- September 7, Department of Community Services. September 19,2011

Transcription

1 Repam To Be Amazed I Department of Community Services September 19,2011 As a result of Report CS Status on the Outdoor Sport Facility Study and Improving Communication to User Groups, it was identified that in an effort to improve communicationwith the User Groups that their minutes be forwarded to the Community Service Committee and Council. User Groups minutes will be included with the Community Services Committee agenda on a quarterly basis for your information. The identified User Groups are: Oshawa Central Council of NeighbourhoodAssociation (OCCNA) Ball Council Ice Council Soccer Council Included are the minuteswhich staff have received for the 1' and 2" quarter of OCCNA - May 4, September 7, 2011 Ball Council - no minutes Ice Council -no minutes Soccer Council - no minutes The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1H 327 Phone , ext Fax

2 0.C.C.N.A General Meeting May 4th,Meeting Parks in Attendance: Baker- Patrick Durack Cedar Ridge Sandra Valentini, Tami Wotten Glen Stewart- Jerry Hill, Gary Henderson Kingside- Fred Daoust Mackenzie- Bernie Schmidt, Olga Field Woodview- Ian Barkwell NASC Soccer- Peter Drake Brookside- Rob Thackeray Connaught- Adina Hill Harman Cordova- Donna Kahrs, Randy Stauffer Lake Vista- Greg Turpin Rundle- Melanie and Derrick Hamlyn, Otty Mann Thornton Dundee- Danny Li Life Members -Ron Guiltinan, Graeme Little Recreation Branch- Laurie Jones Parks not in attendance- Bathe, Kedron, North Oshawa, Southmeade, Storie, Sunnyside, Willowdale, NASC Hockey, NASC Sports, NASC Softball Regrets: Steve Lines Denise Stauffer Doug Kilpatrick Agenda Read out Motion Graeme, Randy Meeting called to order at 7:05 Correspondence: None

3 Minutes of the last meeting: Errors and Omissions: none Motion: Jeny, Peter Treasurer's Report: Attached Motion: By Donna, Ian Assistant Treasurer's Report: Attached Motion- Sandra, Adina Fundraising and Bingo Report: No Report. Recreation & Culture Sewices Report: - Laurie Jones Laurie mentioned a few upcoming events. Canada Day- does OCCNA wish to participate? Peter answered "yes we would like to participate". May 28" North Oshawa Grand Re-Opening, many events will be going from 1-6pm. There will be a skateboard contest, children's activities, and there will be Master Gardeners there to assist people with their spring time gardening. Parks & Facilities Maintenance report:. Executive Report Melanie reported that Steve, Olga, Chuck and herself attended the City Hall meeting yesterday. The user fee for has been waived but will be put into place for the 2012 season. They were advised by Councillors to take this issue to the newspapers and other media. Awards & Special events report: Peter wished to thank the awards committee for the great job on the 65". Special thanks to Tracey Lines, Jennifer Hamlyn &d Kathleen Blair for their extra efforts. Thank you to all parks for their donations and door prizes. Jeny thanked everyone on the committee for a great job, it was very well done. Community Centres report: Fire checks are complete. Valleyview will be done tomorrow. Thank you to everyone, it went smoothly. Mackenzie has a leak in the basement, will keep an eye on it. Accessibility meeting will be North Oshawa, May 17" and at Fernhill, May 25". Soccer shed doors will be replaced next week. Drainage issue has been passed on. Kmgside is looking to have repaving done NASC Report - Demck reported that the meeting was cancelled this month due to the City meeting. Next meeting will be held Monday June 7:OOpm. Softballs next meeting will be held on May 1 I", Hockey May 17", Soccer May 19*.

4 Screening Report Randy put a motion on the floor to hand out the P & P's to the parks; seconded by Melanie. Next meeting will be held on May 7:OOpm. Letter for screening has been approved and will be forwarded to all screening chairs, later will be signed by Randy. Taunton Road Police Station is the quickest place to get a CIR done. CIR letter comes from the OCCNA, it is a blanket letter and will cover all bases. Ad Hawk Committee Report- Pat asked if the Secretary for the Central Registration meeting could send the minutes to the OCCNA Secretary. All Ad Hawk meeting minutes must be given to the OCCNA Secretaty so that we have copies of them. Old Business - Pat asked for the name of the Webmaster- Bob Babin is the OCCNA Webmaster. New Business Donna handed out letters from the insurance company with the amount of content insurance for the clubhouses. She asked that parks look them over and let the insurance company know if it is too much or not enough. Must be sent out on park letterhead Announcements: Baker, Mackenzie, Thornton Dundee, and Woodview- park openings will be held on May 28' from loam3pm; Thornton's from 1lam-2pm. Ball packages for parks with teams will be available May 5' at Mackenzie clubhouse. Adjournment Motion: Randy and Otty Next.Meeting: June lst@ 7:OOpm- Valleyview Clubhouse

5 Treasurers Report DEPOSIT DEBIT OCCNA General Acct Avril30/2011 $14, (Awards) (Awards) Yuk Yuks (Awards) Ont Ltd (Awards) Roughley Ins(Pal) Service Fee Gen Sikorski Hall (Hall Bal) Gen Sikorski Ladies Aux (food) Master Print (Awards Tickets) Tracy Lines (Awards) Kathleen Blair (Awards) (Awards). (Awards,Storie lns,city) Balanced on Hand $7, Bingo Acct Bank Fee (Feb Pooling) (Mar Pooling) Cash (refresments,supplies) Admin Acct Delage Landen TD Visa (Anti Virus) 3348 Management (Advetising) Bell Balance On Hand $ 10, Submitted May Vyrcta X& Donna Kahrs OCCNA Treasurer

6 VALLEWIEW COMMUNITY CENTRE FINANCIAL. REPORT FOR PERIOD ENDING APRIL 24, DATE DETAILS DEBITS APR 1111 erest APR Peter Drake APR Bell Canada APR OCCNA 'APR Sandra Valentini APR Service Charges 1.00 CREDITS.13 BALANCE $15, $1 5, $15, $15, $15, $15, $15, Totals Cheque payable to Peter was for power cords Cheque payable to Sandra was for door prizes Cheque payable to OCCNA was for 2 tickets for dance Prepared by: Sandra Valentini O.C.C.N.A. Assistant Treasure Submitted May 4,201 1

7 0.C.C.N.A General Meeting September 7,2011 Parks in attendance: Baker - Pat Durack Glen Stewart- Jerry Hill and Garry Henderson Thornton Dundee- Danny Li Harman- Donna Kahrs, Randy Stauffer Kingside- Doug Kilpatrick Mackenzie - Olga Field North Oshawa- Nancy Doan Sunnyside- Kevin Thompson Woodview- Ian Barkwell Life member - Graeme Little Executive member- Denise Stauffer Parks not in attendance: Bathe, Brookside, Cedar Ridge, Connaught, Kedron, Lake Vista, Rundle, Southmeade, Storie, Willowdale, NASC Hockey, NASC Softball, NASC Soccer Regrets- Melanie Hamlyn, Peter Drake, Otty Mann, Steve Lines Meeting called to order at 7:10 AGENDA: AlTENDENCE: 1. MINUTES OF THE LAST MEETING No minutes to review L. CORRESPONDENCE: None at this time 3. TREASURER'S REPORT: See attached report: 4. ASSISTANT TREASURES'S REPORT:

8 5. FUNDRAISING & BINGO REPORT: 6. RECREATION &CULTURE SERVICES REPORT: ~auheabsent- no report 1. PARKS & FACILITIES MAINTENANCE REPORT: Nothing has been done about the parking lots as of yet. 8. EXECUTIVE REPORT: 9. AWARDS & SPECIAL EVENTS REPORT: 10. COMMUNITY CENTRES REPORT: 11. NASC REPORT: Not in attendance- no report 12. SCREENING REPORT: Next meeting will be held on September 2gth2011, 7:00 Valleyview. Pat asked about screening date for hockey, Randy said would probably remain the same as last year. 13. AD HOC COMMITEE REPORT: No Report. 14. OLD BUSINESS: 15. NEW BUSINESS: Mike McCleave to discuss grading of children in hockey, and not use parks to even out teams. There is also a temporary hold on boundaries. 16. ANNOUNCEMENTS: Otty's wife Barb passed away on September 3rd. 17. Adjournment: No motion recorded. Next meeting to be held on October 5th2011

9 Treasurers Report OCCNA Bingo Report June 2011 Debit $ 8, $ 0.13 $ 5.00 $ 5, Balance On Hand Jul-11 August C.C.N.A General Account Debit 01-Jun Service Fees City of Oshawa(Canada Day) Flowers (Ron) Melanie Hamlyn (Canada Day) Check order fee Jut-11 Roughley Insurance

10 Lake Vista Park (City) Balance On Hand Aug-11 Roughley Insurance Balance On Hand OCCNA Admin Acct Jun-11 Bank Fee Delage Equipment Registra Name Bell Balance On Hand Jul-11 Balance forward Delage Equipment Bell Delage equipment Executive Copier Bell Balanceon Hand Submitted September 3/2011 OCCNA Treasurer vowfaxu& Donna Kahrs