MISCELLANEOUS LABOUR* HOSPITALITY SUITE*

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Bonnie Page
5 years ago
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2 PETITS-DÉJEUNERS PAUSES CAFÉS BOITES À EMPORTER DÉJEUNERS DÎNERS RÉCEPTIONS BREUVAGES INFORMATIONS GÉNÉRALES MISCELLANEOUS HOSPITALITY SUITE* Bar set-up (Glasses, condiments, straws, napkins, ice) 1 to 25 pers to 50 pers to 75 pers. 175 Price per additional pers. 3 Extra ice 10 /10 lb Extra glasses 10 /dz LABOUR* Banquet labour charge 50 /h (Set-up, breakdown, coat check, etc.) Bartender 50 /h Chef in room 60 /h Operation technician 70 /h Security agent 60 /h * Minimum 3 hours * Certain conditions apply 2

3 MATERIAL ELECTRICAL ITEMS Outlet 15 A (For exhibitor) 50 /exhibitor /stay Outlet 30 A (For exhibitor) 90 /exhibitor /stay Power bar 10 each /stay Extension cord 10 each /stay Transformer 125 A, multiplugs 700 /exhibitor /stay Transformer 208V, 3phases, 400A 1,500 /exhibitor /stay TELECOMMUNICATIONS Internal phone line 75 /line /stay External phone line 125 /line /stay WIFI PRICE PER STAY 1 to 25 connections to 50 connections to 100 connections to 250 connections 425 More than 250 connections 500 MATERIAL AND OTHER SERVICES Table and chair (For exhibitor) Easel VIP chair 65 /day 15 /day 20 /chair /day Storage fee 500 /day (No fee if received 72 hours or less prior to event) Banquet room key (Deposit) 50 /key Stage 8 x 4 50 /piece/séjour Dance floor 4 x 4 15 /piece /séjour Genie lift 200 /day Piano 450 (Includes tuning before and after the event ) Piano moving 1500 Coat check (Labor charges apply) 2 /pers. Additional line (Wired) Dedicated bandwith 1 st mbps* Additionnal mbps* 25 /line /stay 150 /day 50 /day * Connection fees extra 3

4 DECOR & THEMES Rental options from the hotel CEDAR PLANK AND MASON JARS 1.50 /each Real cedar planks for food service. Sides served in a mason jar for a true chic-shack effect. CHAIR COVERS 12 /each Black or white for a sure chic factor. IRON FIRE PIT WITH REAL LOGS 195 /fire pit including logs Fire pits on our terraces only, available throughout the year. (Maximum 3 hours) ICE BAR starting at 1,400 /bar Ultimate attraction and the perfect setting for a drink... and pictures! Custom-made ice bar with an integrated company logo. Made by a local artist, this piece will surely be the highlight of your evening! REAL LOGS FOR DECOR 300 For a unique, typical Laurentian decor. ADIRONDACK CHAIRS 25 /chair For an outside event that your guests will remember. BLANKETS 15 /throw Ensure a friendly atmosphere with these cozy blankets. CANDLES IN MASON JARS 2 /jar Brings a touch of magic to your event. HEAT LAMPS 150 /lamp 75 /delivery Keep your guests warm (Exterior only)! 4

5 DECOR & THEMES Exclusive partners inspired by Tremblant, offering distinctive events and original themes. Custom room decor Table dressing Centre pieces Overlay Deluxe overlay Chair covers Artists Conception of material and signage Speakers Painting, music and dance classes Photography services Video services Complete planning program for your event (Invitation layout, menu visual, program visual, table dressing, registration table decor, coffee break decor, integrated artist,...) YOUR EVENT PARTNERS: Productions Martial Hébert pmh.qc.ca Groupe ABP Location groupeabp.com Karine Maltais photographe karinemaltais.com Atelier Floral atelier-floral.net DX Mobilier dx.ca 5

DESTINATION ACTIVITIES TRANSPORTATION Our external partners will surely meet your expectations. TREMBLANT.

theatre Prime golf courses Luxurious nature Four spectacular seasons Groups.tremblant.

6 DESTINATION ACTIVITIES TRANSPORTATION Our external partners will surely meet your expectations. TREMBLANT.CA Tremblant does not only offer the biggest ski resort in eastern North America, but also multiple activities and great events in the middle of a huge playground with unlimited possibilities! WHEN A RESORT GOES ALONG WITH BUSINESS 1,900 lodging units 52 meeting rooms Close to 50 restaurants, cafés, bistros and bars Close to 30 boutiques and art galleries Movie theatre Prime golf courses Luxurious nature Four spectacular seasons Groups.tremblant.ca DESTINATION MANAGEMENT SERVICES To support us when planning and managing extending offsite activities, major events and group transportation, we collaborate with partners recognized for their extended local Tremblant experience. Examples of activities and services our partners can plan for your event taking place in Tremblant: Team building Dog sledding Snowmobilin Zip lining Entertainment Dine-around Airport shuttles DESTINATION TREMBLANT destinationtremblant.ca JPDL jpdl.com 6

FAIRMONT TREMBLANT CATERING SERVICES Need help with a catering service for an event outside the Hotel? Fairmont Tremblant Catering Services is what you need!

7 FAIRMONT TREMBLANT CATERING SERVICES Need help with a catering service for an event outside the Hotel? Fairmont Tremblant Catering Services is what you need! HERE ARE A FEW VENUE EXAMPLES: THE VAST MAJORITY OF THE MENUS INSIDE THIS DOCUMENT ARE AVAILABLE FOR OUTSIDE VENUES. For any event catered by the Hotel outside of the property, a food and beverage minimum revenue of $ 2750, before taxes and services, is required. Gratuities of 15% on all food & beverage items, and a bulk shipping and handling fee of $ 800 per catered event will also be charged (both taxable). Catering event must take place within a radius of 25 km of the Hotel. Domaine St-Bernard Fairmont Tremblant terraces La Conception covered bridge Mont-Tremblant international airport Residences and private gardens Fiesta tents Church in Old Mont-Tremblant Village Le p'tit Caribou 7

8 AUDIO VISUAL SERVICES PSAV, our official Fairmont Tremblant supplier, maintains a fully staffed office in the Hotel. They provide complete audio-visual planning services, skilled technicians, stateof-the-art equipment, and services designed to meet your every need. Arrangements can be made through your conference services & catering manager, or directly with: CONTACT PERSON Bruno Chalifoux, Director of Event Technology for PSAV bchalifoux@psav.com PSAV, is the official audio-visual supplier at the Fairmont Tremblant. If you plan on doing business with an external supplier, the following fees will apply: 150 /day /meeting room for the functions being held in Mali I and Mali II 200 /day /meeting room for the functions being held in Mali I, Mali II, Mali III and Mali IV 300 /day /meeting room for the functions being held in the Soutana room 100 /day /meeting room for the functions being held on the mezzanine level and on the 2 nd floor. 8

9 POLICIES & GENERAL INFORMATION FOOD AND BEVERAGE PRICING AND BILLING All food and beverages served on the Fairmont Tremblant property is to be provided by the Hotel (Exceptions can be made for special events, like the wedding cake for a wedding, a handling fee will then apply). No food or beverage of any kind is permitted into the Hotel by the patron s guests. The laws that govern liquor sales in Quebec allow for alcoholic beverages to be sold until 3am, no later. Menu arrangements should be supplied and finalized by you (At least 30 days) prior to each function. Should this deadline not be observed, we cannot guarantee menu contents and other necessary arrangements. ALLERGY AND/OR FOOD RESTRICTION In the event that any of the guests in your group have food allergies, you must inform us of the names of such persons and the nature of their allergies, in order for us to take the necessary precautions when preparing their food. We undertake to provide on request full information on the ingredients of any items served to your group. Any food allergies or food restrictions must be given to the Hotel 72 hours prior to the event. Should you not provide the names of the guests and the nature of their food allergies, you shall indemnify and hold us forever harmless from, and against, any and all liability or claim of liability for any personal injury that does not occur as a direct result of our negligence or the negligence of any of our representatives. In the event of such negligence by us, or any of our representatives, we shall be responsible for all expenses reasonably incurred in the defense of such liability or claim of liability. TAXES AND SERVICE CHARGE A service charge of 15% (Including handling, set-up, service and administration) is applicable on all food & beverage items, and is taxable. A 3% Tremblant Resort Association royalty will be applied to all food and beverages, but not to the service charge, and is taxable. There are two applicable taxes in the province of Quebec, the first is a 5% federal tax (GST) and the second is a 9.975% provincial tax (PST). All prices in this menu are subject to change without notice. Certain items can change depending on the season and/or the availability of the product. Billing will be based on the highest guarantee, which is either the minimum guarantee or the number of people served. KIDS PRICES 0 to 5 years free 6 to 12 years ½ price of the adult price 13 years and over adult price The discount applies only if the child is eating from the buffet for adults. GUARANTEES AND SERVICE HOURS In order to create a successful event, it is your responsibility to provide the Conference Services manager with the total guaranteed number of meals 72 hours (3 business days) in advance. This number will also represent the final guarantee for the food preparation. Fairmont Tremblant will be ready for 5% extra, up to a maximum of 20 plates. The buffet service is for two (2) hours maximum, 5.00 extra per person, per extra hour. Fairmont Tremblant will assign the function rooms according to the number of persons expected to attend, and may be changed by us upon consultation with you, while guaranteeing to meet the requirements of your group. BANQUET ROOM SET UP Meeting room set-ups are included in room rental fees. Any changes to a meeting room set-up requested within 48 hours of a scheduled event will incur a labour charge of 50 per hour. 9

10 EVENT SPACE RATES ROOM DIMENSIONS (FT2) HALF DAY 24H CONVENTION CENTER LEVEL 1 Outardes 498, Cajolet Lutin Pagé Waban Walbano* 515, Charivari/Sauteux/Corriveau Charivari 520, Sauteux Corriveau 520, Kirouac Catherine 278, Mailhot 275, Level 1 Terrace * Fairmont Experience Room. CONVENTION CENTER MAIN FLOOR ROOM DIMENSIONS (FT2) HALF DAY 24H CONVENTION CENTER LEVEL 3 Kamichat/Sasseville/Joseph Kamichat Sasseville Joseph MAIN HOTEL TERRASSE LEVEL Soutana I Soutana II Soutana III Soutana I-II Soutana I-II-III Terrasse Soutana I-II On request only Terrasse Soutana III MAIN HOTEL 7TH FLOOR Executive Lounge n/a Mali Mali , Mali , Mali Mali ,

11 POLICIES & GENERAL INFORMATION PRIVATE EVENT BEING HELD OUTSIDE OF THE HOTEL For every event outside of the Hotel walls that requires food and beverage services, a catering fee and applicable taxes will be charged. DECORATED AND THEMED EVENT The themed menu options offered by the Hotel do not include any decoration unless mentioned differently. Every piece of décor must be free-standing; nothing should be hung on the Hotel walls. SIGNAGE No signage is to be posted in the Hotel s main lobby, or any other location in the Hotel, with the exception of the Convention Centre where it will be our pleasure to display your group s signs. Banners are allowed (In the Convention Centre only), pending the approval of your Catering and Conference Services manager. We will produce signage to be displayed outside each one of your function rooms in the Convention Centre and we will also include your group s events on the daily electronic boards located in the Hotel s public areas. STORAGE AND HANDLING The Hotel is not responsible for storage or material handling. If boxes are delivered for a registered guest of the Hotel the boxes will be subject to a 5.50/box handling fee. Arrangements must be made with the Conference Services manager prior to deliveries and all materials should be clearly labeled with the function name, function date, function room, and Conference Services manager s name. On the set-up date, material must be delivered directly to the meeting room or assigned storage area (Additional fees might apply) and not left in the loading areas. Displays (I.e. tabletop displays) or products must be removed from the function room daily, unless the room is reserved on a 24-hour basis. In such cases, the Hotel will arrange to have the function room locked. The Hotel will not be responsible for the exhibit, displays and products locked in the function room. Please note that the services of security agents are available at an extra cost. LIABILITY The customer is responsible for any damages caused to the Hotel property (Guestrooms, function rooms, etc.) by any of its members, delegates, agents or independent contractors. SOCAN AND RE:SOUND FEE SOCAN is the Canadian copyright collective for the public performance of musical works that administers the performing rights of composers, lyricists, songwriters and their publishers. RE:SOUND is the Canadian not-for-profit music licensing company dedicated to obtaining fair compensation for artists and record companies for their performance rights. ROOM CAPACITY PRICE WITHOUT DANCE PRICE WITH DANCE and over Taxes not included. These prices may change without notice, in accordance with the Canadian copyright collective for the public performance of musical works that administers the performing rights of composers, lyricists, songwriters and their publishers. These charges will be posted directly to your master account. 11

OutstandingEventsAtGlenbow

events@glenbow.org OutstandingEventsAtGlenbow Glenbow is never the same place twice with three floors of gallery space featuring historical and contemporary art, world cultures and Alberta history, we