9 th Trends in Medical Mycology. Nice-Acropolis Convention Center October Nice, France

Transcription

1 11 14 October 2019 Nice-Acropolis Convention Center Nice, France Sponsorship & Exhibition Prospectus 9 th Trends in Medical Mycology

2 Table of content Invitation 3 Committees 4 Programme-at-a-Glance 5-6 General Information 7 Sponsor Packages & Opportunities 79 Exhibition Plan 12 Sponsor Application Form 13 2

3 Invitation It is a great honour and pleasure for us to invite you cordially to participate in the 9th Congress on Trends in Medical Mycology (TIMM-9), which will be held in October 11-14, 2019 at Nice-Acropolis Convention Center, Nice, France. TIMM-9 is the 9th in the series of TIMM mycological international meetings organized jointly by the European Confederation of Medical Mycology (ECMM) and the Infectious Diseases Group of the European Organization for Research and Treatment of Cancer (EORTC-IDG). TIMM is the largest, most comprehensive and most influential meeting in the field of fungal infections, a forum in which researchers and clinicians from all over the world present the most important advances and research findings in clinical mycology. TIMM-9 will cover all aspects of mycology with special focus on evidence-based and personalized approach to medical mycology, as well as diagnostic-therapeutic integrative efforts in the quest to improve the present knowledge of epidemiology, diagnosis, clinical course and pathophysiological mechanisms of fungal diseases. It is he place to present recent innovations in medical mycology. The meeting is designed for medical microbiologists, medical mycologists, haematologists, oncologists, transplant physicians, intensivists, immunologists, and all those with interest in medical mycology. We expect TIMM-9 to be at least as successful as previous TIMM Congresses, which brought together around 1,000 international delegates from all over the world. The Nice Acropolis Convention Center offers flexible solutions to suit your requirements. The venue provides space for stylish presentations, discussion and networking, but also room for undisturbed meetings.. We would like to invite you to participate in TIMM-9, Nice to enjoy with us excellent science in a stimulating environment. We look forward to greeting you in Nice! Jean-Pierre Gangneux, Olivier Lortholary, Oliver A. Cornely and Livio Pagano TIMM-9 Executive Committee 3

4 Committees Executive Committee Jean-Pierre Gangneux, France Olivier Lortholary, France Livio Pagano, EORTC Oliver A. Cornely, ECMM International Scientific Committee Hamdi Akan, EORTC, Turkey Valentina Arsic Arsenijevic, ECMM, Serbia Raoul Herbrecht, EORTC, France Martin Hoenigl, ECMM, Austria Nikolai Klimko, ECMM, Rusland Katrien Lagrou, ECMM, Belgium Johan Maertens, EORTC, Belgium Jacques F. Meis, ECMM, the Netherlands Tony Pagliuca, EORTC, UK Zdenik Racil, EORTC, Czech Republic Ester Segal, ECMM, Israel Paul Verweij, EORTC, the Netherlands Local Scientific Committee Jean-Pierre Gangneux, Rennes Olivier Lortholary, Paris Alexandre Alanio, Paris Jean-Philippe Bouchara, Angers Marie-Elizabeth Bougnoux, Paris Stephane Bretagne, Paris Christophe D Enfert, Paris Jean-Paul Latge, Paris Laurence Millon, Besançon ECMM Society Office & Congress Organisation Congress Care PO Box AK s-hertogenbosch The Netherlands Tel timm@congresscare.com European Confederation of Medical Mycology 4

5 Programme at a glance Friday 11 October 2019 Saturday 12 October 2019 Sunday 13 October 2019 Monday 14 October ECMM council meeting Plenary Session Plenary Session Plenary Session Various pre-meetings incl educationals for young scientists Break Break Break Welcome address Plenary Session 1 Symposia Meet the expert session POSTER SESSION Meet the expert session POSTER SESSION Meet the expert session Plenary Session Lunch break Lunch break Closing TIMM Sponsored Diagnostic Symposium Sponsored Integrated Symposium E. Drouhet lecture Welcome reception Sponsored Integrated Symposium Sponsored Integrated Symposium Symposia Break Symposia Break Symposia Symposia Sponsored Integrated Symposium Sponsored reception & fingerfood 5 BREAKS SPONSORES SESSIONS Ben De Pauw Lecture Social event TIMM SCIENTIFIC SESSIONS POSTER SESSION 6

6 General congress information for sponsors & exhibitors Date Friday 11 - Monday 14 October 2019 City / country Nice, France Attendance Based on the previous TIMM congresses, the attendance will be over 1000 delegates. Congress language Congress venue/ location The official language of the Congress is English. All abstracts and presentations must be submitted in English. TIMM-9 will be held in the Nice-Acropolis Convention Center, Nice, France. Nice Côte d Azur Airport is France s second-largest international airport. It is located 15 minutes from the Acropolis (7 km from the city centre). Several hotels are situated on walking distance of the congress center. Nice has an excellent public transport system with stops in front of the congress center. For more info please check: practical-information/ Hotel accomodation A number of hotels, in different price ranges, have been selected. The online hotel booking form will be available on the TIMM-9 website as of Group bookings (5 rooms or more), may contact the housing agency at: timm2019@congresscare.com Registration The online registration will be opened at the TIMM website, starting in the beginning of Congress Secretariat Congress Care BV Po Box 440 NL-5201 AK, s-hertogenbosch The Netherlands timm2019@congresscare.com Sponsor and exhibitor sales department TIMM-9: Congress Care BV Mr. Pepijn Klerkx / Mr. Rob Zikkenheimer timm2019@congresscare.com Tel: Target audience Timing The meeting is designed for medical microbiologists, microbiologists, haematologists, oncologists, transplant physicians, intensivists, immunologists, dermatologists, paediatricians, pharmacologists, biologists, molecular biologists, biochemists and all those with interests in medical mycology. The congress will start on Friday 11 October 2019 with registration, pre-meetings, workshops, 2 sponsored integrated symposia, opening ceremony and welcome reception. The congress will end on Monday 14 October 2019 at noon. 7

7 Promotion / distribution Website All information will be available on: TIMM-9 is posted on all relevant fungal/medical microbiology/haematology related on-line congress calendars. First announcement + posters Starting in May 2018 with: Direct (e)mail to >7,500 potential participants Distribution via the ECMM booth at ECCMID and on all relevant congresses Distribution via national ECMM affiliated societies and the EORTC-IDG Second announcement A 2 nd announcement is scheduled for distribution spring Direct All potential participants will receive reminder s on relevant (programme) updates and before every deadline. Ambassador programme All members of the local and international scientific committee will make sure that all potential participants within their region are made aware of TIMM-9. Delegate profile of the previous TIMM congresses Scientific specialty Medical mycology General mycology Infection diseases Hematology Basic research Geographical origin of the delegates During the TIMM congresses more than 60 countries are being represented by the delegates, who are originating from the continents shown in the graph below Africa Asia-pacific Europe Middle-East North-America South-America 8

8 Sponsor benefits Participating companies will received the following benefits and acknowledgements in recognition of their generous support according to the overall sponsorship and exhibition spending. Up to EUR 15,000 EUR 15,000-37,500 EUR 37,500-75,000 Over EUR 75,000 Company name & logo on sponsored item Company name & logo on congress website Acknowledgement in final programme Opportunity to book sponsored diagnostic workshops 2 complementary registrations per EUR 15,000 spend 2 sqm complementary exhibition space per EUR 15,000 spend Option to book hotel accommodation at the headquarters hotel subject to availability Opportunity to book sponsored symposia Opportunity to book hospitality suites Acknowledgement as major sponsor Acknowledgement on signposting on site Sponsorship opportunities The executive committee fully acknowledges that each company has individual requirements and therefore will be happy to tailor sponsorship packages that may better complement your company s marketing profile and objectives. Sponsored integrated symposia, sessions, workshops (see Programme-at-a-Glance) Diagnostic Session Friday 11 October :30-16:30 hrs EUR 15,000 Symposium 1 Friday 11 October :45-18:15 hrs EUR 45,000 Symposium 2 Saturday 12 October :30-14:00 hrs EUR 47,500 Symposium 3 Saturday 12 October :00-19:30 hrs EUR 42,500* Symposium 4 Sunday 13 October :30-14:00 hrs EUR 47,500 *The sponsor is obliged to offer the delegates a light dinner afterwards. The scientific programs of the integrated sponsored sessions, workshops and symposia may be proposed by the industry and must be approved by the executive committee. Since the integrated sessions, workshops and symposia form an integral part of the scientific program they must conform to the norms and practices of scientific meetings. This includes full disclosure of any activities and commitments that may be considered to represent a potential conflict of interest. 9

9 Terms & conditions Terms & conditions for the organisation of sponsored symposia apply. Please contact the secretariat for these terms. Timeslots will be assigned on a first come first served basis. Meeting rooms The symposium sponsors are free to choose a meeting room: the plenary meeting room (capacity of >800 pers.) or the biggest parallel room (capacity of +/- 350 pers.). High-level audio-visual equipment and technical support are included (same service level as for the regular congress sessions). Sponsored diagnostic workshops Friday, Saturday or Sunday hrs. EUR 7,500 Hospitality suites Price and availability on request. Please contact the secretariat Bare exhibition space Exhibition space is available as per exhibition floor plan, to be found in this prospectus. The price quoted below is per square meter floor space. It is space only. Standard booth (shell scheme) is not included but can be ordered separately. Exhibitors are free to use their own booth materials and own booth construction crew. Floor space is available in units of 6 square meter (2mx3m) minimum. Location will be assigned on a first come first served basis. Information regarding shell scheme booths can be obtained through the congress secretariat. Costs for space only, per sqm.: EUR 550 Advertising / branding 2 nd announcement full page ad sole sponsor item EUR 8,500 (distribution 7,500 copies) Final programme full page ad sole sponsor item EUR 8,500 Pocket programme / map sole sponsor item EUR 8,500 Poster boards name / logo on each poster panel sole sponsor item EUR 5,500 TIMM Abstracts USB Stick sole sponsor item EUR 9,500 Delegates are invited to pick-up the USB stick, including all abstracts, at your booth. Including production of USB sticks by organisation E-Posters EUR 15,000 Exclusive sponsorship of electronic poster area (5 stations), incl. logo on computer screens, meeting website & meeting programme book. TIMM 2019 WIFI Network EUR 2,500 Company name visible in TIMM network name. Mentioned as WIFI sponsor in printed matters and website. 10

10 Environmental friendly Congress Bag EUR 9,500 All delegates will receive a congress bag, which will display your company/ product logo in addition to the TIMM branding. Costs include the bags and production costs. Environmental friendly produced Lanyards EUR 5,000 Display of company/ product logo. Including production of lanyards. Pens EUR 2,500 Delivered by the sponsor Notepads EUR 2,500 Delivered by the sponsor Insert in congress bag EUR 2,500 Insert of promotional brochure or leaflet or invitation in the congress bags. Website sole sponsor item EUR 7,500 Sponsorship of the website includes the appearance of the company logo on the official website of the TIMM-9 congress website, that also contains all congress information. The sponsoring company may include a hyperlink to a website of its choice. Sponsoring of the website will also be announced in connection with the web address in all printed congress materials. Webcast sole sponsor item EUR 9,500 Available for sole sponsorship. Rights to webcast the entire congress. Excluding audio-visual material and technicians. License for live streaming EUR 9,500 The right to broadcast live from the TIMM-9 venue (either TIMM-9 sessions or sponsored meet-the-expert interviews). Excluding costs for the required audio-visual equipment, meeting rooms and technicians. Scientific Mobile Programme Application (APP) sole sponsor item EUR 8,500 Sole sponsorship of the App includes logo on welcome screen and menu. The App includes: full scientific programme, abstracts, workshops, meet-the-expert sessions, oral sessions and posters. Contact the secretariat for an example of the App. 11

11 Exhibition floor plan Registration Main Entrance Exhibition Foyer Athena Poster area To the parallel meeting rooms "Les Muses" 3 (6 m2) 4 (6 m2) 5 (6 m2) Catering area 1 (36 m2) 2 (36 m2) 7 (9 m2) Catering area 6 (9 m2) Catering area Catering area 8 (10 m2) 9 (12 m2) 10 (12 m2) 11 (10 m2) To the parallel meeting rooms "Les Muses" Plenary Meeting Room "Athena" 12

12 9 th Trends in Medical Mycology October 2019, Nice-Acropolis Convention Center Nice, France SPONSOR & EXHIBIT APPLICATION FORM (page 1/2) SPONSOR ITEMS EURO Diagnostic Symposium Friday 11 October :30-16:30 hrs. 15,000 Sponsored sessions Integrated symposium 1 Friday 11 October :45-18:15 hrs. 45,000 Integrated symposium 2 Saturday 12 October :30-14:00 hrs. 47,500 Integrated symposium 3 Saturday 12 October :00-19:30 hrs. 42,500 Integrated symposium 4 Sunday 13 October :30-14:00 hrs. 47,500 Hospitality suites Meeting space in Congress Venue On request Exhibition space Bare booth space:... EUR 550 per square meter... Advertisement: 2 nd announcement full page advertisement 8,500 Advertisement: Final programme full page advertisement 8,500 Advertisement: Pocket programme / map 8,500 Name / logo: Poster panels name / logo on each panel 5,500 TIMM Abstracts USB Stick: see manual for description 9,500 Advertising / branding items E-posters: see manual for description 15,000 TIMM 2019 WiFi Network: see manual for description 2,500 Congress bags: see manual for description 9,500 Lanyards: see manual for description 5,000 Pens: see manual for description 3,500 Notepads: see manual for description 3,500 Insert in congress bags 2,500 Scientific / learning materials Webcast & E-learning service: see manual for description 10,000 License for live streaming: see manual for description 9,500 Scientific Mobile Programme App: see manual for description 8,500 Total amount due (ex. VAT): Sponsor & Exhibition Application Form 9 th Trends in Medical Mycology

13 9 th Trends in Medical Mycology October 2019, Nice-Acropolis Convention Center Nice, France SPONSOR & EXHIBIT APPLICATION FORM (page 2/2) PROCEDURE: 1) Please mark the event(s) you would like to sponsor 2) Calculate and note the total amount. 3) After receipt of the application form, you will receive a confirmation and an invoice for the requested items for a nonrefundable deposit of 50% of the total amount. The remaining 50% of the total amount due will be invoiced in May ) The total amount has to be settled before 1 September 2019 Cancellation fee of 50% of the total amount will be charged up until 6 months before the congress. Thereafter the full amount will be charged in the event of cancellation. CONTACT DETAILS è logistic & practical matters Company: Telephone: Contact person: CONTACT DETAILS è invoicing & contracting Company Telephone Contact person: Address for correspondence: PO-number (if applicable): Signature: VAT-number (European Community based companies only): Sponsor & Exhibition Application Form 9 th Trends in Medical Mycology

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