MEETING WITH INDUSTRY PARTNERS Wednesday 13 February 2019

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1 MEETING WITH INDUSTRY PARTNERS Wednesday 13 February 2019

2 EACTS TEAM Kathy McGree Sharon Pidgeon Elvira Lewis Amanda Cameron Kirsty Offen Cori Makin Executive Director Events Director Exhibition/Membership Registration/Scientific Secretary Event Assistant MMCTS

3 PARTNERS Lisbon Congress Center (CCL) Alexandra Torégão, Project Manager Joana Pinto, Exhibition Catering: Silva Carvalho Catering Ines Oliva, EACTS Project Manager Housing & Local Transportation: AIM GROUP Joana Marques, Project Manager Freight Forwarding/On-site Handling: European International (Fairs) Ltd Jim Callaghan & Christian Andrews The Wetlab Company Kevin & Chris Austin

4 PARTNERS AV/IT MICEMEDIA Eric Antonisse Consultant MEDILIVE: Live Surgery & TV Studio Jonas Gelhardt - Account Manager CYIM: Programme System Management & Speaker Service Centre Charlotte Renne Project Manager

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7 SATELLITE SLOTS & ROOM HIRE SATELLITE SYMPOSIA: KEY SLOTS Thursday 3 October: Friday 4 October: Other available slots: Thursday 3 October, from 1800 Friday 4 October, from 1800 FEES (room capacities - theatre style) Band A: ,000 Band B: ,000 Band C: ,000 Band D: ,000 ROOM HIRE MEETINGS/HOSPITALITY A variety of meeting space is available - contact Sharon Pidgeon or Kirsty Offen for further information

8 EXHIBITION & TRAINING VILLAGE MOVE IN, BUILD UP, OPENING AND DISMANTLING IN HALLS 1 & 2 Move in: Tuesday 1 October (Halls 1&2 space only/islands) Build up: Wednesday 2 October (Halls 1&2 space only/islands) (Halls 1&2 shell/inline booths) Thursday 3 October * (*all booths MUST be ready by this time!) Open: Thursday 3 October Friday 4 October Saturday 5 October Dismantling: Saturday 5 October Sunday 6 October * (*Hall to be clear of all standfitting materials and boxes by 1600) Training Village areas will be offered on a priority basis to partners booking exhibition stands of 50m2 and above. Build up and dismantling times to be advised

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10 SOCIAL PROGRAMME Thursday 3 October Welcome Reception Exhibition Halls 1&2, CCL Saturday 5 October EACTS Party Pátio da Galé Note: EACTS VIP events: Editor s Dinner (Thursday); Council Dinner (Friday)

11 DATES FOR THE DIARY 30 April Abstract and awards deadline (except TC Innovation Award) 1 March On-line registration available (individual and groups) 1 May Exhibitor Manual available on-line 1 July Early registration fee deadline 5 July Titles/topics for satellite symposia required 9 August Deadline for receipt of space only booth plans 16 August Final programmes/speakers for satellite symposia Deadline for advertising in the EACTS Daily News 3 September Deadline for individual hotel bookings 20 September Deadline for online registration of exhibitor badges 1 October (Tuesday) : Move in Halls 1 & 2 (space only islands) : Build-up Halls 1 & 2 (space only islands) 2 October (Wednesday) : Build-up Halls 1 & 2 (space only islands) : Build-up Halls 1 & 2 (shell scheme/inline booths) Registration & Information Desks open from October (Thursday) : Scientific Programme; Satellites : Exhibition build up; Open from (Welcome reception: ) EACTS General Assembly 4 October (Friday) : Scientific Programme; Exhibition open; Satellites October (Saturday) : Scientific Programme; Exhibition open (breakdown ); EACTS Party October (Sunday) Exhibition breakdown Halls 1 & 2