The Corporation of Delta COUNCIL REPORT Regular Meeting

Transcription

1 The Corporation of Delta COUNCL REPORT Regular Meeting To: Mayor and Council File No.: /PRCC From: Parks, Recreation & Culture Commission Date: January 1, Parks, Recreation & Culture Commission Work Plan CONSDERATON: The following advice of the Parks, Recreation & Culture Commission is submitted for Council's consideration: THAT Council adopt the proposed 2013 Parks, Recreation & Culture Commission Work Plan (Attachment A), as required under Procedural Bylaw PURPOSE: To seek Council's approval of the proposed 2013 Parks, Recreation & Culture Commission Work Plan and to identify the 2012 Commission accomplishments. BACKGROUND: Council has adopted a Terms of Reference for the Parks, Recreation & Culture Commission (Attachment B). Council's Procedural Bylaw 5000, Schedule D, Section 7.1 (a) requires all Committees and Commissions to prepare a report to Council presenting a Work Plan for the coming year, and including the previous year's achievements. Council Policy: Council approves all Committees and Commissions work plans. DSCUSSON: The Parks, Recreation & Culture Commission (Commission) advises Council and the Parks, Recreation & Culture Department (the "Department") on its Work Plan. n 2012, the Department's accomplishments were a mix of programs, policies and projects. Highlights of 2012 include: 935,000 admissions occurred at recreation facilities representing a 7% increase over registered fitness programs with 2,700 registrants participating 1,455 registered community recreation programs with 16,000 participants

2 Page 2 of Parks, Recreation & Culture Commission Work Plan /PRCC January 1, 2013 Continued to develop and deliver arts & culture programs at Delta's arts facilities Coordinated and/or partnered in the delivery of over 100 successful community events including: - 12th Annual Tour de Delta 13 th Annual Delta Triathlon Outdoor Movie Nights Canada Day Celebrations Harris Barn Raising Community Festivals Mayor's Garden Contest Boundary Bay Airshow Hosted 350 facility special events Changed out vending operations in all Delta facilities Partnered with Alpha Aviation nc. on the delivery of the 2012 Boundary Bay Airshow; and, created a Terms of Reference for a Boundary Bay Airshow Advisory Committee Extended the Huff Hydro Corridor dog off-leash space in North Delta Assisted with sponsorship opportunities for a new Delta Community Animal Shelter facility and proceeded with ground breaking Managed a $1 m Civic Building lifecycle budget for roofs and mechanical systems replacement mplemented a number of park lifecycle and enhancement projects including Park Furnishing Donations Fence Cost Sharing Bleacher replacement Winskill Baseball Backstop 1 & 3 reconstruction Diefenbaker Water Park fence Wade Road Park Playground replacement Endersby Park Playground expansion Annieville Playground repairs John Oliver Park Fieldhouse flooring Sungod Trail surfacing Park Concession electrical repairs Created a Harbour Bylaw Provided significant staff resources for Community Festivals (Ladner May Days, North Delta Family Day and Tsawwassen Sun Festival) Partnered with Fraser Health on the delivery of the Healthy Living Strategy & Programs mplemented licence agreements both new and renewal Continued to implement energy reduction projects at Delta facilities including Ladner Leisure Centre Solar Energy Ladner Outdoor Pool Solar Energy North Delta Outdoor Pool Solar Energy North Delta Public Safety Building Lighting Retrofit Demand & Power Changes Training Reviewed and implemented a new delivery model for Leisure Access Passes Established a Communications Coordinator Position

3 Page 3 of Parks, Recreation & Culture Commission Work Plan /PRCC January 1, 2013 Proceeded with expansion plans/designs for the North Delta Recreation Centre Activated Facility Admission Cards in South Delta Continued to lead the Emergency Social Services Plan for Delta Worked with all user groups to maximize program opportunities where available Continued to source grant funding opportunities for cost-sharing projects Developed a plan to enhance/support senior's services Proceeded with detailed designs of the Ladner Sport Field project Completed LLC Energy and GHG Emission Reduction initiative Purchased new standardized lacrosse nets for all facilities Hosted and participated in a series of North Delta Area Plan Town Hall Meetings Relocated the Harris Barn to Hawthorne Grove Park Completed upgrades and signage at Kiwanis Longhouse The attached Draft 2013 Work Plan outlines a number of projects and initiatives for the Department which includes: Continued delivery of programs and services - estimated annual attendance of approximately 1,000,000 visits Continue to develop and deliver arts & culture programs at Delta's arts facilities Continue with the delivery of year round programs Continue delivery of community wide and special recognition events including BMO Ladner Storm Project Ladner Sport Field Ground Breaking Ramsar Designation Celebration 14th annual Delta Triathlon 13 th annual Tour de Delta Delta School District/Municipal Land Exchange celebration Harris Barn Grand Opening Delta Animal Shelter Grand Opening Arthur Drive/Ladner Trunk Road Opening 2 nd Annual Luminary Festival - Sunstone Park Fall Harvest North Delta Expansion Ground Breaking Enter into or renew over 30 licence/lease agreements Continue to implement energy reduction projects Continue with Major Capital and Corporate Projects Delivery of Parks Capital & Landscaping Programs Fee for Service Agreements Planning and Policy development Department wide Communications Healthy Living nitiatives Cemetery Operations Harbour Operations Off-leash containment areas in North and South Delta Nordel Way Planting

4 Page 4 of Parks, Recreation & Culture Commission Work Plan /PRCC January 1, 2013 Commission will continue to provide input into many facets of the departments business and service delivery. The proposed 2013 Work Plan includes many items that are business as usual, as well as a number of new initiatives. As new initiatives come forward, Commission will be asked to provide advice and direction prior to implementation or proposed recommendations to Council. The department continues to provide access to Delta facilities below the average level of fees charged throughout the region. The current Fees and Charges Schedule will remain in effect until December 31,2013. Participation levels continue to be closely monitored to ensure revenues are in line and comparable to previous years. A key focus is on keeping Delta's facilities and parks in a fully functional state and at a service level Delta citizens have come to expect. At its January 17, 2013 Regular Meeting, Commission approved the recommendation contained within this report. mplications: Financial mplications - The financial implications associated with this Work Plan are included in the Financial Plan. CONCLUSON: The proposed 2013 Parks, Recreation & Culture Commission Work Plan represents the broad scope of services provided by the Department. f approved, the plan will be implemented within the current financial plan, and generally in accordance with the timelines provided. 12o~~v\ Councillor Robert Campbell Chair, Delta Parks, Recreation & Culture Commission Department submission prepared by: Diana L. Cousins, Senior Policy Analyst DLC/cd ATTACHMENTS: A Parks, Recreation & Culture Commission Work Plan B. Parks, Recreation & Culture Commission Terms of Reference F:ADMNCouncil Raportsl20131l(K00.docx - Friday. January '49:03 AM

5 j!;3 4[ 51 o ~ ~ l!;3 12!;3 ~ !; Task Name PROGRAMS Year Round Programs Community Recreation Programs Swim Lessons Fitness Programs Pre~School Winter Spring Pre-School Fall Pre-School Skate Lessons Summer Winter Skate Lessons Fall Skate Lessons Summer Day Camps Specialty Camps Outdoor Pools COMMUNTY WDE AND SPECAL RECOGNTON EVENTS ~ Polar Bear Swim 19 ~ Art in Action - T sav.rwassen Arts Centre 20 ~ Ramsar Designation Celebration 21 Art Shots ~2 ~ Baby Fair Great Expectations.02/03 23 ~ Spring Art Show - McKee Seniors' Recreation Centre 0 Forrester 24 ~ Hoop Shoot - South Delta Recreation Centre ~ ~ Hoop Shoot - North Delta Recreation Centre ~ 3/03 l ist Quarter 2nd Quarter 13rd Quarter 14th Quarter l ist Quarter Dec Jan Feb Mar AprTMa~ Jun Jul Aug Ls~pJ Oct Nov Dec Jan Feb Mar...-'... o,'", i o...! j Forrester (ft. --."..... Ansell Forrester "", 1 u" 0"'0', 1 Forrester : -. 1 ;, ~, Forrester 1 Forrester T... Forre~:iler 1 1 Forrester '-- --' Forrester... ' D1f01... au Forrester, Stene o Forr:ester ~ ~ Breakfast with the Easter Bunny - North Delta Recreation Centre. 23/03 ~ ~ Breakfast with the Easter Bunny - South Delta Re~reation Centre + 30/03 ~!:21 Street Hockey Tournament 06/04 ~ ~ Ladner Sport Field Ground Breaking 13/04 ~ SMO Ladner Storm Project '. 13/04 ~ 14th Annual Triathlon 20/04» ~~ ll--~T~a-s~k ~::::::::::::~--M~ile-s~t-on-e ~ =E-~-e-rn-a~:T~a-sk~s--~~::::::::::::~ ~~[ Project: 2013 Workplan Date: Fri 1/01/13 Split Progress Summary Project Summary Page External Milestone Deadline ~ a~... ;

6 D 6 i Task Name 32 Watershed Fish Release 33 School District 1 Municipal Land Exchange Celebration 34 Ladner Pioneer May Days 35 Harris Barn ~ Grand Openning 36 Whole Lotta Art 37 Seniors Week 3 Animal Shelter Opening 39 North Delta Family Day 40 Volunteer Recognition 41 Canada Day 42 Tour de Delta 43 Special Police Pipe Band Concert ~ Harris Bam 44 Arthur Drive 1 Ladner Trunk Road Opening 45 Boundary Bay Air Show 46 Tsawwassen Sun Festival 47 Car Show ~ North Delta Recreation Centre / 4 Starry Nights 49 Luminary Festival ~ Sunstone Park 50 McKee Seniors' Open House 51 Terry Fox Run 52 Battle of Britain 53 1/ National Sports Day 54 Fall Harvest Fair ~ Harris Barn 55 / North Delta Recreation Centre Expansion Ground Breaking 56 Haunted Halloween Fright Night / 57 Pumpkin Carving Extravaganza 5 1/ Halloween Patrol 59 Rembrance Day 60 Childrens Christmas Tree Program 61 Breakfast with Santa ~ North Delta Recreation Centre 62 Skate with the Grinch - South Delta Recreation Centre Project: 2013 Workplan Split Date: Fri 1/01/13 Task Milestone Summary Progress Project Summary Page 2 r External 11 st Quarter 1 2nd Quarter 13rd Quarter 14th Quarter 11 st Quarter Dec Jan Feb Mar Apr May Jun Jui Aug Sep Oct Nov Dec Jan Feb Mar /05 ~ Forrester.25/05.25/05 o Forrester 15/06 23/06.27/06 01/07 o Collicutt /07.27/07 Forrester 10/0 07/0.07/09.07/09 15/09,15/09.2/09.2/09 19/10 25/10.26/ ~ Forrester /12 External Tasks Milestone Deadline (7 -o?t <0" '" <1>", '" ",3 0<1> -a...»

7 , D 6 Task Name 63 Christmas Concert 64 Breakfast with Santa - South Delta Recreation Centre 65 Skate with the Grinch - Ladner Leisure Centre 66 Remax Skate with Santa - Sungod Recreation Centre 67 Winter Wonderland - South Delta Recreation Centre 6 Polar North - North Delta Recreation Centre LCENCE AGREEMENTS 71 Sungod Community Garden Society 72 Ladner Leisure Centre Cafe Service 73 North Delta Football Club - Expires July KinVillage Association / Tsawwassen Lawn Bowling Association MOU 75 North Delta Devils Football - Expires March Sungod Skating Club - Expires March Kinsmen Clubs of Ladner Tsawwassen Service Agreement 7 Boys and Girls Club Vegetable Garden - Expires March Tsawwassen Amateure Baseball - Dennison Park - Expires March 31 0 Delta ce Hawks Hockey Club Expires March 31 1 North Delta Minor Lacrosse Association - Sungod - Expires April 30 2 Ladner Harbour Authourity 3 Ladner Lacrosse Association Resource Room Expires April 30 4 Ladner Pioneers Lacrosse Expires April 14 5 Ladner Community Garden Society Expires April 30 6 Kirkland House Foundation 7 Delta Minor Ball Hockey Association Sungod Expires April 30 Telus Communications Company Sungod 9 Boys and Girls Clubs of South Coast BC - Hillside. - Expires May Food on the Corner Society - Expires May Boys and Girls Clubs of South Coast BC - Winskill - Expires June ~ Delta Arts Council Expires June Ex-Brittania Rugby Association - Expires June 30 Project: 2013 Workplan Date: Fri 1/01/13 Task Milestone Split Progress ' '' ' '" '" '" ' " '" Summary Project Summary Page 3 r 11 st Quarter 12nd Quarter j 3rd Quarter 4th Quarter 1 st Quarter Dec J ~ n Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar.10/12. : 07/ /01 :. 2/01. 04/03.04/03.04/03 14/12 14/12 15/12 [] Forrester o Forrester.04/03!,.04/03.04/03. 04/03.0/04. 0/04.0/04.0/04 15/04 15/04!. 15/04.06/05. 06/05 13/05 27/05 27/05.27/05, External Tasks External Milestone Deadline V -UE; Q) Q) "'0 ();;)" ",3 a () }>

8 r 11 st Quarter 2nd Quarter 13rd Quarter 14th Quarter 11 st Quarter 10 { Task Name Dec -Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar 94 E! Ladner Minor Baseball Association - Expires July 31 ~ -+ 10/ Hurricane Squadron - SORC - Expires Aug ~ North Delta Potters Guild - Expires August 31 12/0 97 ~ Delta Potter Association - SORC - Expires August 31 12/0 : 9 Sidekick Players - Expires August 31 12/0 99 ~ Watershed Artworks Society - Expires August 31 12/0 100 ~ Vancouver nt. Airport Auth. Noise Monitoring Station - Expires Aug 31 12/0 101 E!t North Delta Softball Association - NDCP - Expires Oct 3 23/ Sur Del Girls Soccer - NDCP - Expires Oct 3 23/ ~ North Delta Youth Soccer - NDCP - Expire Oct 3 23/ ~ Ladner Lawn Bowling - Expires Oct / MAJOR CAPTAL PROJECTS Ladner Sport Field Detailed Design 1 _ 1 Nielsen 10 E! Cromie Park - Ball Diamond, 1 Nielsen 109 Dugald Morrison Park - Fill rl ==~=--' Nielsen 11 0 ~ North Delta Recreation Center Expansion Detailed Design Contract PM 111 ~ North Delta Recreation Centre - nitiate Construction, r-~~~--' Contract PM 112 ~ Harris Barn Complete Upgrades and Parking Lot U Evans ENERGY REOUCTON PROJECTS ' 115 ~ Ladner Leisure Centre Solar Energy '~ J Evans 116 Ladner Outdoor Pool Solar Energy [13 1 Evans 117 ~ North Delta Outdoor Pool Solar Energy Evans 11 B Thermal maging of all buildings 1 1 Evans CORPORATE CAPTAL PROJECTS 121 ~ Boundary Health Buidling - Roof Replacement! Evans Dennison Park Field House - Exterior Painting and Rain Gutter Cd Evans : 123 ~ Firehall #1 - Main Washroom Renovation Fire Department George Mackie Library - Skylight Blinds and Front Entry Window Screens Evans Task 1 1 Milestone. External Tasks t 1 Project: 2013 WorkpJan. E M- Date: Fri 1/01/13 Spilt t Summary xternal lestone Progress Project Summary 4 Deadline (7 -u?: <00 " CD::r "... 3 a CD » Page 4

9 D 10 J TaSk Name 125 Delta Police Department Headquarters ~ Change Room Floor Replacement 126 Kennedy Seniors' Recreation Centre - Roof Area H Replacement 127 South Delta Recreation Centre - Hall A, B & C Washrooms 12 Ladner Community Centre - Exterior Siding Replacement 129 Ladner Community Centre - Multipurpose Window Replacement 130 North Delta Public Safety Building - Exterior Weather Seal 131 ; Ladner Leisure Centre - Fitness Studio and First Aid Room AHU Replacement 132, Kiwanis Longhouse - Carpet Replacement 133 Winski Aquatic & Fitness Centre Annex - Washroom Upgrade 134 Ladner Outdoor Pool - Tank Repairs 135 Ladner Leisure Centre ~ Metal Roof Repairs 136 Ladner Leisure Centre ~ Slide Tower Decommissioning 137 North Delta Public Safety Building ~ Carpet Replacement (Police) 13 South Delta Recreation Centre ~ Exterior Door Replacement 139 Sungod Recreation Centre - Exterior Siding Replacement 140 Sungood Recreation Centre - Aerobic Studio and Gym HVAC ntegration 141 Tsawwassen Arts Centre - Window and Skylight Replacement 142 Tsawwassen Arts Centre - Air Conditioning System 143 Tilbury ce Arena - nterior Wall Repainting Winski Aquatic & Fitness Centre - Pool Glass Block Replacement Winskill Aquatic & Fitness Centre - Diving Board Replacement 146 ' Roof Assessment Condition Study 147 Hazardous Material nventory 14 Municipal Hall Display Cabinet PARKS CAPTAL & LANDSCAPNG PROGRAM 151, Parks Fencing and Fixed Asset Replacement Totem Pole Replacement Delta Street 153 Parks Furniture Upgrades 154 Trail and Park mprovements 155 Landscape and Urban Forestry Project: 2013 Workplan Date: Fri 1/01/13 Task Milestone Split Summary """"'''''''''', Progress Project Summary 4 Page 5 r 4 11 st Quarter 12nd Quarter 13rd Quarter 14th Quarter 11 st Quarter Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar 1 Evans o Evans, o Evans Evans c=j Halfnights D Evans o Evans 1 Evans Evans Evans Evans Evans c=j Evans c=j Evans 1 Evans 1 Evans Evans D Evans Ansel D Evans Cuddeford o Evans Evans Nielsen 4. 4 D Nielsen Evans Nielsen 1 Nielsen Mattice External Tasks 4 External Milestone 4 Deadline {7 f, "1J;!;:, 1f ::r ",3, 0'" -"...- l>

10 r D () Task Name Dec 156 Trees for Tomorrow 157 North Delta Off Leash Compound 15 South Delta Off-Leash Compound 159 Animal Shelter Landscaping 160 Nordel Way Planting RECREATON FACLTY REFRESHMENTS 163 Fitness Equipment Replacements 164 Refreshment Program 165 Ladner Leisure Centre Lockers 166 Art Centres - Sound and light RECREATON FACLTY MANTENANCE CLOSURES 169 Ladner Leisure Centre 170 Winskill Aquatic & Fitness Centre 171 Sungod Aquatic Centre 172 Kennedy Seniors' Recreation Centre 173 McKee Seniors' Recreation Center 174 Pool Grouting Program SHARED COMMUNTY PROJECTS 177 Ladner Harbour Sewage Lagoon Bridge 17 Co ugar Canyon Playground Cost Sharing 179 Sport Field Deep Tining Cost Share 10 Dennison Field rrigation and Landscaping SERVCE AGREEMENTS FOR Boys and Girls Clubs of South Coast BC 14 Deltassist Family and Community Servcies Society 15 Reach Child and Youth Development Society 16 KinViliage Association Project 2013 Workplan Date: Fri 1/01/13 Task Milestone Split "."..,. '".,.. ". Summary Progress Project Summary Page 6 t t 11 st Quarter 2nd Quarter 3rd Quarter 14th Quarter 1 st Quarter Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec! Jan Feb Mar ~ External Mattice Nielsen Neilsen Nielsen Forrester Cuddeford Evans "Y o Cuddeford [] Cuddeford D Ansel o Forrester D Cuddeford Evans. : [} Cousins i Nielsen Collicutt Margetson, Nielsen. 09/12.09/12, Deadlin External Tasks! Milestone e <:7.09/12 09/12 -u~ "0" (l);:r " ",3 o (l) -a --.J}>

11 '-' Task Name ce Allocations 1 19 PLANNNG AND POLCY DEVELOPMENT 190 Huff Greenway Park Design 191 Alternate Design for Sungod Washroom 192 Bates Road Park Concept 193 Concession Operations Review 194 Fees and Charges 195 Parks Bylaw Review HEALTHY LVNG NTATVES 19 1 Sport for life Promotion Hours of Operation Sungod Recreation Centre COMMUNCATONS 202 Delta Museum and Archives Society liaison 203 Kirkland House Foundation Liaison 204 Review Digital Media Opportunities Maintai n Website, Social Media Sites & Electronic Readerboards 206 Produce Leisure Guide CEMETERY OPERAT ONS 209 Master Plan Funding Options HARBOUR OPERATONS 212 Wharihead and Abutment mprovements 213 Ladner Harbour Kayak Storage Agreement r! 151 Quarter 2nd Quarter 3rd Quarter 14th Quarter 1st Quarter Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Ansell Forrester ; Nielsen Cousin s Nielsen Evans Cousins Ansell Halfnights Forrester i ' ; G,: Cuddeford Cuddeford Kuntz! Preuss, Halfnights Kuntz Kuntz Stene Stene Project 2013 Wo rkplan Date: Fri 1/01/13 Task Milestone Split " ' " " "'''''''''' Su mmary Progress Project Summary Page 7 External External Tasks l Milestone Deadline V.,., -c~ 'co " C1>",... 3 o C1> »

12 TERMS OF REFERENCE Attachment B Page 1 of 2 PARKS, RECREATON & CULTURE COMMSSON (PR&CC) PURPOSE: To provide advice to Council and staff with respect to planning, development, use, operation and service delivery of all recreation and culture programs, civic buildings, properties, parks, open space and sport fields. MANDATE: The Commission will: - Follow the Council approved workplans - Ensure that community access to municipal facilities is fair and equitable - Set service levels respecting Council approved budgets - Determine priorities with respect to lifecycle and development expenditures for all parks and facilities - Make recommendations to Council on services provided by not-for-proflt agencies via Fee for Service Contracts The Commission is also responsible for developing an annual fees and charges schedule consistent with budgetary direction of Council. The Commission will also be the. liaison to the Kirkland House Foundation, Delta Museum and Archives Society, Fishers Committee and Delta School District # 37. The Commission will present Council with a proposed Work Program on an annual basis for the coming year. The Commission will provide a progress report, to Council every six months. MEMBERSHP: The Commission shall consist of twelve (12) members appointed as or as otherwise directed by Council, who may serve without compensation as follows: Two (2) members of Council- Chair and Vice-Chair Ten (10) members from the community at large Non-Voting Members from the following departments may be appointed by Council to provide professional opinions in an advisory capacity to the Commission. Parks Recreation and Culture Department Engineering Department Meeting Schedule: The Commission meets on the third Thursday of each month from September to June of Each year, or at the call of the chair. Adopted by Council resolution February 20,2012

13 Attachment B Page 2 of ADVSORY COMMTTEE/COMMSSON WORK PROGRAM PURPOSE Excerpt from Terms of Reference regarding purpose of Committee/Commission. MANDATE Excerpt from Terms of Reference regarding mandate of Committee/Commission. WORK PROGRAM List Work Program objectives that the Committee/Commission proposes to carry KEY OBJECTVES out during RESOURCES REQURED Should the proposed Work Program require additional resources (i. e. additional staff time, research costs, transporlation etc.), provide details of 'hese costs here. f the proposed Work Program can be carried out with the existing committee resources, this section should state that no additional resources are required.