INVITATION. Fort Kent, ME 04743

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2 A. General Information A1. Competition Venue INVITATION 10 th Mountain Ski Center is located 2 km outside of Fort Kent. Altitude of Stadium is 280 Meters above Sea level Altitude in Fort Kent is 170 meters above sea level A2 Contact Information 10 th Mountain Center 10 th Mountain Ski Center Phone: Fax: Mailing Address: P O Box 541 Fort Kent, ME Physical Address: 33 Paradis Circle Fort Kent, ME Web Site Address: A3. Contact Information Organizing Committee Event Director Nancy Thibodeau 10 th Mt Ski Center nancyt@fairpoint.net P O Box 541 Phone: Fort Kent, ME Fax:: Competition Office: 7 13 February, 2011 Phone: Competition Chiefs: Chief of Competition: Jeff DUBIS jdubis@maine.edu Competition Secretary Paula BOUCHARD Chief of Stadium: Allan DOW Chief of Range: Glenn SAUCIER & Darla NESBITT Chief of Timing: Julie DAIGLE Chief of Course: Jeff SPENCER A4. Where to Report after Arrival Teams should go directly to their hotel upon arrival on February 7, A5. Accreditation Office Registration The Accreditation Office will be located at University of Maine Fort Kent, Cyr Hall, Grindle Conference room. The teams are requested to present themselves on their arrival at the Accreditation Office to confirm your participation numbers. 2

3 A6. Liability/Insurance The National Federations registering competitors shall be responsible for adequate insurance of participants. All participants must be appropriately insured against injuries, illness or possible damage of material. Neither the 10 th Mountain Ski Center, Fort Kent Organizing Committee or Maine Winter Sports Center shall be liable for personal and material damage. By submitting the entry by names, the National Federation confirms that all persons entered are covered by such insurance. A7. Regulations on Import/Export of Rifles and Ammunition and Radio Equipment and Medicine If you have completed the firearms application for the Presque Isle E.ON IBU World Cup Biathlon your application covers both Presque Isle and Fort Kent. See Appendix A and C. A8. Regulations on Import/Export of Radio Equipment The United States Federal Communications Commission s requires that all radio equipment that is to be utilized be operated with a Special Temporary Authority certification for the period of the event. If you have completed the radio equipment form for Presque Isle your application covers both Presque Isle and Fort Kent. See Appendix B. A9. VISA Regulations If you have completed the visa application for the Presque Isle E.ON IBU World Cup Biathlon your application covers both Presque Isle and Fort Kent. For more information go to Appendix E. A10. Meteorological Data Date Day.Month Average Max Temp Degrees C Average Min Temp Degrees C Average Ground Snow Centimeters

4 B. Logistics B1. Transportation ARRIVALS: Official arrival day is Monday, 7 February, 2011 EQUIPMENT: Team equipment (Wax room) will be transported from Presque Isle to Fort Kent on Sunday, 6 February via equipment truck. Equipment will be loaded between 13:00 to 16:00. Equipment will be placed in your assigned wax room at the Fort Kent Venue. TEAMS: Teams will be transported from Presque Isle to Fort Kent on Monday, 7 February starting at The teams will be taken to Long Lake recreational area for lunch and snowmobile excursions and then transported to Fort Kent accommodations at Team personal luggage will be transported via luggage truck from Presque Isle directly to your Fort Kent accommodations provider. The luggage truck will be available from 0900 to 1100 at your hotel. DEPARTURES: Round Trip Charter Flight Registration is required when submitting the Presque Isle Registration by Number. Teams will be financially responsible for charter flight seats based on the charter reservations on Registration for charter flight Annex D due on Send to Max Saenger max@saengeroutdoorsports.com EQUIPMENT: Equipment trucks will be provided to take all equipment directly from Fort Kent to Boston. Equipment will be loaded between 13:00 to 16:00 on Sunday, 14 February, 2011 at the venue. TEAMS: Departure schedule from Fort Kent on February 14, 2011: The planned charter return flight will get the Teams to Boston at 12:00. To allow enough time to get your luggage and check in we suggest that you book return flight to Europe at 15:00 or later. Each person will be allowed 2 bags similar to commercial air travel. Additional baggage should go on the equipment truck. Schedule: 0830 Leave Fort Kent Arrival at Presque Isle Airport - PQI 1030 Leave PQI airport 1200 Arrival in Boston (BOS) TRANSPORT IN FORT KENT AND TO THE VENUE The OC will provide local transportation free to all teams, and staff members. Transfer from your lodging site to the event site or cultural events will also be provided according to the published bus schedule in the Teams Captains manual. Additional trips requested by the teams will be charged separately. 4

5 Hotel Address Web Site February, th Mountain Ski Center Fort Kent, Maine U.S.A. B2. Accommodations Cross Road Cabins 46 Klien Rd, Fort Kent, ME Northern Door Inn Motel 356 West Main St Fort Kent, ME Hotel Category Minutes to Venue Number of People Meals will be served at: B = Breakfast L= Lunch D= Diner Two Person Cost B 5 10 UMFK 52 3 Cabins with one washroom per cabin: Cross Road Specifications go to: Cabins.pdf Cross Roads Web site go to: B B: Rocks L & D: UMFK One Person Cost Northern Door Specifications go to: Door-Inn.pdf Northern Door Web site go to: Overlook Motel and Cabins 3232 Aroostook Rd Eagle Lake, ME B B & D: Overlook L: Venue or UMFK Overlook Specifications go to: Inn.pdf Overlook Web site go to: Track Down Lodge & Cabins 891 Aroostook Rd Wallagrass, ME Camel Brook Cabins 447 Violette Settlement Rd Fort Kent, ME UMFK Powell Hall 23 University Ave Fort Kent, ME B 5 36 Trackdown Cabins with one washroom per cabin: Trackdown Specifications go to: Track Down Web site: C UMFK 50 3 Cabins with one washroom per cabin: Camel Brook Specifications: Camel Brook Web site: C 5 54 UMFK DORMITORY WITH SHARED WASHROOMS: Powell Hall Specifications: UMFK Website: 5

6 For photographs of each hotel provider please go to: The IBU online registration by number must be accompanied by the reservation of the accommodations. Deadline: 7 January, 2011 The IBU online registration by names is at the same time a binding reservation of the accommodations. Deadline: 24 January, 2011 The OC assumes the cost for accommodations and meals for the 25 best male and 25 best female athletes for a maximum of 7 days. The selection is made according to the IBU Event and Competition Rules. Accommodation reservations must be paid to the OC for the period booked for all members of the team. Early or late departure or any self-organized changes cannot be considered. If the reserved accommodation is not used or partially used and is not cancelled, the federation making this reservation will be held liable for the cost. PAYMENT: The OC accepts US dollars and Euros, as well as Visa and MasterCard credit cards ONLY. Payment is due by in the OC office at the 10 th Mountain Lodge. Failure to make payment on time will result in teams athletes not starting in the next day s competition. B3. Location of Facilities and Meetings/Other Services OFFICE LOCATION 8 February 13 February Accreditation Office UMFK, Cyr Hall, Grindle Rm Competition Office Wax Complex Building, Room Press Office 10 th Mountain Lodge, Main Level Team Captain s Meeting UMFK, Nadeau Hall Feb, 9 Feb, 10 Feb Transportation Office Wax Complex, Room Anti-Doping Office Wax Complex, lower level, Room 9 Per Medical Delegate OC Office 10 th Mt Lodge, upper level Accommodation Office Wax Complex, Room

7 Competition Information C1. Competition Program A detailed program will be provided in the Team Captains Manual issued on registration DATE Monday TRAINING/ZEROING COMPETITIONS Team Captains Meetings Other Arrivals Tuesday Wednesday Thursday Friday Official Training Men Unofficial Training Women 10:30-12:30 Official Training Women Unofficial Training Men 10:30-11:20 Zeroing Men Official Training Women 10:30-11:20 Zeroing Women Official Training Men 1700 Team Captains Meeting UMFK Nadeau Hall Teleconference Room 1700 Team Captains Meeting UMFK Nadeau Hall Teleconference Room 11:30- Sprint -Men 1700 Team Captains Meeting UMFK Nadeau Hall Teleconference Room 1800 Journalist Dinner by Invitation 1700 International Light 11:30- Sprint -Women Parade & Fireworks Teams Invited to Participate Saturday : Zeroing - Men Zeroing - Women 13:30 15:30 Mixed Training Men & Women 9:15 Pursuit -Men 12:05 Pursuit-Women 1800 Teams Captains & VIP Dinner By Invitation Sunday :00 9:45 Zeroing - Men 11:15 12:00 Zeroing - Women 10:00- Mass Start -Men 12:15- Mass Start -Women 1800 Closing Gala UMFK Sports Center (Teams, Volunteers, Guests) Monday Departures 7

8 C2. Competition Regulations/Types/Classes The competition will be conducted in accordance with the IBU Event and Competition Rules. C3. IBU Sport Technical Officials Race Director: Franz Berger IBU Technical Delegate: Norbert Baier Material: Gerhard Köhler IR Range: Manfred Neumayer IR Start/Finish: Jean Guy Levesque IR Course Christophe Vasallo C4. Shooting Range The range has 30 lanes with HoRa 2000 E targets C5. Stadium Map and Course Map Please visit our website: fortkent.org/course map/ to download stadium and course maps. C6. Timing and Results Provided by Siwidata C7. Flower and Awards Ceremonies Directly after competition in Stadium C8. Waxing Facility and Wax Test Area Wax cabins are located close to the stadium. Keys will be distributed by the Competition Office. A deposit of 40 per team is required for the key. D. Entry Deadlines All registration can be done online at Document Date Visa Applications and personal interviews As Soon As Possible Request for invitation letter by name Annex A max@saengeroutdoorsports.com Registration of Radio Frequency Annex B max@saengeroutdoorsports.com ATF 6NIA Rifle Permits Annex C max@saengeroutdoorsports.com Registration for Charter Flight Annex D max@saengeroutdoorsports.com Registration by Numbers Registration by Name E. Stadium and Course Maps go to fortkent.org/course map/ 8