make checks payable to Blackhawk Area Council) Which Camp (please circle): Morrison Lowden Lowden Webelos Overnighter ONLY ($10 fee) Pack Coordinator Address City, State, Zip Phone # ( ) **If you need more room, or have late registrations, please use a new form** Cub Scout s Full Name Fall T-shirt Camp Fee Rank Size Boy Scout s Full Name Troop # T-Shirt size (If helping both days) Kiddie Korral Full Name/Age Parent s Name T-Shirt size Fee ($5/day) Staff or Adult Walker Full Name Staff Walker Which days will they be helping? T-shirt Size (If helping both days)

11 2014 CUB SCOUT DAY CAMP Please check the box if the child has allergies WHITE EAGLE DISTRICT and list on back of the form KIDDIE KORRAL Kiddie Korral Sitter service for the siblings of the Cub Scouts will be provided for parents that work on staff or are den walkers. Parents must be at the Day Camp. Wee campers should be under the age of 6. Health forms are needed for each wee camper. This service is only provided to the parents helping with Day Camp. Kiddie Korral Kids will NOT be allowed to walk to sessions with the parent while at camp. Will need a sack lunch. Fees (includes t-shirt): $5/day per child Total Fee: $ Pack # Please Circle Which Camp: Morrison Lowden Child s Name: Age: Parents: EMERGENCY CONTACT Name: Relation: Phone #: PLEASE CIRCLE DAYS ATTENDING Tuesday Wednesday Thursday Friday Any Comments: Your Signature: Date:

12 2014 CUB SCOUT DAY CAMP Please check the box if you have allergies WHITE EAGLE DISTRICT and list on back of the form ADULT AGREEMENT Name: Address: Age: Date of Birth: Phone: Unit Type/# Current Registered Position: CPR Certified: Yes No Certifying Organization: CPR Expiration Date: Youth Protection Training Date: First Aid: Yes No Are you a: Paramedic EMT Medical Student RN LPN Physician s Assistant Physician Other What position do you wish to work? Den Walker Session Leader Which Days are you available to work: Tuesday Wednesday Thursday Friday If accepted you will be expected to fulfill the following requirements: Attend training Provide a completed HEALTH FORM Make sure safety and procedure and BSA standards are followed at ALL times. Conduct yourself in a Scout-like manner at all times. Help set-up your program area (Session Leader) Plan program activities (Session Leader) Help instruct and guide the Scouts (Session Leader) Provide supervision of the Scouts throughout the day (Den Walker) Make sure the scouts use the buddy system when away from their den or activity (Den Walker) Assist the scout and Leaders at each session (Den Walker) Bring a sack lunch each day. Water will be provided. Help out as necessary when asked by the Camp Director or Program Director. Submit an evaluation of your area and camp operation. IMPORTANT: Return this form and the HEALTH FORM to the Day Camp Coordinator Your Signature: Date:

13 2014 WHITE EAGLE WEBELOS SCOUT OVERNIGHTER CAMP LOWDEN The Webelos Scout Overnight that follows Day Camp is an experience for ALL Webelos Scouts with an adult partner age 21 or older that is a parent or guardian. Adults are ONLY permitted in the tents with their own Scout. A partner can be responsible for up to 2 Scouts. In the event a Scout is not the adult partner s child, other tent/sleeping arrangements must be made. Following Day Camp on Friday afternoon, the Webelos Scout and his adult partner will begin the Webelos Overnighter. Campsites will be assigned on Friday afternoon following camp. No reservations will be made. SUPPLIES Please review the Webelos Scout handbook for an extensive lit of supplies. You will not need most of them. Below are suggestions for supplies: Your own tent A sleeping bag Pajamas Outdoor clothes-please plan for the weather Rain gear Flashlight and extra batteries Personal hygiene supplies Hat for sun protection Mess kit and eating utensils Extra shoes (closed toed) and extra socks Wagon to transport supplies to and from campsite. Shovel and pail for fire safety. THERE WILL BE NO PRIVATELY OWNED VEHICLES DRIVING TO THE CAMPSITES. Please contact the Day Camp Director to make arrangements if there are health concerns traveling to the campsite.

14 2014 WEBELOS SCOUT OVERNIGHTER WHITE EAGLE DISTRICT CAMP LOWDEN Please return this form and the health form for both Scout and adult partner to your Pack Coordinator. (PLEASE PRINT) Webelos Scout s Name: Pack #: City: Adult Partner Name (MUST BE OVER 21): Relation to Webelos Scout: Phone #: address: EMERGENCY CONTACT Name: Phone #: Relation:

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