Important Informa+on and Guidelines

Transcription

1 Important Informa+on and Guidelines Ensuring your successful par1cipa1on with Exhibits, Poster Boards, and Success Stories Please read thoroughly.

2 What s Inside ü Virginia Beach Conven8on Center Users Guide (.pdf a?ached for par8cipants) ü Virginia Beach Conven8on Center Exhibit Hall A -Floor Plan ü Exhibit Hall A Space Assignments Name and Number Exhibit Space Assignment Poster Board Assignment Success Stories Assignment ü Exhibit Shipping Op8ons ü Exhibit Hall A Hours of Opera8on

3 Virginia Beach Conven8on Center Users Guide Each Exhibitor, Poster Board and Success Story submission is required to adhere to the Policies & Procedures of the Virginia Beach Conven8on Center. Please read this document thoroughly. Special Note: Please read the full version of the *User s Guide, a.pdf document, a?ached in your . (vbccusersguide.pdf) Or follow this link: h?p:// conven8oncenter/vbccusersguide.pdf

4 Virginia Beach Conven8on Center Floor Plan Exhibit Hall A

5 Virginia Beach Conven8on Center Floor Plan Exhibit Hall A Posters, Success Stories, and Exhibits (Level 1; Exhibit Area A) USDA-NIFA (20x40ft) NRCS (20x40ft) Farm Credit (20x40ft) Floor Dimensions: 150ft x 250ft 8 x 10 ft. Exhibit Booth 4 x 8ft. Poster Board VSU (20x40ft)

6 Exhibit Shipping Op+on 1 Page 1 of 2 Dunmar.com

7 Exhibit Shipping Op+on 1 Page 2 of 2 Dunmar.com

8 Exhibit Shipping Op+on - 2 Hampton Inn, South Guests with a confirma8on number for their stay at the Hampton Inn - South, may take advantage of the hotel s complimentary service to receive your exhibit box or boxes. The person retrieving the box or boxes, from the concierge, will need to show iden8fica8on and hotel confirma8on number. Shipping Informa+on: 1. Label each box with USDA 2. Label each box with Guest s Name 3. Label each box - AJen+on: Sales Department Shipping Address: Hampton Inn Oceanfront South Atlan+c Avenue. Virginia Beach. Virginia Phone Direct line Fax No wooden crates or flats are allowed

9 Exhibit Shipping Op+on - 3 Hampton Inn, North Guests with a confirma8on number for their stay at the Hampton Inn - North, may take advantage of the hotel s complimentary service to receive your exhibit box or boxes. The person retrieving the box or boxes, from the concierge, will need to show iden8fica8on and hotel confirma8on number. Shipping Informa+on: 1. Label each box with USDA 2. Label each box with Guest s Name 3. Label each box - AJen+on: Sales Department Shipping Address: Hampton Inn Virginia Beach-Oceanfront North 3107 Atlan8c Ave, Virginia Beach, Virginia 23451, US Tel or TEL: h?p://hamptoninn3.hilton.com/en/hotels/virginia/ hampton-inn-virginia-beach-oceanfront-north- ORFOCHX/index.html No wooden crates or flats are allowed

10 Exhibit Shipping Op+on - 4 DoubleTree by Hilton Virginia Beach Guests with a confirma8on number for their stay at the DoubleTree by Hilton Virginia Beach, will be required to remit a fee for shipping to the hotel. Fees are paid directly to the hotel. Each box will have a fee, according to the following fee schedule: Fee 1 = Box Size Fee 2 = Box Size Fee 3 = Box Size Those choosing to remit fees for receiving shipments should use the following address: Shipping Address: DoubleTree by Hilton Virginia Beach 1900 Pavilion Drive Virginia Beach, VA Put your Name on the box or label : 2. A?en8on : Your Name. The guest can pick up his/her box or boxes at check in. No wooden crates or flats are allowed

11 Exhibit Hall A Hours of Opera8on Monday Sept. 19, 2016 Tuesday Sept. 20, 2016 Wednesday Sept. 21, 2016 Thursday Sept. 22, 2016 Set-Up Exhibi8on Hall Open Exhibi8on Hall Open Exhibi8on Hall Open 8:00 a.m. to 5:00 p.m. 11:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. To 4:30 p.m. Break Down 4:30 p.m. through midday Friday Sept. 23, 2016