OFFICE OF THE CITY MANAGER

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1 OFFICE OF THE CITY MANAGER November 21, 2014 TO: FROM: Subject: Honorable Mayor and City Council Alan Tandy, City Manager AT General Information City offices will be closed next Thursday and Friday, November 27 th and 28 th, in observance of the Thanksgiving holiday. Notable Items: In May 2009, the City Council considered a project to replace the City s existing PBX phone system, which was purchased by the City in At that time, the cost to acquire a Voice Over Internet Protocol (VOIP) telephone system and make the needed upgrades to the City s network was $1.5 million. Concurrent to the project being considered, a capture of City revenue by the State due to the worsening economy occurred, resulting in the effort being abandoned. Since that time, the VOIP industry has experienced advances in technology and new business models, which have lowered the cost of this type of system. The existing phone system is now over 25 years old and staff has expressed ongoing concern about both the short and long term sustainability of the system. Although the system continues to function, it is no longer supported by the manufacturer and used parts are difficult to procure. Staff performs most repairs on the phones in house and in some cases has used internet auction sites to obtain increasingly hard to find, compatible parts. In response to these issues, staff has been evaluating options to upgrade the existing phone system. As part of this process, staff reached out to 15 cities within California to determine what type of phone system each organization utilizes. Staff found 14 of the 15 cities currently use or are phasing in the use of VOIP telephone systems, which generally operates on the same, existing network as the City s computer system. Traditional phone and internet services once required dual infrastructure and support to transmit data

2 General Information November 21, 2014 Page 2 and information. These services can now be provided on a consolidated existing network, resulting in increased efficiencies, reduced costs and increased level of services. Based on preliminary estimates, staff believes capital costs for a new VOIP system would be less than $200,000. In comparison, estimates for upgrading the existing PBX system are $626,000. Given the cost comparison, convergence of technologies, opportunities for increased efficiencies and trends within the industry, staff is continuing to evaluate alternative phone system options and plans to provide the City Council with a presentation on the topic in the near future. Staff believes these changes have the potential to improve services to City departments and the public, while modernizing the City s communications infrastructure. The Bakersfield City Council is recruiting for an individual to serve on the Golden Empire Transit District Board. The Golden Empire Transit District Board supervises and regulates transit facilities owned, operated or controlled by the district, including establishment of rates, rentals, charges and classifications, enforcement of regulations, contracts, practices and schedules. For more information, please click on the following link oards_comvacancy.htm The final lift for the Westside Parkway began today and will continue for the next few weeks. Work crews will be paving Westside Parkway starting near Stockdale Highway and going East bound. Attached are pictures of the project. Bakersfield Mobile, the City s smartphone reporting application, continues to be very popular. Since it launched in early July, the app has been downloaded over 2,300 times. As of today, nearly 950 service requests have been submitted to City Departments via the app. Graffiti abatement continues to be the most frequent request followed by street lights. The City s Facebook accounts have also had success. As of today, the accounts reported the following numbers of followers: City of Bakersfield -139 Likes Police - 4,396 Likes Fire Likes CVB 350 Likes Parks 489 Likes

3 General Information November 21, 2014 Page 3 Please see the attached press release, which notes the trash, recycling and green waste pick-up schedules for the week of Thanksgiving. Traffic Advisory State Route 58 Gap Project Construction Closures for Thanksgiving Week The following ramp, lane, and street closures will be in effect through Tuesday, November 25 th. There will be no construction work Wednesday and through the holiday weekend. Work will resume Monday, December 1 st. The State Route 58/Chester Avenue-H Street westbound on-ramp will remain under a 24-hour closure through Tuesday, November 25, The ramp will open late Tuesday afternoon and remain open through the holiday weekend. During the remainder of the closure, motorists can use the State Route 58/Union Avenue Interchange, located approximately one mile to the east, or continue west on Brundage Lane for approximately one mile to access northbound or southbound State Route 99. Motorists should anticipate nighttime lane closures on State Route 58, between State Route 99 and Cottonwood Road, Sunday and Monday nights, November 23 rd -24 th. These closures will be in effect each night from 7 p.m. through 6 a.m. the following morning. The closures may affect either lane in each direction; and when work is adjacent to an on- or offramp, the ramp will be closed while work is underway. At least one lane in each direction is expected to be open to freeway traffic at all times. Motorists should also anticipate closures on Cottonwood Road, Madison Street and P Street, Monday and Tuesday, between the hours of 8:30 a.m. and 4:30 p.m. No two adjacent arterial streets will be closed at any given time so motorists can use the closest arterial, to the east or west, to cross the freeway while work is underway. Council Referrals: Attached is a response to the following Council referral: Councilmember Maxwell o 24 th Street Design

4 General Information November 21, 2014 Page 4 Reports For your information, the following reports are attached: Streets Division work schedule for the week of November 24 th Possible AT&T U-verse Programming Changes Event Notifications: Attached is the Event Calendar for Rabobank Arena Theater and Convention Center. o PBR Blue DEF Velocity Tour November 22 nd at 7:00 p.m. Tickets start at $15 o Bakersfield Condors November 29 th vs Utah Grizzlies at 7:00 p.m. Tickets start at $15 AT:CH:cb:al cc: Department Heads Roberta Gafford, City Clerk

5 B A K E R S F I E L D PRESS RELEASE FOR IMMEDIATE RELEASE November 20, 2014 Contact: Roberta Gafford City Clerk (661) The Bakersfield City Council is recruiting for an individual to serve on the Golden Empire Transit District Board due to the expiration of term of Cindy Parra, whose term will expire January 6, City Representatives are nominated and appointed by the full Council and must be residents of the City of Bakersfield throughout their term. The Golden Empire Transit District Board supervises and regulates transit facilities owned, operated or controlled by the district, including establishment of rates, rentals, charges and classifications, enforcement of regulations, contracts, practices and schedules. Applications are available at the City Clerk s Office, City Hall, 1600 Truxtun Avenue, 1 st floor, or at the City website: and should be returned to the City Clerk s Office by 5:00 p.m., Wednesday, December 24, For further information and assistance regarding this appointment, please contact the City Clerk s Office at (661) Citizens interested in serving on the Golden Empire Transit District Board are encouraged to contact each City Councilmember regarding their interest and qualifications. ### City of Bakersfield City Clerk s Office 1600 Truxtun Avenue Bakersfield, California (661) Fax (661)

6 Westside Parkway Paving

7 PUBLIC WORKS DEPARTMENT NICK FIDLER DIRECTOR CITY ENGINEER PRESS RELEASE FOR IMMEDIATE RELEASE Contact: Luda Fishman Monday November 24, 2014 Business Manager (661) During the Thanksgiving week, residents and businesses in Bakersfield should note the holiday trash collection schedule. There will be no trash pick up on Thanksgiving Day, Thursday, November 27, All Thursday trash, recycling, and green-waste services will be made the next day, Friday November 28 th. Friday collections will be made on Saturday November 29 th. The Mt Vernon Green Waste Facility will also be closed on Thanksgiving Day, Thursday November 27 th reopening again Friday, November 28 th at 7am. The City of Bakersfield Solid Waste Division wishes residents a very happy and safe Thanksgiving Holiday! For more information, please contact Luda Fishman, Business Manager, Solid Waste Division, at (661) Truxtun Avenue (661) Bakersfield California Fax (661)

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9 Page 1 of 2 STREETS DIVISION WORK SCHEDULE Week of Nov. 24, 2014 Nov. 28, 2014 Resurfacing/Reconstructing streets in the following areas: Reconstructing various streets south of Panama Ln and west of Union Miscellaneous Streets Division projects: Video inspection of City owned Sewer & Storm lines to evaluate condition of pipes Repairing damaged sewer line found during video inspection Miscellaneous concrete repairs throughout the city Dirt work at Sports Village Concrete work on various streets in the area south of E. California Ave and east of Union Ave, south of Wilson and east of So H, south of California and east of Oleander, south Flower and east of Beale ( all HUD funded areas) Miscellaneous at PD property room Leaf collection started on 10/15/14 and runs thru 1/31/15 Working on Brick repairs at Centennial Plaza THIS SPACE INTENTIONALLY LEFT BLANK Week of November 24_2014_Work Schedule

10 Page 2 of 2 STREETS SWEEPING SCHEDULE Monday, November 24, 2014 Between Coffee Rd. & Verdugo Ln. Brimhall Rd., south to the Kern River boundary. Cul-De-Sacs, west of Windsong St., between Brimhall Rd. & Thistlewood Ct. City areas between Rosedale Hwy. & Stockdale Hwy. Verdugo Ln. to the west City Limit. Between Jenkins Rd. & Allen Rd. Stockdale Hwy. & Birkenfeld Ave. Between Hosking Rd. & Astro Ave. So. H St. & Union Ave. Tuesday, November 25, 2014 City areas between Olive Dr. & Downing Ave. Coffee Rd. & Knudsen Dr./Mohawk St., including Patton Wy. From Weldon Ave. to Meany Ave. Between W. Columbus St. & 34 th St. Chester Ave. & San Dimas St. Beween Union Ave. & Madison St. Casa Loma Dr. & White Ln. Between Westwold Dr. & So. Laurelglen Blvd. Gosford Rd. & Woodglen Dr. Wednesday, November 26, 2014 City areas between Snow Rd. & Rosedale Hwy. Jewetta Ave., west to the City limit. Between Ming Ave. & So. Laurelglen Blvd. Coffee Rd. & El Portal / Laurelglen Blvd. Thursday, November 27, 2014 No sweeping service due to Holiday. Friday, November 28, 2014 No sweeping service due to Holiday. NOTE: If raining, there will be no street sweeping service and all street cleaning personnel will be assigned to cleaning plugged drains and part circle culverts. This also applies when a large number of street sweeper are in Fleet for repairs. Areas that have been missed during this time will be swept at the end of the month. Week of November 24_2014_Work Schedule

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13 BOX OFFICE HOURS Mon-Fri 10 AM - 5 PM Closed Saturday & Sunday (Excluding Event Days) UPCOMING EVENTS TICKETMASTER LOCATIONS Walmart Fashion Place Walmart Colony Street Walmart Rosedale Hwy CHARGE-BY-PHONE GROUP SALES INFORMATION SEASON TICKET INFORMATION Bakersfield Condors PUCK (7825) Bakersfield Symphony Bakersfield Community Concert Association November 20 Condors vs Thunder 10;30 AM $10, $5 On Sale Now November 22 PBR Velocity Tour 7:00 PM $75, $60, $45, $20, $15 On Sale Now November 29 Condors Teddy Bear Toss 7:00 PM $40, $26, $21, $18, $15 On Sale Now January 23 & 24 Monster X Tour 7:00 PM $40, $20, $17, $15, $10 On Sale Now February 10 Harlem Globetrotters 7:00 PM $88, $53, $36, $28, $21 On Sale Now February 12 Enrique Iglesias/Pitbull 7:30 PM $127.50, $77.50, $47.50, $27.50 On Sale Now May 7-10 Marvel Universe Live! $150, $100, $50, $40 On Sale Now November 17 Beauty and the Beast 7:30 PM $62.50, $47.50, $32.50 On Sale Now December The Nutcracker $35, $30, $25, $20 On Sale Now January 9 Disney Live:Pirate & Princess 3:30 PM & 6:30 PM $55, $32, $23, $18 On Sale Now January 11 Harmonies Girls Choir BCCA Show 3:00 PM January 22 So You Think You Can Dance 8:00 PM $63, $47, $37 On Sale Now January 26 7 Brides For 7 Brothers 7:30 PM $52, $42, $32 On Sale Now February Shen Yun 7:30 PM $120, $110, $100, $80, $70, $60, $50 On Sale Now -