APPEAL FOR TRADE EXHIBITION

Transcription

1

2 72th INDIAN DENTAL CONFERENCE 18th - 19th - 20th, January 2019 Brilliant Convention Centre, INDORE APPEAL FOR TRADE EXHIBITION Warm greetings on behalf of IDA Indore branch! nd th th The Indore branch of IDA is organizing and hosting 72 IDC 2019 on 18, 19 and 20thJanuary 2019 at brilliant convention center. IDA INDORE BRANCH is one of the oldest IDA branch, inspired by the Holkars who has written the name of the city with golden words in the history of India; our team as well is trying same through this biggest IDA event of the year.the team which has started and successfully organizing the midterm conventions since last 6 years, various national events and state conferences providing a great trade opportunity to all our trade partners and exhibitors. As such big event is taking place at Indore after a long gap of more than 40 years, even the delegates are also looking forward for the event. MP the heart of India and Indore the commercial capital of central Indiaand also the cultural representative of MP is the most capable area of placing such a great event in central India. Proudly the cleanest city of India,Indore is well connected city by all sort of routes and is capable to embrace a plenty of crowd which will convert the event to success. As Central India was always devoid of such a grand event so this is the big opportunity not only for the traders but even for the delegates to be profited by the hospitality culture of Malwa will be a major point of attraction for the delegates. To leave the mark of success, our team is committed to make this event affluent for the delegates and an admirable business opportunity for dental material manufacturers, distributors and dental equipments dealers and pharmaceutical companies etc. The venue Brilliant Convention Center, is technologically advanced and state of art convention centre located in center of Indore covering the area of about 1 lac sq ft. It boasts of top-notch facilities and best services,interior, technology and offerings at par with International standards. Exhibition is organized in the Grand Hall (best place in the facility) and the adjoining area covering sqft., which is fully air conditioned and this shows the commitment of organizing committee to settle for nothing less than the best for traders. Trade exhibitors can expect a good promotion and profit of the company, as organizers totally respect their expectations and working thoroughly to satisfy it. The registration charges are kept in many categories this will ensure registrations in great numbers and footfall of about 5000 delegates is expected. th th th Manufactures, dealers,distributors, and pharma companies are requested to save the dates 18, 19 and 20 January All offers for sponsored scientific programme [lectures, preconference courses ] are invited and they will be considered on priority basis if received well in advance. Assuring for our best cooperation and affluence attendance and the indelible business opportunity for our trade partners. We remain, yours sincerely. Dr. Deshraj Jain Organizing Chairman Dr. Manish Verma Organizing Secretary Dr. Sumeet Jain Treasurer Dr. Vivek Choukse Chairman Exhibition & Trade Dr. Ashish Garg President, IDA MP State Dr. Prashant Mishra President, IDA Indore Br Dr. Amit Bhardwaj Secretary, IDA Indore B Dr. Swarnjeet Singh Gambhir Dr. Amit Rawat Dr. Gaurav Kulkarni Dr. Nitin Agrawal Dr. Akshay Dave

3 72th INDIAN DENTAL CONFERENCE 18th - 19th - 20th, January 2019 Brilliant Convention Centre, INDORE STALL SPONSORSHIP FORM (Please fill the from in capital letters) For Office Use only: Receipt No.: Registration No. Date: Name of the Company: Contact Person and Designation: Local Contact Person: Correspondence address: City: Pincode: State: Telephone: Mobile: Fax: *GSTIN *PAN No. (Mandatory) (Mandatory) FASCIA NAME (In capital letters only): Mention the Trade Category that you would like to Sponsor: Date Stall No. Size Amount Per Stall Total Amount GST Total Amount Inc. GST Amount Received Payment Mode Cash / Chq. / DD/ Bank Transfer Total Due Amount Sponsorship Category Amount Total Amount in Words: Special requirements, if any: 1. Direct Bank Transfer Account Name : IDC 2019 Account Number : Branch Name : HDFC Bank Savings Bank Account, Trade House, Near Dhakkan Wala Kua, Indore IFSC : HDFC MICR : Trade House By DD / Cheque / Cash DD / Cheque in favour of IDC 2019 Payable at INDORE. DD / Cheque No. Amount Dated Bank Details I/ We agree to abide by the Terms & Conditions as mentioned in the Brochure. Name/ Designation/ Date Authorized signatory(s) & Company Seal Dr. Deshraj Jain Organizing Chairman Dr. Manish Verma Organizing Secretary Dr. Sumeet Jain Treasurer Dr. Vivek Choukse Chairman Exhibition & Trade Conference Secretariat, Dr. Manish Verma Verma Dental Clinic : 1st Floor, 210 Khajuri Bazar, Above Gyan Radha Multistate Cooperative Office, Rajwada, M.G. Road, Indore (M.P.) Tel. : , orgsecretary@idc.org.in

4 Sponsorship At A Glance 72nd Indian Dental Conference 2019 GOLD SPONSOR (THREE) INR 25,00,000/- SILVER SPONSOR (FIVE) INR 15,00,000/- REGISTRATION PARTNER INR 10,00,000/- Trade Exhibition Regular Stall INR 50,000/- Semi Premium Stall INR 60,000/- Premium Stall INR 80,000/- Premium Lounge INR 1,00,000/- Four Booth Island INR 3,50,000/- Six Booth Island INR 5,00,000/- Learning capsule (Per Session - 3 Hrs.) INR 20,000/- Souvenir Full Page Cover Back INR 5,00,000/- Cover Inside Front / Back INR 3,00,000/- Full Page Inside Colour INR 100,000/- Half Page Inside Colour INR 70,000/- Full Page Inside Black and White INR 50,000/- Half Page Inside Black and White INR 30,000/- Other Sponsorship Opportunities Venue and Signage s INR 1,50,000/- Printing and Postage INR 1,50,000/- Announcement and Information Centre INR 1,50,000/- Audio Visual INR 1,00,000/- Food Court INR 2,50,000/- Café Lounge INR 1,50,000/- Inaugural Dinner alongwith cultural evening INR 4,00,000/- Lunch INR 300,000/- (Per day) Hospitality and Transport INR 1,00,000/- Bar Coding/ RF Badges INR 1,00,000/- National Speaker INR 1,00,000/- International Speaker INR 2,50,000/- Scientific Session INR 2,00,000/- Advertisement on website INR 30,000/- Standee for promotion INR 25,000/- Gala Dinner INR 5,00,000/- - Taxes extra as per applicable on above rates. Payment mode 1. Direct Bank Transfer Account Name : IDC 2019 Account Number : Branch Name : HDFC Bank Savings Bank Account, Trade House, Near Dhakkan Wala Kua, Indore IFSC : HDFC MICR : Trade House By DD / Cheque / Cash DD / Cheque in favour of IDC 2019 Payable at INDORE. DD / Cheque No. Amount Dated Bank Details

5 72nd Indian Dental Conference 2019 GOLD SPONSOR (THREE) INR 25,00, Total Acknowledgement as GOLD Sponsor sq.mts area in trade exhibition for three days. 3. Full page colour advt. in souvenir. 4. One speaker slot in the main conference. 5. Complimentary hospitality for 3 business personnel of the company on the conference days complimentary banquet passes. SILVER SPONSOR (FIVE) INR 15,00, Total acknowledgement as silver sponsor. 2. Two Complimentary exhibition stall (9 sq. mtr.) for three days. 3. Acknowledgement in all promotional items and on the conference website as the Silver sponsor. 4. Full page colour advertisement in the conference souvenir booklet. 5. Complimentary hospitality for two personnel and banquet passes for three. REGISTRATION PARTNER INR 10,00, Registration counter will be named as per the sponsoror. 2. Company Name & Logo on registration bag. 3. Permission for Branding inside the kit counter as per the design to be approved by the Organising Committee, Name and logo of the Sponsor to be printed inside the kit, Managing of the kit counter by the Sponsors officials, Placement of Sponsors promotional material inside the kits as per approval. 4. One Welcome Counter near the Registration counter for welcoming the delegates before the registration with tilak and flower buds. 5. Logo in website and display panel. 6. One complimentary stall (9 sq mts) in trade exhibition area for three days. 7. Full page colour advt. in souvenir. 8. Complimentary hospitality for 2 business personnel of the company on the conference days complimentary banquet passes. PRINT MEDIA SPONSORSHIP OPPORTUNITIES Specification Souvenir Sponsorship Opportunities (INR)* Full Page Colour INR 100,000/- Half Page Colour INR 70,000/- Full Page Black and White INR 50,000/- Half Page Black and White INR 30,000/-

6 72nd Indian Dental Conference 2019 OTHER SPONSORSHIP OPPORTUNITIES N*(Note: In addition to the above cost, Govt. taxes as applied would be extra) Opportunity Mileage Offered Amount (INR) * Venue and Signage s Printing and Postage Announcement and Information Centre Audio Visual Food Court The display panels, welcome tower, vertical flags would carry the name and logo of the sponsor, except at dinner/lunch area and stage backdrop or areas under sponsorship of other companies. Printing and postage of 2ndAnnouncement brochure & Final Announcement brochure. Announcement brochure to carry the name and logo of the sponsor. Announcement to be preceded by This is XYZ Information Centre.. No other advertisement or product publicity to be done. 2 Announcement & Information centre s to be placed (Trade area & Auditorium) Preview rooms to be named after the Sponsor, Permission for branding inside the Preview room as per specification approved by the Organising Committee, Intermittent slides of the Sponsor to be shown during each session. Food Court avenue will be on the sponsor s name and proper coverage of company logo & name at the food layouts. INR 1,50,000/- INR 1,50,000/- INR 1,50,000/- INR 4,00,000/- INR 2,50,000/- Café Lounge area will be on the sponsor s name and Café Lounge proper coverage of the company name & logo at the Café area. INR 1,50,000/- Inaugural Dinner alongwith cultural evening. Lunch Sponsors Name on the Inaugural Dinner cards, Prominent and exclusive credit to the Sponsor (along with the principal sponsor) at the location of Food layouts including the Company Logo and name. Entry for 10 Officials of the Sponsor inside the Dinner venue. Sponsors Name and Logo on the Stage Backdrop, and side wings, exclusive mention of Sponsor by the anchor during the event. Signage s carrying the name and logo shall be present in the catering area and on the invitation cards. The day s lunch will be named as per the sponsoror s name. INR 10,00,000/- INR 300,000/- (per day)

7 72nd Indian Dental Conference 2019 Hospitality and Transport Bar Coding/ RF Badges National Speaker International Speaker Scientific Session All Transport (excluding cabs for sponsored speakers) shall have the name & logo of the sponsor. Printing of sponsors name and logo on participates Lanyards. The company will bear the cost of travel, hospitality and sightseeing, of the National speaker and in turn the company can advertise during the guest lecture. Speaker will be finalized with the consent of scientific committee. The company will bear the cost of travel, hospitality and sightseeing, of the International speaker and in turn the company can advertise during the guest lecture. Speaker will be finalized with the consent of scientific committee. 1 Complimentary 3m x 3m exhibition stall along with the Session to be named after the Sponsor. Branding inside the Scientific hall during the session as per preapproved design. Permission for distribution of the promo material of the Sponsor at the gate of the Scientific hall during the session. INR 1,00,000/- INR 1,00,000/- INR 1,00,000/- INR 2,50,000/- INR 2,00,000/- per session Advertisement on website Advertisement would be posted on the INR 30,000/- website Standee for promotion Promotional standy in areas other than the trade and other sponsored areas INR 2,50,000/- Company Name & Logo in the back drop during Gala Dinner banquet. Acknowledgement in the final programme book & website. Acknowledgment at the venue INR 15,00,000/- through banner * In addition to the above cost, Govt. Taxes per Central Government Rules for Contract since we are providing packages of space & service).

8 72nd Indian Dental Conference 2019 Trade Exhibition The Trade Exhibition will be formally inaugurated on 18th Jan Regular Stall TRADE STALL* Stall Charges** (Taxes Extra) Rs 50,000/- No. of stalls in Trade area Semi premium Stall Premium Stall Note: 20% discount on each session of the learning capsules and 20% discount on souvenir advertisements will be availed by premium stall clients. Premium Lounge : (Booth No. 1-6) Note: 20% discount on each session of the learning capsules and 20% discount on souvenir advertisements will be availed by premium stall clients. Four Booth Island : (Block A, B & C) Note: 25% discount on each session of the learning capsules and 25% discount on souvenir advertisements will be availed by four booth island stall clients. Six Booth Island : (Block D, E, F & G) Note: 30% discount on each session of the learning capsules and 30% discount on souvenir advertisements will be availed by premium stall clients. Learning capsule A well furnished area with seating capacity of delegates for hands on teaching for product promotion. Rs 60,000/- Rs 80, 000/- Rs 1,00, 000/- Rs 3,50, 000/- Rs 5,00, 000/- Rs 20,000/- per session (3 Hrs.) * In addition to the above cost, Service Tax and other Government Rules will be applicable. Hours of Operation The Exhibition Hall will be open at Specified Scheduled time each day as follows : Day Purpose Opening Time Closing Time Jan. 18th, 2019 Exhibition 9:00 AM 6:00 PM Jan. 19th, 2019 Exhibition 9:00 AM 6:00 PM Jan. 20th, 2019 Exhibition 9:00 AM 6:00 PM

9 Exhibit Space (Terms & Conditions) 72nd Indian Dental Conference 2019 The Exhibition area will be handed over to all trade participants on 16th Jan., 2019 at 9.00 am onwards and the vacant possession of respective stalls as per Standard format will be handed over to exhibitors to set up their stalls. The exhibitors are expected to vacate the stall on Sunday 20th Jan latest by 8.00 p.m. The Organisers will provide a Basic Shell Scheme Booth Structure with One Table, Two Chairs, One 5 Amp Electric Point, Three Spot Lights and Carpeting. The Organisers reserve the right to rearrange the Floor plan or any part of it, venue, date of exhibition at any point of time without prior notice. Use of Special Signage and Lighting is permitted to all Exhibitors at their own cost. Additional amenities such as Telephone lines, Internet Facilities, Broadband Data Services, Special Electric connection, Special lighting, Additional furnishing, Audio Visual and Hired Manpower can be made available to the Exhibitors at an additional cost by the Conference Managers with advance request and payments. Exhibitors who engage the Services of a Management Firm to furnish their booths should furnish a Letter of Authority to the firm to act on their behalf. No Temporary worker shall be allowed at the exhibition site after 9 AM on 18th February 2019 under any situation. Exhibition booths must be staffed during Exhibition hours and the Booth Staff is expected to Dress up and conduct them in a manner consistent with a Dental Meeting. All display items must conform in all respects to applicable safety, health, biohazard and fire codes and standards. Public Address and amplifying devices that project sound beyond the Exhibition Booth is not permitted. Smoking is strictly prohibited within the boundary of the exhibition area and the conference campus. All Exhibitors must insure their Exhibits and Equipment against Theft, Fire and Damage due to Natural Calamities. The organiser will not bear any insurance charges. The Exhibitor assumes the entire responsibility and liability for Losses, Damages and Claims to the Exhibitor displays; equipment and other property brought onto the premises of the Exhibition Area and shall indemnify and hold harmless to the Organisers as well as the Owners of the Conference venue and their agents and employees. Booking of Exhibition Space once made cannot be cancelled and refund of money is not permissible. Exhibitors cannot serve any eatables/snacks and drinks/ beverages inside the exhibition area except with the prior approval of the organisers. Exhibitors need to ensure that the exhibition area occupied is neat and clean and any storage material is not stored inside the exhibition area, however the storage material can be placed in the exhibitors cloak room to be provided by the organisers at extra cost. Dr. Deshraj Jain Organizing Chairman Dr. Ashish Garg President, IDA MP State Dr. Manish Verma Organizing Secretary Dr. Prashant Mishra President, IDA Indore Br Dr. Sumeet Jain Treasurer Dr. Amit Bhardwaj Secretary, IDA Indore B Dr. Vivek Choukse Chairman Exhibition & Trade Dr. Swarnjeet Singh Gambhir Dr. Amit Rawat Dr. Gaurav Kulkarni Dr. Nitin Agrawal Dr. Akshay Dave, Conference Secretariat : Dr. Manish Verma Verma Dental Clinic : 1st Floor, 210 Khajuri Bazar, Above Gyan Radha Multistate Cooperative Office, Rajwada, M.G. Road, Indore (M.P.) Tel. : , orgsecretary@idc.org.in

10