Draft Patch Name of Camporee is MVD MMXIX Winter Games

Transcription

1 Draft Patch Name of Camporee is MVD MMXIX Winter Games MVD MMXIX Winter Games Camporee (Draft Manual December 4, 2018)

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3 (Draft Manual December 4, 2018) 3 CONTENTS Leader Guide Introduction 4 Something New We Work Together (for discussion and finalization at Roundtable) 4 Other Districts Welcome 5 General Information 5 Location 5 Registration 5 Fees 5 Schedule Information 5 Activities 7 Camporee Logistics: Safety, Gear, Parking, & Site Information 11 Parking and Access 11 Activity Safety and Gear 11 Amenities & Site Information 12 Merit Badges Crew Electives WEBELOS Adventures 13 Arrow of Light (2 nd year Webelos) at Camporees (5 th grade only) 13 Guests (Camporees are always RECRUITING EVENTS) 14 Snow Snakes 14 Contact List 16

4 (Draft Manual December 4, 2018) 4 Leader Guide Introduction Your Unit is invited to attend the Mountain Valley WINTER GAMES to be held in Hyalite Canyon. This year s Olympics include individual as well as team competition and a chance to test your physical and mental fitness skills. Like all competitive events, planning and preparation are critical. You will need some specialized equipment to participate in the Snow Snake, Catapult, and Bob Sled competitions. We welcome you to Mountain Valley s Winter Olympic event! Something New We Work Together (for discussion and finalization at Roundtable) As a District, we have been refining our Camporees so that the work is distributed as much as possible to all units. The Camping Committee may plan the event, but it takes everyone working to execute these camporees. At the Fall Camporee, all Units were asked to stay and help so that we left TOGETHER once the work was done. This is what we teach our Scouts, that we are a team and stay together, and going forward that is how Camporees will also run. It was a great end to the camporee and one we want to repeat. The Mountain Valley process for helping everyone participate both in advance and at the event is this: 1. Scout Leaders are asked for INPUT, and a concept Camporee Plan will be presented at Roundtable. 2. Units sign-up for stations if possible. Smaller units may not be able to do this, but there will be opportunities to help in other ways. The activities at any camporee will depend on the available help. 3. Units and individual adults sign-up at camporee for routine tasks which may include stocking porta-potties or helping at a station. Adults who are not needed actively for unit supervision are asked to look at volunteer opportunities. SPLs will sign-up for Unit Jobs at Cracker Barrel. We have been doing this for several camporees, and it works well. 4. Sunday morning, all units work to pack up their camp as well as the District equipment. When all Units and the District are ready to go, final check-out and patch distribution will happen. The goal is to be packed up by noon. 5. Units that need to leave Saturday are asked to 1) stay until after closing campfire and 2) volunteer for a District take-down job that can be done after program ends on Saturday. 6. Help is needed at the District Trailer to unload on Sunday. This will be a job discussed in planning. If you have any questions or concerns with this process, please talk to Bill Otto.

5 (Draft Manual December 4, 2018) 5 Other Districts Welcome We WELCOME other Districts to camporee! The participation guidelines and fees for our neighbor Districts are the same as our MVD Units. As long as we have the room, you are welcome to come. We do ask other Districts Units to contact MVD as much in advance as you can, especially if you are bringing 10+ people, to allow us time to adjust the patch order. Also please read the WE WORK TOGETHER policy because it applies to all units who attend Camporee. General Information Location The Camporee will be held Hyalite Lake Chisolm Campground. Registration Units can register online or by phone. Names must be provided for each person attending (this is a BSA safety requirement). You will be able to delete or add names when you check-in. Fees Online Phone call MVD Office, (406) Monday Thursday 12 5 pm Camporee fee is $10 and includes the patch. Units pay at check-in. Special Guest fee of $5.00 for the guest, and $5.00 for the Scout bringing the guest (so $10 for two people in this event.) Arrow of Light Scouts are $5.00, and accompanying Parent is $5.00 (for $10 for both) AND attending with a Troop. Schedule Information NOW Register your units. You can change numbers, but enter what you have. Registration is on line mvdmt.org. Camporee Schedule Always subject to change but here is the plan as of press time. What Time Friday, Jan 25, 2019

6 (Draft Manual December 4, 2018) 6 Meet at Trailer Set-up preparation (Probably having lunch at The Corral on the way up. 10:00 a Camporee Registration Opens Cracker Barrel Leadership Briefing for SPLs, Crew Presidents, Unit Leaders 4:00 p 8:30 p Lights Out 10:00 pm Saturday, Jan 26th, 2019 Revile Opening Flag Ceremony (Including Torch Ceremony) Activities Lunch Activities 6:30 a 8:30 a 9:00 a - Noon Noon- 1:00 p 1:00 p 3:30 p Dinner 5:00 Evening Flag Ceremony Closing Campfire Lights Out 6:30 p 6:45 p 10:30 p Sunday, Jan 27th, 2017 Revile Opening Flags Scout Worship Closing Flags Camporee Clean-up, Grounds Sweep, Unit Check-out 6:30 a 9:00 a 9: 15 a (after Scout Worship) 10:00 a 11:00 a (after closing flags)

7 (Draft Manual December 4, 2018) 7 Receipts and paperwork due for closing report and reimbursement NOTE: Units all leave TOGETHER once everything is packed. Target of NOON. Activities Final activity details will be provided to SPLs at Friday Cracker barrel briefing. Below is a summary to get you thinking!

8 (Draft Manual December 4, 2018) 8 Set-up (Friday) Registration Set-up by 4 pm. We need LOTS of people to help setup. Please call Bill Otto. Cracker barrel Flags Medical Staffing Torch Lighting Ceremony Pentathlon Leadership Staff: For Scouts - Scout Master & SPLS, and for Crews, Crew Advisor and Crew President. Units will take job cards for tasks the rest of the camporee & signup for other things as needed. Set-up and take down flag pole and lead flag ceremonies. Set-up and staff the medical tent. Must have at least a Wilderness First Aid certification. Each Unit is requested to make a TORCH from natural materials that can be carried safely. SPLS are asked to participate in the opening ceremony using their torch. You will be given more information at Crackerbarrel. An individual competition event open to ALL Scouts. This is a timed event and final score is determined by TIME Shooting Accuracy. Lowest score for each Scout Rank wins. 1. Shoot (Gun or Sling Shot depending on Rank) 2. Fire Starting: use a wooden match to light a sustainable fire. You may use a Scout made fire starter and you provide your fire madding materials Bring your own matches and fire starter. You can only light ONE match at a time. 3. Shoot 4. Wood Split slit a log into 5 pieces. Each Scout must bring a log in diameter aprox. 16 long. You will have to carry the log to the split site. Also bring your own ax and have a way to safely carry it! 5. Shoot Scouts should plan to carry what they need in a day pack or belt, and they may also be asked by a Station Judge for another Scout Essential so be prepared! AOL Scouts Unit?? Need Staff This event requires staffing at the ranged and judges at the wood splitting and fire locations. District will provide the range equipment ((and other equipment?)). Need a rangemaster, range help, Fire Judge, Wood Split Judge. Catapult There are two divisions, and Units are encouraged to enter both. One is a distance competition. The other is an accuracy competition. The goal of the accuracy event it to extinguish a large fire using snowballs launched from catapults. Every hit on the campfire scores a point. Need Stationmaster (Unit) Assemble judges and place them near fire to watch the number of hits.

9 (Draft Manual December 4, 2018) 9 Distance and Accuracy Competition Catapult and snowball construction: Catapults construction must be WOOD and rope lashing materials only. No metal is allowed in construction. Catapults can be preassembled or assembled on-site. Catapults should not exceed 5 feet in height. Catapults will launch snowballs. Colored snowballs are recommended to help judges identify your hits. Snowballs may be constructed Friday evening. Judges may want to wear helmets and goggles as safety measures. Station Master will be responsible for inspecting catapults and snow balls to ensure rules are followed. Camp Torches Put out and keep lit Friday and Saturday night the camp torches. Torches and fuel provided. Snow Snakes Try your hand at this event where your troop makes a snow snake and competes to see who can throw the snake the furthest. See the appendix for the directions! There will be at least one District snow snake so you can use that, but of course having your own snake is better! Snakes judged on distance as well as craftsmanship. Snow Snakes is a game where Scouts take a carved piece of wood, generally in the shape of a ski, and hurl it across the snow to see whose will slide the furthest. The piece of wood must six feet long. More detailed directions on making the snake and the history of snow snakes is available at the end of this document. There will be one or two snow snake areas, depending on interest and help. The distance competition area and the accuracy competition area. Practice throws are not allowed in the competition troughs. You will have to go elsewhere to practice. 1. All decisions by the judges are final 2. Each Scout s best of two throws in the competition trough will count towards the patrol score. Scoring will be based on the total average distance for a patrol. The longest average patrol throw will win the distance competition. 3. Each Scout will get two attempts on the accuracy competition trough. The Scout in the patrol that comes closest to the accuracy line but not touching or going past will be used to determine who wins the accuracy competition. Station Master The Station Master will make the Snow Snake course, and keep track of the results. Optional but appreciated, prizes for winning team(s) based on categories of competition. 2-person Bob Sled from Recycled Materials Design and build, prior to Winter Weekend, a person powered sled capable of withstanding multiple races. Sleds may be pulled with a rope or pushed by scouts. How creative can you be using recycled materials such Station Master:

10 (Draft Manual December 4, 2018) 10 Divisions:: 1 Person Sled 2- Person Sled as corrugated cardboard, plastic, or even old skis? Duct tape is permitted as the only non-recycle item. Rules for All Sleds: Safety and fun are our objectives. Competition is secondary. For safety, you have to follow these rules. Recycled materials are anything that has been used at least once, and for a purpose other than a sled. Duct tape (new) may be used to hold sleds together. All other rope, screws, or things to hold the sled together must be recycled (ie. NOT bought new). Your sled must be free of sharp edges, pointy objects, or any other feature that may be deemed dangerous by the inspectors. Sleds must be sturdy enough to stay in one piece during the race. Your sled must pass inspection in order to be allowed on the course. All occupants of the sled MUST provide and wear protective head gear (i.e. bicycle helmet, ski helmet, etc.). To qualify as a finisher, passenger(s) must be in or on the sled for the whole race rather than chasing it or being chased by it as your team crosses the finish line. Extra points awarded for design execution (ie. Best looking sled) and creative use of recycled materials. Material to be provided by Station Master: Cones or other objects for creating course 4 Stopwatches for timing Station Master will select and prepare the course as well as conduct sled inspections. Only inspected sleds will be allowed on the course. Station Master oversees the competition. Optional but appreciated prizes for winning teams. Eskimo Toss This is a timed, TEAM event. Use a tarp to toss tennis balls over a 10 rope into a bucket on the other side. The bucket is held by one scout, and they can move the bucket. You need to get 10 balls into the bucket to finish. Station Master The Station Master: Sets up the toss by stringing a rope 10 high parallel to the ground. Provide equipment of timer, rope, tennis balls, and a bucket. Staff the event with a judge who times each team. Record the time. Option but awesome provide a prize or two for the winning teams. Closing Campfire Skits (or some entertainment) from each Unit, and then on to the awards presentation! Skits that are Games inspired would show Scout

11 (Draft Manual December 4, 2018) 11 Church - Sunday Closing Campfire Awards Spirit and be greatly appreciated by the Camping Committee. Get creative. A Scout is Reverent will have an outdoor church led by a local pastor. Set and light the closing campfire. Serve as Master of Ceremonies for the Campfire Program. Pastor Coming! Need Unit to MC Campfire. All units strongly encouraged to provide at least 1 Camporee act. Photography Take pictures! Scout Photographer(s) Needed Take-down All Units Help dissemble tents and load out supplies before they leave. All Units Sign-up at Check-in for Job Station Managers Station manages should do the following: Check with Bill to discuss equipment Camporee Logistics: Safety, Gear, Parking, & Site Information Parking and Access Parking Lot above the campground. Activity Safety and Gear We will follow BSA safety for any activity. See Guide to Safe Scouting if you have questions. Here is the summary: Follow full WINTER Camping procedures: o No jean (cotton is awful) o Proper footwear (boots, extra socks) o Change of clothes for night time use. o Plenty of water and snacks! Winter Sports Gear Bob Sled o Sport Helmet o Sled made from recycled materials and duct tape Winter Sports Gear Pentathlon o Snow Shoes or Cross-Country Skis o Helmet for Skiers o Log regulation size

12 (Draft Manual December 4, 2018) 12 o o o Ax Wooden Matches Scout made fire starter For Catapult Competition o Catapult no other safety gear required Amenities & Site Information Porta-potties provided Bring your own water Bring your own firewood Bring fire rings Each Unit will be given a radio for their SPL to communicate to Scout Central Dispatch. If others in your unit want to be part of the Camporee Communication Web please bring a FRS (2-way family service radio). Medical o Each unit should have its own first aid kit for minor medical issues. o Camporee will have a central First Aid tent for non-band aid events. o In the event of a medical emergency, the facility options are Big Sky 334 Town Center Ave, Big Sky, MT 59716, and and Bozeman Deaconess 915 Highland Blvd, Bozeman, MT 59715, In general, units have the following responsibility: 1. Maintain 2-deep leadership a. Youth Protection Training will be given to any leaders who need this on site. 2. Check-in a. Provide a complete list on names of all Scouts and Leaders who are at the Camporee. i. Pre-printed registration sheets will be given to leaders with information provided in on-line registration. You can change names as needed. b. Make sure any visitors check in, and enforce the no dogs-no siblings camporee guideline. 3. LOADING UNLOADING a. Units can drop and pick up gear along the road following these procedures: i. Drop or load gear quickly. ii. Driver must be in vehicle with motor running. iii. A limited number of vehicles can load/unload at any time. It the spaces are already taken, proceed to parking lot and sled gear or wait until road space is available. b. Last time we used the site we got NO complaints about vehicles blocking the road, so please follow this procedure! 4. Leave No Trace a. Keep unit sites clean b. Pick up any trash found at any time c. Pack out Unit trash d. Participate in Grounds Sweep e. Respect the property f. Use the porta-potties! Every time. 5. Prohibited Activities

13 (Draft Manual December 4, 2018) 13 a. NO DOGS. Dogs are not allowed even on leash. Also, no geckos, ferrets, cats, pigs, snakes, or other pets of any kind. b. NO SIBLINGS. This creates an insurance issue. Camporee is not a family camp. Any Scouting siblings (14 age or finished 8 th grade) are welcome to guest with the Venture Crew. 6. Safety Notes a. Observe ALL safety boundaries, flags, or signs. b. All guests must check in upon arrival. 7. Sign-up to Help a. Sign-up to take a specific responsibility at the Camporee, such as District Tent Break-down. Leaders will be sent an with sign-up options. b. At registration adults will need to sign-up to help at stations throughout the camporee. Each unit will have to supply on-site help as long as their unit 2-deep leadership is covered. 8. Check-out & Tear Down LEAVE TOGETHER ONCE EVERYTHING IS DONE a. Complete Check-out paperwork and pick up patches before leaving. b. Assist with camporee Tear Down before leaving. Units that need to leave earlier should request a job that can be done within their schedule. c. Volunteer to help unload District equipment at the trailer if you can. Merit Badges Crew Electives WEBELOS Adventures Scouts can take initiative on what Merit Badge skills they are working on. Cooking, scout skills, leadership, shooting, and winter sports are all part of camporee. Arrow of Light (2 nd year Webelos) at Camporees (5 th grade only) Scoutmasters don t forget to invite those Arrow of Light scouts! You should also help them prepare, and make sure they stay with you Scout unit. They can come up for just the day, or the whole campout if you feel they are ready. Having Arrow of Light (formerly 2 nd year WEBELOS) at camporee is an excellent way to help them get excited about Boy Scouts, however, the Cub Scout Leaders need to make sure the Camporee is within the ability of the Arrow of Light Scout, and to make sure the Arrow of Light is attached to a Scouting Unit. Tiger, Wolf, and Bear rank Cub Scouts should not attend Camporees. When Arrow of Light attendance at Camporees is well planned and the preparation steps are followed, it can be a really exciting event. When a Scout isn t yet ready for the experience, or prepared and connected to a Scout unit, it can have the unfortunate consequence that the boy doesn t want to stay in Scouts. For this reason, only Second Year (5 th Grade) Cub Scouts are invited to Camporee. For this Camporee, Cub Masters/Den Leaders should follow this procedure: 1. Registration a. Arrow of Light Scouts must be registered through a Boy Scout Unit. b. Payment for Camporee is to the Boy Scout Unit. The Boy Scout unit will pay for the WEBELOS at camporee. c. Cost for Arrow of Light Scouts is $5.00, and Parents is $5.00

14 (Draft Manual December 4, 2018) 14 d. Scout Masters Please contact the Arrow of Light Den Leader (s) and invite them to attend with your Troop! Let them know any dates the Arrow of Light should attend Troop meetings related to camporee preparation. 2. Preparation a. Arrow of Light Cub Scouts can participate in everything BUT canoeing. 3. Supervision a. Arrow of Light Cub Scouts must camp with a Scout Unit. The Cub Master/Den Leader should connect with the Scout Master well in advance and work out preparation. b. Arrow of Light Cub Scouts must have a PARENT (or legal guardian) along on the campout. They cannot just go by themselves with the troop. Any exception to this must be cleared through the Camping Chair Bill Otto. Guests (Camporees are always RECRUITING EVENTS) Guests are encouraged at this Camporee. Any youth not with a unit who wants to come to the Camporee will be connected to a unit. Whether you bring a guest, or are connected to a guest via the Scout office, please make sure the guest is made to feel welcome and that this is a positive introduction to Scouting. Follow-up with application information and encourage them to join scouting as part of your unit! Guests are only $5, the scout assigned as primary host is $5 as well. Resources Snow Snakes Snow Snake Construction History Snow snakes were a Seneca Indian sport of strength and skill. The game was simple. Slide a long smooth stick along a trough in the snow the farthest. This required not just strength, but an accurate eye and great skill at placing the snake properly in the trough to enable it to travel the maximum distance. Snow snakes were between 5 and 9 feet long and were made of hickory, maple or walnut wood. They were superbly designed for speed and, if skillfully handled, traveled with the velocity of a loosed arrow. To give the stick sufficient weight, its conical head was enlarged and beveled up in the shape of a snake's head. The trough was made by dragging a smooth debarked log lengthwise through the snow several times until the trench was about 1500 feet long and at least 10 inches deep. Any number could play the game individually or as team members. In addition to active participants, each side also had snake "doctors" who cared for the sticks, rubbing them with "medicine" (beeswax or animal oils) to reduce their friction. Contests were judged by umpires who made certain the rules of the game were strictly observed. Materials Needed: 3/4 to 5/4 thick hardwood or pine board 6 6 long and 1 1/2 wide, wood glue, brad nails

15 (Draft Manual December 4, 2018) 15 Construction: The snake is six foot long and about 1 1/2 inches high at the 4 to 6 inch long head. There is a smooth notch for a finger at the end of the stick. The head of this stick is carved in the shape of a snake, with eyes and a mouth. The underside of the head should curve up like a ski. The eyes of the snake were often weighted. The rounded head allows the snake to pass easily over the snow. The bottom is rounded and the top behind the head is flat. Decorations and carvings should be done on the non-sliding surfaces. To construct, cut a 6 piece off one end of 9 the stick and attach to the top as shown above. Shape the head of the snake with a wood rasp and sand paper. Be careful not to make it top heavy! Paint and decorate the "snake". Carve or shape the snake with a wood rasp and sand paper. Be careful not to make the top to heavy. Paint and decorate the snake. Polyurethane, gloss alkyd or latex paints all work well. Use several coats of auto wax for a highly polished surface.

16 (Draft Manual December 4, 2018) 16 The Trough Track : The Trough is made by dragging a smoothbarked 10 inch diameter log lengthwise through the snow packing it firmly and removing any protruding objects. The track should be 100 to 150 yards long. Setup wooden stakes at 100 intervals along one side of trough and label distances from start line. Use a 100 vinyl measuring tape to measure between stakes. If sub freezing conditions exist then the trough can be hand sprayed with water an hour before competition. The Game: Scouts throw a six foot long hand crafted stick from a starting line into a hard packed snow or ice trough. Javelin thrown snakes and snakes not gliding in trough are disqualified. Practice throws are not allowed in the competition trough. You will have to go elsewhere to practice. Each Scout s best of TWO throws in the competition troughs will count towards the patrol score. If you chose not to make a snow snake, you may still compete with a Scout stave. But do not expect much of a score for distance, as they tend to "dig-in". Throwing a snow snake effectively requires both strength and accuracy. The arm movement is a cross between a baseball side-arm pitch and a bowling delivery. With one finger on the tail of the snake and the other hand balancing the forward portion of the stick, the player leans toward the ground (see illustration) before taking a few steps toward the prepared track. With a flick of the arm and wrist, the player sends the stick down the track Contact List Who Contact District/Cou ncil Bill Otto Mountain Valley Camporee Role Area - Job Camping Committee Chairman Peter Jones Peter.jones@scouting.org Mountain Valley Activities Chair Council Resource Betsy Eubanks Eubanks.betsy@gmail.com Mountain Valley Camporee Registration and support (Leader Guide etc.)

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