LaFayette District 2017 Mountain Man Rendezvous Camp Durant / Occoneechee Scout Reservation October 13-15, 2017

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1 LaFayette District 2017 Mountain Man Rendezvous Camp Durant / Occoneechee Scout Reservation October 13-15, 2017 Fellow Scouters, Let me welcome you back after a great summer. I would like to invite every member of LaFayette District to the Fall Camporeal. Our theme this year is Mountain Man Rendezvous and costumes are encouraged and rewarded. We will start as the mountain men did by walking to the meeting. Boy Scouts will begin Saturday morning with a 5-mile hike. This will begin at 0630 which will require your Scouters to get up and get moving. The hike will have safeties and water points along the way. Feel free to use this course as a rank requirement hike or add a backpack and use it as a Camping Merit Badge requirement (Maps will be provided but no compasses.) After the hike, the Boy Scouts will get a short break for breakfast before moving into patrol/team events beginning on the Sullivan Center Vista Lower Activity Field. At the end of the afternoon, Troops will be able to select their best to represent them in SPAM tossing contest, eating contest, tomahawk throws, and a canoe race while being cheered on by everybody. Cub Scouts will not be left out. Their program will begin at Cub Scouts will have an opportunity to shoot BBs and Archery while participating in other mountain man type events and crafts. The Boy Scouts will conduct a Campfire program with Skits and Awards. The Cub Scouts will conduct their own Campfire that will include a Mountain Man Costume contest along with Skits and songs. This year we are trying something different. Instead of t-shirts we are passing out to each registered scout, scouter and adults a survival whistle along with a Camporeal Patch. This is something that reduces the overall cost and we are looking for feedback on your thoughts of this versus t-shirts. Historically, the last three years weather has not been our friend. Please prepare your Troops for the chance of cold and rain. This year we are asking for Adult volunteers from each organization to assist in Saturdays events, please identify yourself to me when you arrive. There will be a meeting for all volunteers following Cracker Barrel. Do you have older youth who would like to come and help on staff; we have several youth staff positions available. Please contact me or registrar and we will send them some information. Again, I look forward to seeing everybody at Mountain Man Rendezvous. Charley Coghill Rendezvous Booshway Noun. (US, historical) The head man at the Fort Union trading post on the upper Missouri River at the confluence of the Yellowstone River, circa 1849.

2 Rendezvous Staff Camporee Chief Charles F Coghill III (910) ccoghill@caci.com Camporee Youth Director Boy Scout Program Kathryn Coghill Alex Ayers Asst. Sean Coleman Cub Scouts Roger Rose (919) Bobwhite538@embarqmail.com Asst. Carlos Tyson Registrar Health and Safety TiTina Deagan Bill Coleman Facilities and Traffic Barry Swift (910) BSCELTBEAR@aol.com Quarter Master Roger Rose

3 Camporee Information and Guidelines 1. Registration. Your unit can register 1) online at 2) or at the September and October Round Table. Fees will be due prior to start of Camporee. Any issues with online registration or questions can be addressed by contacting the Camporee Chief, Charley Coghill, You need to complete a Camporee Unit Roster (in this guide). Any outstanding fees will be collected during check in. It is the Unit responsibility to maintain BSA health forms for all Scouts and Scouters attending the event. FEES ARE NON-REFUNDABLE. Siblings in the age of 8+ must register as participants if they plan on participating in the Cub Scout/Boy Scout activities. 2. Campsite Assignment. Troops, Teams, and Packs will be assigned a campsite when you register. First come first served. Units may request specific camp sites if desired and all consideration will be made to accommodate unit s requests. If two (or more) units share a campsite they are expected to be considerate of one another and share clean-up. Troops and Packs that wish to Camp together need to inform Camporee Chief, Charles Coghill at ccoghill@caci.com as soon as possible. 3. Check-In. Registration check-in must be completed at the Sullivan Center by 10pm Friday October 13, 2017 for Troops and Packs camping. Saturday only participates should complete registration between 8:00am-9am Saturday morning, October 14, 2017, at the Sullivan Center. Absolutely no Units will enter Camp Durant earlier than 4pm on Friday, 13 October Vehicles. Upon arrival Friday, registered units will be directed to their campsites. Please ensure that the vehicle driver knows the Pack or Troop number that your scouters are registered. Vehicles must be parked in designated parking spots. Please do not park on the camp roads as we must allow unrestricted access by Emergency/Fire trucks. Issues should be addressed at Camporee Headquarters (Sullivan Center). Traffic will be minimized during all Saturday events. 5. Quiet Hours. Everyone must be in their campsites between the hours of 11:00 p.m. and 6:00 a.m. All are expected to be quiet. A Scout is Courteous. 6. Health and Safety. Use the Buddy System! Refer to the Guide to Safe Scouting for policies and procedures. All safety precautions will be adhered to throughout the Camporee. Report all unsafe conditions and actions to the Camporee Chief immediately. If an action is unsafe, stop the action. 7. EMERGENCY Protocol: In the event of an emergency, i.e. lost child or missing person, fire, etc. there will be a series of three (3) blasts of a horn. At the time, ALL persons, Scouts and non-scouts will report to Sullivan Center/Vista Flagpoles. There will be no exceptions! For everyone s safety, remain there for further instruction. 8. First Aid. Scout leaders are to be prepared to handle all minor situations. Each unit should have their First Aid Kit in their campsites. Serious injuries and emergencies must be reported immediately to the Camporee HQ (Sullivan Center). A trained Medical Technician will be present on site the entire Camporee. Units having additional trained medical personnel present are asked to notify our Health and Safety Chairperson. The nearest full service hospital is Moore County Regional, 155 Memorial Drive, Pinehurst NC 28374, Ph (910) Campfires. Portable Fire pits will be permitted, providing you follow Guide to Safe Scouting campfire guidelines. Use your campsite s pre-existing in-ground fire pits if one is present. No trees are to be cut down. Keep all fires at a reasonable size; never leave a fire unattended and always

4 provide adult supervision for all fires. Each unit must bring its own fire extinguishers. All units need to plan for camp stove cooking or no-heat meals in the event there is a ban on campfires. Use camp stoves properly. This also applies to Cub Scouts and Family Campers. NOTE: Use of liquid fuels to start fire is prohibited within BSA. 10. Chemical Fuels. Use of liquid fuel, propane, and butane in stoves and lanterns is permitted only with knowledgeable adult supervision. 11. Campsite Inspection. Campsites will be inspected prior to checking out of Camporeal. 12. Water. Water points are available in campsites and latrines throughout Camp Durant. Units will need to provide their own water containers. Scouts should carry their own canteens during all activities. A fire bucket should also be brought and kept full near the fire ring in your campsites. 13. Uniforms. Field uniforms are to be worn during Flag raising/lowering, Saturday evening Camporeal events and Interfaith Service. Activity uniforms are to be worn at all other times. 14. Boy Scout of America Visitors. Visitors are welcome. They may observe all events, activities, and visit unit campsites. All visitors must leave the Camporeal by 11:00pm each night. All persons who stay overnight must be registered with a unit and pay appropriate Camporeal fees. All visitors please check in at the Camporeal HQ (Sullivan Center). 15. Scout s Own Service. A Scout is Reverent. An interfaith Scout s Own service will be held on Sunday morning by the Sullivan Center Vista Flagpole at 8:15 a.m. Units and individual participants will be provided an opportunity to make donations as an offering for the BSA Sam Houston Area Council in Houston, Texas. This donation is intended for Hurricane Harvey relief. 16. Check-Out. The unit checkout form (attached) and Camporeal Evaluation Form (will hand out during check in). Checkout on Sunday will NOT begin until after the Scouts Own Service. Units will receive patches upon clearing campsite and turning in evaluations. Any Unit leaving prior to this will need to inform Camporeal Chief during check-in. 17. Trash/Garbage. Prepare to carry out all garbage and trash upon departure. If Dumpsters are available, ensure that all trash is in the dumpster and not piled on top or beside it. If the dumpster is full, units must plan to carry trash out of the camp for proper disposal. 18. Alternate Plans. No plans have been made for rescheduling the Camporeal. In case of extreme weather or major emergency, the Camporeal Chief or the District Staff may cancel the Camporeal. If the Camporeal is cancelled, s and phone calls will be made to adult leaders on unit registration form. 19. Prohibited Items. Refer to the Guide to Safe Scouting. Ensure all adults are aware of the policies and procedures. This is a unit leader s responsibility. 20. Pets. Absolutely no pets are allowed. This includes visitors. Service animals are permitted. 21. Rules Violations. The Camporeal Chief in consultation with the Staff will determine penalties for any violation of the rules. 22. Lost and Found. Lost and Found items are to be turned into Camporeal HQ (Sullivan Center).

5 23. Campfire Details. This year s Campfire for both Cubs and Boy Scouts will be held at the Camp Durant Campfire Arena. Packs and Troops are encouraged to participate in skits or songs to show their Scouting spirit. Skit summary will be delivered to Camporeal Staff Senior Patrol Leader, Camporeal HQ (Sullivan Center) for approval no later than 12:30am, Saturday October 14, Hello Cub Scout Leaders and Families Your Pack is welcome for the weekend or a Saturday visit, same cost per person for everyone Cub Scout age and up! Our Mountain Man theme adds to the wilderness experience but getting lost does not. Be sure your new families know how to get to OSR/ Durant as GPS and cellular can be spotty at best. Arrive between 8am-9 when we'll meet on the Sullivan Vista flagpoles. Packs and day visitors may park at the Sullivan center lot, and at the BB Range overflow grass lot -look for the circled wagons (camp trailers.) Cars should not be left at campsites overnight. We have a full day planed but meals are your Pack s responsibility. BB gun and Archery stations will be open to registered scouts. * An events schedule will be at camp for unit leaders to help avoid long wait times. *Lion Pilot Program does NOT allow Shooting Sport participation per BSA regulations. The gentlemen from Jim s Gems and Gold in Aberdeen will help us sort and identify cool rocks and minerals at our mining station. Every little mountaineer will go home with "treasure." Extra bags of rocks may be purchased for $10 -cash only, and will more than double your minerals, rocks and semiprecious stones! Recommended for everyone is a Ziploc bag or an old egg carton to keep cubs' newly mined treasures from getting lost. Text how many extra Prospector's kits we'll need to order for you by 9/28/17 -more Rocks, more fun! Other crafts will be hammered out, painted, glued, and ready to go by the end of Saturday. An additional gallon sized plastic bag may help families label and transport incomplete projects or items that have not dried. We will have a few rainy day Stations should the need arise, prepare for weather - whatever it may be. Fun often becomes wet or messy, an extra set of clothes is encouraged even for day visitors. Don't forget to dress the part, Mountain Man/ Frontiersman /Pioneer attire is encouraged for everyone -maybe even rewarded if you participate in our costume contest. Be on the lookout too for animal tracks posted around the Cub activity areas. Field Notebooks for critter tracks you may see can be picked up Saturday morning and checked against the Field Guide in the afternoon. Expert Trackers could win a flint arrow head if they correctly find and identify the animal tracks we post. Rocks, sticks, rope, and fire, what more could a young Mountain man ask for? We'll close out the fun with prizes, songs, skits and S'mores provided at our 5PM campfire! Individuals with food sensitivities should bring their own, and anyone can carry in their favorite roasting tongs. Packs, submit your song or skit to Roger Rose by 4pm. All cub activities will conclude by 6:30pm Saturday. Leaders, please join us at that time for a brief after action and let us know how we did.

6 SCHEDULE OF EVENTS Friday October 13, 2017 Time Event Location 4:00pm Check-In Sullivan Center (Registration Office) 9:00pm Cracker-barrel (Unit Leaders and SPL) Sullivan Center (Open Area) 10:00pm Staff and Volunteer Meeting Sullivan Center (Location TBD) 11:00pm Lights out/taps no vehicle movement after 11:00pm Saturday October 14, 2017 Time Event Location 6:15am Boy Scout Assembly 6:25am Flag Raising (Troops and Crews only) Sullivan Center Vista Flagpoles 6:30am Troops begin 5-mile Hike Vista Camp Reeves - Vista 8:00am-9:00am Cub Scout Pack Check In Sullivan Center 8:30am Troops Finish 5-mile Hike Vista 8:30am-9:30am Troops Breakfast Individual Campsites 9:00am Cub Scout Assembly Sullivan Center Vista Flagpoles 9:15am-12:00pm Cub Games Upper Vista, Archery, BB Range 9:31am-complete Troop Patrols 5 event challenge Begins/ ends Lower Vista 12:00am-1:30pm Lunch (all) Campsite or outside Sullivan Center 12:30am Campfire skits due to SPL for approval Sullivan Center 1:30pm-4:00pm Cub Games Continue Upper Vista, Archery, BB Range 4:00 pm-complete Best of Troop Competition Lower Vista 5:00pm Dinner (Boy Scouts) Individual Campsites 5:00pm-6:30pm Cub Campfire and Mountain Contest Campfire Circle 6:30pm Flag Lowering Sullivan Center Vista Flagpoles 8:30pm-10:00pm Boy Scout Campfire Program Campfire Arena 11:00 pm Lights out/taps Sunday October 15, 2017 Time Event Location 8:00 am Flag Raising Sullivan Center Vista Flagpoles 8:15 am Interfaith Service Sullivan Center Vista Flagpoles 8:30 am Unit Checkout/ Campsite Inspection Sullivan Center (Registration Office) 11:00 am Camp Closes THERE WILL BE NO MOVEMENT OF VEHICLES IN CAMP UNTIL AFTER SCOUT S OWN SERVICE ON SUNDAY.

7 Directions to Camp Durant, Occoneechee Scout Reservation You are going to the Occoneechee Scout Reservation; Camp Durant and the Ranger s house address is: Occoneechee Scout Reservation 4637 Old Carthage Rd Carthage, NC From Fayetteville, Southern Route : Along Hwy 401/Raeford Rd travel through Raeford to Hwy 211 or off Raeford Rd turn right at Wayside and drive to Plank Rd on Ft Bragg, turn left at traffic light onto Plank and travel through Ft Bragg to Hwy 211 (McCain area). Go north on Hwy 211 toward Aberdeen. Once in Aberdeen, pass through three traffic lights (Carolina, Indiana, and Main) and turn right onto South Street OR stay on Hwy 211 to Hwy 1. IF you travel on South Street you save about 1.5 miles driving and a couple turns but you will drive across the rail tracks and through about two blocks of downtown Aberdeen. At Hwy 1 traffic light, drive straight across onto Hwy 5. IF you stay on 211 to Hwy 1, proceed to intersection of 15/50 and turn right, then to Hwy 1 and turn right, then to intersection of Hwy 5 (first traffic light) and turn left onto Hwy 5. Travel on Hwy 5 through Pinehurst. On northern end, Hwy 5 intersects with Hwy 211 again. Turn left onto Hwy 211, go one block and turn right at traffic light onto Main Street (also known as Beulah Hill Church Rd) through Taylortown. Stay on Beulah Hill Church Rd through three stop signs (Hwy 73, Carthage Rd, Dowd Rd). Beulah Hill Church changes name to Mt Carmel Rd at Dowd Rd. Continue on Mt Carmel until you get to a flashing light at the intersection of Bethlehem Church Rd (to the right) and Old Carthage Rd (to the left). From Hwy 211 to this intersection is about 11.5 miles Turn left onto Old Carthage Rd. Drive past the Methodist Church and continue until you get to the main Camp Durant entrance (signs and totem poles). IF going to the Ranger Residence or Camp Reeves. Continue Old Carthage Rd about one mile and the entrance is on the left and follow the signs to your destination.

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9 2017 Fall Mountain Man Rendezvous October 13-15, 2017 at Camp Durant For registration and payment due (In person or by mail) Mail registration form along with payment to: 3231 Atlantic Ave. Raleigh, NC DO NOT MAIL after Sept 21 st, 2017 (If you do not register on time, participants are not guaranteed receive a Survivor gift and patch) Point of Contact: Fall Camp Chief: Charles Coghill - ccoghill@caci.com Titina Deagan - tjjjdgn@gmail.com or For registration and payment submitted online- Register online at There will be a lot of fun activities for scouts of all ages and ranks. Unit Registration: Pack# Troop #: Crew #: Team #: Ship #: Unit Leader Attending Camporee: Cell #: Address: # Scout Participants x $15.00 = $ # Adult Participants x $15.00 = $ # Staff Participants x $15.00 = $ OR Individual Registration: Unit: or District: Name of Scout or Self: Name of Parent: Cell #: Address: # Scout Participants x $15.00 = $ # Adult Participants x $15.00 = $ # Staff Participants x $15.00 = $ Payment Total amount due $ Cash or Check # or Council (Make Check payable to Occoneechee Council, BSA.)

10 Troop / Team# (Circle One) Patrol / Squad Name: 2017 Fall Mountain Man Rendezvous Patrol / Squad Roster Form Please turn this form into the Registrar upon arrival. Min = 5 Scouts Max = 10 Scouts Patrol / Squad Name: # of Youth # of Youth Patrol / Squad Members Patrol / Squad: Patrol / Squad Name: # of Youth: # of Youth: Patrol / Squad Members Patrol / Squad Members Patrol / Squad Members

11 Camporeal Check-Out Checklist *If departing the Camporeal on Saturday, notify the Camp Registrar or Camporeal Chief upon check in 1. Secure all Pack/Troop gear. 2. Vehicles are permitted at each campsite to retrieve unit trailer(s). Please drive responsibly and with courtesy to others. 3. Request a Camporeal staffer to clear your campsite. Pick up all trash in and around your campsite. Take all trash with you as your unit departs. Clean up the campsite latrine area. Ensure fire pit fires are extinguished and are cool to the touch. Take this form to the registrar upon completion to receive unit paperwork. 4. Check-out at the Sullivan Center with the Camporeal Staff to receive patches, etc. 5. Drive safely and enjoy wonderful memories of another great Camporeal! Campsite cleared: Y or N. <Signed by Camporeal Staff>

12 CAMPOREAL EVUALATION for UNIT LEADER and SENIOR PATROL LEADER 1. Did your scouts enjoy this Camporeal? 2. Which event did they like most? 3. Was the hike a good program event? 4. Was there enough time for all scouts to do events? 5. Did all the scouts and adults participate? 6. Was the Scouts Own service uplifting? 7. Did anyone in your unit wear costumes? Do you have suggestions for future Camporee or Camporeals? Will you, or your unit be interested in planning or staffing a Camporee or other outdoor activity for the district? What is your contact information? Other comments: