LEADERS GUIDE Spring- Cub Scout Family Camping Weekend. May 4-6, Cub Scout Family Camps. Pipsico Scout Reservation

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1 2018 Cub Scout Family Camps Pipsico Scout Reservation 2018 Spring- Cub Scout Family Camping Weekend May 4-6, 2018 LEADERS GUIDE (Last Updated 2/20/18) Tidewater Council, BSA 1032 Heatherwood Drive Virginia Beach, VA Pipsico Scout Reservation 57 Pipsico Road Spring Grove, VA Pipsico Scout Reservation

2 Table of Contents Family Camp Information...3 Introduction...4 **New For 2018**-...4 Tentative Program Schedule...5 General Event Information:...6 Check-In...6 Check Out...6 Meals...6 Adult Leadership...6 Camp Rules...6 Campsites/Camping...6 Trading Post...6 Water and Bath Facilities...7 Medical Matters-...7 Medicals...7 Medical Treatment...7 Prescription Medications...7 Emergency Procedures...7 Youth Protection Policies...7 General Policies-...8 Alcoholic Beverages & Drugs...8 Cell Phone Policy...8 Electronic Devices...8 Fires, Stoves, Tents & Open Flames...8 Liquid Fuels...8 Money & Valuables...8 Pets...8 Restricted Areas...8 Smoking & Vaping...9 Taps/Lights Out...9 Trailers...9 Trash Disposal...9 Vehicles in Camp...9 Weapons, Knives, Full Axes, Fireworks, & Firearms...9 Appendix A: Registration Form Appendix B: How to Get to Camp Pipsico Scout Reservation Page 2

3 Family Camp Information When May 4-6, 2018 (Friday Sunday) Be Prepared. There is no rain/snow date for events. All units should prepare for foul weather. What Where An opportunity to get away from the busy buzz of the city for the weekend and enjoy some time in the great outdoors with the family at Pipsico Scout Reservation. Pipsico Scout Reservation 57 Pipsico Road Spring Grove, VA Contact Rick McIlrath Event Chairman Kirsten Kopiczak Camp Director Register Register/ Pay online by clicking here and setting up a Tentaroo Account. (A 3% convenience fee will be applied at checkout.) You may also Register online and process your payment in person at the Council Office or register using the paper registration form and process it with payment through the Council Office Tidewater Council Service Center 1032 Heatherwood Drive Virginia Beach, VA Cost $10 per Scout, $10 per adult when paid in full by April 20, 2018 $15 per Scout, $15 per adult when paying on April 20, 2018 and after NO REGISTRATIONS WILL BE ACCEPTED AFTER APRIL 25, 2018 THERE WILL BE NO ON-SITE REGISTRATION. Refunds Units must notify Kirsten Kopiczak (contact info above) before camp begins if a Scout or family will not be attending. Reductions in registrations can be made up until April 20th, No Refunds can be given if the Council is notified after April 20th, 2018 as pre-paid expenses will already have been incurred. No refunds for partial attendance will be granted. Pipsico Scout Reservation Page 3

4 Introduction 2018 Spring Cub Family Camping Weekend This Cub Scout Family Camping Weekend is an opportunity to get away from the busy buzz of the city for the weekend and enjoy some time in the great outdoors at Pipsico Scout Reservation. There will be a variety of activities to include things for nature enthusiasts, fishermen, marksmen (aspiring marksmen), water lovers, crafty folks, sports fans, and more. The program schedule is jam packed with activities; however, if a Scout tires out or a program doesn t interest you, feel free to do your own thing. Please try not to arrive late to sessions as safety briefings must start on time. Participants are invited to camp from Friday through Sunday, or any portion in between. Families are welcome to arrive on Friday to escape the city and set-up camp and relax (this makes Saturday easier). Likewise, after a day of craziness on Saturday you are welcome to take it easy Saturday night and make your way home on Sunday. No food will be provided this weekend. Campers have the benefit of creating a thrilling menu of steak and crab legs, or keeping it simple. Regardless, be prepared to clean up what you bring. Water is available in all sites, and dumpsters are located at the entrance to camp for any waste. Please check the program schedule when planning your meals to ensure you have enough time to prepare, eat, and tidy up. **New For 2018**- Scouts and siblings are encouraged to register for the Space Adventure station! This station will have participants assembling and then launching Water Rockets as well as Model Rockets (powered by Estes Engines). This station does have an additional cost of $10 per participant for materials. Scout will be able to KEEP their rockets after liftoff and landing! Please register/ pay for this station online through Tentaroo at time of participant registration. No onsite additions to this station are possible. For updates please refer to the Pipsico website at click on the Special Events link at the top of the page. Pipsico Scout Reservation Page 4

5 Tentative Program Schedule Friday Saturday 5 PM-9 PM Optional Check-in (for Friday night campers)* (*yellow gates are closed after 8:30 PM to block vehicle access for youth safety after dark) 6:30-8:15 AM Breakfast Time 7:30-8:00 AM Optional Check-in (for Saturday arrivals) 8:30 AM Flag Raising & Session Assignments 9:00-10:30 AM 10:45 AM - 12:15 PM Session #2 Session #1 (*yellow gates are closed to block vehicle access for youth safety) 12:15-1:45 PM Lunch Time/ Siesta (In Campsites) 2:00-3:30 PM Session #3 3:45-5:15 PM Session #4 5:20-7:15 PM Dinner Time (In Campsites) 7:30 8:30 PM Evening Campfire (Skits by Packs, sign up in showmanship session) 10:00 PM Lights Out (Uber Quiet, No Noise, It s Sleepy Time) Sunday 8:00-10:00AM Check-out (Clean up your areas and have a safe trip home!) * For the safety of the 500 people walking on the roads, vehicles are strictly prohibited from driving in camp during Program 8:30 AM 5:30 PM. If you are leaving Saturday you must wait until after 5:30 if you must drive to your site to load gear. Pull carts are available at the Burton Center anytime. Pipsico Scout Reservation Page 5

6 General Event Information: Check-In If you choose to camp Friday evening, check-in will be conducted from 5:00 PM till 8:30 PM on Friday evening adjacent to the Burton Center (Located within Camp Lions, a sub camp of Pipsico Scout Reservation). Please look for the registration tent located adjacent to the parking area. Do not arrive early, there will be no one to check you in, you may NOT enter the campsites prior to check-in. If you plan to arrive on Saturday, please show up prepared for program and complete your registration between 7:30 AM & 8:00 AM and be ready for the 8:30 AM flag raising ceremony. Saturday registration will be held inside the Burton Center building adjacent to the parking lot. For the safety of scouts walking through camp, only vehicles pulling trailers will be allowed in camp. The trailer must be unhooked and parked in the designated area adjacent to your campsite. No trailers are to be parked past the wooden post located inside the campsites. Tow vehicles are to be immediately moved to the front parking lot. All other vehicles are to stay in the parking lots and any addition gear or scouts will have to hike in or can utilize one of the FEW available carts located at the Burton Center. Your cooperation is greatly appreciated. Check Out Contingents may check-out after the conclusion of program on Saturday evening or stay until Sunday morning. For camper safety, during program sessions absolutely no vehicles will be allowed into camp for packing up campsites. Please come to the Burton Center (camp office) to check out and have your camping area checked for cleanliness. Please ensure that your camping area is left better than what you found it (Leave No Trace) and that your latrines have been swept clean and toilet lids are down. If your group plans to leave on Sunday, you MUST be checked out by 10:30 AM. There will not be patches for this event. Meals All meals will be provided and prepared by the individual participants/ Family/ Units. NO MEALS ARE PROVIDED FOR THIS EVENT. Units will need to provide and prepare meals in their respective campsites. Adult Leadership Boy Scouts of America volunteers will staff these events. The BSA is a volunteer run program. Every Pack that participates in the event is expected to provide some form of contribution to the success of that event and activities conducted. Staff positions are available for direct program support as well as logistical support. Please inform the event staff at check-in (or in advance at kirsten.kopiczak@scouting.org) of the names and contact information for those volunteers in your unit who may help contribute to the event s success. Camp Rules The Cub Scout Promise and the Law of the Pack The Guide to Safe Scouting Leave No Trace NO fireworks, pets, firearms, electronic games, radios, walkie-talkies, TV's and CD/DVD/MP3/IPod players Scouts are not permitted to roam through campsites during scheduled activities. Scouts are not permitted to leave the boundaries of the camp ground. Campsites/Camping Campers need to provide their own tents and beddings. All Pipsico tents and cots will be in storage. Sites will be assigned based on registration date and family size. Trading Post The Trading Post will be open during this event. Feel free to bring some extra spending money for your retail therapy. MasterCard and Visa are accepted for transactions over $10. Pipsico Scout Reservation Page 6

7 Water and Bath Facilities Drinking water is available within every campsite and most program areas. Hot showers (Both male and female) are available at the pool shower facilities only. Primary bathroom facilities are latrines inside of each campsite and limited use enclosed toilet facilities are available (both male and female) at the pool, the front of the Reservation in the Gregson Center, and at the Burton Center in Base Camp (Camp Lions). Medical Matters- Medicals According to BSA Policy, all Scouts and leaders should complete an Annual Heath and Medical Record form (parts A&B only) for all Scouting activities. This is just the health history form (excluding the physician s portion). IT IS THE RESPONSIBILITY OF THE UNIT to obtain and maintain copies of these forms for members of their unit for all activities they conduct. Medical forms will NOT be turned in at check-in. The official BSA form is located here: Medical Treatment All units should bring a unit first aid kit and treat injuries within their capabilities. Units must report all injuries and other medical situations to the camp staff at the Health Lodge, even those they treat themselves. Qualified medical personnel will be on duty at the Health Lodge. If necessary, the camp staff will contact emergency medical services and ambulance services using 911. Unit leaders are expected to control all medications within their units. Prescription Medications All prescription drugs are kept and administered by the unit. It is to be kept in a secured location out of the reach of the children. If medication requires refrigeration, it can be checked in with the Health Officer at check-in. Provide a list of medication, dosage (Medical part B) and to whom you are administering medication to when you check in with the Health Officer. By law, medications must be in a container with a typed label from the pharmacy. Medications shall be given only in accordance with the label. Handwritten changes will not be accepted. Emergency Procedures Pipsico Scout Reservation maintains emergency procedures to meet, and in some cases, exceed the standards set by the Boy Scouts of America. It is essential for everyone s safety that every member of your unit fully understands that these procedures exist - their life, your life, or someone else s life could depend on it. Please be sure to follow only instructions delivered by the staff chain of command. Likewise, if an emergency arises, or is brought to your attention, please notify the nearest staff member immediately so that we may launch the appropriate procedures. Do not attempt to resolve an emergency situation alone. Notify the nearest staff member. In the event that an emergency arises, an alarm will sound from the program administration building (Burton Center). When this alarm is heard, all units and participants are required to assemble on the field in front of the Dining Hall, in Base Camp, and await further instruction. Youth Protection Policies Leaders are asked to review the Guide to Safe Scouting before attending camp and ensure compliance by their unit with policies as detailed in the Guide, particularly in respect of youth protection policies. Failure to comply with Guide to Safe Scouting and youth protection policies will result in disciplinary action. Key portions of the youth protection policies found in the Guide to Safe Scouting are reproduced below. Other Guide to Safe Scouting policies are also contained elsewhere in this guide. Adult leaders must respect the privacy of youth members and protect their own privacy at all times. Except in emergencies, adults and youth may not enter each other s designated sleeping and shower areas. No Scout may share a tent with an adult who is not his own parent or guardian. Pipsico Scout Reservation Page 7

8 General Policies Spring Cub Family Camping Weekend Alcoholic Beverages & Drugs Alcohol and illegal drugs are prohibited. All prescription drugs are kept and administered by an adult within the unit. (See the Prescription Medications section above.) Cell Phone Policy We would request that Scouts not to take cell phones to program sessions or, at the very least, to turn them off during sessions. Use of cell phones during program sessions is inconsiderate to other participants and, in some cases can be extremely dangerous (Scouts participating in shooting sport activities, should not be distracted by a ringing phone). Electronic Devices Radios, cell phones, CD players, video games, and other personal electronic devices detract from the camping experience and provide an inviting target for theft. Do not bring them into camp. If you permit them during travel to and from camp, please leave them in the car during your stay at camp. Youth campers are not permitted to have two-way radios or pagers in camp, as these have proven to be highly disruptive of the camp routine. Fires, Stoves, Tents & Open Flames Fires will be authorized depending on the status of State and City fire prohibitions in effect for the weekend of the event. All ground fires are permitted in the fire rings at each camp site. The staff will update units on the current fire policy at check-in. Units must post water buckets or a fire extinguisher in the fire area. Cutting of live trees, shrubs, or vegetation is prohibited. For safety reasons, there are to be no open flames in tents. This ban on open flames in tents includes a ban on the use of matches, candles, kerosene, propane or liquid lanterns in tents. Lighting in tents is to be provided by battery-powered lanterns or flashlights only. It is, however, acceptable to use a lantern under a dining fly. All cooking fires, campfires and stoves are to be attended while they are burning. Fires are only to be built in designated areas and must be extinguished so that they are cold to the touch when unattended. Initiations, Hazing & Military Training Corporal punishment, hazing, initiation of any sort, and military training and drill are not permitted in the Boy Scouts of America. Liquid Fuels Adult leaders only may use stoves and lanterns requiring liquid fuel. Extra fuel must be turned over to the Quartermaster for safekeeping in locked storage. Money & Valuables Each family must decide how much spending money a Scout should take to camp. Each Scout is, however, responsible for the safeguarding of his money and personal property. It is recommended that expensive cameras, watches, and personal entertainment devices be left at home. Regardless, all items should be clearly marked, with the boy s name and unit number. Pets No pets are allowed in camp. Please ensure that anyone planning to visit you or your unit during the weekend is also aware of this rule. Restricted Areas The following areas are off limits to all campers: The ranger s home and maintenance areas, camp staff living areas, the kitchen and food storage areas (except for authorized adult volunteers,) any program area where staff is not present, and the cliffs along the James River. Scouts may visit the waterfront for beach combing or fishing only when staff is present or when accompanied by an adult leader. Pipsico Scout Reservation Page 8

9 Smoking & Vaping Anyone under 18 years old is prohibited from using tobacco in any form while at camp. Adults who smoke must do so out of sight of any youth members. Smoking is prohibited in any tent or building. Cigarette butts must be field stripped and placed in a trash receptacle. Taps/Lights Out A Scout is courteous. All scouts should be in their designated campsites at 10:30 PM to Wind-down the day s activities. Taps is at 11 PM. Unit leaders must ensure that fires and lanterns are out and that all their youth have retreated to their tents and are quiet. Trailers If your unit plans on bringing a trailer, please provide this information on the registration form. Specific campsites have been designated for unit use when a unit has a trailer. The requesting unit is permitted to have one trailer in the designated area at the perimeter of their campsite until checkout. Trash Disposal Participants should practice Leave No Trace principles to the maximum extent practicable. If you packed it in - you pack it out! All units are expected to police their camping area and remove all trash to the dumpsters located behind the dining hall or at the front of camp near the barn. Trash that will not fit in the dumpsters becomes the responsibility of the unit to remove from the campground. Do not pile trash next to the dumpsters. If the dumpsters are full at time of checkout then units MUST pack out their trash and dispose of it properly. Vehicles in Camp Since safety is our number one priority, vehicles are not permitted past the Burton Center parking lot unless authorized by the event staff for unit gear drop off. Any vehicle that is authorized to drive beyond the Burton Center must remain on the main road. Absolutely no vehicles are permitted on grass or in campsites. Likewise, no vehicles authorized in camp may block the loading dock at the rear of the Dining Hall. Vehicle owners, and operators, who drive beyond the Burton Center parking lot do so at their own risk. Tidewater Council will not accept responsibility for any vehicle damage within camp. No other motorized vehicles (golf carts, etc.) will be allowed in camp at any time except for use by designated camp staff. If the need arises for a vehicle to be in camp, approval MUST first be obtained from the Camp Director (Kirsten Kopiczak) or the VP of Camping Operations (Wes Parker). Special arrangements will be available for special needs visitors, Scouts and Scouters as requested. Weapons, Knives, Full Axes, Fireworks, & Firearms Pipsico provides all necessary and appropriate equipment for our shooting programs. Personal firearms, ammunition, bows and arrows are not permitted in camp. Also, no water guns are permitted at camp. Pocketknives may be carried by adult leaders and any Scout who has earned the Totin Chip or Whittling Chip. Fireworks & firearms of any kind are prohibited in camp. Law Enforcement Officers (LEO s), please notify the council prior to camp of any special requirements by your department. Pipsico Scout Reservation Page 9

10 Appendix A: Registration Form SEE OFFICIAL FORM AT Pipsico Scout Reservation Page 10

11 Appendix B: How to Get to Camp Pipsico is located at 57 Pipsico Road Spring Grove, Virginia, 23881, midway between Norfolk and Richmond. Pipsico is centrally located to a host of attractions including the first permanent English settlement at Jamestown, just a short distance away via the nearby ferry. Many other fascinating historical sites from the first 250 years of American history are within easy driving distance (an hour or so). Among these are Colonial Williamsburg, numerous restored colonial plantations, the Revolutionary War battlefield at Yorktown, and Civil War battlefields around Richmond and Petersburg. For those who want more modern adventure, local amusement parks include Busch Gardens and Water Country USA. A short drive from camp brings visitors to the naval base in Norfolk, the Atlantic Ocean beaches and boardwalk at Virginia Beach, and much more. Detailed Directions can be found online: Pipsico Scout Reservation Page 11