Concho Valley Transit District (CVTD) Minutes of Meeting for February 13, 2019
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2 Concho Valley Transit District (CVTD) Minutes of Meeting for February 13, 2019 The Concho Valley Transit District met on Wednesday, February 13, 2019 at 506 N. Chadbourne, San Angelo, TX Board members present: Steve Floyd, Tom Green County Judge, Chairman Harry Thomas, City of San Angelo Council Member, District 3, Secretary Fred Deaton, Crockett County Judge Billie DeWitt, City of San Angelo Council Member, District 6 David Dillard, Concho County Judge Lucy Gonzales, City of San Angelo Council Member, District 4 Deborah Horwood, Sterling County Judge Jim O Bryan, Reagan County Judge Hal Spain, Coke County Judge Bill Spiller, McCulloch County Judge Delbert Roberts, Kimble County Judge Miguel Villanueva, Sutton County Commissioner Board members not present: Charlie Bradley, Schleicher County Judge Richard Cordes, Menard County Judge Molly Criner, Irion County Judge Call to Order Chairman Steve Floyd announced the presence of a quorum, and called the meeting to order at 3:10 p.m. Invocation and Pledge of Allegiance Commissioner Miguel Villanueva gave the invocation and led the Pledge of Allegiance. Welcome New Members The board welcomed Judge Deborah Horwood, Sterling County Judge. Approval of Meeting Minutes Upon a motion by Judge Delbert Roberts, seconded by Judge David Dillard, meeting minutes from the January 9, 2019 meeting was unanimously approved.
3 CVT Meeting Minutes 2/13/2019 Page 2 Approval of Checks over $2,000 written since last meeting Upon a motion by Judge David Dillard, seconded by Commissioner Miguel Villanueva, checks in excess of $2,000 written since last meeting was unanimously approved. Election of a New CVT Board Vice-Chair Upon a motion by Judge Steve Floyd, seconded by Judge Delbert Roberts, Council Member Harry Thomas was unanimously elected as Vice Chairman. This action left a vacancy for Secretary. Upon a motion by Judge Steve Floyd, seconded by Judge Delbert Roberts, Judge David Dillard was unanimously elected as Secretary. Review Financial Reports/Balance Sheet The board reviewed Financial Reports for the period ending December No action required. Outreach Kendall Mahler, CVT Development/Grant Coordinator, distributed documentation exhibiting the different types of Outreach Objectives that CVT is conducting in order to educate the public and community partners about the services available and also the transit related events that are being held throughout the region. CVTD General Manager s Report Statistics Safety Metrics Updates Future Agenda Items - None Adjournment The meeting was adjourned at 3:30 p.m. Duly adopted at the meeting of the Concho Valley Transit District of the Concho Valley Council of Governments this 13 th day of March Judge Steve Floyd, Chairman Judge David Dillard, Secretary
4 CVTD Check/Voucher Register From 1/1/2019 Through 1/31/2019 Document Nu... Document Date Name Transaction Description Document Amount /3/2019 LONESTAR INDUSTRIAL SE : replace 2 compressors, 2 drier & AC hose 2, /3/2019 MCDONALD TRANSIT ASS... Professional services Dec , /3/2019 TML INTERGOVERNMENT... 12/2018 auto liab, errors & omission, general liability, aut 8, /10/2019 WEX BANK Fuel bill Dec , /10/2019 TML INTERGOVERNMENT... 01/2019 auto liab, errors & omission, general liability, aut 8, /17/2019 CITY OF SAN ANGELO-ACC... December fuel bill 16, /17/2019 CONDLEY AND COMPANY... For audit services through 12/14/2018 5, /17/2019 LONESTAR INDUSTRIAL SE : pm A oil change,installed lft rear brks & emrgy brks 2, /30/2019 MCDONALD TRANSIT ASS... Professional services Jan , Report Total 78, Date: 2/26/19 10:09:52 AM Page: 1
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49 SCHEDULE OF REVENUES BY SOURCE September 1, January 31, 2019 CV Transit District State Administered Program Transit Transit CVEDD Pass FGP/SCP/Aging Local Toll Total Total Excess Revenue Grant No Grant Name Federal Federal State Income Charter Medical Vendor Thru Vendor Revenue Credits Revenue Expenditures over Expenditures Notes 010 ICB Program , , , , , CVTD Procurement Services Extended Medical Transp Program , , , PLN , , , (0.75) rounding 737 CVTD Urban FY (492.00) CVTD Rural FY RCTP-2018-CVTD , , , Mobility Urban , , , , , Mobility Rural , , CVTD Urban FY , , , , , , , ,252, ,252, Excess funds to be utilized in current FY 762 CVTD Rural FY , , , , , , , , , , Excess funds to be utilized in current FY 767 Mobility Urban , , , , , Mobility Rural , , , , , , , , , , , , , , , , ,063, ,057, ,098.96
50 CONCHO VALLEY TRANSIT DISTRICT September 2018 through August 2019 URBAN PROGRAM Less Previous SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG TOTAL Request BUDGET Variance TOTAL EXPENSE 244, , , , , ,253, ,427, ,064, ,811, Urban Grant 761 URB 1901 (07) STATE-U STATE Period 9/1/18 thru 8/31/19 Preventative Maint 11.7A.00 2, , , , , , , , Third Party Contract , , , , , , , , Operating , , , , , TOTAL 110, , , , , , , , Grant 737,761 TX Y221 FED Grant Award started September 2017 Operations , , , , , , ADA 11.7C , , Prev Maint , , , , , Capital Bus Equip , , , , Employee Training 11.7D.02-1, , , , Cap Lease , , , Lease Yards , , TOTAL CFDA , , , , , ,068, ,423, , Grant 761 TX Y259 FED Grant Award started September 2018 Operations , , , , , , , ADA 11.7C.00-30, , , , , , , Project Admin 11.7A , , Prev Maint , , , , , , , ADP Software , , Cap Lease Lease Yards , , TOTAL CFDA , , , , , , ,450, ,005, Grant 656,681,711,737,761 FTA TX-90-Y123 FED Grant Award started September 2014 Operations , , Misc Support Equip , , , , ADP Software , , , ADA 11.7C , , Prev Maint , , Cap Lease , , Lease Yards , , Short Range Planning , , TOTAL CFDA , , ,359, ,378, , Total Government Funding 227, , , , , , ,427, ,606, , OTHER REVENUE Program Revenue 10, , , , , , , , Charter , , , , , , Area Agency on Aging (480.00) Tom Green Sale of Equipment , , TML Insurance , Ram Tram 6, , , , , , , , Advertising - - 6, , , , COSA Funds , , , , , Other (663.60) Medical , , CVEDD 25, , , , , , , (26,501.00) FGP , , , SCP (464.00) TOTAL OTHER REVENUE 43, , , , , , , , Total Urban Excess/(Shortage) 25, , , (38,496.64)
51 CONCHO VALLEY TRANSIT DISTRICT September 2018 through August 2019 RURAL PROGRAM Less Previous SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG TOTAL Request BUDGET Variance TOTAL EXPENSE 129, , , , , , ,792, ,140, Rural 5311 Grant 762 Suffix To be received approximately Period: 06/1/19 thru 08/31/20 SAF Administrative Preventative Maint 11.7A Operating , , TOTAL CFDA , , Rural 5311 Grant 762 Suffix CVTD SAF Period: 04/30/18 thru 08/31/19 Administrative , , , , , Preventative Maint 11.7A.00 1, , , , , , , , TD Credits (PM) TDCs , , , , , , Operating , , , , , , , , TOTAL CFDA , , , , , , , , Rural Grant 762 RUR 1902 (07) STATE-R STATE Period: 09/1/18 thru 08/31/19 Preventative Maint 11.7A , , Project Admin , , , , , Third Party Contract , , , , , , Operating , , , , , , , , TOTAL 55, , , , , , , , Total Government Funding 126, , , , , , ,202, , OTHER REVENUE Program Revenue 1, , (1,615.25) FGP/SCP , , Sale of Equipment Other , , (2,715.35) Advertising County Overage (990.46) Medicaid , , County Cash Match , , , , CVEDD 6, , , , , , , Trans Aging 1, , , , TOTAL OTHER REVENUE 8, , , , , , , , Total Rural Excess/(Shortage) 5, , (2,371.60) ,
52 CONCHO VALLEY TRANSIT DISTRICT September 2018 through August 2019 Less Previous BUDGET PLANNING PROJECTS SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG TOTAL Request Variance 5304 PLN Grant 721 Period: 11/22/2016 thru 4/30/2019 Planning , , , , , Medical Funds (0.75) TOTAL CFDA , , , , , RCTP-2018-CVTD Grant 748 Period: 11/22/17 thru 8/31/2019 Regional Planning , , , , , , , , , Medical Funds (63.62) TOTAL CFDA , , , , , , , , , ED PROJECTS Less Previous BUDGET SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG TOTAL Request Variance Grant 751 Suffix Period: 09/26/2017 thru 12/31/2018 Mobility Management-U 11.7L.00 A2 3, , , , , , TD Credits TDCs , , , , Medical Funds , , , , (2,924.42) TOTAL CFDA , , , , , , (2,924.42) Grant 752 Suffix Period: 09/26/2017 thru 12/31/2018 Mobility Management-Rural 11.7L.00 A , , TD Credits TDCs , , Medical Funds , , (21.67) TOTAL CFDA , , , (21.67) Grant 767 Suffix Period: 09/6/2018 thru 12/31/2019 Mobility Management-U 11.7L.00 A , , , , TD Credits TDCs , , , Medical Funds , , , TOTAL CFDA , , , , , , Grant 768 Suffix Period: 09/6/2018 thru 12/31/2019 Mobility Management-Rural 11.7L.00 A , , , , , TD Credits TDCs , , , Medical Funds , , , TOTAL CFDA , , , , , ,213.50
53 CONCHO VALLEY TRANSIT DISTRICT September 2018 through August 2019 CAPITAL PROJECTS Less Previous BUDGET SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG TOTAL Request Variance Grant 720 TIGER Rural Period: 10/04/2016 thru 11/30/2018 Replace Bus<30' (13) , , TD Credits TDCs , , Medical Funds (0.50) TOTAL CFDA , , Grant 769 BBF-1902-(07) Rural Period: 9/1/2018 thru 8/31/2019 Acquisitions -Radios , , TD Credits TDCs , , Medical Funds TOTAL CFDA , , ADDITIONAL SERVICES BUDGET GREYHOUND SERVICES LOCAL ICB GRANT 010 Period: 09/01/2018 thru 08/31/2019 Services 4, , , , , , , , Pass-Thru 7, , , , , , , , Medical Funds - 5, (2,056.95) , , (8,755.66) TOTAL 11, , , , , , , , LOCAL Extended Medicaid TransportationGRANT 018 Period: 09/01/2018 thru 08/31/2019 Medical Funds 2, , , , , , , , TOTAL 2, , , , , , , , LOCAL Procurement Services GRANT 015 Period: 09/01/2018 thru 08/31/2019 Services Billing (573.50) TOTAL (573.50)
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