To all FITA member Associations:

Transcription

1 To all FITA member Associations: Dear president, The Organizing Committee of the Copa Costa Rica 2011 (Costa Rica Cup 2011) invites all of your archers to participate in this event, which will be held August 13 th - 18 th, in San José, the capital city of Costa Rica. The Costa Rica Cup is a tournament that takes place every year, and with the Support of COPARCO World Archery Americas, this year it will be a world ranking event that will be held at the recently built National Stadium. This will be a memorable event and we want all of you to be present. In the next pages you will find the necessary information on archers registration, cost details, hotel reservations, initial event calendar, and much more. Please send all the required information and any additional requests to this address: copacr2011@gmail.com We will be sending additional information as it becomes available as the event date approaches. Hope to see you all in San José! Joerg Pfeiffer Kramer President, Costa Rican Archery Association / OC Costa Rica Cup 2011 Costa Rica Página 1

2 INITIAL PROGRAM The following program may change slightly in the future and if so, it will be notified in advance. Thursday, August 11 th Official arrival day Transportation will be provided from the airport Friday, August 12 th Official arrival day Transportation will be provided from the airport Official practice Saturday, August 13 th Equipment inspection Team captains meeting Sunday, August 14 th Qualification round all categories Long distances ( meters) Monday, August 15 th Qualification round all categories Short distances (50 30 meters) Tuesday, August 16 th Elimination and Final Rounds Compound Categories 50 meters round* Wednesday, August 17 th Olympic Round Recurve Categories Thursday, August 18 th Elimination and Final Rounds Teams Mixed Teams Junior categories Friday, August 19 th Official Departure Day Transportation will be provided to the airport *As required by the FITA Rules starting April 1 st As listed above, this tournament will use the FITA Qualification round. This means 36 arrows at each of the 4 category distances, for a total of 144 arrows. This will be used in both recurve and compound categories. The following medals will be awarded, in the recurve and compound categories: 1. Top three places on each of the 4 FITA distances for men, women, junior men and junior women. 2. Top three places for individuals, teams, mixed teams, for both men and women. 3. Top three places for individual junior men and women. Página 2

3 REGISTRATION Registrations will be processed through FORS (FITA Online Registration System). In order to use this system, point your web browser to the address and insert the username and password provided by FITA to your member Association. If your Association does not have this information, please contact Sergio Font or Juan Carlos Holgado Once inside FORS, it is necessary to go to the Online Reg. section at the top of the page to register your archers. Once there, choose the option Online Registration to Events. You will need to choose the 2011 Costa Rica Cup from the list, and you should be able to add all your Association archers using the Entries button. This will be an Open Tournament, which allows the registration of any number of archers for each country, for the men, women, junior men and junior women categories, for compound and recurve divisions. There will be individual, teams and mixed teams competitions. Initial registration starts: Initial registrations ends: Final registration ends: Monday, March 21 st Friday May 13 th Saturday July 23 rd After these registration dates, FITA Member Associations will not be able to change the information on the FORS web site. To make any changes to this information, they should contact Juan Carlos Holgado or Sergio Font, using the addresses mentioned above. After July 23 rd, any changes to the information inserted into FORS (or added to it), will have an additional fee of $50 per archer, which should be cancelled on the first day of the event. If a Member Association registers its archers for this event, and later on decides not to participate, it will have to pay the full amount of the registration fees, unless they inform the Organizing Committee at least a week before the start of the tournament. Please remember that only Member Associations that are up to date with their obligations with FITA may participate in this event. Página 3

4 REGISTRATION FEES The registration fee to this event will be $US 80 per athlete, and $30 per official. These fees will have to be cancelled at the arrival of each delegation to the event. Payment Methods Cash payments will be accepted only, to be paid on the first day of the event. Changes Changes will be accepted only for the same Division and Category. Minimum number of archers A category will be opened only if there are at least 4 archers registered for that category, and they represent at least 3 different countries. Página 4

5 HOTEL INFORMATION The official hotel for this event will be the Ambassador Hotel, located in downtown San José, a three (3) star rated hotel. There will be transportation provided only between this hotel and the airport, as well as to the National Stadium and back, on every tournament day. Delegations or archers that make use of any other Hotel will have to arrange their own transportation needs. Lodging prices for this event are very accessible, and they include taxes and a complimentary breakfast. These prices are in US$: Single Room: $50 Double Room: $50 Triple Room: $65 Important note: reservation of rooms at less than full capacity (double with 1 person, or triple with less that 3), will depend on the availability and distribution of rooms for the event. Please confirm with the hotel. Hotel Address: Hotel Ambassador Between 26 and 28 Street, Paseo Colón San José, Costa Rica Phone Numbers: Tel: + (506) / Fax: + (506) Web Site: Hotel Contact: Name: Adriana Arroyo Hernández ventas@hotelambassador.co.cr Phone: + (506) , ext. 115 Lodging requests will be processed in the order they are received (first received, first processed). Please make your reservations as soon as possible to secure your rooms. Página 5

6 In order to place their reservation, delegations need to send the following form as soon as possible to the address with a copy to copacr2011@gmail.com. HOTEL RESERVATION FORM Country - Team: Person of Contact: of Contact: Phone of Contact: Name to use in the invoice: Arrival Date: Departure Date: Room Type # Rooms X # Persons = Total Persons $/room /night X # nights = $ Total Simple X 1 = $50 X = Double X 2 = $50 X = Triple X 3 = $65 X = Total (All values in US$) Additional Notes: Página 6

7 Room Distribution List Special lodging needs To improve the hotel inscription, it is important for each Association to send the distribution list of archers and officials into each type of room, in order to avoid having to make this distribution on the arrival day. Each group of people will need to include the complete name of each person, his or her Passport id, along with the type of room. This is especially important to meet distribution requirements for under aged archers. Also, each delegation will have to notify the hotel of any exception or additional lodging requirements. For example: 1. Additional beds. 2. Different arrival or departure dates. 3. Any other special lodging need. Please send this information to the addresses and Página 7

8 Ambassador Hotel rooms Página 8

9 TRANSPORTATION Transportation will be provided at arrival and departure dates, between the airport and the official hotel. No transportation will be provided to and from any other alternate lodging location. Transportation to and from the airport will be provided starting two days before the event, and until one day after. Start of Transportation period: End of Transportation period: Thursday, August 11 th Friday, August 19 th In order to use this transportation service, delegations should send the following form to the address no later than August 1 st If your delegation or any of its members will make use of any other transportation means, or if they won t use this service for any reason, please also notify your arrival and departure dates as soon as possible. During tournament days, daily transportation will be provided between the official hotel and the National Stadium. Página 9

10 TRANSPORTATION REQUEST FORM Team Country: Person of Contact (full name): Contact Contact Phone: Contact fax: # of persons in the group: ARRIVAL Arrival Date: Airline: Flight Number: Flight arrival time: DEPARTURE Departure Date: Airline: Flight Number: Flight Departure time: Please also notify of any speficic transportation needs, like different arrival or departure dates for some members of the group. Additional notes: Página 10