Rick Gabler Director of Marketing

Transcription

1 EXHIBIT PROSPECTUS

2 Exhibit Management Heidi Perret, Marketing Coordinator Phone: Fax AMSN National Office East Holly Ave., Box 56 Pitman, NJ Dear Exhibitor We are pleased to invite you to exhibit at the Academy of Medical-Surgical Nurses 26th Annual Convention to be held October 12-15, 2017 at the Palm Springs Convention Center & Renaissance Hotel in Palm Springs, CA. The exciting AMSN 2017 exhibit program provides proven networking and selling opportunities for you including: Interact with 1,000+ med-surg nurses in new and expanding roles dedicated to improving quality of care in med-surg nursing. Exclusive exhibit time to discuss your products and services with attendees. The AMSN exceptional educational programs are scheduled to allow exclusive time for exhibits only. Your exhibit hours are concentrated, effective, and productive. Social interaction. The coffee and refreshment breaks are held in the exhibit hall. The popular Opening Reception on Thursday, October 12th, will also take place in the exhibit hall. When you exhibit with AMSN this year in Palm Springs, CA you will be reaching a targeted audience of skilled and experienced medical-surgical specialists who are buyers and recommenders for the purchase of equipment, products, and services in their practice. Your company will enhance its product exposure while increasing sales, bringing in new leads, and strengthening existing sales relationships by exhibiting at the AMSN Convention. Take this opportunity to experience and participate in the enthusiasm and excitement of this dynamic specialty nursing organization. Plan now to exhibit with us in Palm Springs, CA! Sincerely, Rick Gabler Director of Marketing rick.gabler@ajj.com

3 Exhibit Hall Floor Plan Oasis 1&2 Palm Springs Convention Center Palm Springs, CA October 12-15, 2017 Booth Price $1,950 Institutional $2,250 Commercial THursDAy October 12 FrIDAy October 13 AMSN Tentative Exhibit Hours 8:00 am 5:30 pm Exhibit Set-up* 6:30 pm 8:45 pm Exhibits Open/Opening Reception In Exhibit Hall 9:15 am 11:15 am Exhibits Open/Coffee Break 1:45 pm 3:30 pm Exhibits Open/Refreshment Break 3:30 pm Exhibits Dismantle The opening reception, coffee break and refreshment break will be held in the exhibit hall. *If additional set-up time is needed, please contact the exhibit manager. Official Decorator: Brede/Allied Exposition Services Phone: Drayage Address: AMSN 2017 Exhibiting Company Name / Booth # c/o Brede Exposition Services YRC Freight Slover Ave. Bloomington, CA Official Hotel: Renaissance Palm Springs 888 East Tahquitz Canyon Way Palm Springs, CA Exhibition Information: Ceiling Height - 25' All booths - 10' x 10' Exhibit Hall Oasis 1 & 2 Booth drapery - Teal & white (carpeted) Note: AMsN does not provide any complimentary furnishings, electricity, labor, drayage, etc., for your exhibit.

4 AMSN 26th Annual Convention Information for Exhibitors Space Assignment/Fees All applications for space must be filed on the form provided by the AMSN Convention. Please keep one for your files. The AMSN Convention may, at its discretion, accept or reject any application for space. Terms Of Payment And Cancellations A deposit in the amount of 50% for each exhibit space is required at the time of application for space. AMSN accepts Amex, Visa and MC. The balance of payment shall be due upon receipt of confirmation. All applications are accepted unless otherwise notified by the Exhibit Manager. Should any contingency prevent holding of the convention or exhibition, the sponsoring group shall not be held liable for any expenses incurred by the exhibitor. A charge of 50% of the space rental will be made on all cancellations made at any time up to July 25, Cancellations made after this date will be charged the full space rental. All cancellations must be made in writing. Exhibitor Services The following complimentary services will be provided to exhibitors: Eight-foot high back wall and 42 high rails of quality flame-retardant fabric. Daily cleaning of aisles in exhibit area. An Exhibitor Service Kit containing literature and rates for all labor, services, electrical connections, furniture, and miscellaneous equipment will be provided to exhibitors via by the official decorating contractor Brede Exposition Services, soon after space assignment has been confirmed to the contact name listed on the booth application. Special Regulations Subletting of Space The subletting or assigning of space is prohi bited. Two or more companies may not exhibit in a single space unless special arrangements have been made with the Exhibit Manager. Fire Safety All structural work, such as extra shelving, standards, display racks, signs, spotlights, etc., must be approved, and all decorations, drapery, and other fabrics must be flame-proofed before being used in decoration of any exhibit. Conduct Unethical conduct or infraction of rules on the part of the exhibitor or his or her representatives or both will subject the exhibitor or his or her representatives or both to dismissal from the exhibit hall. In this event, it is agreed no refund shall be made by the AMSN Convention and no demand for redress will be made by the exhibitor or his or her representatives. Disregard for any rule stated here is considered just reason for the AMSN Convention to prohibit an exhibitor from attending all future AMSN Convention activities. Security And Liability Security will be provided during nonexhibit hours. However, each exhibitor must make provisions to safeguard their goods from the time they are placed in the exhibit area until they are removed. The AMSN Convention, Exhibit Manager, Anthony J. Jannetti, Inc., and the hotel and/or convention center will not be responsible for loss or damage due to any cause. Space is leased with the understanding that the AMSN Convention, Anthony J. Jannetti, Inc., and the hotel and/or convention center will act for the exhibitor and their representative only in the capacity of agency, and not as principal; and that the AMSN Convention, Anthony J. Jannetti, Inc., and the hotel and/or convention center assume no liability whatsoever from damages, for any act of omission or commission in connection with said agency, and that the exhibitor and their representatives hereby release the AMSN Convention, Anthony J. Jannetti, Inc., and the hotel and/or convention center for any or all liability for loss ensuing from any cause whatsoever. The rules and regulations are to be construed as part of all space contracts. The AMSN Convention reserves the right to interpret them as well as make final decisions on all points the rules and regulations do not specifically cover. Hotel Accommodations Information regarding hotel accommodations will be provided at the time space assignment is confirmed by the AMSN Convention. Exhibitors are reminded that hotel rooms are reserved on a first-come, first-served basis and should plan to make arrangements as early as possible. No hotel accommodations will be made for non-exhibiting firms. Hospitality Suites for exhibitors will be available in a limited number. Requests should be made to Rick Gabler, Suites must not be open during exhibit hours or during sessions. Shipping Instructions The AMSN Convention has made arrangements on behalf of the exhibitors with the decorating/drayage firm to receive, store, and deliver exhibits directly to the Exhibit Hall on set-up day. All shipments must be consigned as follows: TO: Company Name & Booth # Brede Exposition Services YRC Slover Ave. FOR: Bloomington, CA AMSN Convention Oasis 1 & 2 October 12-15, 2017 Exhibitors are encouraged to ship all displays to insure arrival no later than October 6, All display material can be stored in the contractor s warehouse for a period of 30 days as part of the official drayage service. Registration All confirmed exhibitors will have the opportunity to preregister their personnel. It is to the exhibitor s advantage to register early to avoid delays onsite. The official registration area will be open daily. All attendees will be required to register, and admission to the exhibits will be by badge only. A special exhibitor registration area will be provided. Communications with reference to exhibits at the AMSN Convention should be addressed to: Heidi Perret, Marketing Coordinator, Exhibits Anthony J. Jannetti, Inc. East Holly Avenue/Box 56 Pitman, New Jersey / Fax AJJ-1/17-Inhouse

5 2017 Application for Exhibit Space 26 th Annual Convention October 12-15,2017 Palm Springs Convention Center & Renaissance Hotel Palm Springs, CA Attn: Heidi Perret East Holly Avenue/Box 56 Pitman, New Jersey Telephone: Booth Price $ 1950 Institutional $ 2250 Commercial AMSN Use Only Received Booth Assigned We hereby apply for space in the exhibit area, subject to the terms of your printed prospectus of this meeting. Please list firm name as you wish it to appear on the identification sign and in printed materials. Retain a copy for your file. Firm Name Street and Number City State Zip Telephone FAX * Contact Web site Signed Date You will be listed in the 2016 Attendee Program Book and Mobile App by Company name, address, website address and booth number. Please make sure the above information is correct as the information will be taken directly off this application. * address necessary to receive confirmation packet and decorator kit. Number of booths requested: Choice of Booth(s) 1st Choice. 3rd Choice 5th Choice 2nd Choice 4th Choice 6th Choice. We agree that: 1) We may not receive one of our preferred choices. However, AMSN will try to make assignment in the requested area. 2) Assignment of space made by the Academy of Medical-Surgical Nurses will be considered accepted unless rejected within 14 days from the date of receipt of notification of space assignment. Once initial booth assignments are made, booths will be assigned on a first come, first served basis. 3) Payment in full is due upon receipt of confirmation. A deposit in the amount of 50% of the booth fee is requested with the application for exhibit space. 4) All provisions of the official rules and regulations, a part of the official prospectus, shall be a part of this contract. Payment: Number of booths requested: at a cost of $ 50% minimum deposit for applications submitted prior to July 25, $ 100% of booth fee with applications submitted after July 25, $ Program advertisement must be prepaid in full... $ Payment by Check (AMSN Tax ID # ) Mail check payable in U.S. Funds to AMSN (The remaining balance is due prior to booth setup): AMSN Annual Convention Postal East Holly Ave., Box 56, Pitman, NJ Overnight Service 200 East Holly Avenue, Sewell, NJ / Fax Full Payment by Credit Card Visa MasterCard AMEX Name on Credit Card Credit Card Number Security Code Expiration Date Charge Amount Credit Billing Address street # zip code Signature

6 Academy of Medical-Surgical Nurses 26th Annual Convention October 12-15, 2017 Palm Springs, CA CONVENTION PROGRAM BOOK ADVERTISING SHEET As an additional service to our exhibitors, we are offering advertising space in our program book. Trim Size 6 x 9 Bleed Size 6 ¼ x 9 ¼ Keep live matter ½ from both trim and gutter. Exhibitor Costs Non-Exhibitor Costs One Page 5" x 8" $ 990 One Page 5" x 8" $1200 Half Page 5 x 4 ¼ $ 725 Half Page 5 x 4 ¼ $ Color $ 750 Additional 4 Color $ 750 Additional No Agency or Cash Discount extended Do you want to reserve Advertising Space in the Official Convention Program? Full Page Half Page 4 Color BW if placing a half page ad only horizontal ad wills be accepted Closing date for reserving Advertising Space by August 29, Please forward all ad materials via (high resolution pdf files) to: amsn_exhibits@ajj.com no later than September 5, 2017: AMSN PROGRAM BOOK c/o Anthony J. Jannetti, Inc. East Holly Avenue Box 56, Pitman, NJ Telephone: , Fax: , Check should be made payable to AMSN (AMSN Tax ID: ) Company Name: Address: City, State, Zip Code: Telephone: Contact Name (PRINT): Full Payment by Credit Card Visa MasterCard AMEX Name on Credit Card Credit Card Number Expiration Date Security Code Charge Amount Credit Billing Address: street # Zip code Signature

7 26TH ANNUAL CONVENTION PALM SPRINGS, CA PALM SPRINGS CONVENTION CENTER RENAISSANCE HOTEL OCTOBER 12 15, 2017 SPONSORSHIP OPPORTUNITIES On behalf of the Academy of Medical-Surgical Nurses, we are pleased to provide you with sponsorship opportunities for AMSN s 26 th Annual Convention! Sponsors will be recognized in publications, signs, and in other high exposure ways prior to and during the convention. The following special programs are available for sponsorship. We encourage you to review the list and choose the areas that appeal to you. Please check the appropriate box for the programs that you are interested in supporting and return this form to the address below. We will call you to discuss and finalize the sponsorship. We appreciate your support of the Academy of Medical-Surgical Nurses. $1,500 Sponsorship Opportunities Concurrent Session Speaker A variety of speakers and topics will be featured $2,500 Sponsorship Opportunities Program-at-a-Glance within program book $3,500 Sponsorship Opportunities General Session Speaker Thursday Friday One available each day $4,500 Sponsorship Opportunities Folders/Writing Tablets Neck Wallet Badge Holders $4,500 Sponsorship Opportunities Refreshment Breaks - Morning (1 available) Afternoon (1 available) You may wish to provide mugs/cups for additional exposure $5,000 Sponsorship Opportunities Charging Station, (Company logo on charging station kiosk in both registration and exhibit area) $7,500 Sponsorship Opportunities Mobile App $8,000 Sponsorship Opportunities Tote Bags $10,000 Sponsorship Opportunities Keynote Speaker Medical-Surgical Certification Review Course (Two day program) $750 Other Marketing Opportunities Run a banner ad in the September issue of Med-Surg Nursing Connection e-newsletter, reach all the attendees who are coming to the convention. This offer is for exhibitors only. Company Name: Address: Contact Name: Telephone: Please return to: AMSN Heidi Perret Fax: East Holly Ave/Box 56 Phone: Pitman, NJ AMSN Tax ID: