BIG OPPORTUNITIES SOUTHWEST VETERINARY SYMPOSIUM EXHIBITOR & SPONSORSHIP PROSPECTUS

Transcription

1 BIG OPPORTUNITIES SOUTHWEST VETERINARY SYMPOSIUM EXHIBITOR & SPONSORSHIP PROSPECTUS SEPTEMBER 29 - OCTOBER 2, 2016 FORT WORTH CONVENTION CENTER FORT WORTH, TEXAS

2 ABOUT OUR SYMPOSIUM The Southwest Veterinary Symposium is the premier veterinary conference for profitable face-to-face interaction, networking, sales and professional development opportunities for exhibitors. Our annual four-day conference draws more than 3,000 veterinary industry professionals seeking high-quality continuing education and the latest advancements in veterinary products and services from industry leaders just like you! WHO ATTENDS SWVS? 3% Under 25 25% % % % Over 65 30% Male 70% Female WHY SHOULD YOU EXHIBIT AT SWVS? SWVS is committed to partnering with exhibitors to increase your sales pipeline so you can experience the greatest return on investment: Market your products or services nationally to 35,000+ veterinary professionals 3,000+ SWVS website visitors monthly Introduce your products and services face-to-face to 2,500+ qualified buyers, including 1,500+ DVMs. 96% of SWVS attendees say the exhibit hall hours are more convenient than other symposiums and trade shows 94% of SWVS attendees spend between 1 5+ hours in the exhibit hall Historically, $2 million in sales are purchased by attendees on the exhibit hall floor during the 3-day symposium SWVS gives away more than $9,000 in shopping sprees to attendees who must then spend it during the symposium on the exhibit hall floor ,672 2,569 2,465 2,523 1,628 DVMs 1,657 DVMs 1,517 DVMs 1,578 DVMs 641 Technicians 555 Technicians 606 Technicians 580 Technicians 229 Office Staff/ 227 Office Staff/ 234 Office Staff/ 213 Office Staff/ 174 Students 130 Students 108 Students 152 Students 2

3 WHY AREN T YOU EXHIBITING? YOUR COMPETITOR IS EXHIBIT HALL RENTAL INCLUDES Exhibit Hall rental inclusions are per 10' x 10'. Exhibitor Badge: Four allotted exhibitor badges Exhibitor Lunch: Four Lunch Bucks vouchers ($15 value) Exhibit Booth Furnishing: Set with 8' high back drape, 36" high side dividers, one 6' x 30" skirted table, two chairs, one wastebasket, and one 7"x 44" identification sign. All aisles will be carpeted. Booth spaces are not carpeted. EXHIBIT PRICING 10' x 10' Inline Booth $23.00 per sq. ft. 10' x 10' Corner Booth $25.00 per sq. ft. Island Booth $25.00 per sq. ft. Non-Profit Booth $325 for 10' x 10' booth Booth Location in Premium Area $250 additional fee per 10' x 10' booth/ 100 sq. ft. 50% of booth fees are due with application and deposit is non-refundable Wednesday June 1, 2016, Final Payment Due SWVS EXHIBITORS RECEIVE Attendee Mailing List: Exhibiting companies will receive a FREE mailing list of SWVS registered attendees three weeks prior to the symposium and within three weeks after the symposium. Company Description: Listing on the SWVS Interactive Searchable Schedule Company Description: Listing on the SWVS Mobile App Company Description: Listing on the SWVS On-Site Guide (limited characters) $50 off registration to provide your clients: Post Early Bird CE for Exhibitors: All veterinarians employed by an exhibiting company receive a 50% discount on conference CE sessions. CE registrant MUST also register as exhibit booth personnel. (Proper registration and attendance is required to earn CE credits. Labs and additional activities require full payment at the time of registration. Contact Sally Cate, SWVS Exhibits Manager, for the 50% exhibitor discount.) 2016 SHOW SCHEDULE FORT WORTH CONVENTION CENTER, FORT WORTH, TX Exhibitor Move-In Wednesday Thursday, September Exhibit Hall Open Friday Sunday, September 30 - October 2 Exhibitor Move-Out Sunday, October 2 SWVS FUTURE DATES SWVS 2017 September 21 September 24, 2017 Henry B. Gonzalez Convention Center San Antonio, Texas SWVS 2018 September 20 September 23, 2018 Henry B. Gonzalez Convention Center San Antonio, Texas CONTACT SWVS EXHIBITS CONTACT Exhibits Manager Sally Cate P sally@swvs.org 3

4 SPONSORSHIP PACKAGES Questions? Feel free to call Executive Director Tina Garcia at (or Packages can be customized. Everything keeps getting better at SWVS! TITLE $50,000 DIAMOND $30,000 PLATINUM $20,000 GOLD $15,000 SILVER $10,000 BRONZE $5,000 BOOTH AT SWVS 2016 INCLUDED IN ALL PACKAGES Premium Booth Selection at Front of Hall Size 20 x 40 $21,500 value Premium Booth Selection at Front of Hall Size 20 x 20 $11,000 value Premium Booth Size 30 x 10 $8,250 value Premium Booth Size 20 x 10 $5,500 value Premium Corner Booth Selection Size 10 x 10 $2,750 value New Product Showcase Upgraded Logo Placement Golf 5k Facebook Post Premium Booth Selection Size 10 x 10 $2,550 value AD IN REG GUIDE Inside Front Cover Full Page Ad Back Cover or Inside Back Cover Full Page Ad Section Divider $1,900 value Full Page Ad $1,100 value Full Page Ad $1,100 value Half Page Ad $550 value AD IN ON-SITE GUIDE Back Cover Cover Full Page Ad or Inside Back Cover Full Page Ad Section Divider $1,900 value Full Page Ad $1,100 value Half Page Ad $550 value Quarter Page Ad $275 value SCANVENGER HUNT 2 Scanvenger Locations value r E-NEWS BLAST Logo as Sponsor in All E-blasts $1,500 value Logo as Sponsor in All E-blasts $1,500 value WEBSITE ADVERTISING Leaderboard Banner Ad $4,000 value & Mobile App Leaderboard Banner Ad $1,500 value Button Ad Button Ad Button Ad CONFERENCE BAG INSERT HOSPITALITY OPPORTUNITIES Hospitality Hour Friday & Saturday Friday Night Event $31,000 value Hospitality Hour Friday & Saturday Exhibit Hall Reception Friday $6,000 value Exhibit Hall Reception Friday $3,000 value Exhibit Hall Reception Friday $3,000 value 1 Refreshment Break $3,000 value LEAD RETRIEVAL METER BOARD ON-SITE 2 $2,400 value 2 $2,400 value 1 $1,200 value 1 $1,200 value EXHIBITOR SATELLITE SESSION ADDED EXTRAS Aisle Signage AND Reg Aisle Signage AND Reg Aisle Signage OR Reg $1,750 value TOTAL VALUE $80,800 $41,800 $31,000 $21,400 $15,400 $8,375 4

5 INDIVIDUAL SPONSORSHIP OPPORTUNITIES Searching for something specific? SWVS provides a variety of sponsorship opportunities sold individually. Take a look at the many ways that you can promote your business at SWVS You can add individual items to a pre-packaged sponsorship or pick-and-choose individual items. Make sure to act quickly as several options are exclusive to one sponsor! CONTINUING EDUCATION CE SPONSORSHIP FEES PRIORITY Meet the Experts Lunch $250 Exclusive Interactive Labs Exclusive Speaker/Scientific Session Half Day Speaker/Scientific Session Full Day $2,500 Exclusive $3,500 Exclusive Proceedings Back Cover & Flash Drive Logo & Insert $5,000 Exclusive EXHIBITOR SATELLITE SESSIONS FEES PRIORITY Thursday lunch not included $2,500 Not Exclusive Friday lunches for 75 included $3,500 4 Available Saturday lunches for 75 included $3,500 4 Available SIGNAGE ON-SITE SIGNAGE FEES PRIORITY Corridor Banner $2,700 Not Exclusive Escalator Runner Exclusive Floor Sign $1,200 Not Exclusive Aisle Sign $1,700 Exclusive Paw Prints to Booth Exclusive GOLF GOLF SPONSORSHIP FEES PRIORITY Hole Sponsor $500 Not Exclusive Lunch & Hole Sponsor $1,000 Not Exclusive Golf Shirts $2,500 Exclusive ONLINE WEBSITE ADVERTISING FEES PRIORITY Leaderboard Ad $1,500 Not Exclusive Website Button Ad $1,000 Not Exclusive SOLD REGISTRATION GUIDE REGISTRATION GUIDE FEES PRIORITY Full-Page Ad $1,100 Not Exclusive Half-Page Ad $550 Not Exclusive Quarter-Page Ad $275 Not Exclusive ON-SITE GUIDE ON-SITE GUIDE FEES PRIORITY Full-Page Ad $1,100 Not Exclusive Half-Page Ad $550 Not Exclusive Quarter-Page Ad $275 Not Exclusive DESIGN CONFERENCE SPONSORSHIP FEES PRIORITY Gold Level $1,500 Limited to 4 Silver Lvel $1,250 Limited to 4 OTHER OTHER FEES PRIORITY Symposium Bags $20,000 Exclusive Symposium Bag Inserts Not Exclusive Hotel Room Keys $10,000 Exclusive Hotel Room Drops $10,000 Limited to 2 New Product Showcase $500 Not Exclusive Passport Advertising $2,700 Exclusive Sponsor a First Year Graduate Not Exclusive Scanvenger Hunt $1,000 Limited to 25 Photo Booth $1,000 Exclusive Name Badges $5,000 Exclusive 5K T-shirt Sponsor $500 Not Exclusive 5

6 OTHER OPPORTUNITIES & CONTACTS SCANVENGER HUNT The most exciting way to be seen at SWVS is to secure your spot on our SCANVenger Hunt! Attendees will visit each of the 25 booths on the hunt for a chance to win up to $1,750 in great prizes! As a SCANVenger Hunt sponsor, you will get a QR code poster for your booth that, when scanned, will send attendees to a question (submitted by you) on their smart phone. For each question correctly answered, points are given. At the end of SWVS, those with the most points are eligible for the prize drawing. The prizes include $1,000, $500, and $250 American Express Gift Cards. Last year, one of the winners was a DVM! There is also a built-in lead retrieval system so that after the event you will receive contact information from everyone that visited your booth. To reserve your spot on the SCANVenger Hunt, call Executive Director Tina Garcia at The attendees absolutely loved the SCANVenger Hunt they engaged with us and it definitely brought attendees into our booth. Heather Prendergast, Néstle Purina ON-SITE GUIDE 3,000+ IN CONFERENCE BAGS The On-Site Guide is given to all SWVS attendees as a guide for CE Classes and SWVS events. Advertising opportunities listed on page 5. REGISTRATION GUIDE 35,000+ MAILED Get the most bang for your buck! The Registration Guide is mailed to over 35,000 prospect attendees in April It is sent as a marketing guide to encourage early registration. Booth must be booked by March 16 to be included in the Registration Guide. Advertising opportunities listed on page 5. CONTACTS SYMPOSIUM CONTACT Southwest Veterinary Symposium P F SWVS SPONSORSHIP CONTACT Executive Director Tina Garcia P tina@swvs.org SWVS EXHIBITS CONTACT Exhibits Manager Sally Cate P sally@swvs.org OFFICIAL HOUSING CENTER J. Spargo & Associates OFFICIAL SERVICE CONTRACTOR Freeman THANK YOU TO OUR EXHIBITORS! BECAUSE OF YOUR SUPPORT YEAR AFTER YEAR, SWVS IS ABLE TO CONTINUE OUR MISSION TO STRIVE TO CREATE AN UNPARALLELED CONTINUING EDUCATIONAL EXPERIENCE AND PROMOTE THE ENTIRE VETERINARY PROFESSION. 6