23 January Dear District Leader:

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1 23 January 2004 Dear District Leader: Enclosed please find the materials for registration for the 2004 Mid-Winter Conference and Board Meeting to be held in Richmond, British Columbia the weekend of March 5 March 7, We are asking that all of you call the Best Western Richmond Inn directly for your room reservations. The number is or We have negotiated a Kiwanis rate of $90.00 Canadian for both single and doubles. At the current rate of exchange, that is about $70.00 in U.S. dollars. You MUST make certain to identify yourself as a Kiwanian in order to receive this rate. In order to guarantee a room, you will need to do this before Tuesday, February 3rd. After that date, the hotel will still does not guarantee the availability of rooms or the Kiwanis rate. This is a busy hotel very near the Vancouver Airport so it does fill up quickly! Your registration sheet with meal options and payment needs to be back to us at the District Office by Monday, February 23rd. Because we must give the hotel our meal counts prior to the conference, we are not able to sell additional meal tickets at the door. You MUST pre-register. We are also sending Registration materials to the Lt. Governor-elects (the ones that we know of). Please let your successors know that they are welcome to attend. While we are not able to provide Lt. Governor-elects with any financial support to attend this conference, many Lt. Governors who have attended Board meetings prior to their training have said that it gave them a head start in preparing for their year! Program Directors & District Chairs should contact the District Office if you will require a display table during the conference. We look forward to seeing all of you in Richmond! Sincerely, Cleve Parker District Secretary & Treasurer

2 PNW MID-WINTER CONFERENCE March 5 - March 7, 2004 Best Western Richmond Inn Richmond, British Columbia REGISTRATION FOR ONE TEAM MEMBER AND GUEST Name(s) of Person(s) attending: Title (div.) If not attending, check here and return form to the District Office. TEAM MEMBER REGISTRATION...$ US, $ CDN Please check meals you will attend: Saturday Kickoff Breakfast (Buffet) Saturday Luncheon Saturday Evening Banquet (Buffet) Sunday Breakfast (Buffet) PARTNER OR GUEST REGISTRATION...$10.00 US, $13.50 CDN Please check meals you will attend: Saturday Kickoff Breakfast (Buffet) $18.00 US, $24.00 CDN $ Saturday Luncheon $22.00 US, $30.00 CDN $ Saturday Evening Banquet (Buffet) $32.00 US, $43.00 CDN $ Sunday Breakfast (Buffet) $18.00 US, $24.00 CDN $ Please let the District Office know of any special dietary needs. GRAND TOTAL $ NOTE: Because meals must be ordered 72 hours before beginning of conference, meal tickets WILL NOT be sold at the door. METHOD OF PAYMENT NOTE: Credit Cards will be processed in U.S. Dollars Visa Credit Card No.: MasterCard Check: No Expiration Date / / Signature ACCOMMODATIONS Room Cut-off date is February 3, 2004 Rooms must be booked directly through the Best Western Richmond Inn: or Arrival Date Departure Date SEND MEAL INFORMATION TO DISTRICT OFFICE BY FEBRUARY 23, 2004 CALL BEST WESTERN FOR LODGING BY FEBRUARY 3, 2004 Return to District Office, P.O. Box 747, Beaverton, OR Questions? Call (503) To fax your registrations: (503)

3 PACIFIC NORTHWEST DISTRICT OF KIWANIS INTERNATIONAL MIDWINTER BOARD MEETING Best Western Richmond Hotel March 5 7, 2004 PRELIMINARY AGENDA FRIDAY - March 5 12:00 p.m Executive Committee Governor s Suite ` (Room 682) 1:00 p.m. Past Lt. Governor s Association Meeting Room 282 2:00 p.m. Finance & Fund-raising Committee Room 286 6:30 p.m. Kickoff Reception Governor s Suite (Room 682) SATURDAY - March 6 8:30 a.m. Past Governor s Spouses Breakfast Wayfaring Tree Restaurant 9:00 a.m. Past Governor s Committee Meeting Room 282 1:00 p.m. PNW Foundation Committee Meetings Room 282 7:30-8:30 a.m. Breakfast Garden View Room 9:000-10:15 a.m. Kiwanis - General Session Westminster Salon 10:15-10:30 a.m. Break 10:30-11:45 a.m Kiwanis - General Session Westminster Salon

4 SATURDAY - March 6 - continued 12:00 Noon Lunch Garden View Room 1:30-3:00 p.m Kiwanis General Session Westminster Salon 3:00 3:15 p.m. Break 3:15-5:00 p.m Kiwanis General Session Westminster Salon 6:30 Social Garden View Room 7:00 Dinner Garden View Room Red jackets or business dress SUNDAY - March 7 7:00 8:00 a.m. Inspirational Breakfast Garden View Room 8:15 - Noon. Kiwanis Board Meeting Westminster Salon Red shirts or jackets, please

5 BEST WESTERN RICHMOND HOTEL & CONVENTION CENTER AMENITIES The hotel is located in the heart of Richmond, within walking distance of malls, movie theaters, parks and restaurants. Within a short driving distance are golf courses and ocean beaches. Full Service Three Star Accommodations 24 -hour complimentary airport shuttle (10 minutes away) Restaurants & Lounges Outdoor Pool & Jacuzzi Exercise Room Hair Salon Gift Shop Car Rental Desk Beer & Wine Store 24 hour Room Service Safe deposit boxes ATM Pet friendly premises Business Center Service & Internet access Fax service Photocopying Computer & Cell Phone rentals Scooter rental Collect airmiles during stay from American, Alaska and Delta Airlines. The Canadian Aeroplan is also offered.

6 DIRECTIONS FROM AIRPORT: Follow Grant McConnechie Blvd. to Richmond/Seattle Exit, turn right. At the intersection turn left on Miller Road. At the next intersection, turn right on Russ Baker Way. Go across bridge to Westminster Highway and turn left. Follow to Richmond Hotel (Just past Alderbridge Way), on the left. FROM US BORDER: Take Hwy 99 North through the Deas Tunnel, take the 2nd Exit for Westminster Hwy. Go west on Westminster Hwy about 4 kms, the hotel is located one block west of No. 3 Rd on the corner of Westminster Hwy and Minoru Blvd. FROM THE TSAWWASSEN FERRIES Take Hwy 17 to Richmond/Vancouver Hwy 99 North Exit. After going through the Deas Tunnel take the 2nd Exit for Westminster Hwy. Go west on the Westminster Hwy about 4 kms, the hotel is located one block west of No. 3 Rd on the corner of Westminster Hwy and Minoru Blvd. For more information about BC Ferries visit FROM THE TRANS CANADA HWY #1 Take the Langley Exit for Hwy 10-Airport/Ferries. Turn right and take 232nd St to Glover Rd. Left on Glover Rd to Langley Bypass Hwy 10. Take Hwy 10 to Hwy 99. Take Hwy 99 North though the Deas Tunnel, take the 2nd Exit for Westminster Hwy. Go west on the Westminster Hwy about 4 kms, the hotel is located one block west of No. 3 Rd on the corner of Westminster Hwy and Minoru Blvd.

Program Directors & District Chairs should contact the District Office if you will require a display table during the conference.

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