ENHANCED OIL RECOVERY CONFERENCE August 2015 Shangri-La Hotel Kuala Lumpur, Malaysia

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1 Official Supporter: SPE ASIA PACIFIC ENHANCED OIL RECOVERY CONFERENCE August 2015 Shangri-La Hotel Kuala Lumpur, Malaysia ENABLING EOR: ENSURING THE FUTURE EXHIBITOR PROSPECTUS AND SPONSORSHIP OPPORTUNITIES

2 WHY EXHIBIT AND SPONSOR? The SPE Asia Pacific Enhanced Oil Recovery Conference (EORC) to be held August 2015 in Kuala Lumpur is expected to attract more than 1,000 industry professionals from more than 40 countries. In addition to visiting the technical sessions and discussing the latest advancements in enhanced oil recovery, attendees will also have a keen interest in sourcing potential new business partners, consultants and suppliers for their own projects. By exhibiting and sponsoring the EORC, your company will be able to: Introduce new products and services Showcase your company s advanced technologies, services and expertise Meet face-to-face with existing clients and new business prospects Acquire valuable sales leads and customer feedback Establish and reinforce your marketing message and relationships with key buyers HOW TO EXHIBIT AND SPONSOR? Once your organisation has decided to become a part of this prestigious event, please follow the steps below: To Exhibit: 1. Review all exhibit information carefully 2. Select your three (3) preferred stand locations 3. Complete and return the Exhibit Space Reservation Contract To Sponsor: 1. Review all the sponsorship information carefully 2. Select your preferred sponsorship items 3. Complete and return the Sponsorship Opportunities Confirmation Form PAST EXHIBITORS Anton Paar GmbH Azuren BV Beijing Hengju Chemical Group Corp. Blue Spark Energy Calsep Computer Modelling Group (CMG) Ltd. CULGI Fugro-Jason (M) Sdn. Bhd. Huntsman LMS Scientific Solutions Sdn. Bhd. Petrotrace by Pentair Thermal Management Poweltec Schlumberger SNF SAS Sortec LLC Technip The Chemical EOR Alliance Tracerco Asia Sdn. Bhd. Universiti Teknologi PETRONAS Yokogawa Electric Corp. ZL EOR Chemicals Ltd. Stand (min. 9sqm) Rate* USD636 per sqm Stand Package Rental (per 9sqm, max 18sqm) Includes: All Exhibiting Companies will Receive: Complimentary Exhibitor Registration inclusive of admission to the Exhibition, Opening Ceremony, Welcome Reception, Cocktail Reception, and Coffee Breaks only (2 per 9sqm) 30 Exhibition Visitor Passes per 9sqm stand Company and Product Listing in the Conference Programme One 13-Amp, Single-Phase Power Point Two 36-Watt Fluorescent Tube Lights Overhead Fascia Panel with Company Name and Stand Number Needle-Punch Carpet Floor Covering Two Folding Chairs One Information Counter One Waste Paper Basket 2.5m High Wall and Dividing Wall Partition with White Laminated In-Fill Panels BOOTHS WILL BE ALLOCATED ON A FIRST-COME, FIRST-SERVED BASIS To discuss your requirements, please contact Christopher Wong, SPE Sales Manager today at: Telephone: Facsimile: cwong@spe.org * Rate inclusive of the prevailing Malaysian Goods and Services Tax (GST) rate. 2

3 STAGE SABAH ROOM 11 AUGUST OPENING AND KEYNOTE SESSIONS AUGUST LUNCHEONS 13 AUGUST PANEL SESSIONS PROJECT REVIEW SESSIONS SARAWAK ROOM AUGUST PANEL SESSIONS PROJECT REVIEW SESSIONS SABAH ANTE ROOM AUTHOR CHECK-IN KEDAH ROOM SELANGOR ROOM PERAK ROOM AUGUST TECHNICAL SESSIONS SNF 2014 SICHUAN GUANGYA ZL EOR COMPUTER MODELLING BASF CALSEP SASOL IFP WEATHERFORD SLB BUSINESS CENTRE PERLIS ROOM SPE HQ *Organiser reserves the right to change the floor plan 3

4 SPONSORSHIP OPPORTUNITIES The 2015 SPE Asia Pacific EORC Sponsorship Opportunities have been designed to offer maximum exposure and visibility for organisations in the oil and gas industry. For a cost effective method to strengthen your brand identity and enhance your company s image at the conference, we offer a variety of sponsorship items. We appreciate your support and request that you confirm you preferred sponsorship package as soon as possible. Sponsorship items are limited and are available on a first-come, first-served basis. All sponsorships will be acknowledged in the Conference Preview (for sponsorships received before Friday, 30 January 2015) and in the Conference Programme (for sponsorships received before Friday, 5 June 2015). Please contact Christopher Wong, SPE Sales Manager at cwong@spe.org for additional information. The table below offers a summary of available sponsorship items: No Item(s) Full Sponsor (USD)* 1 Principal Sponsor USD 31,800 2 Topical Luncheons USD 23,850 per luncheon 3 Networking Reception USD 21,200 4 Lanyards USD 13,250 5 Conference Satchel USD 13,250 6 Conference Proceedings USD 12,720 7 eposter Displays USD 8,480 8 Audio-Visual Equipment USD 8,480 9 Conference Preview USD 7, Conference Programme USD 7, Directional Signage USD 7,950 SOLD 12 Gold Sponsorship USD 6, Ice Cream Social USD 5,300 per day (11-12 August) 14 Bottled Drinking Water USD 5, Caps USD 5,300 SOLD 16 Authors' Gifts USD 4, Coffee / Tea Breaks USD 4,770 per day (11-12 August) USD 2,385 half day (13 August only) 18 Silver Sponsorship USD 4, Notepads USD 4,240 SOLD 20 Pens USD 4,240 SOLD * Rate inclusive of the prevailing Malaysian Goods and Services Tax (GST) rate. 4

5 SPONSORSHIP OPPORTUNITIES All conference sponsors will be acknowledged in the Conference Preview (if confirmation is received before Friday, 30 January 2015) and in the Conference Programme (if confirmation is received before Friday, 5 June 2015). In addition, sponsors logos will be featured on the conference website with a hyperlink to each sponsoring organisation s website, as well as the main sponsors signboard at the conference. PRINCIPAL SPONSOR USD 31,800 (Multiple Sponsors) Your commitment as a principal sponsor entitles you to: One (1) item bearing information about your organisation inserted in the conference satchel. 100-word corporate profile featured on the Sponsors page on the official Event Website. One (1) page 4-colour advertisement in the Conference Programme. Prominent logo display during the Conference Opening and Keynote Session. Acknowledgement at the Conference Opening and Keynote Session. Three (3) complimentary full conference registrations*. TOPICAL LUNCHEONS USD 23,850 per luncheon Total three (2) luncheons (Day 1) Each day, luncheon will be provided to all full conference registrants. These luncheons will provide the attendants with the opportunity for networking and offer the sponsor an avenue to demonstrate hospitality to conference delegates. The sponsor of each luncheon will receive: Acknowledgement at the luncheon for that day. Company s name and logo displayed on the backdrop at the luncheon hall. Company s name and logo displayed on acknowledgement cards on all luncheon tables. Your company s publicity material to be available at the luncheon area. One (1) reserved table of eight (8) at that day s luncheon. Two (2) complimentary full conference registrations per sponsor.* NETWORKING RECEPTION USD 21,200 A cocktail reception will be held on Wednesday, 12 August 2015 for delegates to network. The sponsor will receive: Signage with the Company s name and logo displayed in the reception area. Acknowledgement at the conference luncheon for that day. Two (2) complimentary full conference registrations*. LANYARDS USD 13,250 An ideal way to put your company s name and logo around the necks of hundreds of attendees. The sponsor will receive: Company s logo imprinted on the conference lanyard (strap). One (1) complimentary full conference registration*. * Full Conference Registration includes access to the technical sessions and exhibition area, daily luncheon, daily coffee/tea breaks, one (1) Conference Proceedings, and the welcome and cocktail receptions. 5

6 CONFERENCE SATCHEL USD 13,250 (Co-sponsors at USD 6,625 each) SPONSORSHIP OPPORTUNITIES All full registered delegates will receive one (1) satchel each. The sponsor will receive: Company s name and logo imprinted on the satchel. One (1) item inserted in the conference satchel. One (1) complimentary full conference registration* per USD 6,625 sponsorship. Acknowledgement in Conference Preview, Conference Programme and Event Website. CONFERENCE PROCEEDINGS USD 12,720 (Co-sponsors at USD 6,360 each) The Conference Proceedings, which will be distributed to all full conference registrants, contains the papers which are presented at the conference therefore making it most important technical documentation as well as an indispensable resource tool for those in the oil and gas community. The sponsor will receive: Acknowledgement as Proceedings sponsor(s) on the introductory page of the Proceedings. One (1) complimentary full conference registration* per USD 6,360 sponsorship. eposter DISPLAYS USD 8,480 The eposter displays will provide conference delegates with an interactive way of viewing the eposter presentations during the morning and afternoon coffee breaks. By sponsoring this exciting item, you will be positioning your company amongst the technical leaders and providing attendees with a vital point of knowledge transfer. Your contribution entitles you to: Company s name and logo prominently featured on all signages used in the eposter area. One (1) complimentary full conference registration*. AUDIO-VISUAL EQUIPMENT USD 8,480 (Co-sponsors at USD 4,240 each) All technical session rooms and the Author Check-In Room require audio-visual equipment such as laptop computers, LCD projectors, as well as other necessary audio visual equipment. Benefits of sponsorship include: A slide bearing your company s name and logo projected on the screen in all of the technical session rooms. One (1) complimentary full conference registration* per USD 4,240 sponsorship. CONFERENCE PREVIEW USD 7,950 This brochure will be distributed to more than 5,000 SPE members and will be posted on the SPE website. It is a prime promotional tool for this conference and exhibition, as it contains the technical programme, list of papers and events, general information, registration forms, hotel booking form, etc. The sponsor will receive: One (1) full-page complimentary 4-colour advertisement in the Conference Preview. Acknowledgement inside the Conference Preview. One (1) complimentary full conference registration*. * Full Conference Registration includes access to the technical sessions and exhibition area, daily luncheon, daily coffee/tea breaks, one (1) Conference Proceedings, and the welcome and cocktail receptions. 6

7 SPONSORSHIP OPPORTUNITIES CONFERENCE PROGRAMME USD 7,950 The Conference Programme is a handy pocket book that contains detailed information about the conference, sessions and special events. It also contains an exhibitors product listing and exhibition floorplan which will be distributed to all conference delegates. The sponsor will receive: One (1) full page complimentary 4-colour advertisement in the Conference Programme. Acknowledgement inside the Conference Programme. One (1) complimentary full conference registration. DIRECTIONAL SIGNAGE USD 7,950 SOLD Clear signage will be in place to direct conference delegates entering the various technical session rooms, exhibition, and other key functions/events (with the exceptions mentioned in the specific events, e.g. daily luncheon, receptions etc.). Your contribution entitles you to: Company s name and logo on all directional signages used for the above purposes. One (1) complimentary full conference registration*. GOLD SPONSORSHIP USD 6,360 Gold Sponsors will receive: Company s name and logo acknowledged as a Gold Sponsor in the Conference Preview, Conference Programme and Event Website. One (1) complimentary full conference registration*. ICE CREAM SOCIAL USD 5,300 per day (One (1) break per day August 2015) Ice Cream counters will be strategically positioned in the exhibition area to provide delightful refreshment each afternoon during the event. Sponsor benefits include: Company name and logo prominently displayed on signage at all ice cream stations. A sticker with the company s logo will be placed on each ice cream cup. BOTTLED DRINKING WATER USD 5,300 Bottled drinking water will be provided to attendees in all technical session rooms. The sponsor will receive: Company s logo on bottled drinking water. Company s logo included in the Conference Preview, Conference Programme, and Event Website. CAPS USD 5,300 SOLD Baseball caps will be distributed to attendees and visitors at the registration counter. The sponsor will receive: Company s name and logo imprinted on the caps. Company logo included in the Conference Preview, Conference Programme, and Event Website. * Full Conference Registration includes access to the technical sessions and exhibition area, daily luncheon, daily coffee/tea breaks, one (1) Conference Proceedings, and the welcome and cocktail receptions. 7

8 SPONSORSHIP OPPORTUNITIES AUTHORS GIFTS USD 4,770 All presenting authors and Technical Programme Committee Members will receive a memento for their participation in and contribution to the conference. The sponsor will receive: Company s name and logo imprinted on the authors gift. Company logo included in the Conference Preview, Conference Programme, and Event Website. COFFEE/TEA BREAKS USD 4,770 per day (11-12 August 2015) with two (2) breaks per day USD 2,385 (13 August 2015) with one (1) break Morning coffee and afternoon tea breaks will be provided during the conference. The sponsor will receive: Signage with the company s name and logo displayed at the coffee/tea area. Company logo included in the Conference Preview, Conference Programme, and Event Website. SILVER SPONSORSHIP USD 4,240 Silver sponsors will receive: Company s name and logo acknowledge as a Silver Sponsor in the Conference Preview, Conference Programme and Event Website. NOTEPADS USD 4,240 SOLD Notepads will be included in conference bags and available in technical session rooms for attendees to use throughout the conference. Reach a large audience of potential clients and go home with them in their briefcases. Sponsor benefits include: Company name and logo printed on the writing pads. PENS USD 4,240 SOLD Writing pens will be included in conference bags and available in technical session rooms for attendees to use throughout the conference. Reach a large audience of potential clients and go home with them in their pockets/briefcases. The sponsor receives: Company name and logo imprinted on the pens. * Full Conference Registration includes access to the technical sessions and exhibition area, daily luncheon, daily coffee/tea breaks, one (1) Conference Proceedings, and the welcome and cocktail receptions. 8

9 TAILOREMADE SPONSORSHIPS If your organisation would like to discuss any new sponsorship opportunities, kindly contact us. The SPE team will be happy to discuss your marketing objectives and will offer your organisation a special customised package, which will serve both your organisation s goals and budget. Contact: Christopher Wong, Sales Manager, SPE Asia Pacific Tel: cwong@spe.org SPONSORSHIP POLICY The Sponsor agrees that these policies are considered binding and agrees to adhere to these policies in order to secure sponsorship at the 2015 SPE Asia Pacific Enhanced Oil Recovery Conference (EORC). SPONSORSHIP GUIDELINES Advertising and logo specifications information will be sent to the Sponsor once sponsorship is confirmed. It is the responsibility of the Sponsor to adhere to the advertising and logo specifications information provided, as it specifically relates to the submittal of company logos to be used in promotion of the sponsorship. SPONSORSHIP RECOGNITION ON EVENT WEBSITE All sponsorship opportunities that meet the guidelines are recognised on the 2015 EORC official website: Sponsor must provide a URL address on the contract to be embedded in the logo on the website. BENEFITS All sponsors will receive the following benefits: Company logo and hyperlink on the 2015 EORC official website. Company logo on the sponsor recognition board onsite. Company name and logo listed in the 2015 EORC Conference Preview and Conference Programme, provided applicable deadlines are met: Conference Preview: Sponsor Contract must be received before 30 January Conference Programme: Sponsor Contract and 50% deposit must be received before 5 June PAYMENT / CANCELLATION POLICY Upon receipt of the signed contract, a confirmation letter will be ed to the Sponsor. A sponsorship will not be acknowledged or promoted until the company has submitted the Sponsorship contract. An invoice for the sponsorship item will be sent to the company on 1 April Full payment is required by 29 May 2015 or 30 days from the date of invoice if the sponsorship is contracted after 1 April If a sponsorship cancellation occurs on or before 29 May 2015, a 25% penalty shall be incurred. If a Sponsor cancels after 29 May 2015, the Sponsor will be assessed a cancellation penalty equivalent to 100% of the total contracted sponsorship. If a Sponsor cancels with an outstanding balance due, the Sponsor remains responsible for the entire balance due, plus reasonable attorney s fees to collect. The Sponsor will not be permitted to participate in future EORC events until all outstanding balances have been paid. Credit cards, cheques, and wire transfers are accepted. No cancellations shall be acknowledged unless received in writing. The date the notice of cancellation is received shall apply as the official date of cancellation. Upon Sponsor notification of cancellation, SPE has the right to resell the sponsorship item(s) forfeited. SPONSORSHIP DEADLINES All sponsor logos must be received by 30 January 2015 to ensure stipulated sponsor benefits are fulfilled at the event, unless otherwise stated in this document. 9

10 SPONSORSHIP OPPORTUNITIES CONFIRMATION SPE ASIA PACIFIC ENHANCED OIL RECOVERY CONFERENCE AUGUST 2015 SHANGRI-LA HOTEL KUALA LUMPUR, MALAYSIA This is sponsorship contract for the 2015 SPE Asia Pacific Enhanced Oil Recovery Conference in Kuala Lumpur, Malaysia, which will become a binding contract if the sponsor satisfies and agrees to the Sponsorship Policies as set forth in this contract. The undersigned company (the Sponsor ) does hereby request a sponsorship for the 2015 SPE Asia Pacific Enhanced Oil Recovery Conference, scheduled August 2015 at the Shangri-La Hotel, Kuala Lumpur. The individual signing this agreement warrants that he/ she has the authority to bind contractually the organisation contracting for the sponsorship. SPONSORSHIP INFORMATION SPONSORSHIP OPPORTUNITIES Company Name: Item(s) Price Booth Number: Principal Sponsor USD 31,800 Contact Name: Topical Luncheons (Three (3) days) Title: - Day 1 (11 August 2015) SOLD USD 23,850 per luncheon Phone: Fax: - Day 2 (12 August 2015) USD 23,850 per luncheon - Day 3 (13 August 2015) USD 23,850 Website URL: per luncheon BILLING ADDRESS FOR INVOICING Company / Agency: Street Address: Cocktail Reception Lanyards Conference Satchel USD 21,200 USD 13,250 USD 13,250 City / State/ Province: Postal Code: Country: Phone: Fax: PAYMENT METHOD Cheque Enclosed Wire Transfer Credit Card Cheque Number: Please make cheque payable to Society of Petroleum Engineers in U.S. funds. (Credit card payment would be in U.S. Dollars only) Card Number CVV Code Expiry Date CVV code is the 3 digit code on the back of VISA / MasterCard and the 4 digit code on the front of American Express (mm / yy) Conference Proceedings USD 12,720 eposter Displays USD 8,480 Audio-Visual Equipment USD 8,480 Conference Preview USD 7,950 Conference Programme USD 7,950 Directional Signage SOLD USD 7,950 Gold Sponsorship USD 6,360 Ice Cream Social (One (1) per day) - Day 1 (11 August 2015) USD 5,300 - Day 2 (12 August 2015) USD 5,300 Bottled Drinking Water USD 5,300 Caps SOLD USD 5,300 Authors Gift USD 4,770 Coffee / Tea Breaks - Day 1 (11 August 2015) - Two (2) breaks per day USD 4,770 - Day 2 (12 August 2015) - Two (2) breaks per day USD 4,770 - Day 3 (13 August 2015) - One (1) breaks per day USD 2,385 Silver Sponsorship USD 4,240 Notepads SOLD USD 4,240 Pens SOLD USD 4,240 Name as it appears on card Billing address of card Signature SALES CONTACT Total Amount Zip / Postal code of card Total Sponsorship Amount = USD 50% Deposit Required = USD 50% Balance Due = USD Sponsorship item pricing is inclusive of the prevailing Malaysia Goods and Services Tax (GST) rate. Tel : cwong@spe.org NOTES A. Sponsorship applications will be processed in order of receipt. B. After receipt of your notification of sponsorship by fax or , a confirmation letter will be forwarded to your organisation. C. An invoice will be sent to your organisation on 1 April 2015 and full payment is required by Friday, 29 May 2015 or 30 days from the invoice date. D. Sponsorships benefits will only be acknowledged upon receipt of full payment. All sponsorship balances are due prior to the conference. I hereby submit this contract for a sponsorship for the 2015 SPE Asia Pacific Enhanced Oil Recovery Conference and agree to abide by the policies and procedures as outlined in this contract. AUTHORISED REPRESENTATIVE DATE In addition to the acknowledgment mentioned for each item, all sponsors will be acknowledged in the: before Friday, 30 January 2015) before Friday, 5 June 2015) SOCIETY OF PETROLEUM ENGINEERS REPRESENTATIVE DATE

11 EXHIBIT SPACE RESERVATION CONTRACT SPE ASIA PACIFIC ENHANCED OIL RECOVERY CONFERENCE August 2015 Shangri-La Hotel Kuala Lumpur, Malaysia Please return this form to: Christopher Wong, Sales Manager SPE Asia Pacific Office (Kuala Lumpur) Level 35, The Gardens South Tower, Mid Valley City Lingkaran Syed Putra, Kuala Lumpur, Malaysia Telephone: Facsimile: Date: THIS AGREEMENT, between the SOCIETY OF PETROLEUM ENGINEERS (SPE), and herein called the Exhibitor, is for exhibit space at the SPE ASIA PACIFIC ENHANCED OIL RECOVERY CONFERENCE (EORC), to be held August 2015 at the Shangri-La Hotel in Kuala Lumpur, Malaysia. WITNESSETH: That SPE in consideration of the mutual covenants herein set forth, and the faithful performance thereby of the Exhibitor, hereby grants the Exhibitor the right to use the following space: Stand Format: 3x3 (9sqm) stands are only available as Standard Package shell scheme 6x3 (18sqm) can be provided as either Standard Package shell scheme or Space Only All stands over 18sqm will be provided as Space Only My exhibit space requirements are: Stand Package (minimum USD per square metre Dimensions: Depth x Frontage = Total Square Metres 1st Preference : 2nd Preference : 3rd Preference : Stand# Stand# Stand# PROVISIONS: SPE shall be responsible for loss, injury or damages sustained by the Exhibitor or Exhibitor s Personnel (i.e. Exhibitor s agents, servants, subcontractors, invitees, guests or employees) only to the extent such loss, injury, or damages are solely caused by the negligence or wilful misconduct by SPE or its agents or employees, and not otherwise. UNDER NO CIRCUMSTANCES SHALL SPE BE RESPONSIBLE FOR CONSEQUENTIAL DAMAGES OF ANY NATURE WHATSOEVER. The exhibitor hereby agrees to defend, indemnify, and hold harmless SPE and its agents and employees, with respect to any claims, suits, damages, liabilities, losses, expenses, and costs (including reasonable attorney s fees), which SPE and its agents or employees may suffer or be subject to, and where are in any way connected with the Agreement of the presence by the Exhibitor or the Exhibitor s Personnel at the Exhibition; provided, however, that the Exhibitor s duty to indemnify and hold harmless shall not extend to such claims, suits, damages, liabilities, losses, expenses, and costs (inclusion of the foregoing resulting from SPE s own negligence), including reasonable attorney s fees, as are solely caused by the negligence or wilful misconduct of SPE or its agents or employees. The Exhibitor hereby acknowledges receipt of the official SPE Exhibit Regulations attached hereto and made part hereof and agreed to abide by all conditions contained in the Regulations and any amendments to the Regulations. The Exhibitor further agrees that Exhibitor s contractual arrangements with or obligations to the third parties in regard to the exhibit space shall be expressly subordinated to SPE s Regulations and the rights of SPE to control the exhibit space and to control entry into the Exhibition. In addition to its other rights concerning control and regulation of the Exhibition premises, SPE reserves the right to locate (or relocate) an exhibit or modify the floor plan. At the termination of the Exhibition, the Exhibitor shall at once surrender the exhibit space to SPE in as good condition as at the commencement of the Exhibitor s use of the exhibit space, reasonable wear and tear excepted. CANCELLATION POLICY: SPE will refund payments if notification is received in writing by the following schedule: On or before 29 May % No refunds will be made on space cancelled after 29 May 2015 Please list your organisation s name in the space below exactly as you desire it to be listed in the official programme to be distributed at the conference: Company Name If your stand is composed of corporate divisions, and you wish the divisions (not product lines) listed in the official programme, please list the name of the parent corporation in the blank above and identify the divisions: Name: Date: Signature: Title: Organisation: Address: (street) (city) (state/country) (zip/postal code) Telephone: Facsimile: (area code) (extension) Website: Describe products and/or services your company provides the oil and gas industry and what you plan to exhibit: 11

12 EXHIBIT SPACE RESERVATION CONTRACT SPE ASIA PACIFIC ENHANCED OIL RECOVERY CONFERENCE August 2015 Shangri-La Hotel Kuala Lumpur, Malaysia I. CHARACTER OF EXHIBIT The Asia Pacific SPE Enhanced Oil Recovery Conference (EORC) is undertaken primarily for the technical education of participants. To provide the best possible atmosphere to discuss the technical application of the equipment and services displayed, each exhibitor agrees as follows: 1. To exhibit only products of his own manufacture comprising materials, equipment, apparatus, systems, services, and other component products applicable to advancing the engineering and scientific knowledge and development/refining of energy and environmental resources 2. To exhibit such products or services in a tasteful manner so as to describe and depict the advantages of using such products or services. In deference to fellow exhibitors and to the professional people who constitute the exhibit audience, exhibitors are specifically prohibited from employing any carnival-type attraction, animal or human, or from operating such noise-creating devices as bells, horns, or megaphones. Costumed personnel must be appropriately clad and must remain within the exhibitor s booth space except when necessarily arriving and leaving the stand in the exhibit area. NOTE: BALLOONS AND STICKERS ARE PROHIBITED IN THE EXHIBITION AREAS (HANDOUTS WITH GUMMED BACKING THAT ADHERE OR CAUSE ADHESION ARE CONSIDERED STICKERS) 3. If an exhibitor fails to exhibit in his stand during the above-mentioned exhibition, his contract will be considered null and void. The booth space can be re-allotted, and the exhibitor forfeits any claim to monies paid. Exhibit space must be manned by a representative during all times when the exhibition is officially open. Exhibit space must be maintained in a neat and orderly manner throughout the Exhibition, and no dismantling may begin before the official closing time (when the exhibition is officially open). SPE reserves the right to prohibit any exhibit or part thereof that in their opinion violates this agreement or that is in other ways not suitable to and in keeping with the technical educational character and spirit of the Exhibition. V. EXHIBITOR SERVICES To ensure the continuation of a smooth installation, operating, and dismantling during the Exhibition, an Official Contractor will be appointed. Exhibitors are urged to obtain required labour and services from the SPE Official Contractors. For a complete list of official contractors and available services, refer to the Exhibitor Services Manual. VI. STAND-FITTING CONTRACTOR Company Name: Qube Integrated Malaysia Sdn Bhd Address: Wisma Qube, No 32-3, Jalan Nautika B U20/B, Seksyen U20 TSB Commercial Centre, Sungai Buloh, Shah Alam Selangor Darul Eshan, Malaysia Attention: Eric Go Mobile: Tel: Fax: / VII. INSTALLATION / DISMANTLING SCHEDULE Installation of stands may begin at 0800 hours, Monday, 10 August 2015 (the organiser reserves the right to adjust the move-in/move-out timings). ALL EXHIBITS MUST BE INSTALLED BY 1900 HOURS, Monday, 10 AUGUST SPE Reserves the right to prohibit move-in after that time and to have a display not yet erected completed by the show contractor at the exhibitor s expense. Dismantling will begin at 1430 hours and is to be completed by 1700 hours on Thursday, 13 August VIII. EXHIBITOR REGISTRATION Exhibitors will be mailed a special package for advance registration, and accommodation information at a later date. IX. FIRE REGULATIONS The regulations of the Shangri-La Hotel Kuala Lumpur must be followed, and all exhibits may be subject to fire department inspection. II. EXHIBIT SPACE COSTS AND PAYMENT - Stand (Space USD per square metre (minimum 18sqm) - Stand USD per square metre (minimum 9sqm, max 18sqm) Upon receipt of the signed exhibit contract, a confirmation letter will be ed to the Exhibitor. The invoice for the exhibit space will be sent on 1 April 2015 and full payment is required by 29 May 2015 or 30 days from the date of invoice if the sponsorship items is contracted after 1 April SPE reserves the right to cancel any stand space(s) for which an invoice remains unpaid 30 days after invoicing. No exhibitor will be allowed to begin move-in operations until full payment and a duly executed space reservation contract has been received. Exhibit rates are inclusive of the prevailing Malaysian Goods and Services Tax (GST). X. INSURANCE Exhibitors are reminded of the need to consult their insurance companies or brokers to cover themselves fully against all risks at the event. Particular attention is drawn to the need for all risks, abandonment insurance, stand fixtures and fitting insurance, and public liability insurance. GENERAL CONDITIONS The organiser shall be responsible for the control of the exhibit areas. Exhibitors are responsible for the supervision of their stands. The decision of the organiser is final and decisive on any questions not covered in the foregoing terms and conditions. Exhibitors must comply in all respects with the requirements of every appropriate authority, with the terms of agreement by the organiser may occupy the premises, and the policies of insurance effected by the organiser of the event. III. CANCELLATION POLICY All charges will be imposed uniformly and will apply whether or not space is resold. Date of Cancellation On or before 29 May % After 29 May % % of Total Exhibit Space Fee Incurred as Service Charge IV. SUBLETTING SPACE No exhibitor shall assign, sublet or apportion the whole or any part of the space allotted to them, nor exhibit therein, nor permit any other person or party to exhibit therein, any other goods, apparatus, etc., not manufactured or distributed by the exhibitor in the regular course of his business except upon prior written consent by SPE. 12