CHECKLIST OF DEADLINES

Transcription

1 CHECKLIST OF DEADLINES Early Bird Hotel Registration Deadline... February 1, 2014 Advance Warehouse Receiving (Shepard) (no earlier than)... February 10, (no later than) March 3, 2014 Hotel Booking Deadline......February 21, 2014 Exhibit Staff Registration......February 21, 2014 Note: Exhibitors are encouraged to complete and submit the forms before the posted deadline in order to save money! DO NOT SHIP DIRECTLY TO THE HOTEL *Items received at hotel prior to March 10, 2014 will be returned to sender. Agent Summit Phone: Page 1

2 AGENT SUMMIT SCHEDULE OF EVENTS Sunday, March 9, :30pm 7:30pm Pre-Registration Badge Pick-Up and Happy Hour Monday, March 10, :00am 11:00am 11:00am 4:00pm 8:00am 6:30pm 9:00am 10:00am 10:00am 10:15am 10:15am 11:00am 11:00am 11:15am 11:15am 12:00pm 12:00pm 1:00pm 1:00pm 4:00pm 1:30pm 1:40pm 1:40pm 2:30pm 2:30pm 2:55pm 3:00pm 3:45pm 4:00pm 4:45pm 4:45pm 6:30pm REINSURANCE EXHIBITOR MOVE IN Octavius 4 & 5 EXHIBITOR MOVE IN Octavius Ballroom (Door 14) Registration Panel 1 Refreshment Break Panel 2 Refreshment Break Panel 3 Lunch with Reinsurance Sponsors (Reinsurance Expo Hours) REINSURANCE EXHIBITOR MOVE OUT Octavius 4 & 5 Welcome Address By Advisory Board Chair Keynote Address Refreshment Break Workshop 1 Workshop 2 Opening Reception in Expo Area (Expo Hours) Tuesday, March 11, :00am 6:30pm 8:00am 9:00am 9:10am 10:00am 10:00am 10:25am 10:30am 11:15am 11:30am 12:15pm 12:30pm 2:00pm 2:15pm 3:00pm 3:15pm 4:00pm 4:00pm 4:25pm 4:30pm 5:15pm 5:15pm 6:30pm Registration Breakfast in Expo Area (Expo Hours) Keynote Address Refreshment Break in Expo Area (Expo Hours) Luncheon Refreshment Break in Expo Area (Expo Hours) Reception in Expo Area (Expo Hours) Agent Summit Phone: Page 2

3 Wednesday, March 13, 2014 (Agent Principals ONLY) 8:00am -12:30pm 8:00am 9:00am 9:00am 12:00pm 9:15am 10:00am 10:15am 11:00am 11:00am 11:25am 11:30am 12:15pm 12:15pm 12:30pm Registration Breakfast in Expo Area (Expo Hours) EXHIBITOR MOVE-OUT Octavius Ballroom (Door 14) Workshop Winner Announced Luminox Travel Alarm Clock Workshop Winner Announced Tissot Sea-Touch Dive Watch Refreshment Break Workshop Grand Prize Winners Announced Rolex Datejust II Giveaway Agent Summit Phone: Page 3

4 SHIPPING GUIDELINES The Business Center at Caesars Palace is not equipped or staffed to handle a high volume of packages for tradeshows and/or conferences and does not permit them. ALL SHIPPING AND HANDLING WILL GO THROUGH SHEPARD EXPOSITION SERVICES, INC. SHIP TO: {Exhibiting Company Name & table top number} Agent Summit Octavius 4 & 5 / Reinsurance Symposium C/O Shepard Exposition Services 5845 Wynn Rd., Suite A,B,C,D Las Vegas, NV Phone: Fax: lasvegas@shepardes.com SHOW CODE: L IMPORTANT DEADLINES: First Day for warehouse deliveries (without surcharge): Monday, February 10, 2014 Last Day for warehouse deliveries (without surcharge): Monday, March 3, 2014 DO NOT SHIP DIRECTLY TO THE HOTEL. Agent Summit Phone: Page 4

5 GENERAL INFORMATION Exhibit & Sponsor Sales David Gesualdo, Show Chair Agent Summit Phone: Sponsor Fulfillment Eric Gesualdo Agent Summit VP of Sales & Operations Phone: Event Management Michelle Mendez Director of Events Phone: Show Site Address DO NOT SHIP ITEMS DIRECT Caesars Palace 3570 Las Vegas Blvd. South Las Vegas, NV Phone: or *SHIPPING & RECEIVING Shepard Exposition Services 5845 Wynn Rd., Suites A,B,C,D Las Vegas, NV Phone: Fax: SHOW CODE: L Hotel Reservations Caesars Palace 3655 Las Vegas Blvd. South Las Vegas, NV Reservations: Discount Code: SCBOB4 Early-Bird Rate: $199 before 1/15/14 After 1/15/14: $229 until 2/21/14 or block is full Freight ELITeXPO Michelle Brink 845 Commerce Drive Southelgin, IL Phone: (800) ext Fax: (847) Jennifer Hodges Event Manager Phone: ALL SHIPPING AND HANDLING WILL GO THROUGH SHEPARD EXPOSITION SERVICES, INC. DO NOT SHIP DIRECTLY TO THE HOTEL *Items received at the hotel prior to March 10, 2014 will be returned to sender. *If additional vendor/supplier services are required, please contact Eric Gesualdo at and we ll be happy to put you on contact with the right vendor. Agent Summit Phone: Page 5

6 TABLE TOP DISPLAY GUIDELINES This is a Table Top Display Event only. No pop-up booths are allowed or anything large that can block your neighbor or push you two feet away from your table. There will be NO hanging signs allowed. Please reference below the acceptable & unacceptable displays: APPROVED DISPLAYS Logo Skirt with Display Table top Display Logo Skirt with Display *Behind tables only NOT APPROVED DISPLAY Pop Up Booth Logo Skirt table and Pop Up sign Agent Summit Phone: Page 6

7 HOTEL INFORMATION Caesars Palace 3570 Las Vegas Blvd Las Vegas, NV Reservations: (866) The Agent Summit will take place at Caesars Palace located just 15 minutes from McCarran International Airport. When booking your rooms, be sure to mention the Agent Summit discount code #SCBOB4 to ensure you receive the special event pricing. ROOM RATES v Early-Bird Rate: $199 Expires on February 1, 2014 v Room Rate: $229 Expires on February 21, 2014 or until block is full. RESERVING YOUR ROOM v PHONE: (866) and be sure to reference the Agent Summit discount code #SCBOB4 to receive your preferred Conference rate. v ONLINE: v All rooms booked outside of the Agent Summit room block will be subject to a $25 per room/per day resort fee. RESERVATION DEADLINE v Super Early Bird Deadline, Wednesday January 15, 2014 v Discount Room Rates Deadline, Friday, February 21, 2014 *All Suites must be approved by Show Management. Please call David Gesualdo at or Jennifer Hodges at Agent Summit Phone: Page 7

8 EXHIBITOR BADGES DEADLINE: Friday, February 21, 2014 For your convenience the online exhibitor registra4on system allows you to add, edit and delete registra4ons for your booth space. BADGE ALLOTMENTS: You have been allo=ed passes per your sponsorship agreement. If you were allo=ed comp passes with your sponsor contract your allotment will be automa4cally update in the registra4on portal. You may register by using the link below. PASS TYPES: u Exhibit Staff Personnel - Exhibitor Badges will only be issued to those working your table top display. Please do not register your guests under this category. If you do not have a table top, register as a Full Show Sponsor Pass. u Sponsor Full Show Pass - You may register guests if you were allo=ed comp passes. When registering guests be sure to include their company's contact informa4on. Confirma4ons and event correspondence will be sent to them directly. Once you have used your allotment, you may purchase addi4onal passes online for $695 each. The exhibitor registra4on site is: h=p:// You will need your username and password to login and register your a=endees. Your Contact for This Item Allison Delmonico Agent Summit adelmonico@mgigusa.com Agent Summit Phone: Page 8