CS May 22,2012

Transcription

1 Department of Community Services May 22,2012 CS As aresult of Report CS Status on the Outdoor Sport Facility Study and Improving Communication to User Groups, it was identified that in an effort to improve communication with the User Groups that their minutes be forwarded to the Community Service Committee and Council. User Groups minutes will be included with the Community Services Committee agenda on a quarterly basis for your information. The identified User Groups are: Oshawa Central Council of Neighbourhood Association (OCCNA) Ball Council Ice Council Soccer Council Included are the minutes which staff have received for the 1 st quarter of OCCNA: February 2, 2011 March 7, 2012 April 4, 2012 May 2,2012 Ball Council - No minutes Ice Council - No minutes Soccer Council - No minutes The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L 1 H 3Z7 Phone , ext ~4292 Fax 99, f

2 O.C.C.N.A General Meeting February 2, 2011 Parks in Attendance: Brookside- Andy Stephenson Connaught- Adina Hill, Bill Nelson Hannan Cordova- Donna Kahrs, Denise Sta~er Lake Vista- Greg Turpin North Oshawa- Nancy Doan Cedar Ridge- Sandra Valentini Glen Stewart- Gerry Hill, Gary Henderson Kingside- Doug Kilpatrick Mackenzie- Olga Field Rundle- Melanie and Derrick Hamlyn Southmead - Martha Boate Thornton Dundee- Danny Li NASC Softball- Chuck Hawkins Woodview- Ian Barkwell NASC Soccer- Peter Drake Recreation- Laurie Jones Parks not in attendance- Baker, Bathe, Kedron, Storie, Sunnyside, Willowdale Regrets: Steve Lines Randy Stauffer Kathy Babin Agenda Read out Motion Doug/ Peter Meeting called to order at 7:07 Welcome new members - none 8

3 Correspondence: Thank you card from Steve. Minutes of the last meeting: Errors and Omissions: Greg did not receive minutes Motion-Olga and Nancy Treasurer's Report: Attached Reversed numbers 6 and 3 in January's report Motion: By Olga and Doug- no opposed - carried Assistant Treasurer's Report: Attached Motion- Nancy and Gerry Fundraising and Bingo Report: Toonie Tuesdays at bingo $2.00 a strip for the month offebruary. Parks schedule has changed, they do three weeks a month instead offour. Recreation & Culture Services Report: - Laurie Jones Laurie looked into concerns from last month. Speed bumps on Kluane- no plans. Arranged for them to take speed counts during the beginning ofthe season and during the tournaments. Facility booking office is looking into Kicks opening a men's league. Park opening packages were handed out. All forms must be filled out, put in a package and dropped offto Laurie. She will take care ofthem from there. When complete they will let her and parks know. All parks must go through this process. Recommend that all parks have applications in by the end of March or with 60 days notice. Vista and Harman are having a problem with snow ploughing covering their wheelchair parking. Harman needs signs for no parking on grass and handicapped sign needs to be moved to the ramp~ Greg also complained they have been scarce with salting. Gerry asked ifglen Stewart sidewalks.could be cleared more than once a week. Parks & Facilities Maintenance report: Nothing to report Executive Report All parks are now in good standing as oftoday. Awards & Special events report: 9

4 Still looking for photos ofparks, need past president infonnation from all parks. Tickets are now on sale, looking for door prizes or donations. Nominees for life and honorary are due by March the 6:00 p.m. Ifparks wish to advertise in the program, please speak to Mr. Drake. Community Centres report: Ian- Starting to get fire people around again to do annuals in April. Emergency lighting and extinguishers should be checked monthly and parks should keep a record. Also looking to do annual furnace inspections. Please contact Tom Price, , between AprillSth and the 29th to make appointment for lighting, extinguishers etc. NASC Report No report- next meeting Monday February 7th_soccer looking to start indoor soccer program, have sent out a questionnaire. We will see how the numbers are, two locations being looked at Screening Report No Report- Meeting Thursday February 4th 7:00 p.m. Old Business Fruit basket was sent t(} Steve. New Business none Announcements: A special thank you to the guests from D.R.D.M Adjournment Motion: Sandra and Nancy Next Meeting: Wednesday March 2 nd - 7:00 pm 1 0

5 Treasurers Report D.EPOSIT DEBIT OCCNA General Acct Jan 31/2010 Balance on Hand Int Bank Fees Connaught Park{City) $12, $ 0.08 $ 1.00 $ 6, Balance on Hand $5, Admin Acct Jan 31/2011 Balance Forward Check Printing Delage Landen Rental Bank fee Bernie Schmidt (Cabinets) Peter Drake (Supplies) Bell $ 17, $ $ $ 3.75 $ $ $ $ 16, Balance On Hand $16, BingoAcct Balance Forward Chq Cash (Float Refreshments) Bank Fee Dep Int Deposit (Dec Pooling) $11, $ 0.11 $ 3, $ $ 3.00 $ 14, Balance On Hand $ 14, Note: Balance on Hand for January's report for bingo should have been $ not $ !J)onna 3lafvt.6 Donna Kahrs O.C.C.N.A. Treasurer 11

6 V ALLEYVIEW COMMUNITY CENTRE FINANCIAL REPORT FOR PERIOD ENDING JANUARY 24,2011 DATE. DETAILS DEBITS Balance Forward JAN 4/11 Interest JAN Bell Canada JAN 24/11 Service Charges.50 JAN 24/11 Roses Flowers CREDITS.10 BALANCE $14, $14, $14, $14, $13, Totals Prepared by: Sandra Valentini O.C.C.N.A. Assistant Treasure Submitted FEB 2,

7 O.C.C.N.A General Meeting March 7th, 2012 Parks in attendance: Baker - Patrick Durack Connaught- Bill Nelson Glen Stewart- Gary Henderson, Jerry Hill Brookside - Andy Stephenson Harman -Donna Kahrs Kingside -Doug Kilpatrick Mackenzie - Olga Field Lake Vista- Jeremy Arnott Rundle- Derrick and Melanie Hamlyn Southmeade- Rick Marshall Woodview-Ian Barkwell North Oshawa - Nancy Doan NASC Soccer- Peter Drake Sunnyside- Kevin Thompson City Councillor - John Neal Executive Member - Graeme Little NASC Executive Member- Kathy Babin Recreation- Laurie Jones Parks not in attendance: Bathe, Cedar Ridge, Kedron, Thornton Dundee, Storie. Meeting called to order at 7:08 AGENDA: Motion: Jerry and Kathy New Members - Welcome Councillor John Neal ATTENDENCE: 1. MINUTES OF THE LAST MEETING No errors or omissions Motion to accept - Doug and Ian 1 3

8 2. CORRESPONDENCE: None. 3. TREASURER'S REPORT: See attached report Motion: Donna and Kevin 4. ASSISTANT TREASURER'S REPORT: See Attached Motion: Kathy and Ian 5. FUNDRAISING & BINGO REPORT: Nothing new - Books have gone to the accountant 6. RECREATION & CULTURE SERVICES REPORT: Canada Day website is up and running. Looking for groups to manage parking. Great fund raising idea. Will pay groups who help ie: teams, Clubs. Laurie also asked if OCCNA will be participating this year 7. PARKS & FACILITIES MAINTENANCE REPORT: Nothing to report. 8. EXECUTIVE REPORT: The executive have had a couple of meetings. Had a presentation by Girls Inc., they are looking to set up shop in Oshawa. They are looking for a park indoor and outdoor to use as a summer camp for girls. If any park is interested please see Kevin. Kevin had a meeting with Peter and the DRSA - meeting went well discussed many issues (affiliation with Kicks). NASC is already affiliated with Turuls. Financial statements were also discussed. We will not be sending them a full audit but a review instead. Accessibility Act does not apply to NASC. Sub-committee wish list meeting to be held shortly., Groups will need to provide a budget and their wish list to Kevin. There are still 2 parks in bad standing. Bathe and Storie will not receive teams until they are back in good standing. Bathe will be sent one last letter giving them the opportunity to pay what is owed or the locks will be changed on the clubhouse. Storie owes their affiliations fee and money to Softball. A quote for $100,000 has been given for the front steps and walkway to be upgraded - need to look at alternatives. Awards banquet will be held at the OeCNA meeting in June. Light refreshments will be served. Nominations are to be given to Donna ASAP. 9. AWARDS & SPECIAL EVENTS REPORT: No Report 1 4

9 10. COMMUNITY CENTRES REPORT: Front steps and walkway appraised between 80,000 and 100,000. May need to go to Council to discuss Accessibility upgrades. Fire Checks are coming up again April Please contact Tom Price at Wiztech to make appointments at NASC REPORT: Soccer/Softball- Soccer and softball have a meeting Wednesday March 14 to discuss on-line registration. Registrations will be held at Valleyview for the next 4 Saturdays March 10, 17, 20 and 31 st from loam until 12:00pm. Registrations are down for both groups. Hockey - Hockey is now in playoffs. I more 50/50 draw to be held. The Ron Guiltnan fund will be run by Fred Foote, Kathleen Blare and Les Macdonald. Looking to give each sport 10 times the highest amount of their registration fee. This will be done annually until the money runs out. March 17th is hockey's Tim bits pizza party -looking for volunteers to help out. Thank you card was sent to Bob regarding his involvement with Harmon arena. Bob has been ill and unable to attend any meetings. 12. SCREENING REPORT: No Report 13. AD HOC COMMITTEE REPORT: No Report. 14. OLD BUSINESS: We only have 5 park listings as of today. Please Pat at pdurack@rogers.com with your new listings. Please include name, positions and at least 1 contact person for the park. The city uses our website to give out hall rental information, it needs to be updated. Peter commented that he had a clubhouse, dj and caterer booked for the April banquet~ All has been cancelled as of today with the executive's decision to hold it in June at their meeting. Soccer and Softball will be holding their own banquet this year. 15. NEW BUSINESS: Pat requested that parks with websites send him their Uri's for the OCCNA website. Lake Vista requested a $ donation from OCCNA for their fireworks display on June 29 th Decision will be made at a later date. Lake Vista was informed that they needed separate insurance for this event. 16. ANNOUNCEMENTS: Woodview announced that Maude from their park passed away last week. 17. Adjournment: 1 5

10 Motion: Ian and John NEXT MEETING WEDNESDAY April 4th -7:00 PM VALLEYVIEW 1 6

11 Treasurers Report OCCNA Bingo Report Jan 2012 Deposit Debit Balance Forward $ 13, DEPINT CHQ IMAGE FEE SERVICE FEE $ 0.01 $ $ Deposit (Jan) $ 2, Balance on Hand $15, OCCNA General Account Jan 2012 Balance Forward $ 4,745.02, lake vista insurance refund Deposit (Affil Fees) Glen Stewart (socan Service Fee City Of Oshawa ( Valleyview food shop $ $ $ $ 2.00 $ Balance on Hand $3, OCCNA ADMIN ACCT Jan 2012 Balance Forward $ 17, Equipment Rental Monthly Fee Webmaster Bell $ $ 3.75 $ 1, $ Balance on Hand $ 15, Submitted March 7/2012 '[)~~~ OCCNA Treasuer Donna Kahrs 1 7

12 The Oshawa Central Council Of Neighborhood Associations King St W, Suite 266 Oshawa,Ont LlJ-2K9 O.C.C.N.A General Meeting April 4th, 2012 Parks in attendance: Baker - Patrick Durack Connaught- Bill Nelson, Adina Hill Glen Stewart- Gary Henderson, Jerry Hill Kingside -Doug Kilpatrick Rundle- Derrick and Melanie Hamlyn Woodview-Ian Barkwell North Oshawa - Nancy Doan NASC Soccer- Peter Drake Mackenzie - Olga field Lake Vista- Jeremy Arnott Sunnyside - Kevin Thompson City Councillor-John Neal Thornton Dundee - Danny Li NASC Executive Member- Kathy Babin Recreation- Laurie Jones Parks not in attendance: Bathe, Brookside, Cedar Ridge, Harmon Cordova, Kedron, South mead, Storie Meeting called to order at 7:10 REGRETS: Graeme Little, Donna Kahrs and Otty Mann AGENDA: 1 8

13 Motion: Peter and Kathy ATTENDANCE: 1. MINUTES OF THE LAST MEETING Asst. Treasurers report stats 2011 should read 2012 Motion to accept - Doug and Kevin 2. CORRESPONDENCE: None. 3. TREASURER'S REPORT: See attached report Motion: Nancy and Adina 4. ASSISTANT TREASURER'S REPORT: See Attached Motion: Kathy and Kevin 5. FUNDRAISING & BINGO REPORT: No report 6. RECREATION & CULTURE SERVICES REPORT: Deadline to apply for Canada Day fundraising is May 15 th North Oshawa asked if they would be receiving green bins for garbage. Laurie will look into it. City asked if OCCNA would be participating in Canada Day. Patrick asked if the city is going to change the Valleyview sign to indicate head office of the OCCNA with an address. Laurie stated they will be looking at all signs and they will all be changed at the same time. 7. PARKS & FACILITIES MAINTENANCE REPORT: Nothing to report. Parks will be looked at in the near future. Mr Neal will look into getting help to check the parks from Mr. Slute. 8. EXECUTIVE REPORT: The executive had a meeting on March 22 to discuss Bathe Park. A letter has been sent to Bathe Park with an April 15 th deadline to pay their outstanding insurance or the locks will be changed on the clubhouse. Park listings template has been sent to all park presidents by . Please have completed from sent to Melanie at occna@hotmail.com by April 30 th The internet has been down at Valleyview but is up and running now. OCCNA will be getting two new phone lines and an answering machine. Rodents have been found in the clubhouse, please inform the executive if any of the user groups notice any problems. Soccer and softball will be holding their 1 9

14 own banquet this year. Hockey is celebrating their 65th anniversary and will be holding their own event. Points will be co-ordinated with Graeme in time for the June meeting. Kevin attended the NASC elections on April 2 nd Kingside Park is being sued over a slip and fall incident. Kevin has spoken to Mr. Nagy and the incident is being handled by the insurance company. 9. AWARDS & SPECIAL EVENTS REPORT: No Report 10. COMMUNITY CENTRES REPORT: Thornton Dundee's new windows have been approved. Valleyview repairs are waiting for Earls return. Fernhill parking lot by the walkway is to be repaired. Woodview will be ~ receiving accessible play equipment. Fire Checks are coming up again April Please contact Tom Price at Wiztech to make appointments at NASC REPORT: Elections were held on April 2 nd Derrick Hamlyn is the new chair, Tyler Gamble is the 1 st vice chair and Olga Field continues as secretary. Soccer is down approx. 500 children softball is down approx Hockey will be having registration on May 25th and 26 th at Legends Centre. November 24th will be hockey's 65th anniversary dance at Woodview. Hockey will not be attending Canada Day. Hockey will be holding their golf tournament this year on June 3 at Mill Run golf course. $ entry fee includes green fees, cart, breakfast, lunch and prizes, $ to sponsor a hole, for more information go to their website at golf@naschockey.org. Peter asked Laurie to look into the placement of the mini field posts. Kevin asked Councillor Neal to take note of the drop in registrations and to take this information back to council. Soccer and softball feel the drop is due to the user fees. Soccer and softballs banquet will be held on September 22 nd at Connaught Park. Kathy thanked the Executive for the past years assistance and Olga for stepping up to take secretary. Patrick also thanked Kathy for her efforts as chair and welcomed Derrick as the new chair. 12. SCREENING REPORT: No Report. Deadline for summer sports is June 30th. 13. AD HOC COMMITTEE REPORT: No Report. 14. OLD BUSINESS: Request for donation from Lake Vista Park has been tabled to the next executive meeting. Please have park executive listing sent out by April 30th. Hard copy to have all information included. Electronic copy should have at least one contact number for the park 20

15 15. NEW BUSINESS: None 16. ANNOUNCEMENTS: Thornton Dundee, Woodview and Mackenzie will be holding their park openings on May 26 th 17. Adjournment: Motion: Kevin and Jeremy NEXT MEETING WEDNESDAY MAY 2nd -7:00 PM VALLEYVIEW 21

16 The Oshawa Central Council Of Neighborhood Associations King St W, Suite 266 Oshawa, Ont~ LlJ-2K9 Q,C.C.N.A General Meeting May 2,2012 Parks in attendance: Baker - Patrick Durack Brookside: Shiela Alexander Cedar Ridge- Sandra Valentini Glen Stewart- Kathy Babin, Jerry Hill Kedron- Shawn McMurter Lake Vista- Jeremy Arnott Sunnyside - Kevin Thompson Woodview-Ian Barkwell North Oshawa - Nancy Doan NASC Soccer- Peter Drake Recreation- Laurie Jones Connaught- Bill Nelson, Adina Hill Harman Cordova- Randy Stauffer, Donna Kahrs Mackenzie - Olga field Rundle- Melanie Hamlyn Southmead- Earl Marshall, Tylor Gamble City Councillor - John Neal, Bruce Wood Thornton Dundee - Danny Li NASC Executive Member- Derrick Hamlyn Guest- Dave Milton Life member: Graeme Little Parks not in attendance: Bathe, Kingside, Storie 22

17 Meeting called to order at 7:10 REGRETS: Doug Kilpatrick, Don Copper, Otty Mann AGENDA: Motion: Randy and Peter Welcome new member: Tylor Gamble ATIENDANCE: 1. MINUTES OF THE LAST MEETING No errors or omissions Motion to accept - Peter, Adina 2. CORRESPONDENCE: None. 3. TREASURER'S REPORT: See attached report Motion: Donna, Nancy 4. ASSISTANT TREASURER'S REPORT: See Attached Motion: Kathy, Randy 5. FUNDRAISING & BINGO REPORT: No report 6. RECREATION & CULTURE SERVICES REPORT: Laurie asked if OCCNA would be participating in Canada Day. She was informed that we would not be. Park openings: if anything is needed for park openings please contact Laurie. 7. PARKS & FACILITIES MAINTENANCE REPORT: Jerry has had contact with Mr. Nightingale for park inspections. Mr. Nightingale cannot commit for a couple of weeks. Mackenzie has a cut in their curb which is causing a mud hole. Jerry was told to speak to Mr. Slute and to copy Patrick, Mr. Wood, and Mr. Neal. 23

18 8. EXECUTIVE REPORT: April 15 Executive met regarding Bathe Park. To date they have paid their insurance and outstanding fees. Storie still owes $ to Softball. Any contact with the City or Councillors needs to run through Kevin for approval before being sent out. Motion by Kevin, seconded by Danny for the OCCNA to donate $ to Canada Day. Voted motion defeated. The City is trying to place user fees on the picnic areas for the Tots festival. Kevin and Patrick will be looking into this. Motion by Kevin, seconded by Donna for the OCCNA to sponsor a hole in the NASC Hockey Golf Tournament at the cost of $ Motion carried- voted - approved. Anyone interested in being in the foursome for the tournament please see Kevin or Patrick. There will be a meeting on May th (after the NASC sports meeting) with the executive and all three sports chairs to discuss budgets and the photocopier. NASC Sports has been asked to look into a way to make the teams fair for all parks in the summer sports program. Peter asked where we stand on Willowdale this year. Willowdale is suspended at this time. Further discussions in summer and fall. 9. AWARDS & SPECIAL EVENTS REPORT: No Report 10. COMMUNITY CENTRES REPORT: There will be a meeting following OCCNA regarding Valleyview's steps and ramp. Having difficulty getting into parks for fire inspections. Very important to co-operate. It was left to parks to arrange for these inspections. Costs approximately $ per park to do the inspections. Can we come up with a different plan for next year to handle this more effectively? Need to have executive lists from all parks to have a contact number. Please remember all repairs need to have at least 2 quotes before repairs are done. Patrick recommended that the community centres put a plan in place for improving fire inspections and then bring it back to OCCNA. Cedar Ridge has a water issue with their shed. They were told it would cost approximately $10, to repair. 11. NASC REPORT: No report- no meeting until May 7th. Adina brought up the posts for the mini fields. The fields are to be 40 by 60. The District was to work with the City to install the goal posts. At this time, the City does not plan to install these posts. DRSA has suggested supplying us with temporary nets to be put up at every game. This is unacceptable to NASC as they do not have the man power to do this. Need to have OCCNA put pressure on the City to get these posts in or approval to hire someone to do it? Kevin has had many s between himself and the DRSA regarding this issue. Laurie was asked to contact Bill Slute to solve this issue. 24

19 12. SCREENING REPORT: Screening now has a secretary. June 30 th is the deadline for summer sports. Screening is having a problem reading the names on the envelopes. Please make sure you print clearly. It was asked if the deadline 'for the sports could be added to the P & PiS. Next meeting will be held on May 31 7 pm at Valleyview. 13. AD HOC COMMITIEE REPORT: No Report. 14. OLD BUSINESS: None 15. NEW BUSINESS: None 16. ANNOUNCEMENTS: Hockey registration will take place at the Legends Centre on Friday May 25 from 5 pm to 9 pm and Saturday May 26 from 9 am to 1 pm. 17. Adjournment: Motion: Sandra and Bill NEXT MEETING WEDNESDAY June 7th -7:00 PM VALLEYVIEW 25

20 Treasurers Report OCCNA Bingo Report April 2012 Deposit Debit Balance Forward $ 18, DEPINT $ 0.01 CHQ IMAGE FEE $ 2.00 Deposit (March) $ 3, Check Order $ Paid out to parks (Oct/Nov/Dec) $ 9, Balance On Hand $12, OCCNA General Account April 2012 Balance Forward $ 4, Deposit (Storie Park Affiliation Ballns) $ Balance On Hand $ 4, OCCNA ADMIN ACCT April 2012 Balance Forward $ 14, Equipment Rental $ Monthly Fee $ 3.75 Bell Canada $ Balance on Hand $ Submitted May 2/2012 "f)~~~ accna Treasuer Donna Kahrs 26