2018 Annual Florida Bar Convention

Transcription

1 2018 Annual Florida Bar Convention June 13-16, 2018 Hilton Bonnet Creek Orlando, Florida Build your Audience Market your Company Drive Revenue Highlight Products & Services Become a Sponsor or Exhibitor at the Southeast s Largest Legal Convention Space is Limited!

2 2018 Annual Florida Bar Convention June 13-16, 2018 Hilton Bonnet Creek Orlando, Florida Meet Florida s top attorneys, judges and legal professionals! Become a Sponsor and/or Exhibitor at the Southeast s Largest Legal Convention. Build Your Audience, Market your Company, Drive Revenue, and Highlight Products & Services! Convention Exhibitors Exhibit Rates and Information Show Hours Wednesday, June 13, :00 p.m. 5:00 p.m. Thursday, June 14, :00 a.m. 6:30 p.m. Friday, June 15, :00 a.m. 3:30 p.m. Exhibit Move-In Wednesday, June 13, :00 a.m. 1:00 p.m. Exhibit Tear Down Friday, June 15, :30 p.m. 5:30 p.m. Exhibit Package Includes: 6' or 8' skirted table, 2 chairs, wastebasket, 7" x 44" identification sign, electronic file of registrants, 2 tickets to the Exhibitor/ Sponsor Private Luncheon on Thursday & Friday, 4 drink tickets to the Thursday All Member Reception Exhibit Hall is located in carpeted foyer. Security guards provided after show hours, Wednesday and Thursday only Hotel Hilton Orlando Bonnet Creek Bonnet Creek Resort Lane Orlando, Florida For more information, please contact Ms. Brooke Smith Phone: bsmith@floridabar.org Exhibit Space Size: Tabletop (limited) or 8 x 10 Exhibit Booth Fee: $1,900 Until April 12, 2018 $2,250 Beginning April 13, 2018 NOTE: Space priority is given to Diamond, Emerald, Platinum, Gold, and Silver Sponsors. Learn more about the 2018 Annual Florida Bar Convention at 2

3 2018 Annual Florida Bar Convention Hilton Orlando Bonnet Creek Exhibit Space RECHARGING STATION ' MEN WOMEN 8' 7 8 SALON I SALON IV SALON VII SALON X REFRESHMENT AREA REG. DESK SALON II SALON V SALON VIII SALON XI SALON III SALON VI SALON IX SALON XII WOMEN MEN CONVENTION REGISTRATION RECHARGING STATION Mark Your Calendar for the 2019 Annual Florida Bar Convention June 26-29, 2019 at the Boca Raton Resort & Club 3

4 CONVENTION SPONSORSHIPS Convention Online Brochure Convention On-Site Brochure Friday Night President s Reception Signage All sponsors receive recognition in: The Florida Bar News The Florida Bar Convention Webpage Mobile App Signage Displayed in Premier Locations Diamond Sponsor $35,000 CONVENTION PORTFOLIOS / T-SHIRT SPONSOR 6 Annual Convention Registrations including CLE 6 Thursday and Friday Luncheon Tickets of Choice 10 Tickets for Friday President s Reception Exhibit Booth (16 x 20 ) Flyer in Registration Packet One Year Subscription to The Florida Bar News Reserved Table with 10 Tickets for Judicial Luncheon Website Button and Link SOLD Florida Lawyers Mutual Insurance Company Emerald Sponsor $30,000 EXCLUSIVE SPONSOR FOR THE FLORIDA BAR S 2018 FALL MEETING AND 2019 WINTER MEETING (the below listed perks only apply to the Annual Convention) 5 Thursday and Friday Luncheon Tickets of Choice 7 Annual Convention Registrations including CLE Seminars Corner Exhibit Booth (8 x 10 ) in a Premier Location Flyer in Registration Packets Reserved Table with (10) Tickets for the Judicial Luncheon Platinum Sponsor $25,000 CONTINENTAL BREAKFAST SPONSOR (Thursday and Friday) 4 Thursday and Friday Luncheon Tickets of Choice 5 Annual Convention Registrations including CLE Seminars 10 Tickets for Friday President s Reception Corner Exhibit Booth (8 x 10 ) Flyer in Registration Packet Gold Sponsor $15,000 ALL MEMBER RECEPTION SPONSOR 2 Thursday and Friday Luncheon Tickets of Choice 4 Annual Convention Registrations including CLE Seminars 10 Tickets for Friday President s Reception Exhibit Booth (8 x 10 ) Flyer in Registration Packet DEBUT! Silver Sponsor $10,000 THURSDAY AND FRIDAY REFRESHMENT SPONSOR OR WI-FI SPONSOR 3 Annual Convention Registrations including CLE Seminars 8 Tickets for Friday President s Reception Exhibit Booth (8 x 10 ) Flyer in Registration Packet Bronze Sponsor $5,000 BADGEPAKS CHILDREN S ACTIVITY COFFEE STATION CONVENTION SIGNAGE HOTEL KEY CARD MOBILE APP LAWYERS LOUNGE PRESIDENT S SHOWCASE SEMINAR RECHARGING STATION (SOLD) REGISTRATION KICK PANELS THERAPEUTIC CHAIR MASSAGE USB FLASH DRIVE 2 Annual Convention Registrations including CLE Seminars 2 Thursday and Friday Luncheons of Choice 4 Tickets for Friday President s Reception Copper Sponsor $3,000 CONVENTION ON-SITE PROGRAM GENERAL CONVENTION SPONSORSHIP LAPEL PIN SPONSORSHIP THURSDAY MID-MORNING REFRESHMENTS THURSDAY AFTERNOON REFRESHMENTS FRIDAY MID-MORNING REFRESHMENTS FRIDAY AFTERNOON REFRESHMENTS REUSABLE WATER BOTTLE 2 Tickets for Friday President s Reception One Annual Convention Registration including CLE Seminars General Sponsor $1,500: Recognition Only 4

5 2018 Annual Florida Bar Convention June 13-16, 2018 Hilton Bonnet Creek Orlando, Florida SPONSORSHIP AND EXHIBIT AGREEMENT Confirm your sponsorship selection or exhibit space by registering online at or by completing and returning the signed agreement with payment in full to Order Entry, 651 East Jefferson Street, Tallahassee, Florida Make checks payable to The Florida Bar. Note: If paying by credit card, register online and follow the prompts. If you have any problems with registering online, please call (850) for assistance. To confirm exhibit space availability, send an to Brooke Smith at PLEASE PRINT OR TYPE LEGIBLY Company Name (as it should appear in meeting materials and on signage) Contact Name Title Address City State Zip Phone FAX Website Authorized signature SPONSOR OPPORTUNITY SELECTION Please CHECK your preference. Diamond Sponsor - $35,000 q Emerald Sponsor - $30,000 q Platinum Sponsor - $25,000 q Gold Sponsor - $15,000 q Silver Sponsor - $10,000 q Bronze Sponsor - $5,000 q Copper Sponsor - $3,000 = SOLD q Bronze Sponsor - $5,000 (Select one) Badgepaks Children s Activity Coffee Station Only Convention Signage Hotel Key Card Lawyers Lounge Mobile App President s Showcase Seminar Recharging Station (SOLD) Registration Kick Panels Therapeutic Chair Massage USB Flash Drive q Copper Sponsor - $3,000 (Select one) Convention On-Site Program General Convention Sponsorship Lapel Pins Reusable Water Bottles Thursday Mid-Morning Refreshments Thursday Afternoon Refreshments Friday Mid-Morning Refreshments Friday Afternoon Refreshments q General Sponsor - $1,500 (Recognition Only) q Individual Kick Panel Sponsor - $1,750 (Displayed in Premier Location) q Mini Water Bottle Sponsor - $2,000 Company Flyer in Registration Packet: Exhibitor - $500 Non-Exhibitor - $750 EXHIBIT SPACE RESERVATION Please select your EXHIBIT SPACE PREFERENCES Exhibit Space: 1st choice 2nd choice 3rd choice 4th choice Discounted Fee Until April 12, 2018 Beginning April 13, 2018 q Exhibit $1,900 q Exhibit $2,250 Read and complete important Exhibit Information on page 6. 5

6 ALL EXHIBIT INFORMATION MUST BE COMPLETED BEFORE CONTRACT CAN BE PROCESSED. COMPETITORS TO BE SEPARATED FROM (We will make every effort to accommodate your request.) BOOTH SIGN TO READ: PLEASE PRINT OR TYPE COMPANY DESCRIPTION Please describe in 35 words or less your company s service and/or equipment. This description will appear in the Official Exhibitors Program. EXHIBIT RULES AND REGULATIONS 1. AUTHORIZED REPRESENTATIVES: All applicants for exhibit space must be an authorized representative of the company. All applicants agree to display only those products or services of the company they represent. 2. ASSIGNMENT OF DISPLAY SPACE: Exhibit Space assignment will be made according to date of receipt of contract at The Florida Bar office. Applicants are requested to select three location preferences. In the event all three locations are committed, The Florida Bar reserves the right to assign space as close as possible to the original choice by the exhibitor. The Florida Bar reserves the right to refuse any or all applications for space, which in the opinion of The Florida Bar is not suitable or does not comply with Florida Bar Standing Policy 11.50(c). 3. INSURANCE: According to Florida Bar Standing Policy 11.50(g), proof of general liability insurance must be provided by all vendors. The required proof of liability insurance must be furnished to The Florida Bar with payment and completed contract or this contract will be considered canceled and the exhibit fee of payment forfeited by exhibitor. 4. EXHIBIT SPACE AGREEMENT: The exhibit rented is to be used solely by the exhibitor whose name appears on the contract for exhibit space and it is agreed that said exhibitors will not sublet or exhibit any portion of same without the written consent of The Florida Bar. Should such consent be given by The Florida Bar, the cost of the exhibit will be doubled. Each exhibitor is entirely responsible for the exhibit space rented and has sole responsibility for repair and maintenance of the exhibit space rented including the sole responsibility of keeping said exhibit space free from any condition which might be dangerous to persons coming upon the premises. 5. DECORATOR SERVICE: All booth frames and draping shall be constructed and supplied by the Decorator Service. Upon confirmation and payment of exhibit space rental fees, a Decorator Service Packet will be sent to the exhibitor. Any exhibitor desiring special furnishings, electricity, phone service, or shipping information, must contract for and indicate these requirements on the forms supplied by the Decorator Service. 6. PAYMENT: Full payment of the exhibit rental fee and proof of insurance must be received before booth numbers can be confirmed. Checks should be made payable to The Florida Bar. 7. CANCELLATION: An exhibitor may cancel this agreement by giving The Florida Bar written notice of cancellation by U.S. mail before the deadline dates established. Should an exhibitor wish to cancel on or before May 4, 2018, The Florida Bar will retain a sum equal to 50% of the cost of the reserved exhibit space. After May 4, 2018, the total booth cost will be retained. The Florida Bar will not accept any proffered cancellation of this agreement by an exhibitor after the cancellation deadline. 8. EQUAL EMPLOYMENT POLICY: By entering into this contract with The Florida Bar, exhibitor hereby presents that it does not and agrees that it will not unlawfully discriminate against any person because of age, sex, race, creed, religion, national origin or disability and that it will take positive steps to assure equal opportunity. 9. SECURITY: This service will be provided after scheduled exhibit hours. The Florida Bar and its employees will not be responsible for any loss, theft or damage that may arise to any exhibitor from any cause whatsoever or from injuries that may occur to exhibitors or their employees. 10. INSTALLATION AND DISMANTLING RULES: The unpacking, erection, assembling, dismantling, and packing of displays and equipment may be done by full-time employees of the exhibiting company COPYRIGHT OR OTHER INTELLECTUAL PROPERTY AUTHORIZATIONS: The exhibitor shall be solely responsible for any necessary licenses or consents regarding copyright, patent or other intellectual property or privacy right implicated by or arising from exhibitor s activities while at The Florida Bar Annual Convention. Exhibitor further agrees to indemnify, defend and hold The Florida Bar harmless from and against any claim of liability, loss, costs or damages, to include litigation expenses and attorneys fees, involving exhibitor s failure to obtain such authorization. If The Florida Bar, as organizer and producer of this event, is required by any licensor to secure such authorization for exhibitor s benefit, then exhibitor agrees to notify the Bar in a reasonable time and manner of such fact and to reimburse the Bar for all fees paid in furtherance of such license. 12. LOCAL, STATE AND FEDERAL TAXES: The exhibitor shall be solely responsible for any local, state or federal tax liability resulting from this contract or other tax implications arising from activities while an exhibitor at The Florida Bar Annual Convention. 13. REGULATIONS/RESPONSIBILITY: All local regulations will be strictly enforced and the exhibitor assumes all responsibility for compliance with such regulations. All display material must be flameproof and subject to inspection. No combustible material is allowed in the hotel. No signs or other articles are to be fastened to walls or electrical fixtures. Use of tacks, scotch tape, nails or any tools or materials which could mar the floors or walls is prohibited. The Florida Bar and the hotel management reserve the right to limit or restrict exhibits which because of noise or other reason may be considered objectionable, and also to close without indemnity or any liability to an exhibitor, after due notice, all exhibits not so conforming. The exhibitors shall at all times abide by any and all regulations and requirements of the hotel restricting exhibits or any matter connected herewith. The exhibitor assumes the entire responsibility for losses, damages and claims arising out of injury or damage to exhibitor s displays, equipment and other property brought upon the premises of the Hotel and shall indemnify and hold harmless the Hotel, agents, servants and employees from any and all such losses, damages and claims. Any space not occupied by 2:00 p.m. on Wednesday, June 13, 2018, will be forfeited and may be reassigned by The Florida Bar without refund unless arrangements for delayed occupancy have received prior approval from The Florida Bar. No cases or packing materials shall be left in the aisles or exhibit space after opening.

7 FYI Confirm your sponsorship selection or exhibit space by registering online at or by completing and returning the signed agreement with payment in full to Order Entry, 651 East Jefferson Street, Tallahassee, Florida Make checks payable to The Florida Bar. Note: If paying by credit card, register online and follow the prompts. If you have any problems with registering online, please call (850) for assistance. To confirm exhibit space availability, send an to Brooke Smith at April 12, 2018 is the deadline to apply for Exhibit Space and receive the discounted fee of $1,900. (Based on availability) Beginning April 13, 2018, the Exhibit Space fee increases to $2,250. (Based on availability) (Please note cancellation dates and policy under Exhibit Rules and Regulations. Item #7.) Exhibit confirmations and Name Badge Request Forms will be ed, provided an address has been noted. Otherwise, confirmations & Name Badge Request Forms will be mailed as noted on the agreement. Name Badge Request Forms to Ms. Brooke Smith no later than Friday, May 25, HOTEL RESERVATIONS must be made by Wednesday, May 23, 2018 to receive the group discounted rate of $200 single/double occupancy. No Resort Fee Call (407) to reserve your room. Rate may not be guaranteed past the cut-off date. 7

8 6901 NW 26th Avenue Miami, FL Tel: (305) Fax: (305) Vista Convention Services South Quick Facts Our Exhibitor Kit will be available online for your convenience to view and print order forms. All orders can be sent via to or fax to (305) Once your show is available online, you will receive an including a Username and Password to access the exhibitor kit online. Once we have issued you an exclusive Login ID and Password to access the exhibitor kit online, you can logon to our website and visit the Exhibitor Login page. If this is your first time visiting our website, you can find this page by clicking on the link on the bottom left-hand side of the main menu. If you need assistance, please contact us at (305) Shipping Information Shipping in Advance to the Warehouse: To: 2018 Annual Florida Bar Convention Exhibiting Company Name / Booth # C/O Vista Convention Services South JM Freight Logistics, Inc Maggie Blvd., Suite 300 Orlando, FL Vista Convention Services South will accept crated, boxed or skidded materials beginning Monday, May 14, 2018 to the above listed address. Material arriving after Wednesday June 6, 2018 will still be received at the warehouse with an additional surcharge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM through 3:30 PM. Showsite Shipping Address: To: 2018 Annual Florida Bar Convention Exhibiting Company Name / Booth # C/O Vista Convention Services South Hilton Orlando Bonnet Creek Bonnet Creek Resort Lane Orlando, FL Vista Convention Services South will receive shipments at the exhibit facility beginning Wednesday, June 13, 2018 at 8:00 AM until Noon. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the exhibitor. Please note: All items and materials that must be brought into the facility may be subject to Material Handling Rates and are the responsibility of the exhibitor. This also applies to items not ordered through the official show vendors. Labor Information Booth Installation & Dismantle: If utilizing Vista Convention Services South labor, please refer to the Labor Installation & Dismantle order form to place your order. Straight time and Overtime hours are also listed on the order form. Exhibitors supervising Vista Convention Services South labor will need to pick up and release their labor at the Service Desk. Assistance We want you to have a prosperous show. If we can be of assistance, please call our Customer Services Department at (305)