BADGE REGISTRATION AND HOUSING INFORMATION

Transcription

1 BADGE REGISTRATION AND HOUSING INFORMATION This information is also available on the NAMM Web site: R&B Lounge Badge Pickup Badge Registration Hotel Reservation Information Hotel Location Map Official Hotel List Hotel Fax Reservation Form Official Hotels Offering Suites Exhibitor Event Reservation Form Event Space at Official Hotels Event Reservation Form

2 R&B lounge The NAMM R&B Lounge is reserved exclusively for red and blue badge holders, including manufacturers reps and Press. This large business center offers meeting tables, access, free wireless internet, limited copy services and language translators upon request. A full-time receptionist will also be on hand for Member assistance. Only attendees wearing a Red (Exhibitor), Blue (Buyer) or clear (Press) badges will be permitted in the R&B Lounge. Check interactive floor plan for location. badge pickup Save Money and Time by Picking Up Your Badges Improvements in technology and enhancements in NAMM s Badge Pickup system have resulted in this being a great option for everyone to have their NAMM badge waiting for them at the NAMM Show. There are a number of reasons to use Badge Pickup over mailing badges: We get GREEN by not wasting paper. Save money and time by avoiding on-site badge fees and registration lines. Experience the flexibility of having 24-hour access to add a NAMM badge electronically by logging on to the NAMM web site. Each attendee will receive an individual badge confirmation via . For Badge Pickup hours and additional badge info visit To further speed up the on-site Badge Pickup process, each badge that is registered will require an address. A personalized barcoded badge confirmation will be sent to the unique address. When the attendee arrives at Badge Pickup they will scan the bar-code on the badge confirmation and the badge will print almost instantly. If you have any further questions about taking advantage of Badge Pickup, phone us at (760) or kenl@namm.org

3 COMMERCIAL BADGE REGISTRATION WORKSHEET FREE Badge Deadline: January 5, 2012 January 19 22, 2012 Anaheim, California ANAHEIM CONVENTION CENTER Company Name: Contact Name: Member Number: Register Online at: or fax completed form to By completing this form for the NAMM Show you agree to the following guidelines: Admission to the NAMM Show is limited to Members and their invited guests of the Music Products Industry only, and is intended for business purposes. Registrants may be asked to provide proof of their affiliation to the Music Products Industry. All registrations are subject to review and approval by NAMM. Once approved, confirmation will be sent electronically to the registrant's address. Attendees with yellow Visitor Badges may not bring children or infants under the age of 18 to the NAMM Show. Yellow = Visitor Badge A unique address is required per name registered. Please Note: If you are responsible for registering multiple attendees, each individual attendee requires a unique address in order to receive their show confirmation. To avoid standing in long lines, attendees must bring their printed badge confirmation to any badge pickup location. Commercial non-exhibiting NAMM Member companies limited to 4 badges only. BADGE PICKUP WILL BE AVAILABLE AT THE FOLLOWING LOCATIONS: Arena / Hall A / Hall E / Marriott & Hilton lobbies. For complete badge pickup details go to Qualified Guardian Contact Info: Must be filled out if no box is checked below Name: Mobile: In order to register children under the age of 18, a mobile number of a qualified guardian must be provided. NAMM Membership Renewal Card #: Exp. Date: Signature: Badge Types E=Exhibitor F=Demonstrator S=Exhibitor Employee Z=Industry Associate N=Non-exhibitor A=Artist C=Children V=Visitor First Name Last Name Over 18 Yes No Badge Type (must be unique for each registrant) BADGES FOR THE 2012 NAMM SHOW WILL NOT BE MAILED IN ADVANCE 5790 Armada Drive, Carlsbad, CA Phone: International callers: or us at info@namm.org 53

4 NAMM SHOW ADMISSION POLICY BY REGISTERING, YOU AGREE TO THE GUIDELINES BELOW. PLEASE UNDERSTAND THAT THESE GUIDELINES MUST BE FOLLOWED IN ORDER TO MAINTAIN REGISTRATION TO AND ATTENDANCE AT THE NATIONAL ASSOCIATION OF MUSIC MERCHANTS TRADE SHOW (THE NAMM SHOW ). Registration and Badges Admission to the NAMM Show is primarily limited to members of the music products industry. Admission is intended to provide a professional and educational opportunity for members of the industry, and to promote the music industry s products and services. Registrants may be asked to provide proof of their affiliation with the music products industry. A unique address must be provided for each and every individual registrant. All registrations are subject to review and approval by NAMM Show management. Once approved, confirmation of registration and badge status will be sent to registrants via . Registrants must bring a copy of their confirmation to any of the multiple badge pickup locations to print their badge. No badges will be mailed to attendees prior to the NAMM Show. A badge and photo ID are required for entry into the NAMM Show. Badges must be worn in plain view at all times while on show site. Badges are the property of NAMM. Any person duplicating, altering, transferring or otherwise fraudulently using a badge will be subject to criminal and civil prosecution, including but not limited to copyright and trademark infringement, trespassing, forgery and/or counterfeiting. Registration, badges and/or access to the NAMM Show may be revoked by NAMM at any time. Badge Colors/Categories: YELLOW = Visitor RED = Exhibitor, Manufacturer Rep and Demonstrator BLUE = Buyer, Retail Employee and Distributor BLACK = Artist GREEN = Associate, Exhibitor Employee, Non-Exhibitor or Educator Non-exhibiting manufacturer badges are for the sole purpose of viewing the NAMM Show for future exhibiting opportunities and shall be limited to four badges per company. Children Under 18 The following rules are applicable to all children under the age of 18: Attendees with YELLOW visitor badges may NOT bring children to the NAMM Show. NAMM Members and their employees may bring children to the NAMM Show, provided that each child is accompanied and supervised at all times by a guardian who is over 18 and who has a RED, BLUE, BLACK or GREEN badge. A Child Release Form and a guardian s mobile phone number must be provided to NAMM for any child attending the NAMM Show. To be admitted to the NAMM Show floor, each child must have a child badge registration. Children s badges may be picked up in Room 201 of the Anaheim Convention Center. Child badges count toward the NAMM Member company s badge allotment. Children are only allowed access to NAMM Show exhibits during show hours. Children are not permitted on the trade show floor during setup or teardown. General All attendees of the NAMM Show agree to comply with all rules and conditions published by NAMM, including all rules herein, all future correspondence, and those that may be posted at the NAMM Show. Badges are required for admission to all events. Badges are closely monitored to prevent unauthorized persons from participating in the NAMM Show. NAMM Show registration may not be used for advertising, promotions, giveaways, sweepstakes, or other trade purposes without with express written consent of NAMM. Distribution of promotional materials or business cards, or selling of product of any type is not allowed. NAMM Show attendees must behave responsibly at all NAMM Show events. Threatening physical actions, disorderly or disruptive conduct will not be tolerated and may result in removal from the NAMM Show, denial of access to NAMM Show facilities and other penalties. Attendees may be removed from the NAMM Show premises and the convention center at any time. NAMM Show attendees voluntarily assume all risk and danger of personal injury (including death) and all hazards arising from, or related in any way to, the NAMM Show, whether occurring prior to, during or after the NAMM Show, however caused and whether by negligence or otherwise. Rules and conditions are subject to change without notice. 54

5 2012 NAMM SHOW JANUARY 19-22, 2012 / ANAHEIM, CALIFORNIA HOTEL RESERVATION INFORMATION Included in this document: Hotel Reservation Information Hotel Acknowledgment Changes/Cancellations Wait List Important Dates Procedures for Reserving a Room on the Internet Group Room Requests for Ten (10) Rooms or More at the Same Hotel Suite Reservation Instructions and Guidelines Please be advised that sleeping room requests for all NAMM hotels will be handled by the Anaheim Housing Bureau. This is a complimentary service provided to NAMM and its Members. To obtain the special rates, make your reservations early through the Anaheim Housing Bureau. A limited number of rooms are available at these preferred rates. Hotels will sell out very early. Historically, many are sold out on the same day as housing opening. HOTEL RESERVATION OPTIONS: Hotel reservations will NOT be taken by phone. INTERNET: For best availability and immediate acknowledgment, make your reservation via the Internet. Log on to the Anaheim Housing Bureau/Passkey Site directly with the special NAMM Web address. This link will be ed to all active NAMM Members before housing opens on Wednesday, September 21, If you do not receive a link, please contact the NAMM office. FAX/MAIL: Complete the NAMM Hotel Reservation Form and submit via fax or mail to the Anaheim Housing Bureau. NAMM does not process hotel reservations. Please do not mail or fax forms to NAMM Headquarters because this will delay your request. These forms will be processed on a first-come, first- 55

6 served basis. Forms received prior to housing opening cannot be processed. Faxed or mailed housing requests will take longer to process than internet reservations and requested hotels may not be available. Room reservations require a credit card guarantee as a deposit. In order to reserve a hotel room, you must provide a credit card valid through February Credit cards will not be charged prior to your arrival unless you are booking ten (10) rooms or more. You will be required to present a credit card upon check-in. If you use a corporate card number and will not have the card with you at check-in, you will have to provide a copy of the front and back of the credit card and an authorization letter from the credit card holder. ACKNOWLEDGMENTS: If reserving your rooms via the Internet, your acknowledgments will be sent to you immediately via . Reservations made via fax or mail will be sent acknowledgments within one week of the Anaheim Housing Bureau receiving the request. You will not receive a confirmation from the hotel. CHANGES/CANCELLATION: All changes and cancellations to hotel reservations are made through the Passkey Web site or through the Anaheim Housing Bureau until December 27, Beginning January 3, changes and cancellations can only be made directly with your assigned hotel. Any cancellations made after November 4 will be charged a cancellation fee of $50. Also, any cancellations made with the hotel within 72 hours of the arrival date will result in forfeiture of one night s room and tax directly to the hotel. Should you not arrive on your scheduled check-in date and do not pre-notify the hotel, you will be charged one night s room and tax and the remainder of your reservation will be cancelled. Reinstating your reservation after you have missed your check-in date could result in your paying prevailing market rates for your room. WAIT LIST: If your preferred hotel is not available at the time you are making your reservation, you may place yourself on a wait list for that hotel property. That process requires that you reserve a room at any available hotel, print out your acknowledgment and fax or it to the Anaheim Housing Bureau with a note requesting you be placed on a wait list for your preferred hotel. It will take six to eight weeks to process the wait list and there is no guarantee that your room will be moved. IMPORTANT DATES: Member housing opens. September 21, 2011 Deadline to avoid $50 cancellation fee...november 4, 2011 Non-member housing opens November 9, 2011 Housing deadline for NAMM rates.. December 16, 2011 Last day to make changes and cancels.. December 27,

7 Anaheim Housing Bureau 800 West Katella Avenue P.O. Box 4270 Anaheim, California Housing Main Line Housing Fax NAMM, The International Music Products Association s official housing company is the Anaheim/Orange County Visitor and Convention Bureau. Should you receive calls from any other housing companies, they are not associated with our trade show and reservations made through those vendors cannot be guaranteed. If you are approached by an individual or company suggesting you place a hotel reservation with them, please notify valentinav@namm.org 57

8 PROCEDURES FOR MAKING RESERVATIONS ON THE INTERNET: STEP #1 Finding Hotel Accommodations 1) When housing opens, use the NAMM Member only link we have provided via that will take you to the housing reservation Web site 2) Enter your Check-in and Check-out dates 3) Then use the drop down screen to pick the number of rooms you need. Maximum will be nine (9). If booking ten (10) rooms or more see GROUP ROOM REQUESTS FOR TEN (10) ROOMS OR MORE explained below. 4) Continue to the next tab to choose the maximum number of guests for each room. The system will search for the specific criteria from #2 & #3 above for only the hotels that have availability 5) Then click Find Lodging to begin your search 6) A screen will appear that will list all of the hotels that have availability for your requested dates 7) Click on your first choice hotel, choose a room type, then click on the drop down menu under Rooms Desired and enter the number of rooms you d like to reserve 8) Now click Book If you are unable to reserve rooms at your first choice hotel, try your second choice, then your third choice, etc. But be sure to make a reservation at one of our preferred hotels before logging out of the system. STEP #2 Listing Hotel Guests Once your hotel has been chosen the next screen will be the area where you begin to list your guests. This screen will prompt you to: 1. Enter the number of guests in the first room booked 2. Then enter the name of the guest (first name/last name) and that particular guests Check-In and Check-Out dates 3. You will proceed to enter the next guest until all of your guests have been entered 4. Click on Save and Continue 58

9 STEP #3 Payment Details You will then be guided to the Guest & Payment Details. 1. Enter the details for Guest #1 including their , company and payment method 2. Click the Billing Details box to use your previously entered contact address for you billing address 3. Guest #1 information will now flow to Guest #2, Guest #3, etc. 4. If the credit card billing address is the same as your contact information previously entered, click the box that says Use {guest name} contact address 5. If your billing address is different than your contact address you must now enter that information 6. This area will pre-populate arrival/departure dates, company, credit card, etc. 7. When all of the guests have been associated with a credit card, you will check a box to agree to the cancellation policies and then Save & Continue 8. Do not use the back key after credit card information has been entered. The system will shut down and you will need to re-enter all of your information. This process has been put in place as a security measure to protect your credit card information. STEP #4 Finalize Booking This is the final screen to make changes or edit the information before the conclusion of the session and the acknowledgment of the sleeping room is sent to you via your . The acknowledgment number you receive after making reservations will allow you to manage each reservation on your own, making all individual changes online by returning to the same Web site that you used to book your reservation. To use this feature, click on Already Have a Reservation? in the Find Lodging box and follow the instructions as outlined above. 59

10 GROUP ROOM REQUESTS FOR TEN (10) ROOMS OR MORE AT THE SAME HOTEL STEP #1 To request ten (10) or more rooms you must complete the Hotel Reservation Fax Only Form along with an official Passkey Group Rooming List template. The template may be obtained from the Anaheim Housing Bureau via this link: You may request this template at anytime before housing opens. Your rooming list must be placed on this official template for the Housing Bureau to process. STEP #2 Send the two completed documents via to or fax (714) to the Anaheim Housing Bureau when housing opens on September 21, 2011 at 8:00 am Pacific Time. Be sure to provide the hotel names in order of preference. If your first choice hotels are not available, you may request to be placed on a wait list. The Anaheim Housing Bureau tries to accommodate all requests as close to your choices as possible and reserves the right to make alternate hotel assignments if your first choice hotels are not available. You will receive acknowledgments for those reservations and instructions for managing your company s group room reservations online. This process takes approximately one week. Many of the Anaheim hotels now require that your company sign a hotel contract for your blocked rooms. Please review those documents carefully. If you have any questions call the hotel direct or call the Anaheim Housing Bureau. When reserving ten (10) rooms or more, a deposit of two nights room and tax will be required, by the Anaheim Housing Bureau, at the time of booking. In order to accommodate as many companies as possible, no company may reserve more than ten (10) rooms at one specific hotel without authorization from NAMM. Deposits for room blocks of more than ten (10) rooms are non-refundable if cancelled after November 4, Please carefully read acknowledgment from the Anaheim Housing Bureau. Any unassigned rooms within the block will be considered cancelled after December 27 and will be released for general sale. New reservations will continue to be accepted on an individual and space available basis. Exhibitors 60

11 will be held liable for any cancelled reservations and penalties as a result of unused rooms. SUITE RESERVATION INSTRUCTIONS AND GUIDELINES Suites are reserved for Exhibitors who contract directly with NAMM for a minimum of 200 square feet of booth space on the show floor. Sharing companies are not eligible. Exhibitors may not submit a request on behalf of another division or company. Suites are assigned based on compliance with NAMM s rules and regulations outlined on your Exhibit Contract and are assigned based on a first come first served basis. Please don t assume that suites are held based on past history of use. NAMM reserves the right to decline any suite requests. If the company status as a NAMM Member or Exhibitor changes during this process, reservations are subject to change or cancellation. NAMM will accept your completed Exhibitor Suite Reservation form once your company has submitted the Exhibitor Space Application along with the deposit. Once the suite has been assigned, the Anaheim Housing Bureau will send you an official acknowledgement of your reservations. Reservations for suites require a credit card guarantee. The Anaheim Housing Bureau will contact you for credit card information. The hotels may charge a deposit of one suite night s room and tax to credit card provided (policies vary by hotel). Suite cancellation policy: Any cancellation of a suite received after November 4 is subject to a charge of one suite night. Hotels also reserve the right to charge a fee for early departure. First night no-show will result in a charge of one suite night s rooms and tax plus the reservation loss. Changes to the reservation dates can be made through the Web site or with the Anaheim Housing Bureau through December 27. Any changes or cancellations after this date must be made directly with the hotel. Exhibitors agree not to schedule tours, meetings or other events that might reasonably be expected to draw attendance away for the Trade Show during any part of the official Trade Show hours. Non-observance of these rules will jeopardize the Exhibitor s ability to exhibit at future NAMM shows and may result in immediate termination of the Exhibitor Exhibit Space Agreement, cancellation of Trade Show badges and termination of the right to exhibit without any refund or other liability on the part of NAMM. 61

12 ADDITIONAL INFORMATION: * There will be a $50 cancellation fee imposed on reservations cancelled after November 4, Please don t miss the Anaheim Housing Bureau deadlines as these deadlines cannot be extended. Cancellation fees on group reservations (any group blocks of 10 rooms or more) may be subject to your signed hotel contract. * Room types are not guaranteed. Hotels will do their best to accommodate your special requests. * If your status as a NAMM Member or Exhibitor changes during the housing process, reservations are subject to change or cancellation. * NAMM works with the City of Anaheim to negotiate low rates for our Members, attendees and exhibitors. There are many hotels and motels with a variety of services to accommodate your special needs and requests, however, there are only a limited number of hotel rooms at these special rates. * The Anaheim/Orange County Visitors and Convention Bureau uses Passkey as their housing software provider. * NAMM does not profit from working with the Anaheim hotels, the Anaheim Convention Center, the Anaheim Housing Bureau or Passkey. 62

13 THE 2012 NAMM SHOW Hotel Location Map Show Dates: January 19-22, 2012 W 29 8 N S 21 E GardenWalk Hotel offers complimentary shuttle service to Convention Center Hotel serviced by ART (Anaheim Resort Transit) miles NAMM attendees with valid RED or BLUE badges will be provided complimentary shuttle service on the ART system for the 2012 NAMM Show. *Passes may be purchased at kiosk stations at many locations including these hotels indicated or online at ART will operate daily, January 19-22, 2012, every 20 minutes beginning at 7:30 am until 12 midnight. 1. Anabella Hotel* Anaheim Desert Palm Hotel & Suites Anaheim Fairfield Inn by Marriott Anaheim Marriott Hotel 0 5. Anaheim Marriott Suites* Best Western Anaheim Inn Best Western Park Place Inn & Mini Suites Best Western Pavilions Best Western Raffles Inn & Suites* Best Western Stovall s Inn Candy Cane Inn Carousel Inn & Suites Castle Inn & Suites Clarion Hotel Anaheim Resort Comfort Inn Maingate Cortona Inn & Suites Courtyard by Marriott Anaheim Crowne Plaza Anaheim Resort Disney s Grand Californian Hotel* Disney s Paradise Pier Hotel* Disneyland Hotel* DoubleTree Guest Suites Embassy Suites Anaheim South Hampton Inn & Suites Hilton Anaheim* Hilton Garden Inn Hilton Suites Anaheim/Orange Holiday Inn Express Anaheim Maingate Holiday Inn Hotel & Suites Anaheim Hotel Ménage Hyatt Regency Orange County Jolly Roger Motel 6 Anaheim Maingate Portofino Inn & Suites Quality Inn & Suites Anaheim Resort Ramada Inn Maingate Ramada Plaza Anaheim Resort Red Lion Hotel Anaheim* Residence Inn by Marriott Maingate Residence Inn by Marriott Anaheim* Sheraton Garden Grove-Anaheim South Sheraton Park Hotel* 0.25 Distance (in miles) 63

14 THE 2012 NAMM SHOW OFFICIAL HOTEL LIST Book hotel rooms online for fastest acknowledgment Anaheim/Orange County Hotels are NON-SMOKING = Shuttle service to Anaheim Convention Center (Complimentary) ART service to Anaheim Convention Center FREE to Red & Blue badged attendees Show Dates: January 19-22, 2012 Important Dates: Member Housing Opens Sept. 21 Deadline to Cancel Rooms W/O Penalty Nov. 4 Last day to reserve rooms the discounted NAMM rate Dec. 16 Last day to make changes or cancel reservations Dec. 27 Concierge Executive Level Family Suites Hotel Address City Single Double Single Double 1 BR 2BR 1. Anabella Hotel* 1030 West Katella Avenue Anaheim $ 165 $ 165 $ 211 $ 211 n/a n/a 2. Anaheim Desert Palms Hotel & Suites* 631 West Katella Avenue Anaheim $ 125 $ 125 n/a n/a $ 167 $ Anaheim Fairfield Inn by Marriott* 1460 South Harbor Boulevard Anaheim $ 115 $ 115 n/a n/a n/a n/a 4. Anaheim Marriott Hotel 700 West Convention Way Anaheim $ 232 $ 242 $ 284 $ 304 S S 5. Anaheim Marriott Suites Harbor Boulevard Garden Grove $ 179 $ 179 n/a n/a n/a n/a 6. Best Western Anaheim Inn* 1630 South Harbor Boulevard Anaheim $ 114 $ 114 n/a n/a n/a n/a 7. Best Western Park Place Inn & Mini Suites 1544 South Harbor Boulevard Anaheim $ 114 $ 114 n/a n/a n/a n/a 8. Best Western Pavilions* 1176 West Katella Avenue Anaheim $ 105 $ 105 n/a n/a n/a n/a 9. Best Western Raffles Inn & Suites* 2040 South Harbor Boulevard Anaheim $ 126 $ 126 n/a n/a n/a $ Best Western Stovall s Inn 1110 West Katella Avenue Anaheim $ 105 $ 105 n/a n/a n/a n/a 11. Candy Cane Inn 1747 South Harbor Boulevard Anaheim $ 124 $ 124 n/a n/a n/a n/a 12. Carousel Inn & Suites 1530 South Harbor Boulevard Anaheim $ 144 $ 144 n/a n/a n/a n/a 13. Castle Inn & Suites 1734 South Harbor Boulevard Anaheim $ 112 $ 112 n/a n/a $ 144 $ Clarion Hotel Anaheim Resort 616 Convention Way Anaheim $ 141 $ 141 n/a n/a $ 161 $ Comfort Inn Maingate 2171 South Harbor Boulevard Anaheim $ 104 $ 104 n/a n/a $ 123 $ Cortona Inn & Suites* 2029 South Harbor Boulevard Anaheim $ $ n/a n/a $ n/a 17. Courtyard by Marriott Anaheim 2045 South Harbor Boulevard Anaheim $ 175 $ 175 n/a n/a n/a n/a 18. Crowne Plaza Anaheim Resort* Harbor Boulevard Garden Grove $ 142 $ 142 $ 158 $ 158 $ n/a $ Disney s Grand Californian Hotel 1600 South Disneyland Drive Anaheim $ 240 $ 240 n/a n/a $ 761 $ 1, Disney s Paradise Pier Hotel 1717 Disneyland Drive Anaheim $ 155 $ 155 n/a n/a $ 555 $ Disneyland Hotel 1150 West Magic Way Anaheim $ 180 $ 180 n/a n/a n/a n/a 22. DoubleTree Guest Suites* 2085 South Harbor Boulevard Anaheim $ 179 $ 179 n/a n/a $ 199 n/a 23. Embassy Suites Anaheim South Harbor Boulevard Garden Grove $ 184 $ 184 n/a n/a n/a n/a 24. Hampton Inn & Suites Harbor Boulevard Garden Grove $ 134 $ 134 n/a n/a n/a n/a 25. Hilton Anaheim** 777 Convention Way Anaheim $ 224 $ 224 n/a n/a S S 26. Hilton Garden Inn Harbor Boulevard Garden Grove $ 142 $ 142 n/a n/a n/a n/a 27. Hilton Suites Anaheim/Orange 400 North State College Boulevard Orange $ 144 $ 144 n/a n/a $ 144 n/a 28. Holiday Inn Express Anaheim Maingate 435 West Katella Avenue Anaheim $ 136 $ 136 n/a n/a n/a n/a 29. Holiday Inn Hotel & Suites Anaheim 1240 South Walnut Street Anaheim $ 130 $ 140 n/a n/a n/a n/a 30. Hotel Ménage 1221 South Harbor Boulevard Anaheim $ 159 $ 159 n/a n/a n/a n/a 31. Hyatt Regency Orange County * Harbor Boulevard Garden Grove $ 179 $ 184 n/a n/a $ 224 n/a 32. Jolly Roger* 640 West Katella Avenue Anaheim $ 115 $ 115 n/a n/a n/a n/a 33. Motel 6 Anaheim Maingate 100 West Disney Way Anaheim $ 73 $ 73 n/a n/a n/a n/a 34. Portofino Inn & Suites* 1831 South Harbor Boulevard Anaheim $ 175 $ 175 n/a n/a $ 195 n/a 35. Quality Inn & Suites Anaheim Resort* 1441 South Manchester Avenue Anaheim $ 102 $ 102 n/a n/a n/a n/a 36. Ramada Inn Maingate 1650 South Harbor Boulevard Anaheim $ 113 $ 113 n/a n/a n/a n/a 37. Ramada Plaza Anaheim Resort 515 West Katella Avenue Anaheim $ 158 $ 158 n/a n/a n/a n/a 38. Red Lion Hotel Anaheim 1850 South Harbor Boulevard Anaheim $ 174 $ 174 n/a n/a n/a n/a 39. Residence Inn by Marriott Maingate* 1700 South Clementine Street Anaheim $ 152 $ 152 n/a n/a n/a $ Residence Inn by Marriott Anaheim* Harbor Boulevard Garden Grove $ 194 $ 194 n/a n/a n/a $ Sheraton Garden Grove-Anaheim South Harbor Boulevard Garden Grove $ 149 $ 149 n/a n/a n/a n/a 42. Sheraton Park Hotel 1855 South Harbor Boulevard Anaheim $ 220 $ 220 $ 275 n/a $ 650 n/a NAMM works with a variety of Anaheim hotels to offer attendees and exhibitors accommodations in close proximity to the Anaheim Convention Center at below market public rates. NAMM reserves a portion of the hotel s sleeping room inventory at this special rate. The Anaheim Housing Bureau uses PASSKEY to book individual or group reservations online. NAMM does not profit from these relationships. * Resort fees apply, per room, per day. S Contact NAMM for additional pricing ** Hilton Anaheim: Main building, $224 Sgl/Dbl Lanai Level (5th Floor), $234 Sgl/Dbl 64 TAX TABLE Room Tax Resort Fee CA State Fee City per night per night per night Anaheim 15% +.49-$ Garden Grove 13% + $10-$ Orange 13% Tourism Improvement District (TID) Fee = 2% per room/per night PLEASE NOTE: Fees quoted are current at the time of printing. Room tax, resort fee and/or CA state fee subject to change without notice. Update on 7/3/11

15 THE 2012 NAMM SHOW HOTEL FAX RESERVATION FORM Show Dates: January 19-22, 2012 FAX TO HOUSING BUREAU ONLY Housing officially opens September 21, 2011 at 8 a.m. PDT. Book hotel rooms online for quicker acknowledgment. Use ONLY if not making online reservation. Company Name: Member #: Contact Name: Address: City, State, Zip, Country: Phone #: Fax: On-site Cell: Send acknowledgment by (check one): Fax Please see the 2012 NAMM Show Official Hotel List at Hotel Choices: Hotel Information choice of hotel will be honored based on availability. If choices are not available, the Anaheim Housing Bureau will select another hotel based on either (check one): Lowest rate Distance to Convention Center Hotel Frequent Traveler Information: Hotel: ID #: NAMM works with a variety of hotels to offer attendees and exhibitors accommodations in close proximity to the Anaheim Convention Center at below market public rates. NAMM does not profit from these relationships. Anaheim Housing Bureau P.O. Box West Katella Avenue Anaheim, CA Phone: (Hotel reservations will not be taken by phone) FAX: anaheimhousing@anaheimoc.org Important housing dates to remember: Sept 21: NAMM Member Housing officially opens at 8 a.m. PDT Nov 4: Last day to cancel rooms without penalty; $50 fee per cancellation after this date Dec 16: Last day to make reservations at the NAMM discounted rate through the Anaheim Housing Bureau Dec 27: Last day to make changes or cancel reservations You will receive an acknowledgment from the Anaheim Housing Bureau once your faxed reservation is processed after housing opening. Acknowledgments typically take one week. Please review this acknowledgment carefully for your assigned hotel s cancellation fees, policies and procedures. Check here if ADA (Americans with Disabilities Act) accomodation is required. Please specify needs: Names of Guests Sharing with Number of Rooms Number of Beds per Room Arrival Date Departure Date Special Requests (Special requests are not guaranteed) CREDIT CARD DEPOSIT: VISA MASTERCARD AMERICAN EXPRESS Card #: Expiration Date: (Expiration date on card must be after February 2012) Cardholder s name: Signature: Deposit of one night room rate plus tax is required at time of booking. When reserving ten (10) or more rooms, two nights room rate plus tax is required. No-shows or early departure without advanced notice will result in forteiture of deposit to hotel. Deposits for room blocks of more than ten (10) rooms are completely non-refundable if cancelled after November 4, In order to accommodate as many companies as possible, no company may reserve more than ten (10) rooms at any official hotel without authorization from NAMM. Cancellation Terms: Cancellations, no-shows or early departures without advance notice will result in forfeiture of deposit to hotel. Deposits for room blocks of more than 10 rooms are completely non-refundable if cancelled after December 27, Please carefully read acknowledgment from the Anaheim Housing Bureau. If your status changes as a NAMM Member or exhibitor during this process, reservations are subject to change or cancellation. NAMM, the International Music Products Association s official housing company is the Anaheim/Orange County Visitor and Convention Bureau. Should you receive calls from any other housing companies, please know that they are not associated with our trade show and reservations made through those vendors cannot be guaranteed. If you are approached by an individual or company suggesting you place a hotel reservation with them, please notify us and we will rectify the situation. 65 Updated on:09/07/11

16 THE 2012 NAMM SHOW OFFICIAL HOTELS OFFERING SUITES All suite requests require a two night stay Show Dates: January 19-22, 2012 Hotel Suite Only 1 Bedroom Suite 2 Bedroom Suite Anaheim Marriott Hotel Executive Suite $841 Executive Suite $1,073 Executive Suite $1,305 Hospitality Suite $905 Hospitality Suite $1,137 Hospitality Suite $1,369 Luxury Suite $905 Luxury Suite $1,137 Luxury Suite $1,369 Loft Suite $905 Loft Suite $1,137 Loft Suite $1,369 Governors Suite $1,433 Governors Suite $1,665 Governors Suite $1,897 Vice Presidential Suite $1,433 Vice Presidential Suite $1,665 Vice Presidential Suite $1,897 Marriott Suite $1,740 Marriott Suite $1,972 Marriott Suite $2,204 Presidential Suite $1,740 Presidential Suite $1,972 Presidential Suite $2,204 Crowne Plaza Anaheim Hotel* $259 Disney s Grand Californian Hotel Artisan Suite $761 Artisan Suite $1,001 Disney s Paradise Pier Hotel Paradise Suite $555 Paradise Suite $714 Doubletree Guest Suites* Presidential Suite $628 Hilton Anaheim Studio Suite $349 Deluxe Suite $493 Deluxe Suite $717 Deluxe Suite $941 Lanai Deluxe $630 Lanai Deluxe $864 Lanai Deluxe $1,098 Lanai Premier $1,192 Lanai Premier $1,426 Lanai Premier $1,660 Hyatt Regency Orange County Presidential Suite $614 Sheraton Park Hotel King Suite $650 Master King Suite $750 2nd Floor Club King Suite $850 Anaheim/Orange County Hotels are NON-SMOKING Contact NAMM for availability, descriptions and floor plans of suites: Suites are reserved for Exhibitors who contract directly with NAMM for a minimum of 200 square feet of booth space on the show floor. Sharing companies are not eligible. Displaying product in any room is prohibited during show hours unless the room is being used for internal company training. TAX TABLE Room Tax Resort Fee CA State Fee City per night per night per night Anaheim 15% +.49-$ Garden Grove 13% + $10-$ Orange 13% Tourism Improvement District (TID) Fee = 2% per room/per night PLEASE NOTE: Fees quoted are current at the time of printing. Room tax, resort fee and/or CA state fee subject to change without notice. Two night minimum stay required. No furniture removal will be allowed. * Resort fees apply, per room, per day. 66 Updated on:09/07/11

17 THE 2012 NAMM SHOW EXHIBITOR SUITE RESERVATION FORM Show Dates: January 19-22, 2012 Housing officially opens September 21, 2011 at 8 a.m. PDT Company Name: Member #: Contact Name: Address: City, State, Zip, Country: Phone #: Fax: On-site Cell: Send acknowledgment by (check one): Fax Please see the 2012 NAMM Show Official Hotel List at Hotel Choices: Hotel Information choice of hotel will be honored based on availability. If choices are not available, the Anaheim Housing Bureau will select another hotel based on either (check one): Lowest rate Distance to Convention Center Hotel Frequent Traveler Information: Hotel: ID #: NAMM works with a variety of hotels to offer attendees and exhibitors accommodations in close proximity to the Anaheim Convention Center at below market public rates. NAMM does not profit from these relationships. NAMM 5790 Armada Drive Carlsbad, CA Phone: FAX: meetings@namm.org Important housing dates to remember: Sept 21: NAMM Member Housing officially opens at 8 a.m. PDT Nov 4: Deadline to cancel suites without penalty; one suite night rate cancellation after this date Dec 16: Last day to make reservations at the NAMM discounted rate through the Anaheim Housing Bureau Dec 27: Last day to make changes or cancel reservations Submit your completed form by clicking on the Submit button at the bottom of page. You will receive an acknowledgment from the Anaheim Housing Bureau once your reservation is processed. Please review this acknowledgment carefully for your assigned hotel s cancellation fees, policies and procedures. Suite forms may be submitted after space application is approved. Check here if ADA (Americans with Disabilities Act) accomodation is required. Please specify needs: Names of Guests Sharing with Number of Rooms Number of Beds per Room Arrival Date Departure Date Special Requests (Special requests are not guaranteed) CREDIT CARD DEPOSIT: VISA MASTERCARD AMERICAN EXPRESS Card #: Expiration Date: (Expiration date on card must be after February 2012) Cardholder s name: Signature: Deposit of one night room rate plus tax is required at time of booking. No-shows or early departure without advanced notice will result in forteiture of deposit to hotel. There is a two night minimum stay on all suite reservations. Suites are reserved for Exhibitors who contract directly with NAMM for a minimum of 200 square feet of booth space on the show floor. If your status as a NAMM Member or Exhibitor changes during this process reservations are subject to change or cancellation. Displaying product in any room is prohibited during show hours unless the room is being used for internal company training. Suite Cancellation Policy: Beginning November 4, 2011 hotels may charge a deposit of one suite night s room and tax to credit card provided. Any cancellation of a suite received after November 4, 2011 is subject to a charge of one suite night s room and tax by the hotel. Hotels also reserve the right to charge a fee for early departure. First night no-show will result in charge of one suite night s room and tax plus reservation loss. Change can be made with the Anaheim Housing Bureau through December 27, Any changes or cancellations after this date must be made directly with the hotel. All reservations must be guaranteed by a valid credit card with expiration after February Submit by Office Use Only: Exhibiting Approved Date NAMM, the International Music Products Association s official housing company is the Anaheim/Orange County Visitor and Convention Bureau. Should you receive calls from any other housing companies, please know that they are not associated with our trade show and reservations made through those vendors cannot be guaranteed. If you are approached by an individual or company suggesting you place a hotel reservation with them, please notify us and we will rectify the situation. 67 Updated on:09/07/11

18 THE 2012 NAMM SHOW EVENT SPACE AT OFFICIAL HOTELS Show Dates: January 19-22, 2012 Hotel Address City Anabella Hotel 1030 West Katella Avenue Anaheim Anaheim Desert Palms Hotel & Suites 631 West Katella Avenue Anaheim Anaheim Fairfield Inn by Marriott 1460 South Harbor Boulevard Anaheim Anaheim Marriott Hotel 700 West Convention Way Anaheim Anaheim Marriott Suites Harbor Boulevard Garden Grove Best Western Raffles Inn & Suites 2040 South Harbor Boulevard Anaheim Clarion Hotel Anaheim Resort 616 Convention Way Anaheim Cortona Inn & Suites 2029 South Harbor Boulevard Anaheim Courtyard by Marriott Anaheim 2045 South Harbor Boulevard Anaheim Crowne Plaza Anaheim Hotel Harbor Boulevard Garden Grove Disney s Paradise Pier Hotel 1717 Disneyland Drive Anaheim Doubletree Guest Suites 2085 South Harbor Boulevard Anaheim Embassy Suites Anaheim South Harbor Boulevard Garden Grove Hampton Inn & Suites Harbor Boulevard Garden Grove Hilton Anaheim 777 Convention Way Anaheim Hilton Garden Inn Harbor Boulevard Garden Grove Hotel Ménage 1221 South Harbor Boulevard Anaheim Hyatt Regency Orange County Harbor Boulevard Garden Grove Jolly Roger 640 West Katella Avenue Anaheim Ramada Plaza Anaheim Resort 515 West Katella Avenue Anaheim Red Lion Hotel Anaheim 1850 South Harbor Boulevard Anaheim Sheraton Garden Grove-Anaheim South Harbor Boulevard Garden Grove Sheraton Park Hotel 1855 South Harbor Boulevard Anaheim Looking for something different? Ask us about some great off-site venues for your event. Displaying product in any room is prohibited during show hours unless the room is being used for internal company training. 68 Updated on:09/07/11

19 THE 2012 NAMM SHOW EXHIBITOR EVENT RESERVATION FORM Show Dates: January 19-22, 2012 Looking for something other than hotel space? Let us assist you with booking a great non-hotel venue for your event. Company Name: Member #: Contact Name: On-site Contact Name: On-site Cell Phone #: Address: City, State, Zip, Country: Phone #: Venues of Choice: Fax: Events may not be held during NAMM Show Hours: Thursday Sunday, 10am 6pm Event Title: # of People: Please Check One: Published Event Private Event by Invitation Only Setup Begins: Date: Time: Event Begins: Date: Time: Event Ends: Date: Time: Tear Down Ends: Date: Time: Event Type: Meeting Room Requirements: Concert Sound Check & Rehearsal Time: Type of Music: Sound Level: Recording Concert: Yes No AV Service Breakfast Front Screen Projection Luncheon Rear Screen Projection Dinner Stage: Yes No Reception Stage Size: Other Notes: NAMM s staff is here to assist with your custom event planning. NAMM will accept your completed Exhibitor Event Reservation Form once you have submitted your Exhibit Space Application and deposit. NAMM 5790 Armada Drive Carlsbad, CA Phone: FAX: We will contact the venue(s) on your behalf to confirm pricing and space availability, and find the best options possible. For more show information, visit Submit your completed form by clicking the Submit by button at the bottom of the page. Room Setup (please check preference) Conference Style Banquet Style U-Shape Theater Style (no tables) Classroom Style Reception Other Submit by TERMS AND CONDITIONS: NAMM must receive a valid Exhibit Space Application and deposit prior to processing Exhibitor Event Reservation Forms. Reservations will be accommodated on a first-come, first-served basis. Meeting room rates vary and may be negotiable. Your venue of choice will forward catering menus and specify deposit requirements. Neither the venues nor NAMM provide security or insurance for meeting rooms. Although every effort will be made to secure appropriate space for your request, NAMM is not responsible for noise interruptions created by neighboring events. Event space is reserved for Exhibitors who contract directly with NAMM for a minimum of 200 square feet of booth space on the show floor. Sharing companies are not eligible. Exhibitors may not submit a request on behalf of another division or any other company. Exhibitors agree not to schedule tours, meetings, or other events that might reasonably be expected to draw attendance away from the Trade Show during any part of the official Trade Show hours. Displaying product in any room is prohibited during show hours unless the room is being used for internal company training. Event space is assigned based on compliance with all rules and regulations. Non-observance of these rules will jeopardize the Exhibitor s ability to exhibit at future NAMM shows and may result in immediate termination of the Exhibitor s Exhibit Space Agreement, cancellation of Trade Show badges, and termination of the right to exhibit without any refund or other liability on the part of NAMM. If the company status as a NAMM Member or exhibitor changes during this process, event requests are subject to change or cancellation. NAMM reserves the right to decline any or all event requests. 69 Updated on:09/07/11