Brockville Railway Tunnel Committee Thursday, January 11, 2018, 7:00 pm City Hall, Boardroom

Transcription

1 Brockville Railway Tunnel Committee Thursday, January 11, 2018, 7:00 pm City Hall, Boardroom AGENDA Page Disclosure of Interest Chair's Remarks Adoption of the Minutes 3-6 THAT the minutes of the Brockville Railway Tunnel Committee meeting dated December 6, 2017 be adopted as circulated. New Business Arising from the Minutes Delegations/Presentations Nil. Correspondence & Communications Risk Assessment - JLT Canada Inc. Staff Reports Sub-Committee and Member Reports/Project Updates Priority List 2. Fundraising 3. Marketing - Jack Brochure Escape Room Merchandise Cart Summer Students/Volunteers 4. User Fees - weddings Page 1 of 16

2 BRTC Agenda January 11, 2018 Public Relations New Business Adjournment THAT the Brockville Railway Tunnel Committee be adjourned until its next regular meeting scheduled for February 8, Page 2 of 16

3 COMMITTEE MINUTES Brockville Railway Tunnel Committee Wednesday, December 06, 2017, 1:30 pm City Hall, Boardroom Members Present: Dave LeSueur, Councillor, Chair James Clark Doug Grant Linda Eyre Keith Hare Jack Kenny Jim Rawlings Doug Smith George A. Smith Regrets: Brian Porter Staff: Conal Cosgrove, Director of Operations Lynn Murray, Deputy City Clerk (Recording Secretary) DISCLOSURE OF INTEREST Nil. CHAIR'S REMARKS Dave reported that the Clerk's office is working on a by-law to allow the train to travel on city streets. He added that the Phase II design will be going before Council in January ADOPTION OF THE MINUTES Moved by: George Seconded by: Doug S. THAT the minutes of the Brockville Railway Tunnel Committee meeting dated October 12, 2017 be adopted as circulated. CARRIED Page 1 of 4 Page 3 of 16

4 City of Brockville BRTC Meeting Minutes - Wednesday, December 06, 2017 NEW BUSINESS ARISING FROM THE MINUTES Nil. DELEGATIONS/PRESENTATIONS Nil. CORRESPONDENCE & COMMUNICATIONS Nil. STAFF REPORTS 1. North Gorge Conal reported that the ramp at the north end is almost complete. He said they were unable to get the paving done as the weather turned too cold. Conal noted that work will be completed in the spring. SUB-COMMITTEE AND MEMBER REPORTS/PROJECT UPDATES 1. Priority List The Committee reviewed and discussed the list, Jack made adjustments and will forward an updated copy to be attached to the next meeting agenda. 2. Fundraising Linda discussed the fact that Joyce is unable to continue assisting with the record keeping and donation letters. Therefore Linda met with David Dick, Director of Corporate Services, and he has agreed to provide some staff support. 3. Marketing Jack reported that a young entrepreneur has approached them regarding operating an "Escape Room" in the caboose. Jack said they are working on Page 2 of 4 Page 4 of 16

5 City of Brockville BRTC Meeting Minutes - Wednesday, December 06, 2017 an agreement and Conal has been speaking with the City's insurance provider. Moved by: Jack Seconded by: Doug G. THAT BRTC supports the City entering into an agreement with Ottawa Tasting Tours to operate an Escape Room in the caboose; and THAT this recommendation be forwarded to Council for their approval. 4. Tunnel Kiosk signs and sponsorship/contribution to cover costs CARRIED Jim R. and Doug G. circulated pictures of the kiosk signs, adding that they have been working on the design and ideas for installation of the signs. The quote from Gordon Signs was discussed, with the following recommendations: Moved by: Jim R. Seconded by: Keith THAT the initial design for the kiosk signs be approved. Moved by: Jack Seconded by: Jim C. CARRIED THAT the quote from Gordon Signs at approximately $7,000 be accepted. Moved by: George Seconded by: Linda THAT the donation for signage from Eastern Engineering be approved. CARRIED CARRIED Page 3 of 4 Page 5 of 16

6 City of Brockville BRTC Meeting Minutes - Wednesday, December 06, Tunnel operation/fees Hours of Operation/Events Weddings User Fees There was a discussion regarding opening for special events and the extra costs to do so in the winter. Through the next few months the Committee, with the assistance of David Bouwers of Ford Electric, will work on ideas for special events regarding lighting, music etc. PUBLIC RELATIONS 1. Operation Hours Schedule for 2018 The tunnel is scheduled to open on Easter Weekend in (March 31 - April 1) NEW BUSINESS 1. City staff support - social media and travel sites This item will be reviewed more thoroughly at the next meeting. ADJOURNMENT Moved by: Linda THAT the Brockville Railway Tunnel Committee be adjourned until its next regular meeting scheduled for January 11th, The meeting adjourned at 3:05 pm. CARRIED Page 4 of 4 Page 6 of 16

7 Page 7 of 16

8 Page 8 of 16

9 Page 9 of 16

10 Page 10 of 16

11 Page 11 of 16

12 Page 12 of 16

13 Page 13 of 16

14 Tunnel Action Priority List as of January 1, 2018 Item Description Priority Responsible Comments 1 Signage a) Front of Tunnel (Souvenirs Avail at King St.) A Jack K. Merchandize program being developed b) In Tunnel (Street Signs - vents - extraction ) A Doug G./Jim R Under development c) North Gorge/Parking Area (Map, return route) B Consider later d) Install Amazing Places sign - north end A Doug G./Jim R Complete e) Install dedication plaque in tunnel south end A Doug G./Jim R Complete f) Phase II concept sign at north gorge & parking B Consider after council g) Past three sign panels - retain for reference A Doug G. Yes - signs have been saved & stored h) Add sign "Enter at Own Risk" A Doug G. Entrance signboards being made 2 Update Web site now that tunnel is open A Keith H,/Jack Revise content & update web site pages 3 Outside Sign Kiosks & donor wall South end B Doug G./Jim R Consider design - Masons to fund 4 Sandwich boards - entrances - no bike riding A Doug G./Jim R Approved signage being made 5 New Brochure/flier for 2018 Under development 6 History/Stats Flier for tunnel entrances A Jack K. Complete Flier used during Philips Lighting case study - get copies A Jack K. Complete Copies available at store 8 Wayfinding Signage - with City - get installed A Conal To be installed Review DOTS signs 9 Donation Boxes - relocate - paint - signage A Dave LeSueur To be relocated/updated over winter 10 Who picks up donations from donation boxes? A Dave LeSueur Procedure in place 11 Proper hook to hold south-west door open A Dave Bouwers Installed to be cut to length 12 Security cameras in use? - review procedure A Dave & Dave Procedure in place 13 Increase police buttons - both sides of each kiosk B Conal Quantity set each has an address 14 Cell signal in tunnel consistency A Dave Bouwers System operational signal increased Page 14 of 16

15 15 Consider a local security firm for an interval B Dave LeSueur Not considered necessary 16 Mirror at shaft locations B Dave/Dave No mirrors perhaps wire mesh 17 Non-slip floors - currently slippery sections A Dave Bouwers What action? - rough up - spray grit 18 Curb Safety B Daves More visible? - paint?? 19 Electronic counters B Dave Bouwers Installed Monthly report requested 20 Grass/weed control in gorge - make routine A Conal Regular include in new contracts 21 Benches - north & south ends? A Conal Benches added at north end 22 Cross walk & signage across Pearl at Tunnel Ave. B Conal Monitor - signage not needed 23 Process to book tunnel plaza - who? A Dave LeSueur Janice Conal s office books 24 Promotions for south portal plaza B Jack K. Mktg sub-committee - consider 25 Consider required involvement Tourism Office A Jack K. Have met continue contact 26 Tunnel user fee scheme - weddings, events A. Dave LeS/Jack Mktg sub-group recommendations 27 Light show schedule - Control - programming A Dave Bouwers Review over winter months 28 Music - Are we licensed - play list choice A Dave Bouwers $ per quarter 29 Tunnel cleaning - regular - garbage cans A Conal Kiosks, walls; poop bags routine 30 Possible knee-high railing along curbs A Conal/Daves Not considered practical 31 Water in gorge area - drainage - clean-up A Conal Review north drain spring action 32 Gorge ramp re-grade - fence/barrier, curbs etc A Conal/Dave B. Grade/curbs/lights done pave spring 33 Ramp lighting - what is proposed? B Dave Bouwers Light standards installed north one?? 34 Tunnel store - clean up - How long to operate B Jack K. Tidied up winter hours in effect 35 Ideas to promote & sell tunnel merchandize A Jack K. Mktg Sub-Committee to pursue 36 Merchandize location at tunnel south portal A Jack K. Kiosk proposal- student staffed Page 15 of 16

16 37 DBIA - Theme/reference tunnel all stores B Jack K. Mktg Contact Hillory DBIA 38 Booked guided tours - ambassadors B Jack K. Consider program for Summer Students at tunnel - key times B Jack K. Consider program for Bumper stickers - people like - get more? B Jack K. Add to merchandize kiosk Sell Merchandize online - web - at library? A Jack K/Keith H Consider as part of Web update 42 Bike racks at each end on tunnel B Conal Perhaps add in spring 43 Gorge trees that drop bombs A Conal Remove some trees? Page 16 of 16