2017 Exhibitor Packet Austin, TX

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1 2017 Exhibitor Packet Austin, TX Last updated 9/1/2016

2 Table of Contents Conference Details... 3 Dates... 3 Exhibitor Hours... 3 Conference Venue & Hotel... 4 Parking... 4 Transportation... 4 Floor Plan... 5 Conference Demographics... 6 Exhibitor Packages... 7 Amenities/Info... 7 Service Providers and Vendors... 7 Universities... 7 TxABA Special Interest Groups... 7 Electricity and Internet Connectivity... 7 Sponsorship Opportunities...8 Exhibitor Rules & Regulations Exhibitor Agreement Electricity / Internet / Tech Order Form Shipping / Receiving Form Austin, Texas 2

3 Conference Overview Dates Thursday, January 26, 2017 Sunday, January 29, 2017 Hours Thursday, January 26, 2017 Jobs & Univ. Fair Set Up Jobs & University Fair Fair Tear Down Exhibitor Set Up 4:00 pm 6:00 pm 6:00 pm 9:00 pm 9:00 pm 10:00 pm Friday, January 27, 2017 Exhibitor Hours 7:00 am 7:00 pm Saturday, January 28, 2017 Exhibitor Hours Exhibitor Tear Down 7:30 am 4:00 pm 4:00 pm 5:00 pm Sunday, January 29, 2017 Exhibit Area Closed Austin, Texas 3

4 Conference Venue & Hotel Sheraton Austin Hotel at the Capitol 701 East 11th Street Austin, TX (map) (512) Reservations: $169 per night Check-in time is 3 pm. Check-out is at 12 pm. All guest rooms will receive complimentary Internet access. Parking Valet and Self-Parking rates at the hotel range from $22 - $32 per day. GETTING THERE Airport Austin-Bergstrom International Airport (AUS) Travel Distance: Approximately km/10.0 miles Options for getting to and from the hotel include: Austin Cab Hours: 24 hours Contact: (512) Taxi service to and from the airport is provided by Austin Cab. Yellow Cab Contact: (512) Taxi service to and from the airport is provided by Yellow Cab. Super Shuttle Hours: 24 hours Contact: (512) ; Reservation Required Super Shuttle provides service to and from the airport. For reservations visit supershuttle.com. Austin, Texas 4

5 GETTING AROUND AUSTIN Hertz Car Rental Hours: 24 hours Contact: (512) Hertz Rental Car is located across the street from the hotel at 709 East 10th Street. Advantage Car Rental Hours: 24 hours Contact: (512) Advantage Car Rental is located across the street from the hotel. Walking The 6th Street Entertainment District is a five block walk, the Texas Capitol is a four block walk, and the 2nd Street Shopping and Dining District is a nine block walk from the hotel. Additional Information If you require transportation assistance, or if you have any additional requests, contact the hotel at (512) Floor Plan Austin, Texas 5

6 Conference Demographics Teachers, 5% Students 6, 31% Behavior Analysts 1, 41% SLPs & OTs 5, 4% Psychologists 4, 7% Other 3, 9% Family Members 2, 4% Number of 2016 Attendees: 1, Board Certified Behavior Analysts (BCBAs) & Board Certified Assistant Behavior Analysts (BCaBAs) 2. Family members of individuals with special needs 3. Other includes: Neuroscientists, Basic Researchers, Animal Trainers, Organizational Consultants, Nurses, Childcare Professionals, Public Policy/Administration 4. May include individuals with more than one certification or license 5. Speech Language Pathologists (SLPs) and Occupational Therapists (OTs) May include individuals with more than one certification or license 6. Students of (in order from largest number to smallest) Behavior Analysis or Applied Behavior Analysis, Psychology, Education, Neuroscience, Other Austin, Texas 6

7 Exhibitor Packages Exhibit Amenities/Info Exhibitor Applications are required to secure an exhibit space and must be accompanied by a payment in full by December 23, Exhibitor applications are processed on a first-come, first-served basis. All exhibits Include 1 table, 2 chairs, and exhibitor badges for 2 non-registered exhibitors. Additional exhibitors may be registered for $15 each*. Exhibitor registration does not include access to conference presentations. See below for information on Electricity and Internet connectivity. * Only required for exhibitors not already registered to attend the conference presentations. Service Providers and Vendors Jobs Fair: Thursday from 6 to 9 pm Exhibits: Friday & Saturday (see schedule for times) $50 per exhibit $300 per exhibit Universities University Fair: Thursday from 6 to 9 pm Exhibits: Friday & Saturday (see schedule for times) $25 per exhibit $75 per exhibit TxABA Special Interest Groups Complimentary TxABA SIGs receive a complimentary exhibit if group members will be attending who can set up / tear down and periodically monitor the exhibit. If no SIG members are attending who can assist with the exhibit, the SIG can mail printed brochures to be placed at the registration table. for more information. Electricity, Internet, & Shipping / Receiving Electricity, Internet, and Shipping / Receiving services must be ordered and paid for through the hotel. The order forms are provided at the end of the packet. Please contact the hotel directly if you have questions about these costs / services. Austin, Texas 7

8 Sponsorships Platinum Sponsor - $6,500 One Platinum Sponsorship available. Includes: First pick of booth location 2 Exhibitor Badges Exhibit at the Job Fair on Thursday night with Electricity and 2 Internet Passes Friday and Saturday Exhibit with Electricity and 2 Internet Passes 4 conference registrations and free CEUs for those attendees 4 invitations to the Saturday Speaker Dinner Full Page Ad on Back Cover of Program Your Company s Logo on the TxABA Conference Web Page Your Company s Logo on Event Signage throughout the conference Acknowledgement on-screen during breaks throughout the conference 4 Hours of Pre-Scheduled Access to a Meeting / Interview Room Unlimited Job Ad Postings on the TxABA Web site in 2017 Gold Sponsors - $4,900 Two Gold Sponsorships available: Thursday Welcome Reception Includes: Priority booth location Full Page Ad on Inside Front or Inside Back 2 Exhibitor Badges Cover of Program Exhibit at the Job Fair on Thursday night with Your Company s Logo on the TxABA Electricity and 2 Internet Passes Conference Web Page & on Signage during Friday and Saturday Exhibit with Electricity the Welcome Reception and 2 Internet Passes Acknowledgement on-screen during breaks 3 conference registrations, including free on Friday CEUs for those attendees 2 Free Job Ad Postings on the TxABA Web site in Austin, Texas 8

9 Silver Sponsors - $3,600 Three Silver Sponsorships available: One each for Friday, Saturday, or Sunday Morning (Breakfast) Includes: Priority booth location Full Page Ad in Program 2 Exhibitor Badges Your Company s Logo on the TxABA Exhibit at the Job Fair on Thursday night Conference Web Page & on Signage during Friday and Saturday Exhibit the Breakfast you are sponsoring 2 conference registrations, including free Acknowledgement on-screen before first CEUs for those attendees presentations that morning Bronze Sponsors - $2,000 Four Bronze Sponsorships available: Two each for Friday or Saturday Afternoon (Break) Includes: Priority booth location Half Page Ad in Program 2 Exhibitor Badges Your Company s Logo on the TxABA Exhibit at the Job Fair on Thursday night Conference Web Page & on Signage during Friday and Saturday Exhibit the Break you are sponsoring 1 conference registration, including free Acknowledgement on-screen after lunch that CEUs for that attendee afternoon Austin, Texas 9

10 Responsibility Clause Exhibitor Rules and Regulations Regional Conference on Behavior Analysis Hosted by Texas Association for Behavior Analysis Sheraton Austin Hotel at the Capitol January 26-29, 2017 Exhibitor assumes responsibility and agrees to indemnify and defend the Group and Sheraton Austin Hotel at the Capitol and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither TxABA nor Sheraton Austin Hotel at the Capitol maintain insurance covering the Exhibitor s property and it is the sole responsibility of the Exhibitor to obtain such insurance. Exhibit Approval Process TxABA reserves the right to determine the suitability of all exhibits and advertisements submitted, and to reject those that are not consistent with the mission of TxABA. You will receive confirmation from the TxABA office when your application is received and approved. All applications are accepted by TxABA subject to the conditions and requirements contained in these Rules & Regulations and within the Packet. The exhibiting or promotion of services, products, or equipment at the TxABA exhibit does not constitute endorsement by TxABA of such services, products, or equipment. An exhibitor is not permitted to represent in any manner that its goods or services have been endorsed by TxABA. Payments All exhibitor fees are required by December 23, 2016 along with your application to reserve your booth. Visit our Web site for payment options and information: Cancellation Exhibits canceled on or before December 23, 2016 will receive a refund minus a $25 administrative fee to the source of payment origin. No cancellations will be made after that. Sale of Products/Services Exhibitor is responsible to collect and remit applicable sales and use taxes to the State of Texas and/or any and all local jurisdictions for its sales of products or services. Austin, Texas 10

11 Exhibit Space Space is assigned on a first-come, first-served basis. Exhibits shall be arranged so as to not interfere with access to other exhibits. Exhibitors are to maintain their exhibits in a clean, orderly and safe manner. TxABA reserves the right to make the final determination on all space assignments. Exhibitors must surrender space occupied by them in the same condition it was in at the commencement of occupation. Exhibitors or their representatives shall not injure or deface the walls, columns, floors, or furniture of the exhibit facilities. All property destroyed or damaged by the exhibitor must be replaced in its original condition by the exhibitor at his or her own expense. The exhibitor shall be liable for all property damaged. Exhibitor Code of Conduct Canvassing or distributing advertising matter outside the exhibitor s own space is not permitted. It is strictly prohibited to publicize and/or maintain any extracurricular activities, inducements, or demonstrations away from the exhibition area during the exhibit hours. Musical instruments, audio equipment, and other devices shall be operated at a level that will not interfere with other exhibitors. X-ray equipment may not be operated. Volatile or flammable oils, gases, other explosive flammable matter or material, or any substance prohibited by city laws or insurance carriers are not permitted on the premises. Security Do not leave items of value unattended. Exhibitors will be responsible for the security of booth materials and personal items at all times. Valuable items inside the booth space may require additional security at the exhibitor s own expense. ADA Compliant The exhibitor agrees to ensure that its exhibit booth space is in compliance with the Americans with Disabilities Act (ADA). To comply with the ADA, exhibitors should make every effort to accommodate attendees with disabilities. TxABA Contact Information Mail form and payment, if applicable, to: TxABA PO Box 61 Denton, TX files and refer questions to: Austin, Texas 11

12 TEXAS ASSOCIATION FOR BEHAVIOR ANALYSIS Contact Information EXHIBITOR AGREEMENT Contact Name Address Business Name Mailing Address Phone Number Web Site Exhibit Information List the service(s) / product(s) that you will be promoting / selling and describe the relevance to the practice of behavior analysis: Names of 2 Exhibitors included in cost of exhibit registration: Additional Exhibitors -- $15 each Emergency Contact Information: Exhibit Registration: Service or Product Exhibit -- $300 University -- $75 TxABA SIG Complimentary Jobs Fair -- $50 University Fair-- $25 Sponsorships: Platinum Sponsorship -- $6,500 Gold Sponsorship -- $4,900 Silver Sponsorship -- $3,600 Bronze Sponsorship -- $2,000 By signing this document, I agree to comply with the Rules and Regulations outlined in the Exhibitor Packet. Signature: Date: Agreement and payment must be received by December 23, See Rules and Regulations section of Packet for payment and contact info. Austin, Texas 12

13 $ x x = $ x x = $ x x = $ x x = $65.00 x x = $85.00 x x = $50.00 x x = $ x x = $ x x = $65.00 x x = $10.00 x x = $75.00 x x = $45.00 x x = $25.00 x x = $45.00 x x = $35.00 x x = $ x x =

14 VENDOR INFORMATION Welcome and thank you for choosing to exhibit at the TxABA 2017 Conference from 1/26/17 to 1/28/17. DIRECTIONS TO THE HOTEL From North Take Interstate 35 South towards downtown Austin. Take Exit 234C (6th - 12th Streets - State Capitol) and the hotel is located at the corner of 11th Street and the I-35 access road. From West Take Highway 183 South to Interstate 35 South and take Exit 234 C (6th - 12 Streets - State Capitol). The hotel is located at the corner of 11th Street and the I-35 access road. From Austin Bergstrom International Airport Take Presidential Boulevard to SH 71W and take Exit 183 North towards downtown. Exit 7th Street and proceed to Interstate 35 access road and turn left. Make another left turn on 11th Street. The hotel is ahead at the intersection. From South Take Interstate 35 North towards downtown and take Exit 234 C (6th - 12 Streets - South Capitol). The hotel is located at the corner of 11th Street and the I-35 access road. All unloading and loading needs to be done via the loading dock located on the 10 th Street side of the building. Please do not load/unload at the front entrance of the hotel without written permission of your Convention Services Manager BOOTH NEEDS / ORDER FORM Attached is an order form for items you might need above and beyond what is being provided. For electrical, internet access or audio/visual support, please reference the PSAV Exhibitor Form. SHIPPING / RECEIVING The Sheraton Austin Hotel will receive and store boxes for you prior to the event. There is a $5 per box handling fee for every box shipped to the hotel. Pallets incur a $200 handling fee. Boxes can be stored for up to 48 hours prior to the event in our guest storage area. Please return the vendor requirements request form prior to shipment and label your packages and/or cases as follows: Attention: Insert your name here Event Name Here - Exhibitor Sheraton Austin Hotel 701 East 11 th Street Austin, Texas (512) Box of (number of total boxes) To ship OUT of the hotel, there is an additional handling fee of $5 per box or $200 per pallet. You will need to bring pre-paid labels from your choice of courier. Call your courier to schedule pick up under your account and have all boxes 100% ready for shipping upon departure. Please notify the Banquet department when you have scheduled your pick up and are ready for them to be taken to the Receiving Dock. In order to make your stay enjoyable and productive, our Convention Services team is standing by to assist you with your exhibiting needs. Please feel free to contact us directly at or

15 SHERATON AUSTIN VENDOR REQUIREMENTS REQUEST FORM Thank you for exhibiting at TxABA 2017 Conference! Please return this form to Elizabeth Kitzman at or by fax to Vendor Number: (For Hotel use only) Conference Name: TxABA 2017 Conference Date Needed: (please include start time and end time) Vendor Name (Business Name) : Contact Name: Address: Phone: Fax: On-site Contact (if different than above): Mobile Phone: CREDIT CARD INFORMATION Card Type (please mark): American Express Master Card Visa Discover Other: Credit Card Number: Expiration Date: Name as it appears on credit card: I authorize any and all charges, including sales tax, on the items ordered on this form to be charged to this credit card. Signature or BILL TO GUEST ROOM NAME CONFIRMATION NUMBER Items Required Flat Charge Boxes $5/each Boxes picked $5/each Pallet(s) $200/each Pallet(s) picked $200/each Per Day Consumed Additional $5 /each (2 already provided) $5 each All pricing subject to 24% Service Charge and 8.25% Sales Tax All Audio Visual needs to be routed through PSAV (512) Including internet access, electricity hook-up, power cords, flip charts, easels, conference phones etc ** THIS FORM IS ONLY FOR BASIC REQUIRMENTS: ADDITONAL REQUIREMENTS CAN BE REQUESTED, CHARGES TO BE ESTABLISHED AT THAT TIME. NO SERVICE WILL BE PROVIDED UNTIL METHOD OF PAYMENT HAS BEEN CONFIRMED.**

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