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1 PATA Travel Mart 2019 September 18-20, 2019 Korme Exhibition Center, Astana, Kazakhstan As of 14 January, 2018 A. Primary Buyer Delegate Information Company Address City Post Code Country Website Phone Fax Mr. Ms. Mrs. First name Surname Job Title First time attending the PATA Travel Mart? Yes No Member status PATA Member Chapter Member Non-member A1. Secondary Buyer Delegate Information Mr. Ms. Mrs. First name Surname Job Title A2. Accompanying Person Mr. Ms. Mrs. First name Surname B. Registration Fee Registration received with full payment to PATA Headquarters by 30 June 2019 qualifies for listing in the Advance Guide. Early Registration for Package A is strongly encouraged as availability of air ticket/ hotel accommodations are limited. Please indicate with a tick in the appropriate registration categories below. Note: Buyer applications are subject to screening by the PTM2019 Buyer Selection Committee. This is to ensure that only qualified buyers with bona-fide contracting responsibilities for the Asia Pacific region are registered for PTM2019. Your participation at PTM2018 does not automatically pre-select for PTM2019. If necessary, please check back with PATA on the status of your application. PATA RESERVES THE RIGHT TO APPROVE OR DECLINE ANY BUYER APPLICATION. PRIMARY BUYER DELEGATE REGISTRATION Each and every registered Primary Buyer delegate participating under Packages A, B and C must agree to accept a full set of business calendar with 100% pre-matched appointments with PTM2019 Sellers. Package A: ***Limited to ONE buyer delegate per buyer organisation*** (Subject to Buyer Qualification and valid for Buyer Delegate registrations received with payment at PATA Headquarters only.) PATA Member (net) PATA Chapter Member (net) Non Member (net) Registration fees, Consideration for Economy Class of PTM2019 Official Airline or reimbursable return economy class air fare to and from Astana Four nights accommodation in Astana in single room occupancy with breakfast for 1 Pax Participation to the Buyer hosted programmes and activities USD250 USD300 USD350 Package B: ***Per Buyer Delegate, NO Air Transportation included *** Registration fees Four nights accommodation in Astana in single room occupancy with breakfast for 1 Pax USD200 USD250 USD300 1

2 Package C: ***Per Buyer Delegate, NO Air Transportation and accommodation included*** Registration fees only. Official hotel USD150 USD200 USD250 SECONDARY BUYER DELEGATE REGISTRATION Sharing a set of business calendar with the registered primary buyer delegate and must represent the same Buyer Organisation PATA MEMBER CHAPTER MEMBER NON MEMBER Package B: ***Per Buyer Delegate, NO Air Transportation included *** Registration fees Four nights accommodation in Astana in single room occupancy with breakfast for 1 Pax USD250 USD300 USD350 Package C: ***Per Buyer Delegate, NO Air Transportation and accommodation included*** Registration fees Spouse / Accompanying Guest Registration Per Spouse / Accompanying Guest, includes registration fees for social functions Transfer to all business and official social functions Accompanying guests (Spouses) do NOT participate in the business session -Eligible for room sharing with primary buyer on DOUBLE room type only. If twin room type, cost of Extra bed will be applied. Hotel Breakfast is not inclusive for spouses / accompanying guest. Administration Fees USD180 USD230 USD280 USD100 USD150 USD200 Late Fee for registration received on / after 1 July 2019 Delegate badge name change for every delegate badge name change received after 15 August 2019 USD300 USD 60 USD325 USD 70 USD350 USD 90 Bank Processing Fee for every wire transfer remitted to PATA in US dollars USD 35 USD 35 USD 35 OPTIONAL Climate fee, your contribution will go towards the PATA Foundation USD 30 <3 hours = short - haul USD hours = medium - haul USD150 >6 hours = long haul Total Fees Payable: US$ C. Payment o Payment must be made in US Dollars only o Payment by bank transfer, please contact for the official invoice with account details, please add US$ 35 on top of the original fee 2

3 D. Air Transportation PTM2019 Official Airline (Name TBA) or Reimbursable return economy class air fare, all air passages are on Economy Class only and there is no provision for upgrades. Travel must originate and terminate in the same city served by PTM official Airline serving port. Flight operated by codeshare partner airlines and stopovers are not included in this offer. Registered buyers must make their own travel arrangements between their home base and the city served by PTM2019 Official Airline. Buyers must bear the cost of such travel arrangements. Subject of the availability to PATA s pre-qualification of Buyers and air transport assistance is extended to Buyers whose registration is received and confirmed with payment at PATA Headquarters in Bangkok only. Spouse / Accompanying registered person must take their own air travel arrangement. They are entitled to take the privilege of air fare discount offered by supporting airlines (a list of which may be made available upon request). Please provide the following information for air booking **Must be relevant with your passport** Mr. Ms. Mrs. First Name: Family Name: Nationality: Passport No: Expiry Date (DD/MM/YYYY): Date of Birth (DD/MM/YYYY): Port of Departure (International flight to/from Astana) Port I: Port II: Port III: Preferred Date of Departure from the above city: (Date of travel will be valid from Sep 5 th ) Preferred Date of Return from Astana: (Date of travel will be valid to Sep 21 st ) Important Note: Should my participation be cancelled after air ticket has been issued, I agree to return the ticket to PATA Headquarters in Bangkok within 2 weeks and pay ticket cancellation charge of USD Contact Name: Signature: Date: E. Hotel Accommodation (Total 4 nights) for Package A & B only Hotels will be allocated by the Host Committee and written confirmation will be sent directly to registered Buyers Total 4 nights Check in: Tuesday 17 September 2019 Check out: Saturday 21 September 2019 (4 nights accommodation in single room occupancy with breakfast for 1 Pax) **Should you wish to arrive early or extend your stay, the additional room nights will be charged to your own account which will be settled prior to your departure at the hotel.** Special Request: Smoking Non-Smoking Other F. Airport Transfer Airport transfer services are provided for all registered delegates and registered accompanying guests / spouses only. 1. Arrival transfers from airport PTM 2019 Official Hotels will be available from xxx to xxx September And only if the arrival flight information is forwarded within deadline. 2. Departure transfers will be available from xxx to xxx September 2019, please reconfirm your pick up time with transfer staff onsite. 3. Shuttle services between hotels and exhibition venue will be provided. Please check with the hotel concierge or refer to the transport schedule available from the official Ground Transportation Operator on arrival. Please indicate if you require airport - hotel arrival transfer: YES NO G. PATA MEMBERSHIP I am interested to be a PATA member. Please send me details. H. CONTACT We do intend to list addresses of buyers and sellers in the Advance Seller List and Directory. This would be available to all buyers and sellers starting from the pre-appointment matching. Please indicate if you agree or disagree to have your listed. I agree to have address of Primary contact(s) listed in the Advance Seller List and Directory I DO NOT agree to have address of Primary contact(s) listed in the Advance Seller List and Directory 3

4 I. PLEASE READ AND SIGN BELOW I AGREE THAT I WILL TAKE AN INDEPENDENT SET OF APPOINTMENTS WITH SELLERS AT THE PATA TRAVEL MART (Exclude Secondary Buyer Delegate). The undersigned hereby agrees to the conditions of acceptance of PATA Travel Mart as outlined in these registration materials and set forth in the promotional materials and further agree to abide by such additional rules and regulations of PATA Travel Mart as shall hereinafter be adopted. Please return this completed application form and fees to Pacific Asia Travel Association Headquarters, Unit B1, 28th Floor Siam Tower, 989 Rama I Road, Pathumwan, Bangkok 10330, Thailand by 30 June 2019 for inclusion in the pre-appointment scheduling programme. Each completed application must be accompanied with FULL payment in order for the application form to be processed. I HAVE READ THE BUYER APPLICATION INSTRUCTIONS AND AGREED TO THE CONDITIONS OF ACCEPTANCE. Company Name Company Stamp Contact name Job Title Signature Date J. BUYER QUESTIONNAIRE (Fields marked with an asterisk (*) must be filled in) COMPANY S BUSINESS PROFILE (you can select more than one) * 1 Outbound Group Travel 10 Exhibitions 2 Outbound Individual Travel 11 Honey Moon Tours 3 Outbound Corporate / Business Travel 12 Dive Tours 4 Outbound Incentive Travel 13 Cruises 5 Outbound Leisure Travel 14 Events 6 Outbound Adventure Travel 15 Youth & Student Travel 7 Outbound Golf Travel 16 Special Interest Tour Operators: (please specify) 8 Outbound Spa & Wellness Travel 17 Others: (please specify) 9 Meetings & Conventions PRODUCT OF INTEREST (you can select more than one) * 1 Accommodation Hotel Chains 2 Accommodation Independent Hotels 3 Accommodation Resorts 4 Accommodation Serviced Apartments 5 Airlines 6 National / Regional Tourism Organisations 7 Inbound Tour Operators 8 Professional Conference Organisers 9 Destination Management Companies 10 Day Cruise Operators 11 Regional / International Cruise Operators 12 Car Rental 13 Adventure Tour Operators 14 Dive Operators 15 Attractions / Museums / Galleries 16 Rail Travel 17 Theme Parks 18 Nature / National Parks 19 Restaurants 20 Travel Media 21 Travel Technology Companies 22 Travel Web Portal 23 Meeting / Convention Venue 24 Spas 25 Golf Courses 26 Sports / Special Events 27 Others: (please specify) What level of responsibility do you have for outbound business? * 1 Final Decision 3 Recommend 5 None 2 Research 4 Plan/ Organise 6 Others: (please specify) MAJOR SECTOR *: Leisure MICE Leisure + MICE Special Interest (E-commerce, Online booking) ORGANISATION THAT HANDLES BOTH INBOUND AND OUTBOUND TRAVEL BUSINESS IN THE ASIA PACIFIC REGION MUST PROVIDE THE VOLUME OF INBOUND & OUTBOUND BUSINESS TRAFFIC BEFORE PRE-QUALIFICATION AS A BUYER * INBOUND: % OUTBOUND % 4

5 Number of Outbound group organized per year? * Average number of Outbound pax(s) organized per year? * 1-15 None None NAME 5 EXISTING SERVICE SUPPLIERS/SELLERS YOU ARE CURRENTLY WORKING WITH IN THE ASIA PACIFIC REGION * NAME 5 EXISTING COUNTRIES/DESTINATIONS YOU ARE CURRENTLY SENDING BUSINESS TO THE ASIA PACIFIC REGION * NAME 5 COUNTRIES/DESTINATIONS YOU ARE PLANNING TO DEVELOP BUSINESS TO THE ASIA PACIFIC REGION * COMPANY DESCRIPTION * (Describe your organization in maximum 50 words or less; please attach a separate copy if there is insufficient space) PROCEDURES & AGREEMENT FULL PAYMENT MUST ACCOMPANY YOUR REGISTRATION SECTION A and A1&2: BUYER INFORMATION, SPOUSE / ACCOMPANYING GUEST INFORMATION 1. Fill in this section exactly as it should appear in all Buyer correspondence, Appointment Guides and Event Directory. 2. If a GUEST (Spouse) is joining the Buyer, the full name of the Guest (Spouse) should be entered into the appropriate space. Guests (Spouses) do not participate in the business session. SECTION B & C: REGISTRATION COST AND PAYMENT Package A - Buyer Registration Includes: Consideration for Economy Class of PTM2019 Official Airline or reimbursable return economy class air fare to and from Astana FOUR nights complimentary accommodation - Room in single occupancy with breakfast for 1 Pax only All official PATA Travel Mart receptions and social functions as listed Transfers to all business and official social functions Airport transfers to / from Official Hotels Local sight-seeing as offered Registration materials and computerised pre-scheduled appointments (applicable only for Buyers who submit their Appointment Requests within deadline) Package B - Buyer Registration Includes: FOUR nights complimentary accommodation - Room in single occupancy with breakfast for 1 Pax only All official PATA Travel Mart receptions and social functions as listed Transfers to all business and official social functions Airport transfers to / from Official Hotels Local sight-seeing as offered Registration materials and computerised pre-scheduled appointments (applicable only for Buyers who submit their Appointment Requests within deadline) Package C - Buyer Registration Includes: All official PATA Travel Mart receptions and social functions as listed Transfers to all business and official social functions Airport transfers to / from Official Hotels Local sight-seeing as offered Registration materials and computerised pre-scheduled appointments (applicable only for Buyers who submit their Appointment Requests within deadline) 1. Where applicable, PATA Members must list membership number in space provided (e.g ). 2. Calculate the cost of your registration, taking into consideration any accompanying guest (spouse) fee, bank fee (which must be included for payment via credit card or wire transfer). 3. Additional nights and incidental charges, other than those indicated are the Buyer's responsibility to be paid directly to the hotel prior to your departure. 5

6 CANCELLATION POLICY: PATA must be notified in writing by to of any cancellation. CANCELLATION REFUND: For any cancellation received by PATA: a) Up to and including 30 June 2019, the forfeited charge of 20% registration fees will be applied, with applicable bank processing fees or charges. b) On 1 July 2019 or later, 100% cancellation charge will be applied for any cases. ADDITIONAL REGISTRATION INFORMATION: Applications for registration must be received by PATA no later than 31 August All registrations and changes after 1 September 2019 will be processed on-site in Astana. NAME CHANGES: All name changes must be in writing and are subject to a US$ 60 processing fee per change. Changes received after 1 September 2019 will be processed on-site. SECTION D: AIR TRANSPORTATION If air transportation required, please select package A and fill in your choices of departure city. Economy Class air transportation will be arranged, pending airline acceptance and government approval from your closest "on-line" departure city, available on the designated airlines to Astana and back. No voluntary stopover is permitted. SECTION E: HOTEL INFORMATION 1. PATA has reserved a limited number of rooms at the various official Mart hotels. Hotels will be assigned on a first come first served basis and upon approval of Selection Committee following receipt of the registration fees. 2. Please indicate arrival and departure dates. 3. PATA's official Housing Bureau will advise the Delegate of Hotel assignment with a confirmation letter, after which no changes in hotel assignment is allowed. 4. PATA's official Housing Bureau will advise the hotel of delegate's name and arrival / departure dates. Should your dates change, PLEASE CONTACT PATA IMMEDIATELY WITH YOUR REVISED DATES. 5. Additional room nights can be arranged for delegates. The room night rate will be requested from the hotel assigned to which the Buyer is directly responsible. 6. PATA reserves the right to change accommodation dates to fall in line with air support conditions. LIMITATION OF LIABILITY It is agreed that neither PATA nor any of its officers, directors, members or employees shall have any liability or responsibility for any personal injury, property damage or loss suffered by a delegate or any of his/her family members or other persons attending the PATA Travel Mart with the delegate resulting from the action or inaction of any person other than an employee of PATA. In the event of, or likelihood of, any circumstance which may create an extraordinary risk of injury or damage, PATA shall have the right in its sole discretion, to determine the course of action to be followed in respect to PATA Travel Mart In the event that PATA cancels or limits the Mart for reasons of safety, neither PATA nor any of its officers, directors, members or employees shall have any liability or responsibility in connection with such cancellation or limitation and their failure to perform any further obligations shall not constitute a breach of contract on the part of PATA to hold such Mart. This Application for registration, when signed by the buyer delegate, shall serve as an agreement between PATA and the buyer delegate, and shall indicate that the above terms and conditions of this Buyer Delegate Registration Application have been read and understood by the delegate. PATA reserves the right to consider as incomplete any Application for Registration submitted without company stamp and signature. CAUTION Registered Buyer delegates suspected of, or proven to be, selling their products to Seller or Buyer Delegates during, or in the lead up to, PATA Travel Mart 2019 will be blacklisted. SELLER NOMINATION Please nominate three Asia Pacific SELLER organisations* who you would like us to invite to the PATA Travel Mart 2019 Organisation: Contact Person: Tel: Country: Organisation: Contact Person: Tel: Country: Organisation: Contact Person: Tel: Country: *Seller organisations are referred to industry representatives from government and destination tourist offices, airlines, cruise lines, hotels, destination management companies, tour and sightseeing operators, ground operators and attractions from the world s most exciting and exotic travel destination the Pacific Asia region. 6

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