Storage Visions 2015 Exhibitors/Sponsors Briefing

Transcription

1 Storage Visions 2015 Exhibitors/Sponsors Briefing Riviera Hotel Convention Center Las Vegas, NV January 4-5, 2015 Phone:

2 Storage Visions 2015 Exhibitor/Sponsor Briefing Table of Contents Event/Exhibit Locations..3 Exhibit Times...3 Press Release Opportunity 4 Lead Retrieval Scanners 4 Conference Exhibit Specifications.5 Exhibit Space Details and Options 5 Shipping to Exhibit Site...6 Shipping to Riviera Business Center...6 Conference Bag Inserts...7 Exhibit Security.7 Exhibit Contact Information...8 Conference Passes and Exhibitor Badges...9 Exhibit Floor Plan.10 Orion Scanner Order Form and Information 11 2

3 Storage Visions 2015 Exhibitor/Sponsor Briefing Event Locations: Conference Panels and General Sessions: the Riviera Hotel Convention Center, Las Vegas, Grande E Ballroom Exhibit, Meals, Breaks: Grande F-H Ballrooms (On the other side of the wall from the conference room) Press Room: Capri 103 (Southwest of the Exhibit area) Conference Registration will be inside the main entrance lobby to the Convention Center and West of the exhibit area A map of these locations can be seen on this web page: Exhibit Times: Conference attendees: Exhibits will be formally open January 4, 2015 from noon to 8:00 PM and January 5, 2015 from noon AM to 4:30 PM. Exhibits-only attendees: Exhibits will be open January 4, 2015 from 1:00-8:00 PM and January 5, 2015 from 1:00-4:30 PM. Exhibits-only registration is available on the web site and is free through December 26, At the door, Exhibits-only registration is $50. Note that conference attendees pass through the exhibit hall to get to the conference and that all the breaks, reception and lunch are in the exhibit area. Thus conference attendees will be in the exhibit area more often than the official exhibit times. This can facilitate maximum exposure of attendees to our exhibitors. Breakfasts and AM & PM breaks are scheduled in the exhibit hall. Luncheons on January 4 (Noon to 1:30 PM) and January 5 (Noon to 1:00 PM) are also in the exhibit hall. Lunch is for conference attendees and booth staff only. Conference attendees will have the opportunity to visit the booths at this time as well as during the breakfast, morning breaks, afternoon breaks and at the conference reception the evening of January 4. The conference reception will be held in the exhibit hall the evening of January 4 for both conference attendees and exhibit-only attendees. Awards and conference attendees raffle prizes will be given out during the reception. 3

4 Prizes will be given out at other times during the conference and recipients must be present to win. The full conference agenda can be found at: Press Release Opportunity The 2015 Storage Visions Conference encourages sponsors and exhibitors to send out press releases to their contacts Melissa Kallos, our official press liaison, can help you get your message out to out to our press and analyst attendees as well as provide on advice for distribution to the greater public We will be glad to post your press releases on the SV 2015 web site if you send them to Melissa Kallos If you have any questions or would like further information, please contact Melissa Kallos at Lead Retrieval Scanners: Storage Visions 2015 will have Orion small lead retrieval scanners available for rent during the conference. The order form for these scanners and information on the scanner is given at the end of this briefing document. 4

5 Storage Visions 2015 Exhibitor/Sponsor Briefing Conference Exhibit Specifications: Exhibit Space Diamond Sponsor 20 x 20 Booth Platinum Sponsor 20 X 10 Booth Gold Sponsor 10 X 10 Booth Silver Sponsor 10 X 10 Booth Bronze Sponsor 6 Table Top Visionary Exhibitor 10 X 10 Booth Futurist Exhibitor 6 Table Top Exhibit Space Details: Power, Internet, Phone Order these services directly through the Riviera Hotel. Please see the Telecommunications, Audio/Visual and Electrical Service Order Forms available on the GES website. Display Type 6 dressed table with 2 chairs & wastebasket; 10 X10 booth with 1 dressed table, 2 chairs & wastebasket; 10 X20 booth with 2 dressed tables, 4 chairs & wastebasket; or 20 X20 booth with 4 dressed tables, 8 chairs & wastebasket per the sponsor/exhibit level. Appropriate static displays are also an option fitting within the space requirements. Signage Options You may bring posters, easels and/or your free-standing backdrop display for your space. Floor Plan Exhibits and displays are located around the perimeter as well as in the center of the Grande F-H ballrooms. Booth Number This will be ed to you from the Storage Visions exhibit planning representative. Material Handling & See GES online Ordering Site: Furnishings Set-up Exhibitors may begin set-up after noon on Saturday, January 3, Set up must be completed by 4:00 PM on January 3, Tear-down Tear-down can begin immediately after the final break at 4:30 pm on Monday, January 5, Exhibit Space Options: Included in the exhibits: 6 Table Top: 6 dressed table, two (2) chairs, wastebasket; 10 X10 booth: pipe and drape, 1-6 dressed table, two (2) chairs, wastebasket; 10 X20 booth: pipe and drape, 2-6 dressed tables, four (4) chairs, wastebasket; 20X20 booth: pipe and drape, 4-6 dressed tables, eight (8) chairs, wastebasket Additional booth items are available to rent for exhibit spaces. You will be required to pay for additional booth items prior to the show. Contact Global Experience Specialists (GES) directly for extra services and rental items: Our GES representative is Jeanette De Jesus, Phone: , JDeJesus@ges.com 5

6 Storage Visions 2015 Exhibitor/Sponsor Briefing Shipment of Exhibitor Materials to Exhibit Site: GES Global Experience Specialists Phone: FAX: Online: You may also find all this information at: For delivery to the Storage Visions Conference packages should be received by GES by December 30, Direct Shipments to Riviera Business Center & pick up by Exhibitor: We strongly encourage you to ship booth materials directly to GES. Delivery directly to the hotel will add additional costs and possible complications. The following information is only recommended for last minute shipments that couldn t get into GES on time. You will be responsible for pick up and paying for any shipments to the business center Direct shipment is to be done ONLY through the UPS Store located at the Riviera Business Center*. Do not direct ship to the Riviera Hotel. UPS Store Hours: Monday through Friday 7:00AM to 6:00PM Saturday and Sunday 8:00AM to 5:00PM Contact Information: phone For more information: *Note: GES is not responsible for delivery, missing or late shipments that are direct shipped to the Riviera. To ensure your shipment is in your booth when you arrive, it is recommended that you ship advanced to the GES warehouse. 6

7 Conference Bag Inserts: All sponsors and exhibitors are encouraged to send us a collateral piece or tchotchke (giveaway item) to put into the conference bags. Bags will be assembled the afternoon of Saturday, January 3, 2015, so all items must be received by December 30, 2014 to: Storage Visions Conference Bags Inserts Your Company Name c/o GES 7000 Lindell Road Las Vegas, NV Security for Exhibits: The Storage Visions Conference will provide a security guard overnight on January 3 and January 4, 2015 for the exhibit areas. 7

8 Storage Visions 2015 Exhibitor/Sponsor Briefing Exhibit Contact Information: Before the conference: GES Jeanette De Jesus, Exhibits Coordinator: Astrid Stromberg Exhibit/Sponsor Attendee Lists: Ellen Sesma Press and Analyst Liaison: Melissa Kallos At the 2015 Storage Visions Conference: Astrid Stromberg Tom Coughlin

9 Conference Passes and Exhibitor Badges: We need to know who will be representing your company and your designated complementary conference attendees by December 16, Please send us a list of your booth personnel who will need Exhibitor badges. Include their name, title, company, and phone number in an to: events@storagevisions.com For those of you with complimentary full conference passes as part of your sponsorship or exhibit package, we also need a list of the recipients of those passes (name, title, company, and phone number). Please send this information to: events@storagevisions.com by December 16, Thanks for your participation and support! 9

10 Exhibit Floor Plan: Riviera Hotel Convention Center Grande Ballrooms F-H Conference Room T4 T3 T2 T1 T5 T6 T7 T8 T9 T10 Main Hallway 10

11 I MAXIMIZE YOUR EVENT PARTICIPATION! Return This Completed Form to us, or Call to Place your Order Scanner Rental Form (503) Storage Visions 2015 Company Address City State Zip Phone ( ) Fax ( ) Ordered by Title Address Your leads will be ed to this address after return of scanner. Qty Item Description Lead Retrieval Scanner Rental quickly scan attendees badges and collect their contact information with this tiny, keychainsized scanner. Rental cost is for entire event. Customized Scan Sheet This is an addition to the scanner rental above. Allows specific sales action to follow lead on list of attendees scanned, such as Hot Lead. Price per sheet of up to 20 user-defined codes. Credit Card Information Pre-Show Price each On-Site Price each $ $ $59.00 $89.00 Total Due: $ Total Event Code 1287 Card Number Expiration Card Holder Name Month Year Address CCV Office Use Only Authorized Signature Signer agrees to the terms and conditions below Order By Phone Order By Fax Order By Mail (503) Fax: (503) Orion Event Services Inc. P.O. Box 811 Tualatin, OR Make checks payable to Orion Event Services Payment Policy: Full payment required one week prior to show opening to obtain services, or the On-Site price will be charged. Liability Limit: Orion Event Services maximum liability in any circumstances related to this transaction is limited to a refund of scanner rental fee. Cancellation Policy: Items canceled after commencement of exhibitor move-in will be charged at 100% of full rental price. Lead Retrieval Provided By

12 Super Small Lead Retrieval Scanner For Storage Visions 2015 Here s how it works Scanner This scanner is a small battery powered barcode reader, about the size of a keychain. Every person attending the conference completes a registration form. Then, our registration team enters the information from these forms, and provides a badge for the attendee. This badge also has a barcode, which uniquely identifies that attendee. During the show, your staff simply scans the badge of each person who visits your booth. Customized Demographics Optionally, we can provide you with a scan sheet, containing fourteen barcodes you can assign any of your products or services attendees can express interest in. You will scan each attendee s badge barcode first, then the barcodes from as many items on the scan sheet as you would like. These action codes are listed beneath each attendee on your list. Match your scanned product with a code assigned to a specific product, service, sales territory, follow-up timeline, etc. MS Excel Formatted File After the show, we will send you a file containing the full contact data from each scanned attendee s registration form, including Name, Title, Company, Address, Phone, Fax Number and address, in MS Excel format. The MS Excel Formatted File allows you to instantly import your scanned contacts into virtually any application for further analysis and/or processing, such as your contact management system or any word processor. In order for you to quickly begin following up on the contacts you met at the show, your scanned data file will be ed to you following the conference. If you have any questions about the use of the scanner, or would like to discuss ideas for customizing your data collection at the show, please call us at (503) For more information, contact Orion Expo, Inc. Phone (503) jeffrey@orionexpo.com