20 th Annual Meeting 15 th Meeting

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1 JOINT MEETING Sponsor & Exhibitor PROSPECTUS Joint Meeting of the Australian and New Zealand Head & Neck Cancer Society and the International Society for Maxillofacial Rehabilitation 20 th Annual Meeting 15 th Meeting MAXIMIZING FUNCTION, OPTIMIZING OUTCOMES This is the first year that ANZHNCS and ISMR will combine for an annual scientific meeting that will have multi-disciplinary talks from internationally recognised speakers across ENT, OMFS, Radiation Oncology, Medical Oncology Maxillofacial Prosthetics, Prosthodontics and Allied Health. JULY 26-28, 2018 MELBOURNE, VIC, AUSTRALIA Meeting Administration Office: RES Seminars 4425 Cass Street, Suite A San Diego, CA anzhncs-ismr@res-inc.com Tel: Fax:

2 ISMR ANZHNCS EXECUTIVE OFFICERS PRESIDENT A/Prof. Julia Maclean Speech Pathologist Sydney, NSW Australia SECRETARY Dr. Tim Iseli Otolaryngologist BOARD OF COUNCILORS Dr. John Chaplin Otolaryngologist Auckland, New Zealand Dr. Richard Lewis Otolaryngologist Perth, WA Australia Dr. Nicholas Marshall Plastic Surgeon Adelaide, SA Australia EXECUTIVE OFFICERS PRESIDENT Dr. Dale Howes South Africa SECRETARY Dr. Lisa Burnell South Africa IMMEDIATE PAST PRESIDENT Dr. Harry Reintsema The Netherlands VICE PRESIDENT Dr. Brian Stein Medical Oncologist Adelaide, SA Australia TREASURER Dr. Michael Collins Radiation Oncologist Douglas, Townsville Dr. James Bowman Otolaryngologist Brisbane, QLD Australia Dr. Tsien Fua Radiation Oncologist Dr. Kerwin Shannon Sydney, NSW Australia VICE PRESIDENT Dr. Daniel O Connell Canada TREASURER Dr. Peter Gerngross USA BOARD OF COUNCILORS WELCOME FROM THE ANZHNCS-ISMR PRESIDENTS It is with great pleasure that we invite you to join us in Melbourne for the first-ever combined meeting of the International Society of Maxillofacial Rehabilitation (ISMR) and the Australian and New Zealand Head and Neck Cancer Society (ANZHNCS). These two international societies with broad representation from all aspects of head and neck / maxillofacial care are coming together over the dates of July 26-28, 2018 to celebrate, examine and educate the meeting theme of Maximizing Function, Optimizing Outcomes. This unique and first-ever collaboration between these two large international societies will attract a broad representation of all disciplines required to restore form and function to patients following head and neck cancer, and other head and neck/maxillofacial reconstructive treatments. Clinicians, researchers, and academics from the fields of surgery, radiation and medical oncology, oral and facial prosthetics, dentists, prosthodontists, orthodontists, speech and language pathologists, physiotherapists, nutritionists/dietitians and psychology are all expected to attend. Melbourne is a vibrant, multicultural city and has been chosen to host this world-class multidisciplinary meeting. This exhibitor prospectus describes opportunities for corporate support and our meeting organizers, RES Seminars, would be happy to discuss these with you. Partnering with the ISMR and ANZHNCS will allow you to have opportunities to access our society members ensuring that together we can take best care of our patient population. We hope to see you in Melbourne in A/Prof. Julia Maclean ANZHNCS President Dr. Dan O Connell ISMR President This 2018 joint meeting will offer its participants a wealth of knowledge followed by great opportunities to meet with colleagues and develop or maintain relationships. Dr. Robert Taft USA Dr. Dennis Rohner Switzerland Dr. Alvin Wee USA Dr. Joseph Huryn USA Dr. Martin Osswald Canada Dr. Jana Rieger Canada Dr. B. Srinivasan India So welcome to the ANZHNCS-ISMR 2018 meeting in Melbourne, and enjoy our time together in the interests of our deserving patients.

3 COMMITTEES ORGANIZING COMMITTEE Dr. Dale Howes University of Witwatersrand Department of Oral Rehabilitation Johannesburg, South Africa Dr. Tim Iseli Head of Unit- Department of ENT Surgery Royal Melbourne Hospital Dr. Hari Jeyarajan ENT Surgeon Royal Melbourne Hospital Felicity Megee Senior Speech Pathologist The Royal Melbourne Hospital - City Campus Dr. Dan O Connell Associate Professor Division of Otolaryngology- Head & Neck Surgery University of Alberta Edmonton, AB Canada Dr. Felix Sim Oral and Maxillofacial Surgeon Royal Melbourne Hospital Monash Hospital Dr. Albert Tiong Radiation Oncologist Peter MacCallum Cancer Centre Dr. Christine Wallace Westmead Hospital Lane Cove, NSW Australia WHO SHOULD ATTEND? Who: All clinicians, academics, researchers and industry partners working in the head and neck region, such as: SURGEONS Maxillofacial Neurosurgery Orthopedic Otolaryngologists Plastic & Reconstructive OTHER FIELDS Anaplastologists Business Managers / Administrators Computing Scientists Computer Engineers Engineers Ethicists Health Economists Health Technology Assessment Researchers DENTAL SPECIALISTS Maxillofacial Prosthodontists Orthodontists Periodontists Prosthodontists Hygienists-Allied Health Material/Nanoscientists Oncologists Physiotherapists Psychologists Radiologists Regenerative Medicine Researchers Software Developers Speech Therapists Projected Purchasing Power for ANZHNCS & ISMR An influential, international fellowship of dignitaries comprised of educators, practitioners and decision makers from prominent institutions and private practices capable of providing significant purchasing opportunities. The 2018 joint ANZHNCS-ISMR meeting is an ideal event to display your company s products and services! 2018 MEETING ADMINISTRATION OFFICE RES Seminars 4425 Cass Street, Suite A San Diego, CA USA Tel: Fax: anzhncs-ismr@res-inc.com

4 Bag Insert (no larger than A4 size) SPONSORSHIP PACKAGES Sponsorship Packages (All costs are listed in USD & AUD) Company logo included on the front of the program book Booth/s in the exhibit area, allocated in consultation with the sponsor and subject to availability at the time of the application Full-Color advertisement in the program book Greyscale advertisement in the program book PLATINUM SPONSOR $20, USD $25, AUD GOLD SPONSOR $13, USD $16, AUD SILVER SPONSOR $7,000 USD $8, AUD BRONZE SPONSOR $4, USD $5, AUD EXHIBITOR $2, USD $3, AUD 9m x 2.5m 6m x 2.5 m 3m x 2.5m 3m x 2.5m 3m x 2.5m 2 Full-Color 1 Full-Color Full-Page A4 Full-Page A4 1 Greyscale Full-Page A4 1 Greyscale Full-Page A4 1 Full-Color Quarter Page A4 Company logo on the Acknowledgement sign in the meeting space. Size of the logo based on sponsorship level. Company logo on the Acknowledgement page in the program book. Size of the logo based on sponsorship level. Company logo on scrolling meeting slides in the scientific sessions Company logo on the Home webpage of the meeting s website with a link to the company s website Company logo on the Support webpage of the meeting s website with a link to the company s website. Size of the logo based on sponsorship level. Company Representative Registration Badges: Tickets to the Welcome Reception on WEDNESDAY, JULY 25, Tickets to the Gala Dinner on FRIDAY, JULY 27, Delegate Circulation List Includes: Name, State, Country

5 BRANDING & ADVERTISING LANYARDS Lanyards are a convenient way for attendees to wear conference credentials. Company name will be prominently displayed throughout the meeting if you sponsor the conference lanyards. Lanyards are subject to approval by RES Seminars. Plus cost of lanyards, printing and shipping NOTE PADS Your company logo will be on all of those scraps of paper everyone uses to jot notes, new friends contact info, and meeting times and places for networking. Note pads imprinted with your name and logo will be in attendees registration packet and on the tables in registration area. Plus any printing and shipping costs of note pads PENS Pens with your logo will be distributed in the attendees registration packets and made available on in registration area. Attendees will be reminded of your product whenever they use your pen. Pens provided by patron. TOTE BAG Attractive tote bags imprinted with your company s name and logo are given to each delegate. This tote will be used to collect handouts from the educational meetings and the exhibit floor. Continue to get your name out throughout the year as members use your tote for their travels. Plus cost of purchasing, printing and shipping the bags JUMP DRIVE Company logo on each jump drive provided to all attendees at registration. Delegates will be encouraged to copy program materials onto their jump drives in lieu of paper copies. Plus jump drive, printing, and shipping costs PRE-MEETING BOOTH PROMOTION $1,000 USD / $1,300 AUD (limit 1) (limit 1 campaign per company) An blast will be sent out to conference delegates promoting our conference and your company's products/services with appropriate services/products provided (managed by RES Seminars) BAG INSERT $790 USD / $990 AUD per insert Opportunity to include a company promotional item in delegate tote bags (no larger than A4 size) Insert to be approved by the organizing committee and supplied by company at own cost ADDITIONAL BAG INSERT $240 USD / $300 AUD per insert Opportunity to include a company promotional item in delegate tote bags (no larger than A4 size) Insert to be approved by the organizing committee and supplied by company at own cost ADDITIONAL REPRESENTATIVE REGISTRATION $ USD / $ AUD per person All company representatives attending the booth must be registered. Additional industry representative registrations can be purchased for the duration of the meeting and includes: One ticket to the welcome reception Daily morning tea, lunch and afternoon tea served in the exhibition area (as applicable) Access to scientific sessions Delegate circulation list including name and state/country provided once after closure of the early registration deadline and on the move-in day of the exhibition

6 TOPICS Implant Supported Obturation Implants in Grafted Bone Objectives in Head and Neck Cancer Workflow Diagnostic Imaging Nuclear Medicine Free Flap Donor Site Choices Reducing Morbidity during Chemo-Radiation Advances in Radiation and Chemo Therapy Proton Therapy and the Gamma Knife in Head and Neck MAXIMIZING FUNCTION, OPTIMIZING OUTCOMES 2018 PROGRAM SCHEDULE WEDNESDAY, JULY 25 13:30-17:00 Elective Conference Workshops Oral Pathology Pre Radiation Dental Decisions Advanced Digital Technologies in H & N Cancer Surgical Simulation transferred to the OR Health Finance in Head and Neck Rehabilitation Advances in Anaplastology Silicone Printing Outcomes Measures Dysphagia Research 14:00-19:00 Conference Registration 17:30-19:00 Welcome Reception THURSDAY, JULY 26 7:30-17:00 Conference Registration 09:00-19:00 Trade Exhibition and Poster Set-up 08:30-12:30 Plenary Session 12:30-13:30 Lunch and Exhibits Programmers in Early Detection Trismus Prevention and Management 13:30-17:00 Concurrent Sessions 17:00-19:00 Poster Session and Exhibit Reception Nutritional, Psychological and Palliative preparation Psychology and Terminal Care FRIDAY, JULY 27 Radiation Planning and Communication 07:30-08:30 Breakfast Session 07:30-17:30 Conference Registration Surgical Advances in Head and Neck Cancer 09:00-19:00 Exhibit and Trade Exhibition 08:30-12:30 Plenary Session 12:30-13:30 ANZHNCS Annual General Meeting 12:30-13:30 Lunch and Exhibits 13:30-17:00 Concurrent Sessions 19:00-22:30 Conference Gala Dinner Event SATURDAY, JULY 28 08:00-17:30 Conference Registration 09:00-15:45 Exhibit and Trade Exhibition 08:30-10:30 Concurrent Sessions 10:30-12:00 Plenary Session Visit our meeting website for details on the 2018 program as they become available:

7 EXHIBIT DATES & HOURS * *Times are subject to change based on the final program agenda. Exhibitors may access the exhibit hall one hour prior to opening and remain 30 minutes after the close each day. All exhibits must be staffed during open hours. EXHIBIT SPACE FEES Please note that exhibit fees do not include shipping, receiving and handling fees, furniture or booth electrical needs PAYMENT Payment in full for the contracted space must be forwarded with the sponsor & exhibitor application. The balance must be paid by January 1, Make checks payable to: ISMR Conference (ANZHNCS ISMR Congress) Mail to: RES Seminars 4425 Cass St., Suite A San Diego, CA USA To make arrangements for local payment in Australia, contact the ANZHNCS-ISMR 2018 Meeting Administration Office via anzhncs-ismr@res-inc.com REFUNDS & CANCELLATIONS Cancellation must be made in writing via certified mail, return receipt requested, to: RES Seminars 4425 Cass St., Suite A San Diego, CA USA Phone cancellations will not be accepted. A refund of 50% of the total sponsorship will be granted for cancellations made on or before February 1, Refunds will not be granted for cancellations made after February 1, Additional Advertising Opportunities are non-refundable. INFRINGEMENT Interviews, demonstrations and the distribution of literature or samples must be made within the exhibitor s assigned area. Canvassing or distributing of advertising materials outside the exhibitor s own space will not be permitted. CONDUCT OF EXHIBITS No drawings, raffles or quiz-type contests of any type will be permitted, unless organized by the ANZHNCS-ISMR for the benefit of all exhibitors. No bags or containers for collection of samples are to be distributed by exhibitors. This applies to any envelope, folder or portfolio, box, etc., that provides carrying space for more than a single sample. Electrical or other mechanical apparatus must be muffled so the noise does not interfere with other exhibitors. Character of the exhibits is subject to the approval of the ANZHNCS-ISMR. The right is reserved to refuse applications that do not meet standards or expectations, as well as the right to curtail exhibits or parts of exhibits, which conflict with the character of the conference. This applies to displays, literature, advertising, novelties, souvenirs or conduct of persons. SECURITY The safekeeping of the exhibitor s property shall remain the responsibility of the exhibitor. The ANZHNCS-ISMR, RES Seminars and the The Pullman Albert Park Hotel assumes no responsibility for any losses sustained by the exhibitor. FIRE PROTECTION All material used in the exhibit area must be flame proof and fire-resistant in order to conform to the local fire ordinances and in accordance with regulations established by the local fire department. Crepe paper or corrugated paper, flame-proofed or otherwise, will not be permitted. Paper is not to be used in crating merchandise. Display racks, signs, spotlights, and special equipment must be approved before use, and all displays are subject to inspection by the Fire Prevention Bureau. Any exhibits or parts thereof found not to be fireproof will be dismantled. All aisles and exits must be kept clear at all times. Fire stations and fire extinguisher equipment are not to be covered or obstructed. EXHIBIT PERSONNEL All participants affiliated with exhibits must be registered as an exhibitor or as a conference delegate. Each person will be issued exhibitor badges and must be employed by the exhibitor or have a direct business affiliation. Each company is allotted badges per exhibit level purchased. MEETING SITE Hotel Pullman Melbourne Albert Park Albert Park, 65 Queens Rd, Albert Park VIC 3004, Australia TEL: (+61)3/ gb/hotel-8788-pullman-melbourne-albert-park Make your reservations early to guarantee accommodations. Reservations can be made through the Hotel tab on the conference website or by contacting the hotel directly and identifying yourself as an ANZHNCS-ISMR Delegate

8 SPONSOR & EXHIBITOR APPLICATION Please check your support selection below. SPONSORSHIP PACKAGES PLATINUM SPONSOR $20,250 USD / $25,500 AUD GOLD SPONSOR $13,110 USD / $16,500 AUD SILVER SPONSOR $7,000 USD / $8,800 AUD BRONZE SPONSOR $4,370 USD / $5,500 AUD EXHIBITOR $2,625 USD / $3,300 AUD LIABILITY BRANDING & ADVERTISING LANYARDS $2,000 USD / $2,500 AUD NOTE PADS $2,000 / $2,500 AUD PENS $2,000 / $2,500 AUD TOTE BAG $2,000 / $2,500 AUD JUMP DRIVE $2,000 / $2,500 AUD PRE-MEETING BOOTH PROMOTION $1,000 / $1,300 AUD ADDITIONAL REPRESENTATIVE REGISTRATION $350 USD / $440 AUD SATCHEL INSERT $790 USD / $990 AUD ADDITIONAL SATCHEL INSERT $240 USD / $300 AUD It is agreed that all provisions of the Rules and Regulations governing this contract for space shall be a part of this contract. The Conference Hotel/Venue, ANZHNCS-ISMR and RES Seminars are not responsible for loss or damages to any samples, displays, properties or personal effects brought to the exhibit trade show. Exhibitors hold harmless The Conference Hotel/Venue, ANZHNCS-ISMR and RES Seminars from claims of any nature arising from our occupancy of assigned space or from activities of our employees or representatives. In the event that any damage to the conference site furniture, fixtures, building, or equipment caused by the installation, presence and/or removal of exhibits and exhibit materials the Exhibitor shall reimburse. The Conference Hotel/Venue for the cost of such repairs or replacement as may be necessary. CANCELLATION POLICY AND LIABILITY By Sponsor/Exhibitor: Cancellation of sponsorship or exhibit space must be made in writing via certified mail, return receipt requested, to ANZHNCS-ISMR Meeting c/o RES Seminars, 4425 Cass Street, Suite A, San Diego, CA USA. Phone cancellations will not be accepted. A refund of 50% of the total sponsorship and/or exhibitor fees will be granted for cancellations made on or before February 1, Sponsorship and exhibit fees will only be refunded to the person who paid the sponsorship or exhibit fees, by the same method as the original payment (i.e. credit card, check, etc.) and in the case of a credit card only to the same credit card used to pay the sponsorship or exhibit fees. Refunds will not be granted for cancellations made after February 1, By ANZHNCS-ISMR: ANZHNCS-ISMR reserve the right to cancel, shorten, delay, or otherwise alter or change the Meeting in their discretion. If the entire Meeting is cancelled ANZHNCS-ISMR s sole obligation is to refund the sponsorship or exhibit fees paid to ANZHNCS-ISMR for the Meeting by a sponsor or exhibitor. If the Meeting is delayed, shortened or otherwise altered or changed, ANZHNCS-ISMR may in its discretion refund the sponsorship or exhibit fees paid to ANZHNCS-ISMR by a sponsor or registrant on a prorated basis, but is under no obligation to do so. Sponsorship and exhibit fees will only be refunded to the person who paid the sponsorship or exhibit fees, by the same method as the original payment (i.e. credit card, check, etc.) and in the case of a credit card only to the same credit card used to pay the sponsorship or exhibit fees. ANZHNCS-ISMR is not liable for direct, indirect, incidental, consequential, exemplary, punitive, or damages of any other kind, regardless of the nature of the cause of action that may be asserted. ANZHNCS- ISMR is not responsible and shall not pay for costs or losses associated with travel, airfare, lodging, food, transportation, setup, freight, employee wages, contractor compensation or other costs or losses incurred by a sponsor or exhibitor in connection with the Meeting or as a result of the Meeting being cancelled, shortened, delayed, or otherwise altered or changed. Exhibitors and sponsors are solely responsible for such costs and losses and it is recommended that exhibitors and sponsors consider purchasing sufficient insurance to cover such costs and losses. Under no circumstances shall ANZHNCS-ISMR s liability to any sponsor or exhibitor exceed the sponsorship or exhibit fees paid by the sponsor or exhibitor to ANZHNCS-ISMR in connection with the Meeting. Copy this page, complete and fax, or mail with payment. Company Name Address City State Zip Country Phone Fax (PLEASE print very clearly. All correspondence will be by ) Authorized Signature/Date Booth Contact Name/ Address/Cell Phone # PAYMENT METHOD Please select payment method below: Check (Payable to: ANZHNCS-ISMR Meeting) Amount Enclosed: $ Credit Card: MasterCard Visa AMEX Amount to be Charged: $ Credit Card Number Expiration Date: Month/Year Billing Address: Same as above Name as it Appears on Credit Card Cardholder s Signature * V/MC 3-Digit Code on back * AMEX 4-Digit Code on front City State Zip Country Questions? Please contact the 2018 Meeting Administration: RES Seminars +1 (858) or via at: anzhncs-ismr@res-inc.com Mail to: RES Seminars Meeting Administration Office 4425 Cass Street, Suite A, San Diego, CA USA Fax to: anzhncs-ismr@res-inc.com Once the 2018 Meeting Administration Office receives your application, you will be notified regarding approval of your request. 100% of total support fee is due no later than January 1, The application and exhibit space is subject to cancellation and available for resale. Thank you for your support!