PROCEDURE for PLANNING and MANAGING DISTRICT ANNUAL MEETINGS

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1 INSTITUTE OF TRANSPORTATION ENGINEERS DISTRICT 1 October 2003 PROCEDURE for PLANNING and MANAGING DISTRICT ANNUAL MEETINGS APPENDIX District 1 first developed draft guidelines on August 1, This complete update has been based on the Canadian ITE s guidelines and augmented by District 6, and the Southern District of ITE. This publication is a compilation of these examples and based on previous experience in District 1.

2 APPENDIX A B C D E F Locations of Previous District Annual Meetings/Conferences Typical Conference Schedule Sample Registration Package & Forms Making Effective Technical Presentations Sample Budget Sample Final Report - 2 -

3 APPENDIX A Locations of District Annual Meetings/Conferences Year Location Chairperson Host Section 2005 New York City, NY Michael O Rourke Met Section NY/NJ 2004 Burlington, VT Dave Scott New England 2003 Rochester, New York Lorenzo Rotoli/ NY Upstate Terry Rice 2002 Shelter Island, LI, New York Mike Salatti Met Section NY/NJ 2001 Mystic, Connecticut Bob Desanto New England 2000 Niagara Falls, Canada Paula Benway NY Upstate Joint District 1 & Bear Mountain, NY Mike Salatti Met Section NY/NJ 1998 Portsmouth, NH Diane Morabito New England 1997 Saratoga Springs, NY Shelly Johnston NY Upstate 1996 Summit, NJ Frank Dobiszeski Met Section NY/NJ 1995 Falmouth, MA David Debaie New England 1994 Niagara Falls, NY Bob Miller NY Upstate 1993 Port Jefferson, LI, New York Mike Salatti Met Section NY/NJ 1992 Cooperstown, NY NY Upstate 1991 Stockbridge, MA New England 1990 Bernie Schatz NY Upstate 1989 Montauk, LI, New York T. Soyk / M. Salatti MET Section / NJ - 3 -

4 APPENDIX B Typical Conference Schedule - 4 -

5 PROGRAM AT A GLANCE Time Wednesday, May 7, 2003 Thursday, May 8, :00 AM 10:30 AM 11:00 AM 11:30 AM 12:00 pm 12:30 PM 1:00 PM Session 1A Session 1B 1:30 PM 2:00 PM 2:30 PM Break & Exhibit 3:00 PM Session 2A Session 2B 3:30 PM 4:00 PM 4:30 PM Registration Table Open "Operations & Management" - Can We Ever Define It? Opening Session DestiNY USA - Syracuse Bringing It All Together Session 4 Corridor 1- What does it mean to US and Canada? - Mr. Joe Boardman, Commissioner & Next TEA - How are we doing? - Leslie Maeby, NYSDOT District Chairman's Report International Director International President Break & Exhibit Tech.Tour A Tech. Tour B Rochester - Toronto Fast Ferry & O'Rorke Bridge Tour Monroe County Regional Traffic Operations Center & Emergency Operations Center Friday, May 9, 2003 Breakfast / Exhibit 8:30 AM Session 3A Session 3B Session 5A Session 5B Emergency 9:00 AM Trail-ways Linking Management and Today's Vehicle Planning Initiatives our Comunities Security Initiatives - Detection Across NY State 9:30 AM Resources the Impact on Technology Operations 10:00 AM Break & Exhibit Break & Exhibit Session 6A Session 6B International VP Candidates "Highway Safety" - What More Do We Need To Do? "Today's Research Initiatives in Transportation" Breakfast / Exhibit Luncheon Traffic Calming - Are we Making Progress? Rochester-Toronto Fast Ferry - Operations and Transportation Issues Tentative Golf Outing - Ravenwood Golf Course 5:00 PM 5:30 PM Annual District 1 Board Meeting 6:00 PM 6:30 PM Traffic Bowl / Social Hour & Exhibit 7:00 PM 7:30 PM 8:00 PM 8:30 PM 9:00 PM 10:00 PM Welcome Reception - George Eastman House Annual Awards Banquet & Murder Mystery - 5 -

6 APPENDIX C Sample Registration Package & Forms - 6 -

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